Loading...
HomeMy WebLinkAbout3039_001MINUTES COMMITTEE OF THE WHOLE FEBRUARY 13, 1996 Due to the absence of Mayor Farley, the meeting was called to order at 7:34 p.m., by Village Manager Michael Janonis who began by ;requesting a Motion for nomination for President Pro Tem for the evening. A Motion was made by Trustee Hoefert and Seconded by Trustee Clowes to nominate Trustee Corcoran to serve as President Pro Tem for this meeting. The Motion passed unanimously. At this point, Trustee Corcoran took up the center chair and began the meeting. CALL TO ORDER Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert, Michaele Skowron and Irvana Wilks. Absent from the meeting was: Mayor Gerald Farley. Also present were:, Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney; Economic Planner Kenneth Fritz, Environmental Health Coordinator Robert Roels, Environmental Health Inspector Diane Gartner and Finance Director David Jepson. It. MINUTES_ Minutes of December 12, 1995. Motion made by Trustee Clowes and Seconded by TrusteeSkowron. Minutes were approved. Trustees Corcoran and Hoefert abstained Minutes of January 23, 1996. Motion made by Trustee Hoefert. Trustee Clowes requested a revision on page three of the Minutes and Trustee Corcoran requested a revision on page two. Minutes were approved with revisions. 1 Ill. ClILZILN None. IV. MULTI -ISA Communil the ProgrE of the curs recommer $7.00 per a Landlon: is an into solutions throughou exteriors c emergenc confirmed nf the facil iverview of i overview t program; 3oard. The ulia pcaQk Y��I. Environmental Health Coordinator Bob Roels stated that he has seen a substantial increase In the service requests and the necessary follow-up of staff has overburdened available resources. He stated many buildings are reaching the end of their useful life and the ability of some owners to maintain the buildings has not been on a priority basis by the landlords. He stated that he provided this overview to a subcommittee of owners and property managers recently and the attached Minutes of that meeting are included in'the packet for Board members' information. The gist of the staff request Is to increase the fee to $14.00 per unit in order to fund an additional Inspector. Staff also would set a goal to inspect 15%,of all units annually. The inspections would include the interior of multi -family units. Trustee George Clowes stated that he felt,that the Village should consider inspecting only the bad units and include interior inspections of condominiums and single-family homes. 2 Village Manager Janonis responded by stating, that the definition of what is bad and what is not becomes very subjective. He also stated that the impact of poor conditions on a group of units tends to trickle down due to typical infrastructure problems which may affect numerous units within a single building. He further stated that the need has clearly been shown for multi -family dwelling units due to the tenants being renters. The level of maintenance in owner occupied units tends to be much better than in rental units; therefore, the need to concentrate resources on rental properties would be a more useful expenditure of resources. General comments of the Board members included the following items: Education of tenants could be improved to provide a general background on typical standard of living quality. A 15% benchmark is a reasonable start and computerized tracking should assist in identifying and following up on problem units from the past. Other Board members expressed concerns of individual rights and the need to protect the privacy of residents within each dwelling unit. Some discussion also ensued where Trustees suggested the fee be phased in over time. Consensus of the Village Board was not to phase In the fee N, In fact the fee Increase would be recommended for approval by the Board members. Bill Cooney responded to the concerns of the Board members concerning Individual privacy rights. H ' a stated that warrants to enter dwelling units would be requested only in very controlled situations where probable cause was present. The administrative procedures which will be set up will focus on notifications to individual tenants requesting their cooperation. Manager Janonis stated that there is a need to bring the quality of housing up to a minimum standard. He also stated that with the increased staff, the number of violations may not decrease over time, however, the number of violations should stabilize over time with the emphasis placed on the minimum standards of housing. He also stated that the Village has under taken, numerous tenant education programs with mixed success. He also -feels that the resources which must be expended for education may not necessarily be the responsibility of the local government to fund. Resident Jack Barringer, 1610 North River West Court, spoke. He stated that a majority of property owners are not supportive of interior inspections. He stated they have concerns about privacy rights of tenants and stated that if interiors of apartments are going to be inspected, then should not the Village also inspect single-family homes. He is also against any increase in license fees. 3 Consensus of the "Village Board was to request_staff to discuss the options for Busse Road with the Cook County Highway Department and to report back to the Village Board at a future meeting outlining the suggested means to foster citizen Input as part of the design stage: Manager Janonis stated that future Corridor Studies will be brought to the Village Board for their reaction and input. Studies will be updated as staff completes the recommended priorities as determined by the Village Board. VI. MANAGERS REPORT ManagerJanonts stated that the Committee of the Whole meeting for February 27, 1996 has been cancelled. VII. ANY OTHER BUSINESS Manager Janonis stated that various Board members had requested a tentative date for discussion of commercial vehicles and right-of-way signs. He stated that the date has been set for the March 12, 1996 Committee of the Whole meeting. This is only a tentative date at this time and will provide the proper notice once the meeting has been set officially. Tnistee Skowron requested that the staff research whether there should be a limit on the number of Tag Days in which organizations use to raise money for their operations: VIII.. ADJOURNMENT. Trustee Hoefert made a Motion to move Into Closed Session to discuss Potential Litigation. The Motion was Seconded' by Trustee Skowron. On a roll call vote, Trustees Hoefert, Skowron Wilks, Corcoran, Hendricks and C16wes all voted to move Into Closed Session at 8:58 p.m. Village Board `members moved back Into the regularCommittee of the Whole meeting at 10:56 p.m. and on a Motion by Trustee Hoefert'and Seconded by Trustee Skowron, the Committee of the Whole meeting was adjourned at 10:58 p.m. Respectfully submitted, DAVID STRAHL CIS/rcc Assistant Village Manager S Village of Mount Prospect Mount Prospect, Illinois t INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: MARCH 8, 1996 SUBJECT: NORTHWEST CENTRAL DISPATCH SYSTEM (NWCDS) RADIO SYSTEM MODIFICATION For the past several years, Northwest Central Dispatch has been studying modifications to the current system -wide radio infrastructure utilized by the six participating municipalities. A number of factors have been driving this review; two of the most important being steadily deteriorating system capacity on the Police side of the system and certain regulatory changes mandated by the Federal Communications Commission affecting the number and size of band -width frequencies. Needless to say, an upgrading of the system infrastructure is a major undertaking both from a technological standpoint as well as monetarily. On the technology side, the FCC has ordered a splitting of existing band widths which Police and Fire currently operate on. This "splitting" will have the effect of doubling (and eventually quadrupling) the number of frequencies available for the growing number of telecom providers and users. The problem with the FCC mandate is that the technology necessary for this band -width splitting has not yet been fully developed. Once it is, the cost of this new, exotic technology will most certainly be on the very high side. As an alternative, the Northwest Central Dispatch System has looked at utilizing an 800 MHz, trunked radio system which would provide a long-term solution to the current capacity problem and more user flexibility than the current system is capable of. A technical committee made up of staff from each of the municipalities has been working with an independent radio technology consultant on a system -wide design that would meet the critical performance characteristics an operation like NWCDS would require. At this time, the cost of an 11 channel, 800 MHz, trunked radio system estimated to be in the area of $7 million. Mount Prospect would be obligated to contribute a proportionate share of this overall cost, or approximately $1 million. The $7 million estimate includes the cost of both system -wide infrastructure and each municipality's equipment needs. One outstanding issue is whether to include Public Works within the system changeover. The cost for Public Works is also currently included in the $7 million figure. It is anticipated that the funds for this Capital Project would be derived from an increase inthe Q-1'1 surcharge from its present $.3Obx$75 for aperiod ofapproximately seven years. As you will necaU, when the 9-1-1 system was first implemented in 1889. the surcharge was $15. |twas subsequently lowered to $.30 in January 1992 when the system went into g maintenance mode. As o side note. NVVOD is one of the only systems in which the surcharge was reduced from its original estimate. While this study has been in the works for a number of years, the timetable has become extremely compressed within the |ont six months due to the fact that there is o quickly dwindling number ofavailable 8OOMHz frequencies. These frequencies are controlled and distributed by o na0iono| arm of the FCC. The next application date for available frequencies is March 31, 1988. Discussion among the NVVCO Board ofDirectors; ie.. Village/City Managers has resulted in a strong consensus that the system should make application for available frequencies with the yWon±h filing. Any further delays would jeopardize the capability of designing an 800 MHz system with adequate capacity. The application itself would obligate the system and individual municipalities to nothing. However, the application itself must contain a commitment for funding to show that the plan is viable. The commitment would likely take the form of a letter signed either by the Mayor orVillage Manager pledging anincrease inthe Q-1-1 surcharge should the plan be implemented. Attached tothis memorandum is an overview provided by NVVCDS Executive Director Doug Edmonds of current system problems, new system design and funding scenarios. On the technical eide, this is a very complicated subject and the estimated cost of n system change out is sizable. Hmwever, it does appear that both Northwest Central Dispatch and the Village will have few viable alternatives other than the 800 MHz option. | apologize for the short time -line onthis item. Unfortunately, the March 31.1Q9GFCC filing deadline is driving the initial critical decision-making path. It is paramount that NWCD and the member communities maintain the widest array of potential options while afinal decision onsystem upgrades isconsidered. Aviable application tothe FCC for available 800 MHz frequencies is o oitiom| step in this process. While the application must contain a detailed description of the proposed system's design as well as a firm funding commitment, a final determination by NWCD to pursue an 800 MHz radio system need not bsha place until later this year. The purpose of the Committee of the Whole discussion will be to provide an overview of the subject including e review of: 1} Current system problems. 2) the range of options presently under review, 3> the need to make immediate application for the remaining available 8OOMHz frequencies, 4)preliminary cost estimates and 5)the final decision- making Appropriate Village staff and Mr. Edmonds will be in attendance to facilitate discussion and answer your questions. MEJ/rcc c: Police Chief Ronald Pavlock Fir--~^�~~~^~~�`~^~ Finance Director David Jepson Public Works Director Glen And|er Doug Edmonds, Northwest Central Dispatch NWCDS Northwest Central Dlspafth System 1975 EAST DAVIS STREET/ ARLINGTON HEIGHTS, ILLINOIS 600051(/09) 36&1130 FAX(7W)3W2498 EMERGENCY POLICE & FIRE DISPATCH SERVING -ARLINGTON HEIGHTS -BUFFALO GROVE -ELK GROVE VILLAGE -MOUNT PROSPECT -PALATINE -PROSPECT HEIGHTS DATE: January 24, 1996 bio TO: NWCDS Board of Directors NWCDS Executive Committee NWCDS Treasurer FROM: Douglas Edmonds, Executive Director RE: Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Members Attending: W. Dixon Village Manager Arlington Heights W. Balling Village Manager Buffalo Grove G. Parrin Village Manager Elk Grove Village M. Jannis Village Manager Mount Prospect M. Kadlecik Village Manager Palatine K. Bonder city Administrator Prospect Heights Others Attending: B. Rodewald Fire Chief Arlington Heights R. Kath Police Chief Arlington Heights T. Allenspach Fire Chief Buffalo Grove L. McCann Police Chief Buffalo Grove J. MacArthur Fire Chief Elk Grove Village F. Engelbrecht Police Chief Elk Grove Village E. cavello Fire Chief Mount Prospect R. Pavlock Police Chief Mount Prospect R. Payne Fire Chief Palatine J. Bratcher Police Chief Palatine R. Bonneville Police Chief Prospect Heights D. Edmonds Executive Director NWCDS P. Dollard Deputy Director NWCDS M. Arndt Administrative Asst. NWCDS L. Kapsa Secretary NWCDS KAA,, ,�* The meeting of the NWCDS Board of Directors was called to order by Mr. Dixon at 2:25 PM at the Northwest Central Dispatch system office. A quorum was established with all members present. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 4 a 11 I!i 4, 'low Mr. Edmonds reported that Northwest Central has been working on this project for a number of years. He said that following direction provided to him at the Board meeting in October 1995, he began to aggressively pursue developing a proposal for a trunked radio system with Motorola. Based on the Boards direction, Public Works Department representativds were included in all of the considerations. He said that since October, 1995, weekly half day sessions have been held to discuss various aspect of the project. As a result, a budgetary proposal from Motorola was developed which has since been circulated to the Board. The proposal is still somewhat tentative. Although a considerable amount of the engineering work has been done, additional work is required because some of the coverage areas are still slightly deficient and need to be fine tuned to reach the desired level of efficiency. He said that since the time the proposal was submitted to the Board, additional work had been done to identify a better transmitter site in Elk Grove Village. He said that coverage problems that originally existed in Elk Grove have now been resolved if the recommended site is used. He said that a new site further north is also being investigated. This revolves around some negotiation that Arlington Heights is conducting with the relocation of the tower which Northwest Central currently uses at Palatine and Arlington Heights Roads. Relocation further north, in the area of Dundee and Route 53 would alleviate some problems the System has with coverage in Buffalo Grove. In developing the budgetary proposal it was necessary to look at a worst case scenario where the System might have to install two new towers and shelters. If the System can use existing structures or towers, or if the plans that Arlington Heights has for relocating the north tower work out, the System has the potential of saving substantial money. He added that by not having these matters settled yet, the proposal includes costs of up to $600,000 which might eventually be eliminated. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 5 He said that he worked out some sample revenue projections by using an increased 9-1-1 surcharge, and projections as to what some of the potential costs might be based on several different scenarios. He said at this point the major concern was the basic decision as to whether to move forward with the project since a license application had to be filed in March, and time is of the essence. Mr. Dixon inquired what decisions and direction are required of the Board at this point. Mr. Edmonds said it is necessary to determine whether the project will move forward with all participants including police, fire and public works or whether one or more of these components would be excluded or whether the project would not move to the next step in any form at all. He said that it was his impression that the Public Works departments have been rather ambivalent about whether they wish to participate. Presumably this is due to concerns about financing and a perception that Public Works will be positioned in a low priority status on the system which might adversely affect their operations in high demand periods. Public Works involvement certainly affects project costs, but has little impact on system engineering because the infrastructure is common throughout. If the Public Works departments do not participate, it will result in a reduction of the number of frequencies applied for, but would not reduce the number of sites. He said that the number of frequencies would probably drop from eleven to seven or eight. He said it is important to know how to proceed along these lines, and if the Board could reach some consensus today, it would be easier to develop costing and the license application. If it is determined that the Public Works departments will continue to be included in the project he will move forward on that basis. Mr. Edmonds said that if it is decided to apply for the license, it will be necessary to have some sort of funding commitment included along with the application. He said that he thought that the application could be filed with an intent Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 6 to fund rather than a definite commitment, although a commitment would put the application in a much stronger position. He said that it is his understanding that the committee which reviews the license applications wishes to have some clear indication that funding will be available. Mr. Parrin advised that the Village of Elk Grove is not ready to provide a funding commitment because he will need to meet with the Village Board to discuss increasing the 9-1-1 surcharge; and at this point the Board has not been apprised of the project and the need for funding. Mr. Kadlecik advised that Palatine is in a very difficult position and would have to go back to referendum to increase the 9-1-1 surcharge. The first opportunity they will have to put a referendum on the ballot will be the November, 1996 general election. Mr. Kadlecik said that he will need to know more detailed costs associated with the project. He said that he was hoping to have a breakdown of the costs presented today. Mr. Balling inquired whether the Board needs a plan or a funding commitment. He said that he felt that the System should try to advance the application at this time, enabling it to get a foot in the door for allocation of the frequencies, and also to buy some time for packaging a solid proposal so that the commitment for funding could be built over a 6 to 8 month period. He added that Palatine has a unique condition because they are capped in terms of their 9-1-1 surcharge. Mr. Balling said that he thought that Public Works will generally not perceive a substantial benefit to the project. However, having Public Works involved in the program will assure the maximum number of frequencies. It will give the System the frequency capacity that may turn a marginal system into a more robust and efficient system. He said that he would like to explore a strategy for funding more than 25% of the Public Works units, and that an effort be made to look toward funding 100% of the cost of Public Works. Mr. Bonder inquired about the tight time frame for developing a license application and lining up financing, and added that Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 7 he wasnt sure that he would like to file an application in March, 1996. Mr. Dixon said that if the Village Managers arent convinced of the value of the project, it would be very difficult to convince the Village Boards to approve it. He said that some of the Village Managers do not yet understand the need for the project. On behalf of Arlington Heights, he said that the police are supportive, and the fire department is willing to see the application go forward in order to keep the window open, and that Public Works is strongly opposed. He added that Arlington Heights Public Works informed him that the other member Publid Works departments are also opposed because they see a potential adverse impact on their ability to access frequencies as well as the high cost of making the transition under the financing concept proposed. Mr. Edmonds said that he felt that Mr. Dixons statement is a accurate assessment of Public Works departments feelings towards the trunked system. He said that the trunked system could be put together efficiently without including the Public Works departments. He said that they were brought into the mix mainly to allow them the opportunity to explore the possibility of going to an 800 MHz trunked system because the infrastructure is fundamentally the same whether they participate or not. He said that several years ago when Northwest Central began discussing making communication changes, he had the impression that at least some of the Public Works departments were very much interested. Mr. Parrin asked if Northwest Central will be required to maintain two systems once it implements the 800 MHz trunked system. Chief Rodewald explained what prompted Northwest Central to pursue an 800 MHz trunked system. He said that it has been obvious for some time there were frequency overloading problems and crowding on the UHF police frequencies. He said that the System could not add additional frequencies to solve the problem. Both Motorola and the Systems consultant have identified two critical issues which impact system efficiency and future needs. First, there are simply no more frequencies available Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 8 in any of the bands we currently utilize so there is no room for growth or alleviating channel congestion. Second is frequency refarming which requires narrowing the band spread mandated by the FCC for the year 2004 or thereabouts. He said that upon analyzing the situation, the Executive Committee determined that the police departments have the most critical need of additional frequencies. The fire depaftments arent as desperate for additional frequencies. They have made several improvements in the past several years to make the fire radio system works better. He added that it would be beneficial to have additional frequencies and the enhanced features which trunking offers, but it is not critical at this point in time. He reported that the fire departments are very supportive of the 800 MHz trunking system and recognize the critical need on the police side. He said that given present technology it will be necessary to maintain some redundant capability on the present VHF system to provide for automatic aid and mutual aid communications. Mr. Janonis inquired if there was a way to more efficiently utilize the channels that exist in the police system. Mr. Edmonds said that there was not. He indicated that the study committee seriously looked at such options and there are none without being able to acquire more frequencies in this spectrum and that simply is not possible. Chief McCann asked Mr. Edmonds to explain frequency refarming. Mr. Edmonds said that the FCC has dictated that a frequency, which for example is 25 KHz wide, be sliced in half. This sounds simple but it means that the manufacturers have to invent new equipment to perform this modification. In some cases the new equipment is available; in others it is not on the market yet. The FCC is mandating that any new equipment submitted for type acceptance be capable of working in the narrower band spread. If the user of a frequency decides to implement this new narrow banding technology, it would potentially impact any other users on the same channel. The mandate would eventually require that all of the Northwest Central equipment be replaced. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 9 He said that the FCC indicated that agencies which make this migration, as equipment becomes available over time, will receive primary use of the frequencies. He added that agencies which do not change will be considered secondary users who will be at the mercy of the primary users. Eventually, the FCC will require that the 12.5 frequencies be split down to 6.25 to create even more frequencies. He said that to his knowledge no manufacturer has developed this equipment. He said that Northwest Central is using radio systems which work most of the time, but he equates it to some extent with the Chicago air traffic control system which is faced with periodic disruptions and failures, and that there are daily maintenance problems which are very disruptive, expensive and time consuming to deal with. He said that some part of the system is in failure on a daily basis. Mr. Parrin asked Mr. Edmonds if there were any enhancements he could add to the current system if a decision was made not to move forward with an 800 MHz trunked system. Mr. Edmonds said that there were probably some things that could be implemented in order to improve the reliability of the equipment, but that there are other conditions that simply cannot be resolved with the existing technology. Mr. Balling inquired about the existing coverage problem. Mr. Edmonds advised that the System does not have a plan in place to solve this problem. He added that it might be possible to address some of the coverage problems by relocating a transmitter, but this kind of engineering work has not be done. At best this would be a band aid approach to the problem because there would still be no increase in the number of frequencies available. Mr. Balling inquired what would be lost if the System did not file the application in March. Mr. Edmonds advised that he does not know what will happen with the filing in March. He said that people play these cards very close to vest because of the shortage of frequencies, and he does not know who will be filing. If a NWCDS filing is not made in March for the frequencies that are available, and the System looses this opportunity, the frequencies will be gone and the opportunity to come back may never be available again. If no other agency is in a position to reuse the Chicago frequencies, and there is no Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 10 other filing in March for them, they may still be available in October. It is a calculated risk. Mr. Kadlecik inquired about other costs associated with the project. Mr. tdmonds, advised that there appears to be very minor other costs which are not included in the proposal. He said that other costs would include site preparation, planning and zoning, and annual maintenance. The proposal includes a generator at every site, and there would be annual maintenance costs for these units. Currently, the System does not have generators at the transmitter sites. Chief Bonneville advised that this is an opportunity to look at acquiring additional frequencies which may never be available again. He added that there is no way of knowing what might happen with other applications. However, he said that he is fairly certain that at some point in the future, the System will be required to split the existing frequencies, and the existing equipment is not capable of doing this. He said that by filing in March, the System would at least have a plan in place for the future and have some systematic approach of solving the problems that currently exist. Mr. Balling said that it is his understanding that Motorola will act as a technical advisor on a speculative basis, and that they will assist Northwest Central with filing an application. He added that an outside consultant will be engaged to double check some of what Motorola is doing. He said that he would like to frame a recommendation which would include that the System prepare and advance an application for a March, 1996 frequency filing for all eleven channels; that the System ask the continued support of Motorola to assist them in the technical preparation of that presentation; and that a funding plan be drafted which is based on the premise that the system will ask each member community to increase the 9-1-1 surcharge to $.75, and that Palatine will provide an equivalent funding commitment in consideration of their capped surcharge fee. He said that as he understands the situation, the System will not be made aware of a frequency award until June or July. This will give the member communities a substantial window to develop a final recommendation on how they are proceeding with Public Works; and how the System is will fund program, Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 11 He said that it seemed to him that there was substantial risk of losing any opportunity of acquiring frequencies if the March filing was passed by. He said that by moving ahead with the application process he did not think that the System would lose much except a little time and effort. On the other hand, the System will be in the same exact position in October, and will be having the exact same discussion, but perhaps without enough available frequencies to put a viable system together. He said that the same questions that the Board is raising are going to continue to be facing them. Mr. Balling asked Mr. Edmonds to comment on Motorolas interest in continuing with the project. Mr. Edmonds said that Motorola will be interested as long as they think they might be able to market a system. Mr. Balling inquired if the System required Mr. Vegemasts services for filing the application. Mr. Edmonds said that he felt that it would be useful to have his services authorized to assist with the application process. Mr. Dixon said that he would like to be provided with a written summary of Mr. Vegemasts work even if a full-blown report was not available due to the short time frame. Mr. Bonder said that he supported Mr. Ballings position and asked for a more detailed analysis from the Executive Director before an application was filed in March. Mr. Balling moved to authorize the Executive Director to make application for eleven 821 MHz frequencies from the FCC, and to recommend a financing plan that is based on all communities eligible to increase their 9-1-1 fees to $.75 per month, and a commitment be made from the Village of Palatine to raise a like amount of money, in whatever manner they deem appropriate. Mr. Bonder seconded. Motion carried. Mr. Kadlecik advised that he could not support this motion because of the fact that he will need to apprise his Village Board of todays discussion. He said that he would like to be able to advise the elected officials of his community that the System is looking at the possibility of 7 million dollar expense. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 12 Mr. Janonis said that he also supports Mr. Ballings motion, but with the understanding that even if the FCC grants the System the frequencies, that there will not be a binding obligation to proceed. In some regards, he said that he felt that moving ahead was premature, although he saw value in getting a foot in the door and not missing the March filing opportunity. Mr. Parrin said that he appreciated and agrees with Mr. Ballings motion, but expressed concern about the need to specifically address the Palatine funding problem. Mr. Balling commented on Mr. Parrins point of view. He said that if Palatine needed a funding commitment, they are certainly going to need a plan for where the revenue will be generated. He said that his intent was to have a motion today lead to some understanding that there is an endorsement of funding the project through 9-1-1 surcharge fees, and that he hoped that Palatine would be willing to commit to funding in some manner. Mr. Bonder suggested an amendment to the motion. Mr. Balling moved in the alternative to authorize the Executive Director to make application for eleven 821 MHz frequencies from the FCC, and to recommend a financing plan which is based on all communities eligible to increase their 9-1-1 fees to $.75 per month, and that the Village of Palatine to seek an alike amount of funding. Mr. Bonder seconded. Motion carried. Mr. Bonder moved for approval of the Board to review the FCC application prior to its submission by the Executive Director. Mr. Balling seconded. Motion carried. Mr. Kadlecik said that if the Palatine financing issue was removed from the motion, he could be in a position to support it. Mr. Janonis suggested that the application need not have to be accompanied by funding resolutions from the Village Boards, but simply that there be some statement of intent to fund if the frequency award is made. Mr. Edmonds said that he thought that the NWCDS Board could make the application without funding resolutions or ordinances, but that if resolutions or ordinances were available, the application would be in a stronger position. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 13 Mr. Bonder said that he would like all Board members to be comfortable with this issue. This includes knowing that nothing will go forward before they all have an opportunity to alert their own Boards that this item has been under discussion and what might be proposed in terms of the funding mechanism. Mr. Parrin said that he felt that the next meeting should be devoted exclusively to further discussion of the radio project with the Executive Committee present where they could make a presentation to the Board on the advantages and disadvantages of the proposal so as better inform the Board. Mr. Bonder suggested that the Board meet on February 29 to further discuss this matter. Mr. Edmonds said that he would make every effort to have analysis materials completed by that date. Mr. Dixon advised Mr. Edmonds not to commit to a date until he sees how the work is progressing, but that Board members will pencil February 29 in their calendars. Mr. Edmonds said that he wished to address his request for consultant services. He said that his request to engage an outside consulting engineer was intended simply to have an independent level of oversight on what Motorola was proposing for the project. He said that he did not wish to get into a situation where a request for ten or eleven, or perhaps only seven frequencies was made and ultimately discover that the system was under -engineered. Mr. Balling inquired about costs associated with the license application. Mr. Edmonds said that the actual application only required a nominal filing fee. Mr. Balling moved to authorize the Executive Director to obtain Ronald Vegemast Engineering, Inc. for consulting services in connection with the trunked radio project in an amount not to exceed $20,000. Funds for this project will be generated from the NWCDS Capital Reserve Budget account. Mr. Bonder seconded. Motion carried. Mr. Dixon requested that the Executive Director circulate a short executive summary to the managers on the project which might be used in a briefing to the Village Boards. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 14 Mr. Edmonds said that in terms of overall operating costs, the line items, exclusive of personnel costs, have changed very little. There are no new additional lines, although some modest adjustments were in certain expense categories. Mr. Balling inquired about the mechanics of the sick leave buy back prog3'am. Mr. Edmonds advised that this program was authorized by the Board last year. It is modeled after a program that Palatine uses for individuals who use a certain low level of their sick time and are eligible to buy back a few hours from what they have accumulated. Mr. Bonder moved to enter Executive Session to discuss personnel matters. Mr. Balling seconded. Motion carried. OPEN MEETING RECONVENED Following conclusion of the Executive Session, the open meeting was reconvened. At this time Mr. Bonder departed the meeting. Mr. Balling moved approval of the proposed NWCDS FY 1996-97 operating Budget as submitted with the following modifications; that a salary reserve be established for the newly created administrative position, and that this position not be authorized and funded until the Executive Committee has met with the Executive Director in order to review the job tasks and structure of this position. Mr. Balling moved to award, as of May 1, 1996, a 3.25% cost of living salary adjustment for all employees in the Northwest Central Dispatch System. In addition there will be a It increase at the 30 month level and above for the telecommunicator classification. Mr. Parrin seconded. Motion carried. Mr. Balling moved approval of the proposed increase of shift differential for midnight shift employees from $.25 per hour to $.35 per hour. Mr. Parrin seconded. Motion carried. Minutes of the NWCDS Board of Directors Meeting January 24, 1996 Page 15 Mr. Balling moved to disprove the proposed plan to increase the longevity pay steps by $100. Mr. Parrin seconded. Motion carried. Mr. Balling moved approval of the proposed plan to award Veterans Day as an additional fixed holiday for all employees of Northwest Central Dispatch System. Mr. Parrin seconded. Motion carried. Mr. Balling moved to disprove the proposed plan to change the vacation award schedule which would allow Northwest Central Dispatch System employees to earn the current maximum of twenty-five days vacation at twenty years of service rather than at twenty-five years of service. Mr. Parrin seconded. Motion carried. Mr. Balling commended the Executive Director on a good job of budget preparation. • 4 .* # :4, Mr. Edmonds reported that as a matter of information, the Illinois Police Training Board is currently working on a project to create standards for a telecommunicator certification program. At this point there is no funding for the program, so it is not being proposed as a mandatory program. He said, however, he thought that once the standards are established and the program gets off the ground, there probably will be an effort to mandate it in some fashion. Presently, it is projected as a three week program which will be voluntary. Dispatchers who are currently employed will be permitted to pass out of the program based on proficiency tests. He noted that there is a possibility that Northwest Central may have to deal with the program in the future. Mr. Parrin moved to adjourn the meeting. Seconded by Mr. Janonis. Motion carried. The meeting adjourned at 4:50 PM. IMWCDS Northwest centrai oispatch system 1975 EAST DAVIS STREET/ ARLINGTON HEIGHTS, ILLINOIS 600051(700) 398-1130 FAX(708)398-2498 EMERGENCY POLICE & FIRE DISPATCH SERVING -ARLINGTON HEIGHTS -BUFFALO GROVE -ELK GROVE VILLAGE -MOUNT PROSPECT -PALATINE -PROSPECT HEIGHTS DATE: February 23, 1996 TO: NWCDS Board of Directors NWCDS Executive Committee NWCDS Treasurer FROM: Doug -Edmonds RE: Radio Project Information The attached material is intended to provide you with additional, more detailed information on costs and possible funding scenarios in relation to the radio project. The first task was to develop some projections of funding using a $.75 surcharge and how growth of the access line count would affect the revenue stream. Page 1 presents a look at the access line count growth over the past several years on a systemwide basis. Growth for the past two years has been at about 4.5% per year. However, this may be somewhat inflated due to Palatine's heavy annexation activity in the last two years. If this in fact is the case, a lower future growth rate should be anticipated. On the other hand, if competition between alternate dial tone providers increases and dial tone becomes cheaper, perhaps there will be higher sustainable growth as individuals and businesses add cheaper lines. Another unknown is whether the proliferation of wireless telecommunications devices will adversely impact the growth of wired circuits. As you know, we cannot currently collect the 9-1-1 surcharge on wireless devices, and the legislative prospects for doing so are not very bright at this point. Pages 2 and 3 show revenue projections for the $.75 surcharge assuming 3.5% and 4.5% growth respectively. The note at the bottom of each sheet reminds you that we actually net less than the amount of the surcharge since Ameritech takes 4% off the top before it is remitted to us. The 4% deduction is made regardless of the amount of the surcharge, so on a $.30 monthly surcharge, we actually net $.288. NWCDS Board of Directors February 23, 1996 Page 2 I have also used a higher allocation for the amount earmarked for operations. As I indicated above, we currently receive $-288 per line. This entire amount is allocated to the 9-1-1 operations budget. We currently generate no 9-1-1 reserve revenue. On the spreadsheets I have shown an allocation of $.32 to the operations budget as a hedge against higher annual operating costs. I expect that Ameritech will attempt to raise their fees at some point in the future, either directly or by offering an enhanced feature set called Sophisticated 9-1-1 (S 9-1-1), which has recently been deployed in the new City of Chicago 9-1-1 system. I have no doubt that this service will cost more. In addition, each time our access line count increases by 1,000 lines, we are obligated to pay Ameritech a one time fee of $4,000 plus an additional $150 per month. At $.288 per month it takes over a year just to pay off the $4,000 fee before any true additional revenue is derived. Until this past November (which is our annual reconciliation date with Ameritech) we have not paid any of these one time fees due to our suit on the Centrex issue, but we have now reached the threshold where these increases will need to be paid. The spreadsheet then shows an allocation of the remaining $.40 of the surcharge to the 800 MHz radio system. At the conservative 3.5% growth rate, it appears possible to generate a total of about $7,000,000 in a seven year period for the radio project. This again assumes the $.75 surcharge or equivalent revenue being generated systemwide. The unique situation in Palatine receives attention on the following pages where first is shown the current access line counts just for Palatine and what the growth experience has been. If Palatine had to generate an additional $.42 per line per month from non -surcharge sources, assuming 3.5% or 5.0% growth, those revenue figures are presented on pages 5 and 6. The subsequent pages show three different project scenarios for illustrative purposes. In each case, Public Works participation is the critical variable. NWCDS Board of Directors February 23, 1996 Page 3 After the date Motorola prepared their original budgetary proposal, we have determined that a new tower will not be needed in Elk Grove Village. we have identified two existing structures to fill that need. Thus we have taken a deduction of $187,000. In addition, we also determined that the count of Public Works mobile and portable radios was too low in the original proposal, so we have deducted the original quoted amount ($971,852) and replaced it with a corrected amount ($1,332,188). - Next we have taken an anticipated 17% discount. our consultant has indicated that this a very realistic assumption. We show that if we attempt to fund the entire project (including 100% of the Public Works component), our projected revenue would be about $460,000 short of meeting the cost. It should also be kept in mind throughout this discussion that we have not factored in any financing costs which might be needed on a long or short term basis; and no contingency funding, additional consultant fees or in-house project management expenses are included. The next pages outline what the project would look like if 50% of the Public works component were included with 9-1-1 funding; and what the 50% (discounted) share would amount to for each individual department. Finally, we present a scenario which totally excludes Public Works. This removes the entire expense of mobiles and portables for PW and reduces the infrastructure expense by dropping three frequencies. We also wish to note that we are aggressively pursing options for both the south site (Elk Grove) which would eliminate the equipment shelter expense and a north site (Arlington Heights or Buffalo Grove) which would eliminate both an additional tower and shelter for an additional potential discounted reduction of $321,200. NWCDS 800 MHz RADIO SYSTEM INFORMATION FOR BOARD OF DIRECTORS MEETING FEBRUARY 29, 1996 TELEPHONE ACCESS LINE GROWTH RATE DATE LINES CHANGE % Deo -91 162,801 Deo -92 166,640 3,839 2.35% Deo -93 171,784 5,144 3.09% Deo -94 179,672 7,888 4.59% Deo -95 188,304 8,632 4.58% I 9-1-1 Surcharge Revenue Projections* (Assumed Growth Rate = 3.5%) 3.500% Cumulative (Operating) (Radio System) Radio Sytem Total Year Access Lines $0.32 $0.40 Revenue Annual Revenue 1 1996 188,500 $723,840 $904,800. $904,800 $1,628,640 2 1997 195,098 $749,174 $936,468 $1,841,268 $1,685,642 3 1998 201,926 $775,396 $969,244 $2,810,512 $1,744,640 4 1999 208,993 $802,534 $1,003,168 $3,813,680 $1,805,702 5 2000 216,308 $830,623 $1,038,279 $4,851,959 $1,868,902 6 2001 223,879 $859,695 $1,074,619 $5,928,578 $1,934,313 7 2002 231,715 $889,784 $1,112,230 $7,038,808 $2,002,014 "Total surcharge $.75 per access line less 3% statutory deduction for Ameritech administrative fee and less 1°% N uncollected funds loss. This results in a total loss of $.03 per line. Surcharge net is thus $.72 per line. 9-1-1 Surcharge Revenue Projections' (Assumed Growth Rate = 4.5%) 0.045 A B Cumulative (Operating) (Radio System) Radio Sysrtem Total Annual Year Access Lines $0.32 $0.40 Revenue Revenue (A+B) 1 1996 188,500 $723,840 $904,800 - $904,800 $1,628,640 2 1997 196,983 $756,413 $945,516 $1,850,316 $1,701,929 3 1998 205,847 $790,451 $988,064 $2,838,380 $1,778,516 4 1999 215,110 $826,022 $1,032,527 $3,870,907 $1,858,549 5 2000 224,790 $863,193 $1,078,991 $4,949,898 $1,942,183 6 2001 234,905 $902,036 $1,127,545 $6,077,444 $2,029,582 7 2002 245,478 $942,628 $1,178,285 $7,255,729 $2,120,913 "Total surcharge $.75 per access line less 3% statutory deduction for Ameritech administrative fee and less 1 % w uncollected funds loss. This results in a total loss of $.03 per line. Surcharge net Is thus $.72 per line. PALATINE TELEPHONE ACCESS LINE GROWTH RATE DATE LINES CHANGE % Deo -91 24,409 Dec -92 23,211 .1,198 -4.91% Deo -93 26,877 3,666 15.79% Deo -94 28,175 1,298 4.83% DOC -95 31,074 2,899 9.33% Total Change 6,665 Annual Average 6.83% 4 PROJECTED PALATINE SURCHARGE LINE COUNTS WITH 3.5% ANNUAL GROWTH Year Lines Revenue` Cum Total 1 1996 31,000 $148,800 $148,800 2 1997 32,085 $154,008 $302,808 3 1998 33,208 $159,398 $462,206 4 1999 34,370 $164,977 $627,183 5 2000 35,573 $170,751 $797,935 6 2001 36,818 $176,728 $974,663 7 2002 38,107 $182,913 $1,157,576 ;Revenue based on $.42 per line per month $.40 allocated to radio system $.02 allocated to general operations PROJECTED PALATINE SURCHARGE LINE COUNTS WITH 5% ANNUAL GROWTH Year Lines Revenue* Cum Total 1996 31,000 $148,800 $148,800 1997 32,550 $156,240 $305,040 1998 34,178 $164,052 $469,092 1999 35,886 $172,255 $641,347 2000 37,681 $180,867 $822,214 2001 39,565 $189,911 $1,012,125 2002 41,543 $199,406 $1,211,531 *Revenue based on $.42 per line per month $.40 allocated to radio system $A2 allocated to general operations NORTHWEST CENTRAL DISPATCH SYSTEM TRUNKED RADIO SYSTEM PROJECTED COSTS TO 9-1-1 FOR FULL SYSTEM (INCLUDING PUBLIC WORKS)* Total Project Cost as Quoted $ 8,865,108 Less Elk Grove Tower - 187,000 $ 8,678,108 Less Original PW Component - 971,852 $ 7,706,256 Add New PW Component +1,332,188 $ 9,038,444 Less Anticipated 17% Discount -1,536,535 $ 7,501,908 9-1-1 Funds @ 3.5% Growth $ 7,038,808 (Seven Year Period) <463,100> Short *Predicated on 9-1-1 paying for 100$ of Public Works mobile, portable and remote desk units. 02/19/96 7 NORTHWEST CENTRAL DISPATCH SYSTEM TRUNKED RADIO SYSTEM PROJECTED COSTS TO 9-1-1 INCLUDING 50% FUNDING FOR PUBLIC WORKS* Total Project Cost as Quoted $ 8,865,108 Less Elk Grove Tower - 187,000 $ 8,678,108 Less Original PW Component - 971,852 $ 7,706,256 Add 50% of New PW Component + 666,094 $ 8,372,350 Less Anticipated 17% Discount -1,423,299 $ 6,949,050 9-1-1 Funds @ 3.5% Growth $ 7,038,808 (Seven Year Period) Surplus 89,758 *Predicated on 9-1-1 paying for 50% of Public Works mobile, portable and remote desk units. Balance of Public Works share to be paid from other revenue sources. 02/19/96 50% SHARE OF PUBLIC WORKS COMPONENT (NET AFTER 17% DISCOUNT) Arlington Heights $160,502 Buffalo Grove 53,160 Elk Grove Village 69,736 Mount Prospect 104,931 ✓ Palatine • 136,874 Prospect Heights 27,651 $552,854 02/19/96 9 REVISED PUBLIC WORKS QUOTES- 02/19/96 Village MTSM I Clear Portables Unit Price ExtAfhm Arlington Heights Public Works Single Unit Rapid Chargers $ 120 36 MTS2000 I Clear Portables $2,049 $73,764 36 Single Unit Rapid Chargers $ 120 $ 4,320 135 MCS2000 I Clear Mobiles $1,744 $235,440 4 Control Stations with antenna/fine $7,845 $ 31,380 16 DGT9000 Remote Handsets $ 700 $ 11,200 135 MCS2000Installation $ 180 $ 24,300 4 Control Station Installation $ Soo $ 2,000 174 Unit Programming $ 25 & 4.350 Total $386,754 Buffalo Grove Ptjbk Works 13 MTSM I Clear Portables $2,049 $ 26,637 13 Single Unit Rapid Chargers $ 120 $ 1,560 45 MCS2000 I Clear Mobiles $1,744 $ 78,480 1 Control Stations with antennafflne $7,845 $ 7,845 5 DGT9000 Remote Handsets $ 700 $ 3,500 45 MCS2000Installation $ 180 $ 8,100 1 Control Station Installation $ 500 $ 500 59 Unit Programming $ 25 S 1.475 Total $128,097 Sk Grove Village Public Works 10 MTS2000 I Clear Portables $2,049 $20,490 10 Single Unit Rapid Chargers $ 120 $ 1,200 61 MCS2000 I Clear Mobiles $1,744 $106,384 3 Control Stations with antennaffine $7,846 $ 23,535 3 DGT9000 Remote Handsets $ 700 $ 2,100 61 MCS2000 Installation $ 180 $ 10.980 3 Control Station Installation $ 500 $ 1,500 74 Unit Programming $ 25 S 1,850 Total $168,039 Mt. Prospect Public Works 10 MTS2000 I Clear Portables $2,049 $ 20,490 10 Single Unit Rapid Chargers $ 120 $ 1.200 102 MCS I Clear Mobiles $1.744 $177,886 3 ? Control Stations with antennafte $7,845 $ 23,535 10 ? DGT9000 Remote Handsets $ 700 $ 7,000 102 MCS2000 Installation $ 180 $ 18,360 3 ?,/ Control Station Installation $ 500 $ 1,500 115 Unit Programming $ 25 52,875 Total $252,848 10 REVISED PUBLIC WORKS QUOTES — 02/19/96 Palatine Public works 19 MTS2000 I Clear Portables $2,049 $ 38,931 19 Single Unit Rapid Chargers $ 120 $ 2,230 107 MC82000 I Clear Mobiles $1,744 $186,408 7 Control Stations with antennaAine $7,845 $ 54 ° . 5 30 DGT9000 Remote Handsaw $ 700 $ 21,C00 107 MCS2000 installation $ 180 $ 19.260 7 Control Stadion Installation $ 500 $ 3.500 133 Unit Programming $ 25 S3.; 25 Prospect Heights Public Works Total $329,819 7 MTS2000 I Clear Portables $2,049 $ 14,343 7 Single Unit Rapid Chargers $ 120 $ 840 17 MCS2000 I Gear Moblies $1,744 $ 29,648 2 Control Stations with antennalline $7,845 $ 15,690 2 DGT9000 Remote Handsets $ 700 $ 1,400 17 MCS2D00Installation $ 180 $ 3,060 2 Control Station installation $ 500 $ 1,000 26 Unit Programming $ 25 S 650 Total $ 66,631 Grand Total. $1,332,188 ix NORTHWEST CENTRAL DISPATCH SYSTEM TRUNKED RADIO SYSTEM PROJECTED COSTS TO 9-1-1 FOR FULL SYSTEM EXCLUDING PUBLIC WORKS Total Project Cost as Quoted $ 8,865,108 Less Elk Grove Tower - 187,000 Less Original PW Component - 971,852 Less Three Frequencies - 240,000 @ $80,000 ea. $ 7,466,256 Less Anticipated 17% Discount -1,269,263 $ 6,196,992 9-1-1 Funds @ 3.5% Growth $ 7,038,808 (Seven Year Period) Surplus $ 841,816 02/19/96 12 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: MARCH 5, 1996 SUBJECT: MARCH 12 COMMITTEE OF THE WHOLE MEETING DEFERRED ITEMS LIST REVIEW In addition to the scheduled discussion of the NWCDS Radio System upgrade, I would like to review the current Deferred Items list and determine if any other items should be added thereto. In order to facilitate this discussion, the attached COW Subject Matter Form has been developed, Please utilize this form to propose new items for consideration. It would be my intention to copy all submittals received and provide same to the entire Board to consider and vote on whether to add the particular suggestion to the list. Each of you is being provided with three blank forms. It would be most appreciated if you could complete same and fax, drop-off or call for a pick-up of completed forms so that same can be included in Friday's Agenda package. Village Hall fax number is 392-6022 or please call Bobbie to arrange for a pick-up, If you have any questions or comments, please do not hesitate to contact me. MEJ/rcc Arra .. �C) ev-4s , MI L ON 46ce 1 VM KS oe (�A4 qVCt4 6 1 PH. Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCUSION: Elected Official/Staff I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Farley: Hoefert: Clowes: Skowron: Corcoran: Wilks: Hendricks: Cew (""j r� Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: ALL DEPARTMENT DIRECTORS VILLAGE CLERK CAROL FIELDS COMMUNICATIONS ADMINISTRATOR CHERYL PASALIC FROM: ASSISTANT VILLAGE MANAGER DATE: MARCH 5, 1996 SUBJECT: FUTURE COMMITTEE OF THE WHOLE TOPICS In an attempt to schedule COW topics when open meeting dates are available, we need to determine a list of topics which are pending from a staff perceptive. Below is a list of topics which are currently on the docket. Please provide a list of any other topics which you would like to be considered during the remainder of the calendar year. 1. Northwest Central Dispatch - Radio System Qj 2. Commercial Vehicles 3. Weller Creek Bank Stabilization 4. Busse Road Widening 5. Refuse/SWANCC - Two Can Limit 6. Downtown/Village Hall Status 7. Six Month Financial Review S. Wisconsin Central 9. Emergency Preparedness 10. Citizen Services Survey 11. Carbon Monoxide Detectors Please submit additional topics which you would like to be considered by the next staff meeting. DAVID STRAHL DS/rcc ZBA-4-CU-96........... Belle'Flora Courthomes/Sundance°Homes (formerly Winona School of Photography). 'Rezoning from B-1 to R.-2 District and Conditional Use for a 59 unit multi -fancily residential Planned Unit Development VILLAGE BOARD FINAL ZBA-6-CU-96.......... St. Cecilia Church/Conditional Use for a Planned Unit Development (building addition) and variations for landscaping (Sections 14.304.0 and 14.2306.C) VILLAGE BOARD FINAL ZBA-7-V-96 John P. Flickinger, 121 S. Edward Street - Variation to reduce the rear yard setback from 25 feet to 12'-6” (Section 14.1005.$) VILLAGE BOARD FINAL Mich 28.1996 None Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department, at 100 S. Emerson, Mawrt Prospect, IL 60056, 547-392-6004, Ext. 5328, TDD #847-392-6064. MAYOR GERALD L, FARLEY auw we TRUSTEES GEORGE A,CLOWES TIMOTHY J„CORCORAN RICHARD N. HENDRICKS PHR MICHAELEW.SKOVRO N Village of Mount Prospect IRVANA K;.WILKS VRLAGERIARNAGIER MICHAEL E. JANONIS 100 South Emerson Street Mount Prospect, Illinois 60056 - VILLASE CLERK CAROL A, FIELDS A,, C ;ENDPhone: 708 / 392-6000 (Prepared March 6, 1996) Fax: 708 / 392-6022 TOO: 708 / 392-6064 ZONING BOARD OF APPEALS Mount Prospect Senior Center 50 South Emerson Street 7:30 P.M. March -14,-1996 Approval of Minutes of EtbXAary 22.1996 ZBA-3-CU-96......... US Robotics, 1800 W. Central Rd. Cases, to be Hear_d ZBA-4-CU-96........... Belle'Flora Courthomes/Sundance°Homes (formerly Winona School of Photography). 'Rezoning from B-1 to R.-2 District and Conditional Use for a 59 unit multi -fancily residential Planned Unit Development VILLAGE BOARD FINAL ZBA-6-CU-96.......... St. Cecilia Church/Conditional Use for a Planned Unit Development (building addition) and variations for landscaping (Sections 14.304.0 and 14.2306.C) VILLAGE BOARD FINAL ZBA-7-V-96 John P. Flickinger, 121 S. Edward Street - Variation to reduce the rear yard setback from 25 feet to 12'-6” (Section 14.1005.$) VILLAGE BOARD FINAL Mich 28.1996 None Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department, at 100 S. Emerson, Mawrt Prospect, IL 60056, 547-392-6004, Ext. 5328, TDD #847-392-6064. Director Glen R. Andler Deputy Dimmer Been P. Dorsey Admilrdstrative Aide Down L. Wuold Village Engineer Jeffrey A. Wulbecker SaNd Waste Coordinator M. Lisa Angell Forestry/Grounds Superintendent Sandra M. Clark Vehicle/Equipment, Superintendent I James E. Guenther Mount Prospect Public Works Oepartment 1700 W. Central Road, Mount Prospect, Illinois 80056-2229 Phone 647/870-5640 Fax 647/253-9377 TOO 847/392-1235 AGENDA SAFETY COMMISSION MEETING LOCATION: MEETING DATE AND TIME: VILLAGE HALL MONDAY 100 SOUTH EMERSON STREET MARCH 11, 1996 MOUNT PROSPECT, ILLINOIS 60056 7:30 P.M. 1. CALL TO ORDER 11. ROLL CALL 111. APPROVAL OF MINUTES IV. CITIZENS TO BE HEARD V. OLD BUSINESS A. RAILROAD GRADE CROSSING SAFETY ISSUE V1. NEW BUSINESS A. STOP SIGN REQUEST AT MAIN ST & SHA-BONEE TR B. NOTIFICATION POLICY C. ELECTION OF CHAIRMAN & VICE CHAIRMAN VII. ADJOURNMENT NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEED SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT, 708/392-6000, EXTENSION 6327, TDD 708/392-6064 TO ALL COMMISSION MEMBERS IF YOU CAN NOT ATTEND THE SAFETY COMMISSION MEETING PLEASE CALL SEAN WON 870-5640 IN ADVANCE Recycled Paper - Pirinted with Say Ink REVIEW OFTHE VILLAGE'S RAILROAD GRADE CROSSING SAFETY PROGRAM INTRODUCTION The Village Board ofTrustees requested that the Safety Commission undertake, aoaspecial project, areview ofthe Village's current Railroad Safety Program and make recommendations. The objectives ofthis review are: To inventory current railroad crossing safety systems Toreview enforcement ofnew railroad crossing law and additional warning signage Toprovide recommendations boimprove railroad crossing safety systems Contents 1. Railroad Within The Village Z Current Railroad Safety System * Automatic Gate and Flashing Red Lights ° Warning Signage • Pavement Markings 3. Railroad Safety System cfThe Neighboring Communities 4. New Illinois Railroad Crossing Law 5. Recommendations • Warning Signage ° Public Education • Enforcement CONTENTS 1. RAILROAD CROSSINGS WITHIN THE VILLAGE ° Central Road & Union Pacific Railroad w Main Street (IL 83)&Union Pacific Railroad ~ Emerson Street & Union Pacific Railroad = Mt. Prospect Road @ Union Pacific Railroad ° Kensington Road & Wisconsin Central Railroad w Euclid Avenue & Wisconsin Central Railroad 2. CURRENT RAILROAD SAFETY SYSTEM incompliance with the FEDERAL HIGHWAY ADMINISTRATION'S MANUAL onUNIFORM TRAFFIC CONTROL OEV|CES(/NUTCD) 0 AUTOMATIC GATE AND FLASHING RED LIGHTS All railroad crossings have automatic gates & flashing red lights. Note that Pedestrian Railroad Crossing near Maple Street has flashing red lights. 0 WARNING SIGNAGE A. All railroad crossings have diagonal RAILROAD CROSSING signs (Figure R15-1)and RAILROAD ADVANCE WARNING signs (Figure VV1O-1). (Figure R15-1) 0 (Figure VV1O-1) Note that there are no railroad warning signs (Figure W10-1) on Emerson Street. But this is acceptable per 813-3 of MUTCD. z B. Four of the railroad crossings are adjacent to roadway intersections controlled by traffic signals. Intersection traffic control signals at these four railroad crossings are preempted by the approach of a train. Existing turn restriction signs at these four railroad crossings are as follows: a.) Central Road & Northwest Highway/Prospect Avenue 1. Illuminated No -Right -Turn sign on Northwest Highway at Central Road for turning traffic (from southeast bound Northwest Highway to west bound Central Road) 2. No -Right -Turn -On -Red sign on Prospect Ave at Central Road for turning traffic (from northwest bound Prospect Ave to east bound Central Road) b.) Main Street (IL 83) & Northwest Highway/Prospect Avenue Illuminated No -Right -Turn and No -Left -Turn signs on Prospect Ave at Main Street for turning traffic (from northwest bound Prospect Ave to north bound Main Street and from southeast bound Prospect Ave to north bound Main Street) c.) Emerson Street & Northwest Highway/Prospect Avenue No turn restriction signs are posted. d.) Mt. Prospect Road & Northwest Highway/Prospect Avenue Illuminated No -Right -Turn and No -Left -Turn signs on Northwest Highway at Mt. Prospect Road for turning traffic (from northwest bound Northwest Highway to south bound Mt. Prospect Road and from southeast bound Northwest Highway to south bound Mt. Prospect Road) C. DONOT CROSS TRACK SIGN The following signs are located onthe center fence ofrailroad at Main Street, Emerson Street and Pedestrian Crossing near Maple Street. DANGER DONOT CROSS TRACKS WHEN BELL |GRINGING RED LIGHTS ARE FLASHING DANGER D. DO NOT STOP ON TRACKS SIGN There are nm signs etany ufthe railroad PAVEMENT MARKINGS All six railroad crossings have X's.with the letters RRand transverse lines (Figure 8.2). All railroad crossings also have stop lines approximately E[fnomautomatic gates. (Figure 8.2) 3. RAILROAD SAFETY SYSTEM OFTHE NEIGHBORING COMMUNITIES Based oninspection, Kwas found that railroad crossings inthe Village of Arlington Heights and the City ofDes Plaines have 1)automatic gates & flashing red lights, 2)crosabuoksign Qrailroad advance warning sign, 3) pavement markings, and 4)turn restriction signs. Do -Not -Stop -On -Track signs were not used inthe Village of Arlington Heights and the City ofDes Plaines, Aaoresult ofrecent inspection ofthe railroad crossings, |OOTreduced the pedestrian crossing timing at some railroad crossings in the Village of Arlington Heights and the City ofDes Plaines and installed the following sign howarn pedestrians and motorists: CAUTION WALK TIME SHORTENED WHEN TRAIN APPROACHES This warning sign is primarily towarn pedestrians who cross Northwest Highway, not the commuter railroad tracks. Except for the above warnings, no special signage was found etrailroad crossings inthe Village of Arlington Heights and the City ofDes Plaines. Nolte that this warning sign was not installed in the Village of Mount Prospect because the pedestrian crossing time was not shortened by|OOT. The Engineering Staff contacted the Village ofArlington Heights, the City of Des Plaines, the National Transportation Safety Board (NTS8)and Union Pacific Railroad. The findings are: 1) None ofthe organizations except NTS8have any special activities planned for the train crossing safety. 2) NTSBalready completed public hearings. 3) NTSBwil| complete the report inG'7 months and NTSB Board Members will adopt the recommendations. NT8Bsaid that probably all other organizations are waiting for the NTGB'srecommendations. NTGB declined aninvitation toattend this meeting stating that they are strictly accident investigators. 4) The maximum speed for apassenger train io7Omph and the maximum speed for a freight train is 60 mph. Additionally, 1) |DOTisconducting otraffic signal study sdtrain crossings. |DOT will send the report to the Village after the report iscompleted in 2) The Northwest Municipal Conference collected railroad crossing accident data inCook County and provided recommendations (postponing the Federal Whistle Blowing Mandate) to their Board. 4. NEW ILLINOIS RAILROAD CROSSING LAW The Illinois Vehicle Code was amended onJuly 19.1995,hoinclude o mandatory $500.00 fine for motorists and pedestrians who violate railroad crossing laws. The Village adopted the Illinois Vehicle Code in its erdinsh/. along with any and all subsequent amendments. Therefore, this new railroad crossing law ianow the law ofthe Village ofMount Prospect since January 1. 1996. 5. RECOMMENDATIONS WARNING SIGNAGE A. TURNING RESTRICTION SIGNS AND DO -NOT -STOP -ON - TRACK SIGNS O4JOT-STOP-DN'TRACK0GNS s.) Central Road & Northwest Highway/Prospect Avenue Install Do -Not -Stop -On -Track Signs onCentral Road for east bound and west bound traffic. k) Main Street (IL 83)&Northwest Highwov/ProapedAvenue Install illuminated No-Right-Turnand No -Left -Turn signs onNorthwest Highway edMain Street for turning traffic (from northwest bound Northwest Highway 10south bound Main Street and from southeast bound Northwest Highway tosouth bound Main Street) The Engineering Staff contacted 0OTand they said that they have norecords about illuminated No -Turn Signs ot this intersection. c.) Emerson Street & Northwest Highway 1. Install illuminated No'Right-Turnand No -Left -Turn signs on Northwest Highway at Emerson Street for turning traffic (from northwest bound Northwest Highway hosouth bound Emerson Street and from southeast bound Northwest Highway tosouth bound Emerson Street) Z Install Oo-Not-8top-On-Tracksign onEmerson Street for north bound traffic. The Engineering Staff contacted |OOTand they said that they have nprecords about illuminated No -Turn Signs cd this intersection. ci) Mt. Prospect Road & Northwest Highway/Prospect Avenue Install sign onMt. Prospect Road for north bound traffic only. B. SIGNS INFORMING AVAILABLE ROADWAY LENGTH Install signs informing available roadway length 0odrivers for the following four intersections: ej Central Road & Northwest Highway/Prospect Avenue k) Main Street (IL 83)&Northwest Highway/Prospect Avenue c.) Emerson Street & Northwest Highway d.) Mt. Prospect Road & Northwest Highway/Prospect Avenue PUBLIC EDUCATION Inform general public ofthe new railroad crossing law and railroad crossing safety, Station Public Safety Officers otEmerson Street, Main Street and Maple Street Parking Lot tohand out flyers and answer questions. Z Place flyers onall cars onthe commuter parking lots, coffee shops and the train station. B. Village Cable TV Provide aminterview session (questions & answers) with the public safety officer. Send TVvideo tapes hoschool districts for student's education. C. Village Newsletter D. Press Release POLICE ENFORCEMENT A. Intensify enforcement of new ordinance B. Consider foot patrol for easier access toviolators, and increased 'PRESENCE'. C. Recommend the train crossing law violators bzserve 5Ohours of community services handing out flyers etthe train station. STOP SIGN REQUEST AT THE INTERSECTION OF MAIN STREET AND SHA-BONEE TRAIL K8r. LeeHaso|ut, 511 South Main Street, requested o4-waystop sign akMain Street and 8ha-BoneeTrail. His request hsbased pnthe following observations: 1) Several accidents and many close calls cdthis intersection. 2) Speeding problems at the intersection. The Village performed the stop sign study. The findings are eofollows: 1) Accidents Asearch mfthe accident reported indicated: Year 1990 1991 1992 1993 1994 1995 No of O 2 1 4 2 O accident The above accident records donot meet the stop sign warrant (five accidents per year) for the Four -Way Stop Warrants.. 2) Speeding Problem Aspot speed study was performed onTuesday, December 5.1895(afternoon rush hour) and Wednesday, December G.1BS5(morning rush hour). Note that vehicle speeds on Sha-Bonee Trail were collected because Sha-Bonee Trail has more traffic than Main Street. The 85thpercentile speed was 2Gmph for 7'9A.yW. and for 4-GP.N1. The posted speed limit ofSho-BoneeTrail ia25mph Based onthe data collected, hhsconcluded that, while random speeding does ocour, Sha'BonaeTrail/Main Street does not have osignificant speeding problem. 3) Traffic Volume The minimum traffic volume for the multi -way stop sign warrant is5UO vehicles/hour for eight hour periods (5OO°8=4OOOoera/8hs). The traffic volume atthis intersection (712 oars/8hrs) is less than 2O%ofthe stop sign warrant. 5) Sight Obstruction Anumber of parkway trees are located atthe intersection. However, these parkway trees donot present any sight obstruction problem. Recommendation: The intersection of Main/Sha-Bonee does not meet the multi -way stop sign warrants, But this intersection may meet the following warrant for Yield Signs because this intersection has arelatively large number ofaccidents from 19S1to1B94(up ho4 accidents in 1993): "At the entrance boanintersection where itisnecessary toassign hg and where the safe approach speed onthe entrance exceed 1Omph.^ The Village Traffic Ergineer recommends yield signs on Main Street at Sha-Bonee ELMHURST ROAD (IL 83) N U 3 v V) n 0 a r PINE ST' n o o 'D v 3 s L2 :,C =� N c _ tt = S o D o o c m MLLE ST y I C m CL +t m _ N rn v onro u, utn CL C:3 No Restriction 2 hr Parkingp Restriction 3'0:�, 04 30 mph Speed Limit MAIN ST (pernthe diinon e) «a R�r MAIN ST No Restriction 2 hr Parking Restriction C z z z 0 o z v 4 0 o N 3 0 EMERSON ST n a NORTH 0 CL o n o � r > 3 MAPLE ST MAPLE ST SPOT SPEED STUDY LOCATION ON SI?a-(3o,ur %Y AT tR/at S7' ' DIRECTION RECORDED 67-1-U, WEATHER C'/pgY r �( j + SPOT SPEED STUDY / LOCATION ON s {{ .. V y, AT / "1 a4-ry ,5-t. , DIRECTION RECORDED � WEATHER elCaA o') (d C"'- tip /.l a, Total Number of Cars Entering Main/Sha-Bonee Intersection From To North South East West TOTAL 0:50 A.M. 1:50 A.M. 0 0 2 0 2 1:50 A.M. 2:50 A.M. 1 1 0 0 2 2:50 A.M. 3:50 A.M. 3:50 A.W 4:50 A.M. 0 1 0 2 0 1 0 2 1 6 4:50 A.M. 5:50 A.M. 1 1 1 2 4 5:50 A.M. 6:50 A.M. 5 3 3 4 13 6:50 A.M. 7:50 A.M. 5 10 9 19 42 7:50 A.M. 8:50 A.M. 18 20 20 26 84 8:50 A.M. 9:50 A.M. 17 24 24 29 93 9:50 A.M. 10:50 A.M. 25 19 18 17 79 10:50 A.M. 11:50 A.M. 18 10 16 23 67 11:50 8.M. 12:50 A.M. 15 13 24 29 81 12:50 A.M. 1:50 P.M. 14 23 20 23 80 1:50 P.M. 2:50 P.M. 8 15 18 18 58 2:50 P.M. 3:50 P.M. 10 21 21 26 78 3:50 P.M. 4:50 P.M. 14 21 25 34 94 4:50 P.M. 5:50 P.M. 12 18 20 22 71 5:50 P.M. 6:50 P.M. 12 23 32 43 109 6:50 P.M. 7:50 P.M. 13 22 29 30 93 7:50 P.M. 8:50 P.M. 13 14 22 18 67 8:50 P.M. 9:50 P.M. 9 1 12 13 20 54 9:50 P.M. 10:50 P.M. 7 9 20 15 51 10:50 P.M. 11:50 P.M. 4 5 12 10 30 11:50 P.M. 12:50 P.M. 1 2 4 4 9 Vehicle Per Day 1265 Hourly Vehicle Counts Main Street (North of Sha-Bonee Trail) From To 2/6/96 gue2 2/7/96 ed) 2/8/96 hu Sum Average Entering Cars 0:00 A.M. 1:00 A.M. N/A NIA 0 0 0 0 1:00 A.M. 2:00 A.M. N/A N/A 2 2 2 1 2:00 A.M. 3:00 A.M. NIA N/A 0 0 0 0 3:00 A.M. 4:00 A.M. N/A N/A 2 2 2 1 4:00 A.M. 5:00 A.M. N/A N/A 1 1 1 1 5:00 A.M. 6:00 A.M. N/A N/A 9 9 9 5 6:00 A.M. 7:00 A.M. N/A N/A 9 9 9 5 7:00 A.M. 8:00 A.M. N/A N/A 36 36 36 18 8:00 A.M. 9:00 A.M. N/A N/A 33 33 33 17 9:00 A.M. 10:00 A.M. N/A N/A 49 49 49 25 10:00 A.M. 11:00 A.K NIA N/A 35 35 35 18 11:00 A.M. 12:00 A.M. N/A Tube Repaired ! 29 29 29 15 12:00 A.M. 1:00 P.M, N/A 17 39 56 28 14 1:00 P.M. 2:00 P.M. N/A 8 22 30 15 8 2:00 P.M. 3:00 P.M. N/A 18 20 38 19 10 3:00 P.M. 4:00 P.M. 19 26 37 82 27 14 4:00 P.M. 5:00 P.M. 25 23 NIA 48 24 12 5:00 P.M. 6:00 P.M. 21 25 N/A 46 23 12 6:00 P.M. 7:00 P.M. 32 19 N/A 51 26 13 7:00 P.M. 8:00 P.M. 30 23 N/A 53 27 13 8:00 P.M. 9:00 P.M. 21 16 N/A 37 19 9 9:00 P.M. 10:00 P.M. 12 16 N/A 28 14 7 10:00 P.M. 11:00 P.M. 8 8 N/A 16 8 4 11:00 P.M. 12:00 P.M. Tube Damaged 1 N/A 1 1 1 Vehicle Per Day 217 Hourly Vehicle Counts Main Street (South of Sha-Rnnt-e Trails From To 2/6/96 ue 2/7196 ed 2/8/96 hu Sum Avera a Enterin Cars 0:14 A.M. 1:14 A.M.N/A 0 1 1 1 0 1:14 A.M. 2:14 A.M. N/A 1 1 2 1 1 2:14 A.M. 3:14 A.M. N/A 0 0 0 0 0 3:14 A.M. 4:14 A.M. N/A 3 6 9 5 2 4:14 A.M. 5:14 A.M. N/A 3 1 4 2 1 5:14 A.M. 6:14 A.M. N/A 4 7 11 6 3 6:14 A.M. 7:14 A.M. N/A 19 22 41 21 10 7:14 A.M. 8:14 A.M. N/A 34 47 81 41 20 8:14 A.M. 9:14 A.M. N/A 30 64 94 47 24 9:14 A.M. 10:14 A.M. N/A 27 50 77 39 19 10:14 A.M. 11:14 A.M. RUR 23 18 41 21 10 11:14 A.M. 12:14 A.M. N/A 26 25 51 26 13 12:14 A.M. 1:14 P.M. N/A 18 75 93 47 23 1:14 P.M. 2:14 P.M. N/A 12 46 58 29 15 2:14 P.M. 3:14 P.M. N/A 40 44 84 42 21 3:14 P.M. 4:14 P.M. 45 38 N/A 83 42 21 4:14 P.M. 5:14 P.M. 40 31 N/A 71 36 18 5:14 P.M. 6:14 P.M. 51 41 N/A 92 46 23 6:14 P.M. 7:14 P.M, 53 33 N/A 86 43 22 7:14 P.M. 8:14 P.M. 33 24 N/A 57 29 14 8:14 P.M. 9:14 P.M. 29 17 N/A 46 23 12 9:14 P.M. 10:14 P.M. 14 20 N/A 34 17 9 10:14 P.M. 11:14 P.M. 7 13 N/A 20 10 5 11:14 P.M. 12:14 P.M. 5 1 N/A 6 3 2 Vehicle Per Day 286 Hourly Vehicle Counts Sha-Bonee Tram (East of Main Street) From To 2/6/96 (Tue) 217/96 ed 2/8/96 (Thu) Sum Average Entering Cars 0:00 A.M. 1:00 A.M. N/A 2 4 6 3 2 1:00 A.M. 2:00 A.M. N/A 0 1 1 1 0 2:00 A.M. 3:00 A.M. N/A 0 1 1 1 0 3:00 A.M. 4:00 A.M. N/A 2 0 2 1 1 4:00 A.M. 5:00 A.M. N/A 1 2 3 2 1 5:00 A.M. 6:00 A.M. N/A 5 5 10 5 3 6:00 A.M. 7:00 A.M. N/A 17 18 35 18 9 7:00 A.M. 8:00 A.M. N/A 36 45 81 41 20 8:00 A.M. 9:00 A.M. NIA 47 48 95 48 24 9:00 R.M. 10:00 A.M. N/A 28 44 72 36 18 10:00 A.M. 11:00 A.M. N/A 40 25 65 33 16 11:00 A.M. 12:00 A.M. N/A 39 57 96 48 24 12:00 A.M. 1:00 P.M. N/A 30 48 78 39 20 1:00 P.M. 2:00 P.M. N/A 32 40 72 36 18 2:00 P.M. 3:00 P.M. N/A 42 43 85 43 21 3:00 P.M. 4:00 P.M. 54 49 49 152 51 25 4:00 P.M. 5:00 P.M. 35 43 N/A 78 39 20 5:00 P.M. 6:00 P.M. 65 62 N/A 127 64 32 6:00 P.M. 7:00 P.M. 52 62 N/A 114 57 29 7:00 P.M. 8:00 P.M. 48 38 N/A 86 43 22 8:00 P.M. 9:00 P.M. 31 19 N/A 50 25 13 9:00 P.M. 10:00 P.M. 29 51 N/A 80 40 20 10:00 P.M. 11:00 P.M. 24 22 N/A 46 23 12 11:00 P.M. 12:00 P.M. 9 6 N/A 15 8 4 Vehicle Per Day 350 Hourly Vehicle Counts Sha-Bonee Trail Best of Main Street) From To 2/6/96 (Tue) 217/96 Wed 2/8/96 ([hu2 Sum Average Entering Cars 0:20 A.M. 1:20 A.M. N/A 0 1 1 1 0 1:20 A.M. 2:20 A.M. N/A 0 1 1 1 0 2:20 A.M. 3:20 A.M. N/A 1 0 1 1 0 3:20 A.M. 4:20 A.M. N/A 5 4 9 5 2 4:20 A.M. 5:20 A.M. N/A 3 3 6 3 2 5:20 A.M. 6:20 A.M. N/A 6 8 14 7 4 6:20 A.M. 7:20 A.M. N/A 35 40 75 38 19 7:20 A.M. 8:20 A.M. N/A 53 50 103 52 26 8:20 A.M. 9:20 A.M. N/A 46 69 115 58 29 9:20 A.M. 10:20 A.M. N/A 30 39 69 35 17 10:20 A.M. 11:20 A.M, N/A 48 43 91 46 23 11:20'A.M. 12:20 A.M. N/A 47 70 117 59 29 12:20 A.M. 1:20 P.M. N/A 38 55 93 47 23 1:20 P.M. 2:20 P,M. N/A 35 35 70 35 18 2:20 P.M. 3:20 P.M. N/A 43 61 104 52 26 3:20 P.M. 4:20 P.M. 73 63 N/A 136 68 34 4:20 P.M, 5:20 P.M. 46- 41 N/A 87 44 22 5:20 P.M. 6:20 P.M. 1 78 94 N/A 172 86 43 6:20 P.M, 7:20 P.M. 70 49 N/A 119 60 30 7:20 P.M. 8:20 P.M. 37 36 N/A 73 37 18 8:20 P.M. 9:20 P.M. 37 44 N/A 81 41 20 9:20 P.M. 10:20 P.M. 35 25 N/A 60 30 15 10:20 P.M. 11:20 P.M. 23 15 N/A 38 19 10 11:20 P.M. 12:20 P.M. 8 6 N/A 14 1 7 4 Vehicle Per Day 412 The Village of Mount Prospect Safety Commission Notification Policy As discussed at the Safety Commission Meeting on December 11.1995. the Safety Commission does not have aNotification Policy for informing affected residents concerning proposed traffic modifications and soliciting their comments. Currently, notification and surveys are sent out to affected residents only for parking restriction changes. /\Notification Policy needs tobeestablished eothat the Village Engineering Staff would have definite guidelines bofollow. The objecfives ofthe Notification Policy are eafollows: 1Todefine reasonable and consistent boundaries for notification of proposed modifications. 2. Tosolicit comments from all affected residents. 3. Toaid the Safety Commission and the Board ofTrustees tomake well-informed recommendations and decisions. 4. Toinsure that the proposed modifications will improve the safety of motorists and pedestrians The Village Engineering Staff shall define the notification boundaries concerning proposed modifications based onthe following guidelines: Intersection Modifications (Sbzp/Ye|dSign/TurnRestrictions) Notify all residents within 2OOftofthe intersection, Parking Restrictions/Speed Limit Modifications Notify all residents adjacent tothe location ofthe modifications. Other Regulatory and Special Modifications Notify all residents within 2OOftofthe proposed modifications or limits amestablished bythe Village Traffic Engineer. Content: The notification shall be in letter form and shall contain the following information: Explanation of modifications. Sketch highlighting location and limits of modifications (when appropriate). 3. A survey form soliciting residents comments about the proposed modifications and date of when they will be discussed by the Safety Commission so residents could attend. The results of the survey shall be reported to the Safety Commission. CHAIRMAN & VICE CHAIRMAN ELECTION Chairman and Vice Chairman will serve two years as amended in November, 1995. I NOTICE IS HEREBY GIVEN THAT the Committee of the Whole meeting of the President and Board of Trustees of the Village of Mount Prospect scheduled for Tuesday, February 27, 1996 is cancelled. Dated this 23rd day of February, 1996 Carol A. Fields Village Clerk DEPUTY VILLAGE CLERK ALL MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J CORCORAN RICHARD N, HENDRICKS PAUL WM , HOEFERT MICHAELE W SKOWRON Village of Mount Prospect: IRVANA K. WILKS VILLAGE MANAGER MICHAEL E. JANONG 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK CAROL A. FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 NOTICE IS HEREBY GIVEN THAT the Committee of the Whole meeting of the President and Board of Trustees of the Village of Mount Prospect scheduled for Tuesday, February 27, 1996 is cancelled. Dated this 23rd day of February, 1996 Carol A. Fields Village Clerk MAYOR GERALD L FARLEY TRUSTEES MAYOR. GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM, HOEFERT MICHAELE W SKOWRON Village of Mount Prospecv IRVANA K . WILKS VILLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS NOTICE February 22, 1996 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 THE REGULAR MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION SCHEDULED FOR WEDNESDAY, FEBRUARY 28, 1996 HAS BEEN CANCELLED. THE NEXT MEETING WILL BE WEDNESDAY, MARCH 27, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. FINANCE CONUMSION AGENDA I-hursday, February 29 1996 7:00 p.m.. 2nd Floor CONFERENCE ROOM - VILLAGE HALL 100 South Emerson Street I Call to Order H Review of Village Credit Rating Presentation Material to be supplied' III Other Business IV Finance Director's Report V Adjournment NOTE: Any individual who would like to attend this mating but because of a disability needs some accommodation to participate should contact the Village Manager's Office at 100 South Emerson Street, Mount Prospect, (908) 392-6000, ext. 5327,1bl) (708)'392-60".