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HomeMy WebLinkAbout2.2 MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM Tuesday, April 20, 2021 The following message appeared on the meeting agenda: Return of in-person meetings: We are happy to announce the return of in-person meetings for all our Boards and Commissions. Although it may look a bit different than what we remember, we are committed to conducting a safe and productive meeting for all. Members of the public who wish to speak under Citizens to be Heard or on an agenda item may join us live at Village Hall. We'll check your temperature upon arrival and masks or face coverings will be required during the length of your visit. Physical distancing protocols will also be enforced. If we reach the capacity limit for the Boardroom, you may be asked to wait in the Farley Community Room or outside the boardroom. If you wish to address the Board in-person on April 20, 2021, please notify us by emailing kagoranos@mountprospect.org by 3:00 p.m. on April 20, 2021 so we may plan accordingly while keeping everyone safe. Please include your name and address in the email along with your intent to speak under Citizens to Heard or on an agenda item. This will help us plan the flow of the meeting. To be respectful of everyone's opportunity to participate, your chance to speak may be limited in time by the Chair of the meeting (Mayor) depending on the number of participants. We also ask that you limit attendance to only those who wish to speak before the Board. The board has always recognized the need to accommodate those with disabilities Any individual who would like to attend this meeting but because of a disability or who needs some accommodation to participate will be able to address the board remotely. The same advance notice detailed above is required. You will then be provided with a communications link. Your chance to speak will be limited to 3 minutes. Those who are unable to join us live may submit comments or questions to vmo@mountprospect.org . Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting. As always, you may also join us via livestream or view the meeting on Comcast or WOW channel 17. CALL TO ORDER The meeting was called to order at 7:01 p.m. by Mayor Arlene Juracek in the Boardroom at Village Hall, 50 S. Emerson Street in Mount Prospect. 1.1 Roll Call ROLL CALL: Members present upon roll call by the Village Clerk: Arlene Juracek, Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers and William Grossi Absent: None 1.2 Pledge of Allegiance — Led by Trustee Grossi 1.3 Invocation - Trustee Hatzis provided the invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - April 7, 2021 Motion by Paul Hoefert, seconded by Richard Rogers to approve the minutes of the April 7, 2021 regular meeting of the Village Board. By unanimous voice vote, the minutes were approved. 3. MAYORS REPORT 3.1 Proclamation: Arbor Day - April 30, 2021 Mayor Juracek presented the proclamation to Public Works Director Sean Dorsey. Mr. Dorsey thanked the Mayor and Village Board for their continued support of the Village's forestry program and stated a COVID-19 safe Arbor Day celebration will take place on Friday, April 30th at Robert Frost School. 3.2 The Mayor's Annual State of the Village Address Mayor Juracek presented the Annual State of the Village Address, typically presented during the Mount Prospect Chamber of Commerce event in January, but the event was cancelled this year due to the pandemic. As her final term as Mayor comes to a close, Mayor Juracek addressed the Village's Strategic Goals, the many successes and challenges she faced during her eight-year tenure as Mayor. 3.3 A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF ARLENE A. JURACEK TO THE VILLAGE OF MOUNT PROSPECT Mayor Pro -tem Michael Zadel and the Trustees shared in the reading of the Resolution acknowledging the contributions of Arlene A. Juracek to the Village of Mount Prospect. The resolution honored Mayor Juracek for her many years of dedicated public service to the community of Mount Prospect and her many accomplishments. Mayor Pro -tem Zadel presented Mayor Juracek with a plaque of the Resolution as a lasting memory of her achievements. Motion by Paul Hoefert, second by Michael Zadel to approve the Resolution Acknowledging the Contributions of Arlene A. Juracek to the Village of Mount Prospect. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, and William Grossi Nay: None Final Resolution: Motion Passed Resolution No. 16-21 Board remarks Mayor Pro -tem Zadel, Trustee Hoefert, Trustee Grossi, Trustee Rogers, Trustee Saccotelli and Trustee Hatzis each expressed their sincere appreciation to Mayor Juracek for her mentorship, wisdom, leadership, camaraderie and friendship. Each shared a personal thought/experience and expressed their gratitude for the opportunity to work with her and wished her well. Village Manager Michael Cassady also expressed his sincere appreciation for her guidance, vision, commitment and support for the growth and development of Mount Prospect. Mayor Juracek thanked the trustees, Mr. Cassady, staff and residents of Mount Prospect for 2 allowing her to serve as Mayor. A video of Mayor Juracek's life as a wife, mother, decorated career professional and committed public servant was shown. Dutch DeGroot and Bill Starr of the Mount Prospect VFW and American Legion presented Mayor Juracek with a Certificate of Appreciation. Mount Prospect Garden Club President Terry Sieroslawksi presented the Mayor and with a beautiful floral arrangement in appreciation of her support during her many years of membership in the Garden Club and looks forward to many more. Mayor Juracek called for a brief recess at 8:29 p.m. The meeting resumed at 8:35 p.m. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD • Mayor Juracek summarized an email received from Jeanne DiCristofano requesting the Village of Mount Prospect to lift the mask mandates. • Village Manager Michael Cassady read a letter from River Trails Park District Executive Director, Bret Fahnstrom, thanking Mayor Juracek for her support and leadership. 5. CONSENT AGENDA 5.1 List of Bills - March 31, 2021 to April 13, 2021 - $1,746,972.68 5.2 Request Village Board approval to accept public improvements for the Prairie Avenue Subdivision at 1200 Prairie Avenue. 5.3 Motion to accept proposal for Lonnquist Boulevard Street Light Improvements Project Design and Construction Engineering Services in an amount not to exceed $28,526. 5.4 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY TO UTILIZE "INVEST IN COOK" GRANT FUNDS FOR THE MELAS -MEADOWS PEDESTRIAN BRIDGE PHASE 1 ENGINEERING STUDY. Resolution No. 17-21 5.5 A RESOLUTION REGARDING THE RELEASE OF CLOSED SESSION MINUTES Resolution No. 18-21 5.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class 7-3" 3 liquor licenses by one (1) Trilokah Inc. d/b/a Trilokah Restaurant and increases the number of 7- 2" liquor licenses by one (1) Trilokah Inc. d/b/a Trilokah Restaurant located at 1746 W. Golf Road, Mount Prospect, IL. Ordinance No. 6570 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES (IDNR) TO HELP FUND CONSTRUCTION OF A SUPPLEMENTAL STORM WATER PUMPING STATION AT LEVEE 37. Mr. Dorsey stated that upon completion of Levee 37, there was approximately $3 million left over from the project that was held by the Illinois Department of Natural Resources. The U.S. Army Corps of Engineers (USACE), a partner in the construction of Levee 37, determined it was owed this money from the Illinois Department of Natural Resource's (IDNR) for certain expenditures made during the levee construction. The IDNR, USACE and Village agreed to use these excess fund to design and construct a supplemental pumping capacity for Levee 37. The total cost to construct the supplemental pump station is $4,137,000. The USACE will contribute $2,546,898 to the project and the IDNR will fund an additional $1,284,543 resulting in a funding gap of $305,558. Mr. Dorsey provided additional details of the subject Intergovernmental Agreement that allows the disbursement of funds from the Flood Control Construction Fund to IDNR for the purpose of constructing the supplemental storm water pumping station. Mr. Dorsey answered questions from the Board: • Project will significantly increase pumping capacity • The supplemental pumping station will be constructed north of the existing pumping station. There was no further discussion. Motion by Paul Hoefert, second by Richard Rogers to approve the Resolution as presented. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers and William Grossi Nay: None Final Resolution: Motion Passed Resolution No. 19-21 7.2 A motion authorizing the expenditure of $253,000 of Community Development Block Grant Coronavirus (CDBG-CV) Funds for the CDBG Small Business Assistance Grant Program. 4 Director of Community Development Bill Cooney provided a brief summary of last year's COVID-19 Restaurant Assistance Grant Program that the Village developed to assist local restaurants through the winter months. Mr. Cooney stated it was a successful program and restaurant owners appreciated the assistance and support from the Village. Mr. Cooney presented plans for a small business assistance program to be launched in Spring 2021. This program is designed to assist non-essential businesses in Mount Prospect that were required to close during the height of the pandemic The program will be funded through a special allocation of Community Development Block Grant Coronavirus funds in the amount of $250,000. Mr. Cooney stated this is a HUD -funded program and recipients will be required to submit lengthy eligibility paperwork, the Village contracted an outside organization will implement this program. Mr. Cooney stated $15,000 from this grant would fund this service. Mr. Cooney provided details on eligibility requirements and key points of the program. Restaurants may apply but only if they did not receive funds from the Village restaurant grant. Mr. Cooney stated this program intends to support local small businesses that employ low and moderate -income workers. Mr. Cooney stated the Economic Development Commission supports this program and recommended the program for consideration by the Village Board. Mr. Cooney provided the following in response to questions from the Board: • The outside organization to implement the program is HUD approved • Village has approximately 1200 business licenses issued including 120 restaurants; $253,000 will be spent quickly • Salons and barbershops can qualify • Social media, Village website and Chamber of Commerce websites will be used to promote this program There was no further discussion. Motion by Michael Zadel, second by Richard F Rogers to approve authorizing the expenditure of $253,000 of Community Development Block Grant Coronavirus (CDBG-CV) Funds for the CDBG Small Business Assistance Grant Program Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers and William Grossi Final Resolution: Motion Passed 8 VILLAGE MANAGER'S REPORT 8.1 Motion to accept lowest -cost, responsive bid for construction of the Aspen Trails Stormwater Improvements in an amount not to exceed $6,713,645. Director of Public Works Sean Dorsey provided background information and a brief history of Levee 37. Mr. Dorsey stated the planned improvements at Aspen Trails Park include the construction of a 17 - acre underground storm water detention vault. This design differs from the Burning Bush Trails project because Aspen Trails has a higher inundation frequency and is located close to a school, public sidewalks, rights-of-way and homes. The project was analyzed and it was determined the basin would hold water more frequently than the system installed at Burning Bush Trails Park. Also, school and park district staff expressed concern about the steepness of slopes in areas where children will be present. Mr. Dorsey stated an 5 underground vault system was selected as the safest and least obtrusive solution. Mr. Dorsey discussed the proposed timeline for the project. The project is expected to begin construction in summer 2021 and should be completed by fall 2021. The River Trails Park District plans to begin renovation of recreational amenities at the park that requires completion of the proposed underground storm water vault system. Mr. Dorsey stated staff received nine (9) bid submittals. The lowest cost bid was submitted by H. Linden & Sons in the amount of $5,837.952. The engineer's estimate of probable construction cost for this project was $6,927,680. Mr. Dorsey stated Linden has not performed work for the Village in the past but provided viable references. Linden has completed work of similar scope for the Village of Hinsdale, City of Aurora and Village of Oswego. Linden also satisfied the diversity and equity requirements as outlined as conditions of the Metropolitan Water Reclamation District of Greater Chicago Stormwater Partnership Grant. Staff also conducted interviews with Linden staff and is confident they are well-equipped to complete the project to the Village's satisfaction. Mr. Dorsey added that a 15% contingency is recommended due to the unique nature and scope of the project. In response to a question from the Board, Mr. Dorsey provided additional details regarding funding of this project. The Board was pleased to see this very important project come to fruition. There was no further discussion. Motion by Paul Hoefert, second by Michael Zadel to approve to accept lowest -cost, responsive bid for construction of the Aspen Trails Stormwater Improvements in an amount not to exceed $6,713,645. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers, and William Grossi Nay: None Final Resolution: Motion Passed 8.2 Motion to accept Phase III Construction Engineering Proposal for Levee 37 Aspen Trails Stormwater Improvements at a cost not to exceed $342,152. Mr. Dorsey stated the subject project requires professional expertise of an qualified engineer to execute the proposal. Because Christopher B. Burke Engineering has extensive knowledge of this project and has performed engineering projects for the Village in the past, staff contacted them to submit a proposal that would include both technical and cost components. Mr. Dorsey stated Christopher E. Burke's fee is approximately 5.9% of the low bid cost for construction and 5.3% of the median bid price. Christopher E. Burke submitted the requested proposal to provide professional services at a cost not to exceed $342,152. Staff reviewed their proposal and found it to be reasonable and equitable. Mr. Dorsey and staff are confident they are well-qualified to provide construction engineering services for this proposed project. In response to a question from the Board, Mr. Dorsey provided clarification on the scope of the project. 6 There was no further discussion. Motion by Paul Hoefert, second by Michael Zadel to accept Phase III Construction Engineering Proposal for Levee 37 Aspen Trails Stormwater Improvements at a cost not to exceed $342,152. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers and William Grossi Nay: None Final Resolution: Motion Passed 8.3 As submitted No additional report 9. ANY OTHER BUSINESS Trustee Saccotelli announced that the Mount Prospect Junior Women's Club is hosting a virtual Trivia Night on May 1, 2021 and encouraged everyone to attend. Proceeds from the event will benefit the Mount Prospect Emergency Assistance Program. Public Comment Louis Goodman 310 N. School Street Mr. Goodman thanked the Mayor for her many years of service and hopes she will continue to attend Coffee with Council when it returns. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous voice vote, the April 20, 2021 Regular Meeting of the Village Board adjourned at 9:16 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 7