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Home My WebLink About10/06/2020 VB MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM Tuesday, October 6, 2020 1. CALL TO ORDER The meeting was called to order at 7:02pm by Mayor Juracek in the boardroom at Village Hall, 50 S. Emerson Street, Mount Prospect, Illinois. 2. ROLL CALL ROLL CALL: Members present upon roll call by the Village Clerk: Arlene A Juracek, Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Absent: None 2.1 Pledge of Allegiance - Led by Trustee Zadel 2.1 Invocation - Trustee Saccotelli provided the invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - September 15, 2020 Trustee Hoefert, seconded by Trustee Grossi, moved to approve the minutes of the September 15, 2020 regular meeting of the Village Board. By unanimous voice vote, the minutes were approved. 4. MAYORS REPORT 4.1 PROCLAMATION: Domestic Violence Awareness Month - October 2020 Mayor Juracek read the proclamation into record and presented it to Deputy Director of Human Services, Esther Martinez. Ms. Martinez thanked the Board for increasing awareness on this important and timely issue. Mr. Martinez announced the Human Services Department, along with WINGS, is sponsoring a free webinar on October 14, 2020 to discuss and inform residents of services to help those dealing with and experiencing domestic violence. Additional information can be found on the Village website. 4.2 PROCLAMATION: Fire Prevention Week - October 4-10, 2020 Monika Epp, Public Education Officer for the Mount Prospect Fire Department, accepted the Proclamation from the Mayor and Board. Ms. Epp stated this year's theme, "Serve Up Fire Safety in the Kitchen" focuses on safety in home kitchens. Ms. Epp stated the pandemic has caused more people to cook at home and this has increased the risk and the number kitchen fires in homes. Ms. Epp provided details on virtual activities planned for Fire Prevention Week including the annual Fire Department Poster Contest for students in kindergarten through fifth grade. 4.3 ACCOLADES: Fire Department Good Samaritan Recognition Fire Chief Brian Lambel presented Fire Department Good Samaritan Recognition certificates to Prospect High School students Ben Pennino and Ryan Brock for their actions in response to a serious auto accident on January 5, 2020. While working at a nearby restaurant, Mr. Pennino and Mr. Brock witnessed a multi -vehicle accident that caused one of the vehicles involved to catch on fire. Risking their own safety, Mr. Pennino and Mr. Brock rescued the injured driver from the burning vehicle and remained with the injured party, keeping him comfortable, until first responders arrived. Chief Lambel stated their actions helped save the life of someone in crisis. 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Ken Brey Mount Prospect Resident Mr. Brey addressed the Board with concerns that citizens of Mount Prospect were given misinformation during the Community Conversation on July 28, 2020 by Village leadership regarding the meaning and history of the thin blue line image. Mayor Juracek thanked Mr. Brey for bringing his concerns forward. 6. CONSENT AGENDA Motion to approve the consent agenda as presented. Motion by Paul Hoefert, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 6.1 List of Bills - September 9, 2020 to September 29, 2020 - $4,132,215.60 6.2 A RESOLUTION REGARDING THE RELEASE OF CLOSED SESSION MINUTES Resolution No. 42-20 6.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-3" Liquor Licenses by one (1) Sabchan Incorporated d/b/a Summertime located at 1132 S. Elmhurst Road Mount Prospect, IL Ordinance No. 6532 6.4 Motion to approve a Settlement Agreement and Mutual Release with Janet Druffel. 6.5 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, 'TRAFFIC," AND RELATED APPENDICES OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Ordinance No. 6533 7. OLD BUSINESS None S. NEW BUSINESS 8.1 A RESOLUTION IN SUPPORT OF SUN PROCESS CONVERTING, INC'S APPLICATION FOR A RENEWAL OF A COOK COUNTY CLASS 6b INCENTIVE FOR THEIR FACILITY LOCATED AT 1660 KENNETH DRIVE, MOUNT PROSPECT, ILLINOIS Director of Community Development Bill Cooney presented petitioner Sun Process Converting's request for a renewal of a Class 6b tax incentive for their facility located at 1660 Kenneth Drive, Mount Prospect. Mr. Cooney stated this will be Sun Process Converting's second extension that would enable its operations to continue in Mount Prospect. Mr. Cooney stated the subject property was annexed into the Village in 2017. Mr. Cooney provided a brief background of Sun's 40 -year business operation, stating they specialize in the manufacturing of pressure sensitive film products including products for COVID signage and component parts and assembly of PPE products. Mr. Cooney stated the petitioner is requesting the Class 6b extension to maintain their taxes at approximately $1.50 per square foot for their property. Mr. Cooney provided a brief explanation of the benefits of Class 6b tax incentives. Petitioner was present. Mayor Juracek thanked Sun for choosing to keep their business in Mount Prospect. Motion to waive two readings of an ordinance. Motion by Paul Hoefert, second by William A Grossi. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed Motion to approve as presented. Motion by Paul Hoefert, second by William A Grossi. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed Resolution No. 43-20 8.2 PZ -15-20 / 1431 E. Algonquin Road / 1st reading of an ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE AN AUTOMOTIVE MAINTENANCE & SERVICE CENTER FOR THE PROPERTY LOCATED AT 1431 E. ALGONQUIN ROAD Mr. Cooney presented the petitioner's proposal to expand the existing automotive maintenance and service center, Powernet Motors, located at 1431 E. Algonquin Road. The property was annexed into the Village in 2017 and was allowed to continue its operations in the 1-1 industrial zone as a non -conforming use. Mr. Cooney explained that the petitioner wishes to expand his business and use, thus requiring a conditional use permit. Mr. Cooney reviewed existing site conditions and a parking analysis. Mr. Cooney displayed the proposed floor plan and expansion. Mr Cooney stated the Planning and Zoning Commission recommend approval by a vote of 5-0 and the meeting of the Planning and Zoning Commission on September 10, 2020. The petitioner, Wojceich Soloman was present. Mayor Juracek thanked Mr. Soloman for choosing to expand his business in Mount Prospect. There was no further discussion. Motion to waive the rule requiring two readings of an ordinance. Motion by Michael A Zadel, second by William A Grossi. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed Motion to approve as presented. Motion by Michael A Zadel, second by Colleen E Saccotelli. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed Ordinance No. 6534 8.3 Motion to approve an agreement with CityBase, Inc. to Purchase a Payment Kiosk with Online Payment Portal Services Director of Finance Amit Thakkar presented information on a proposed agreement with CityBase, Inc to implement an online payment portal that would improve the current online payment process and also would allow residents to submit payments through a kiosk with 24/7 access. The online payment portal allows residents to have online recurring payments using credit cards and bank payments for utility bills. Mr. Thakkar stated another key feature allows the business community to pay for Food and Beverage Taxes, Hotel/Taxes and Municipal Motor Fuel taxes utilizing the online payment portal. Mr. Thakker's presentation included a video and discussion highlighting the features of the kisok and online payment portal including: • Touchscreen for ease of use, offers both English and Spanish languages and is ADA compliant • Compatible with the Village's current financial system • Kisok will accept cash, check and credit card transactions • Apple iPay and Google pay will be added features in the near future Online payment portal accommodates payment for locally collected taxes (implemented in 2021) Mr. Thakkar provided details regarding the process of selecting CityBase. Mr. Thakkar stated staff considered three (3) different providers. Based on product reviews, references, service levels and cost, CityBase was selected as the best provider for this service. Mr. Thakkar provided additional information on hardware costs, maintenance costs and transaction costs. Mr. Thakkar stated the kiosk hardware would be installed in early 2021 and operational by the end of the first quarter. CityBase representative Michael Duffy was present, provided background information on CityBase and answered questions from the Board. Mr. Thakkar and Mr. Duffy provided the following in response to questions from the Boa rd: • The kiosk will be placed outside of Village Hall so residents can have 24/7 access • The kiosk is weather -resistant • Finance Department staff or Community Service Officers will install and replenish supplies including cash • Kiosk will not dispense change; overage in payment will be applied to resident's next bill • A "help button" will be available for those needing assistance • Kiosk designed to ATM standards; safe and very secure • Kisok does not store information; residents will have access to limed information through the kiosk, but has the ability to search information using certain parameters; CityBase stores information for seven years • This roll-out does not include payment for vehicle stickers as this is handled by a different system; may be considered in the future Motion to approve as presented. Motion by Michael A Zadel, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 8.4 Motion to approve the Auditing Service Agreement with Lauterbach & Amen, LLP for a five-year period from 2020 to 2024. Mr. Thakkar stated the Village rotates its external auditor every five (5) years. Sikich, LLP provided outside auditing services to the Village form 2014 to 2019. Mr. Thakkar stated the Village received proposals from four (4) auditing service providers following a published request for proposals in July 2020. GW Associates, BKD LLP, Miller Cooper and Lauterbach & Amen, LLP submitted proposals. Staff reviewed each proposal carefully and recommended Lauterbach & Amen based on their expertise, amount of time proposed to be spend on audits, the Village's prior experience with them and the costs for the five-year commitments. The Audit Committee met with representatives from Laterbach & Amen in September 2020. The Audit Committee unanimously concurred with staff's recommendation and formally recommended Lauterbach & Amen. The term of the five-year engagement is 2020 to 2024. The auditors are expected to begin their audit work in December 2020. Trustee Rogers and Trustee Grossi, who serve on the Audit Committee, provided positive reviews and were impressed Lauterbach & Amen's qualifications and the manner in which the committee's questions were answered. Motion to approve as presented. Motion by Michael A Zadel, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 9. VILLAGE MANAGER'S REPORT No Report 10. ANY OTHER BUSINESS Trustee Saccotelli stated she attended the virtual town hall for the Algonquin Bike Path Project and encouraged residents to learn more about this important project by visiting the Village website. (mountprospect.org) 11. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice vote, the October 6, 2020 regular meeting of the Village Board adjourned at 8:07pm. Respectfully submitted, Karen M. Agoranos, Village Clerk