HomeMy WebLinkAbout2352_001MINUTES
COMMITTEE of THE `HOLE
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I. ROLL CALL
Mayor Krause called the meeting to order at 7:30 p.m.
The meeting was televised live from. the Mount Prospect
Library Conference Room on cable tv. Present at the
meeting were: Mayor Carolyn ; rause, 'T us ees Ralph
Arthur, Gerald Farley, Leo Floros, Norma Murauskis and
George Vary Geem . Trustee Theodore Wat�t:enb,erg was absent.
Also present at the meeting were: Village Manager
Terrance Burghard., Administrative Assistant to the Village
Manager John Bowman, Director of Finance David Jepson.,
Fire Chief Lawrence Pairitz, Administrative Aide Paul
Watkins., Director of Code Enforcement Les Wu.ollett , Police
Chief Ronald Pavlock,, Deputy Chief of Operations Thomas
Daley, and Deputy Chiu of Administration Joseph Bopp.
There were approximately five personas in the audience.
II. OPENING REMARKS
Mayor Carolyn ! i explained
!- - audience �'
t this
meeting
- ! - fourth and final Committee
i Whole
of
meetinR in a series of
Budget hearings.
Budget for a first
reading
regularly scheduled Board meeting of April 3 and will be
presented
ii ! /. at
i meeting
i -
Mayor introduced the topic for this meeting, pointing out
that the combined'Fire and Police budgets comprise
approximately million.
III. MINUTES
The Minutes of the Committee of the. Whole meeting of
March 13, 1984 were accepted and filed.
IV. 1984-1985 BUDGET HEARING
Village Manager Terrance L: Burgh.ard presented an overview
of the Village Budget, which includes some $22A Million
in services. The Village Manager pointed out that while
the Budget reflects an overall increase of 'S °e 15,, these
increases are primarily attributable to pl:dn ed
expenditures for Lake Michigan water. However, the Budget
shows a moderate tax reduction in the General Fund as
well as the overall Tax Levy.
.�R,G.,�� ..,. wn�c�..9m,
Fire Chief Lawrence Pairitz presented an overview of the
Fire Department Budget, commenting that the Budget is
broken down i
equipment on a •given call. Fire Chief Pairitz res-Ponded
w ith an explanation of the volunteer fire fighting . force
and stated that the extra manpower afforded by sending
both ambulance and police' equipment is necessary.
Trustee Arthur had several questions regarding the Code
Enforcement Division and asked about th-e general level
of building activity in the Village. Chief Pairitz
commented that the number of building permits issued is
increasing. Trustee Floros asked about the drop in over-
time expenditures:` Chief Pairitz explained the Fire
Department's hire -back policy to maintain the level of
16 persons on duty at each station.
Mayor Krause stated that the Fire Department Budget
request reflects an increase of over $89,000 and asked
where these increases are found in the Budget. Chief
'Pairitz ex, laincd, that most of the 'increase (approximately
P
$76,,0,00) is, in, the, arca OJf personal services. This
increa'8;6 is primarily due to the transfer of zoning
enforce,ment from', Co it Development to the Division
,of Cbd'e, E,nfoxcement and the re*nstatement of a clerical
position in the Code Enforcement Division.
Trustee Van Geem asked that Chief Pairlitz evaluate the
Fire Department's facilities, the handling of hazardous
materials, and •the measures taken to ensure safety in
bligh-rise buildings for senior citizens ' Chief Pairitz
commented that the location of fire stations #1 and #2
is satisfactory and the location of fire station #3 at
the eas,tern�edge of the Village is not ideal but is
necessary due to the Soo Railroad Line. The Fire Depart-
ment's pre -planning activities were explained in the
a�tardous materials and high-rise buildings.
areas,of'h '
Trustee Farley,questionsed the use of opticon systems
at all locations in the Village. Chief Pairlitz stated
that, while it is not necessary to install opticon on
all intersect ions, it is necessary at major Intersections,
Mage
noting that all signaled intersections in the VI
fall 'into this category.
The,Mayor askedabout the Fire Department's public
education'progn��§ and specifically the effort to encourage
smoke detectors,fir homes. Chief Pairitz explained
the Village s efforts -to install or check smoke detectors
"ointed •ut that Village Ordinances
s"I s anc
101�4,14 perliodlic� b#1 I I•po
� �
require smoke detectors for all multi -family housing units,
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A general discussion ensued as the Board of Trustees askei
quest ions regarding the operations and expenditures in
the Police Department. Trustee Arthur asked for an update
on the PIMS Program to automate Pol ice records. Chief
Pavlock stated that the program has been successful,
allowing a reduction of personnel in the records division.
Trustee Floros noted the organ lizat Iiona I changes over the
past few years and asked if the organizational activities
have stabilized. Chief Pavlock commented that the re' -
organizational efforts have stabilized and have been
successful.
Referring to the staff comparison study, Trustee Van Geem
noted that other communities with slimillar population have
nearly twice the budget of the Mount Prospect Police
Department, asking Iif the level of service provided in
Mount Prospect is adequate. Chief Pavlock cautioned that
statistics can be misleading, as the level of funding
depends on the number of calls as well as the priorities
of the corporate authorities. However, Chief Pavlock
stated that in his opinion the current level of staffing
is sufficient at this time,
Debt Servi*ce and Pensio a]
Finance Director David •Jepson su=ari'zedthe Village's
debt position and explained the Village's three pension
funds. Using nationalstandards of debt per capita and
debt -per assessed evaluation, Mr. Jepson demonstrated
that the Village is 'in a good posit]* -on. Mr. Jepson
pointed out that the pension ® comprise 12.7% of
the,tot,al Village Budget or about�-.$..2 & 8 million. Illinois
Revis�ed Statutes require an annual evaluation of the
actuarial status of both Firemen's Pension Fund and Police
Pensi-on Fund., These servicesare provided to public
pension funds by the State of Illinois, but a municipality
may also hire. an independent actuary. Mr. Jepson
recommended that the Villa'ge. use an independent actuary,
since the *Information would be more accurate and would
be presented iin a more timely fashion.
Mr. Jepson summarized for the Board the reports submitted
ftom' b,oth the State and an 'Independent actuary., noting
tha�t the differences in recommended requirements were
b,Otantial. For example, in the State report the
;# I
Firemt�o s Pension Fund is considered to be 97% funded.
However, in !insb, ' ft report, the Firemen's Pension
Fund is considered to be funded at a level of 135%, or
over -funded in the amount of $1.7 million.
Trustee Arthur complimented Mr. Jepson on his pension
analysis, and asked quest 'Tons regarding the Hanson f irm.
Trustee Arthur recommended that the Village Board split
the differ nce between the State and independent reports,
which would reduce the requested amounts by $120,,000.
Village Manager Burghard stated that the Pension Boards
have not had a chance to review the Hanson report and
in any event, the Board would have an. 'opportunity to
abate the taxes prior to December when the tax rate IS
inalized. Trustee Arthur commented that he is on record
in favor of reducing the Pension requests.
V. ADJOURNMENT
The Mayor concluded the 1984-1985 Budget Hear ingS.,
stating that the first reading of the Budget would be
presented at the regular Board meeting of Aprlil 3, and
a Public HearT*n'g on Revenue Sharing expenditures would
be conducted atthat time. The Board meeting of April 17
will include a renal discussion and vote on the 1984-
1985 Village Budget.
Mayor Krause offered her thanks to the Trustees, staff
and volunteers who made the cable broadcast of the
Committee of the Whole Budget review Hearings possible.
The Mayor stated that the Village would like to have
input and feedback from Village residents on their
perceptions of-the Hearings ,.and stated that perhaps
future Board meetings could be televised from the Public
Safety Building. The Committee of the Whole meeting
was adjourned at 9 :25 p.m. I
Respectfully submitted,
TE NCE L. BURGHARD
Village Manager
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Village Of Prospect
Mount Prospect, Illinois
11 *J
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-7,
INTEROFFICE MEMORANDUM
TO: Village Manager
FROM Director Public Works
DATE: April 6) 1984
SUBJECT: Suggested 1984 MFT Street Resurfacing Program
Attached is a proposed list of streets for the 1984 Street
Resurfacing Program. These streets were selected based on
their high benefit to cost ratio with the assistance of the
Novak -Dempsey Pavement Management Program submittal of
1978-79.
A surface condition evaluation of our streets was also done
du-r-l.ng the past two weeks and the results of that evaluation
was also weighed prior to developing the attached list. The
suggested streets selected for resurfacing are scattered
throughout the community, and based on our engineer's
estimate, will cost $502,500.' There is $500,000 allocated
in the proposed budget for this proposed expenditure.
11erbert lVeeks
Director Public Works
........_
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.,..
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STREET NAME
FROM
TO
AMOUNT
Quince Lane
1.
Basswood Ln.
Hopi Lane
23,100
Hopi Lane
2.
Burning Binh Lane
'River Road
36,800
Wilshire Lane
3-.
Highland Street
Kensington Road
231,000
Highland St..
4.
Rand 'Read
w Wilshire Lane
53000
Highland Ave.
5.
Main Street
Elm Street
309200
Russell St.
6.
Memory Lane
Kensington Read
28,800
Memory Lane
7.
Elmhurst Avenue
Route. 83
231,600
Walnut Street
8.
Prospect Manor
Ridge Avenue
69,500
Ridge Avenue
9.
Central Read
Henry St,
179400
Owen Street
10.
Northwest Highway
Central Road
369700
Waverly Place
11.
Cl even Avenue
Busse Avenue
183,200
Busse Ave.
12.
WeGo Trail
Lams Court
242700
14iLusi Ave,
13.
Lincoln Strut
Milburn Avenue
927010
Lincoln St.
14.
Wapella Avenue
Elmhurst Ave.
24,300
Deborah La.
15.
Lincoln Street
Rusty Drive
123,500
Scott Terrace
16.
Meier Road
Carol Lane
73,900
Mark Terrace
17.
Meier Road
Carel Lane
7,900
Robin Lane
18,
Robert Drive
Waverly Place
213,700
Sunset Road
19.
Robert Drive
CanDota Avenue
55,400
Glenn Lane
20.
Robert Drive
Waverly Place
18,200
Sunset Road
21.
Emerson Street
Elm Street
129900
Gol fvi ew Drive
22.
Edward Street
Albert Street
10,9010
Albert Street
23.
Gal fvi ew Drive
Golfhurst Drive
119,000
Catalpa Lane
24.
Tamarack Drive
Lavergne. Drive
159500
Eva Lane
25.
Cypress Drive
Church Road
102500
Circle Drive
26.
Cottonwood Lane
Cypress Lane
105100
$50295010
Ap r�i 15, 1 84
Vimllage'of Mount Prospect
MOUnt Prospect, 11knois
7"'
INTEROFFICE MEMORANDUM
TO: Vill"Clge Nlanager
FROM: Director, of Public Works
DATE: April 3), 1984
SUBJECT: Proposo�,i 'fTL1ff'1,c Signal(s
Attached are copi.os of traf f ic stud ies which were rnade..
at the intersoction of'" I-Aynhurst 1,trid Ht,niti,,ng,ton Commons,
Rd. and also at the inte-z,soction of K ' cn_,,,-,i_n,gton,""'and Ifheelihg
Roads. Both studics tvcrc conducted Ixy the V.illz�igels fi.ngineering
Staff. The dfata that i�,as collectec1 indicates, tlic",,it tfiey both
meet the warrants for i.nstajlat.j,ojj 0f f f i C
light., 1-1 o w, e v e I
i t IT11.1 St be 'rioted that tho Stato of'" I'll i,11,o 1 wil,l be conducti.�ng
their own traffic studics before tf�ioy WOU,1(11, aive f inal approval
of -the installation of the s i,gnai.s
In the currendgot'therc was rj '.line item in tho amount of
f or ins tal I ,at ion o f a tra-f f ic s ignal at the inte'T'section
of Elmhurst Rd. and Huntington Commons Rd. While,we have received
requeMts from both loc-ations for installation of controlling-d-evice,
the amount of traffic at tho j L
- r, r s c c t:.0 T1 of the Huntington COMMOTIS
Rd. location was OUT' pri,"'uIcary reason foi- init.-i,al recomimendatibn.
It was not intear dod to be cast. in stone but rather a. s`uggestion' at
the
time.
o 'bert L. 1�eks
r
Di-rector of Publicdor:
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Village of Mount Prospect
IN N
Mount Prospect, Illinois
AP
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER TERRANCE L. BURGHARD
FROM: ADMINISTRATIVE ASSISTANT TO THE VILLAGE MANAGER
DATE: APRIL 6, 1984
0
As the cable television system nears completion in the
Village, the emphasis of staff activity 'has shifted away
from regulation and towards programming of the municipal
channel and promotion of community access programming.
Although the Village has several individuals on staff with
demonstrated ability in,, cable production,' there remains a
need for a staff position responsible for the development of
quality municipal programming and the coordination of
institutional uses of the cable system. Although the
Manager's office has taken a lead in this area in the past,
it may be time to turn these responsibilities over to an
individual with a background in the technical as well as
regulatory issues affecting cable tv.
Several area 'communities, including Evanston and Downers
Grove, have such a position on staff.. These "Cable Coordina-
tors" are typically trained to handle *all regulatory issues
as well as the technical aspects of local programming,
development of institutional networks, and the general
promotion of public use of cable ter. Other responsibilities
may include the setting up of training courses for Village
residents, development of a munlicipal tape library, and
coordination of the municipality's internal tralni'_ng programs
via cable. Day-to-day activities may include the handling
of citizen complaints, and this individual may serve as
staff to a local cable commission.
I would recommend at this time that the Village consider
hiring a Cable Coordinator, the salary of which will come
directly from Cable TV Franchise revenues.
Village of Mount Prospect
Mount Prospect, Illinois �o�'E ��
INTEROFFICE MEMORANDUM 7
TO: VILLAGE MANAGER TERRANCE L. BURGHARD
FROM: ADMINISTRATIVE ASSISTANT TO THE VILLAGE MANAGER
DATE: APRIL 6, 1984
SUBJECT: PROPOSED SENIOR TAXI FARE INCREASE
In recent months, both Birks Transportation Company and
American Taxihave expressed their dissatisfaction with the
current are structure for the Village's Senior Taxi Program.,
Currently, the c,ab companies receive a flat fee of $2.10 per
ode, of wh3i_ch, $1.35 I's paid by the Village and, the remaining
r 1
75 � b ' y the senior using the service. In Elk, Grove V3'*-lla,pe,,
the cab company currently receives a $1.75, flat fee w1ith the
Village paying $1.25 and t1h.e rider 50�_. Elk Grove is consider -
an Increase to their program, currently. This rate
d Isparity must contribute significantly to the company's
financial problems.
Claiming that their respective companies are losing money on
thiLs Program,, both fi'rms have proposed alternate' rate structures.
American Cab suggests a ""zone's fare structure, and Birks
Transportation proposes a fare of 20% off the metered rate,
wi-th the Village's subsidy, remaining constant. The proposed
zone program would obviously be confusing to the seniors and
difficult to administer and audit. The discounted meter
suggestion is too open-ended and would result in a substantial
decrease in ridership because of the significant impact upon
the rates paid by seniors.
recommend that we retain the existing flat fee structure
and explore how that fee may beraisedto help alleviate the
operating losses claimed by the cab companies.
A sampling of senior rides conducted in mid-January by the
Senior Center staff indicated that the average distance
traveled was 1.8 miles. The current metered rate for this
ride would be $2.50. If our flat fee were established at
this level, the, cab companies would break even on the average
'
cost of the rides. while being provided a "built-in" market
for senior ridership. Therefore' , I believe that a flat fee
of $2.50 would be fair to, the taxi companies based upon
their current meter, rates,
Assuming some increase in the fee, the issue then becomes
the distribution of the additional cost between the Village
and the users of the program. The Village receives a Grant
from the RTA which provides a reimbursement of 75% of the
actual costs to the Village for the Taxi Program. Next
ye * ar's Grant provides a maximum of $18,730, provided the
costs of the Program equal or exceed $24,973. This figure
represents an increase over last year, and the Village would
appear to be in a good position to increase its subsidy.
However, we have received Grant Funds only in recent years,
and there is no guarantee that RTA funding will continue
beyond next fiscal year. Any changes in Village subsidies
may eventually affect our General Fund resources.
On the other hand-, a recent survey of the users of the
Program indicates that some level of fare increase to the
seniors would not substantially decrease ridership. For
example, at a fare of 90q, the survey results indicate that
48% of the seniors would be able to continue riding as often
as they do presently. Only 9% of the respondents indicated
that they would not ride as often if the fare was raised at
all. Overall, the survey respondents indicated satisfaction
for the Taxi Program and drivers in general.
The attached tables illustrate the total cost to the Village
under four different alternatives. This information is
based on the ,actual number of rides taken by the seniors in
1983. Each of these alternatives is discussed below:
1. No Increase in the Senior Fare.
Assuming an increase in the flat fee to $2.50 and no
corresponding increase in the seniors' contribution,
the total annual Village cost would be $32,529.
Subtracting the RTA subsidy of $18,730, the actual
annual cost to the Village would be approximately
$13,799. This is a substantial increase over the
current annual cost to the Village of $6,363, and
any future cuts in RTA funding would leave the
Village in a difficult position. The advantage of
this approach is that the seniors will continue to
enjoy a very reasonable one-way fee of 750..
2. Senior Fare Increased to 91A
Increasing the senior fare to 90(,', results in a
projected annual Village cost of $11,010, after
subtracting the RTA subsidy. The projected
Village costs are less than if the senior fare
remains unchanged, and 48% of the seniors indicated
that they would be able to ride as often at this
level.
M
3. Senior Fare Thcreas-edto $1."00.
At a senior fare of $1.00, the actual annual Village
costs are $9,152. Although this is a 44% increase
over current actual costs, more of the additional
cost is shifted to the users of the system. Another
advantage of a $1.00 fare would be a decrease in the
amount of time required to handle change. (The
seniors' portion of the taxi fare has remained un
changed since 1980.)
4. 'Senior Fare Increased to $1.25.
At a senior fare of $1.25, the actual annual cost to
the Village will decrease. However, at this level of
funding, our RTA Grant would be slightly decreased as
well. Therefore, the actual costs to the Village
would decrease by only about 9%, and the ridership
would drop substantially, in our opinion.
JMB/rcw
ACTUAL NUMBER OF RIDES TAKEN BY SENIORS IN 1983 - 18,588
CURRENT VILLAGE COST PER RIDE - $1.35
18,588
x$1.35
$25,093 Total current annum Village cost
$18,730 Current RTA subsidy
$ 6,363 Actual annual Village cast
SENIOR FARE COSTS
PER RIDE
ALTERNATIVES BASED ON $.40 INCREASE
VILLAGE COSTS
PER: RIDE
ANNUAL VILLAGE
COSTS'
ANNUAL VILLAGE COSTS
LESS RTA SUBSIDY
.75
$1.75
$32,529
$13,799
$ .90
$1.60
$29,740
$11,010
$1.00
$1.50
$27,882
$ 9,152
$1.25
$1.25
$23,235
$ 5,809
Current RTA subsidy guaranteed through December, 1984 - $18,730 or 75% of Village cost,
whichever is less.