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Home My WebLink About5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020.Item Cover Page wubject Motion towaive1 readings ofan ordinance andadopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1. 2020 AND ENDING DECEMBER ` 1" 1 Meeting March 2. 2021 - A. OF PROSPECT VILLAGE BOARD • • ry CONSENT AGENDA Type Consent The Village of Mount Prospect amends the annual budget as and when the need arises. Each year, the Village carries forward a few approved budget items and unfinished projects from one fiscal year to another for various reasons. The amendments presented herewith decrease the 2020 annual budget by $4,989,,893. The same amount is carried over to the fiscal year 2021 and will increase the 2021 annual budget from $132,523,390 to $137,513,283. General Fund The General Fund amendment includes $54,388 in operating items for Human Services, Police andFire.•$1,032 • - - • shredder equipment,$23,000 for Police clothing supplies and ammunition items, and $30,356 for Fire Department providing Employment Testing, Pump improvements and other equipment/clothing items. All the items are being carried over to 2021 due to timing issues with the expenses. In addition,the General Fund amendment- • Investment • - for - Public WorksDepartment • ! $965,,293.amount 1 includes $857.,754 for Rand/Central/Mt. Prospect Road Intersection Phase II engineering and right of way acquisition. The remainder of $53,149 is for Kensington/Rand/Route 83 Intersection Phase I engineering study. Both projects will be completed 1 the budget to be carried over • 2020 to 2021. The Capital . • - - • involves various- -• below• Community Investment Program. $12f6OO - Public purchased in 2020. It is expected to be bought in 2021. $10,fOOO - Mobile Videoing System: A new mobile videorecording system was purchased in 2020. The amount will help integrate videoand patrol car i is expected to be completed in 2021. Public Works: $131,rO61 - Central Road Ped Crossing:includes (Central and Pine,, engineering is for constructioni ill be closed out in 2021. $900,000 - Platform Extension:is allocated from HB 62 Grant from the State of Illinois. i in 2020. Hence,, the project is carried. $21J56 - Downtown Ped Signalis awaitingi invoice from the consultant and contractor. The project ill be closed out in 2021. $293,r893 - Randhurst Street LightillCorridor light project improvements were budgeted in 2020, but the final ill be executed in 2021. $108f478 - i i ill be finally concluded in 2021, and the finalremainder amount of $108,,478 ill be paidin 2021. $15.rOOO - Misc. Facilityill Community i ill be completed i 2021. Street Improvement Construction Fund The Street Improvement Construction•resurfacing projects. Staff is waiting for a final invoice for the 2020 surfacing program for $85,158.. . budget included $50,000 for Traffic Improvement projects. Fr• amount,, is carried over • Emergency Preemption interconnect with Kensington/Route 83/Rand Road traffic signal. This project will be completed in 2021. 2 Flood • •' Construction The Flood Control Construction Fund will have to carry forward $257,792 for Levee 37 Emergency Generator Construction as the project is expected to be completed in 2021.Additionally,! for a final invoice for the private property drainage design for 11 Police and Fire Building Construction Fund The Police and Fire Building Construction projects are completed. The final payment of 111 from a contractorfor Police Headquarter project expected • occur in 2021. Prospect & Main TIF The Prospect & Main intersection improvements Main. i ill be completed i 2021. Water and Sewer Fund Water Main Project: The Water and Sewer Fund had $2.8 million budgeted for the 2020 water main replacementsprojects. • •n work will be rehab.completed in spring 2021 and the project will be closed out with a final payment and retainages of $529,478 in 2021. Lift Station Improvements: The Water and Sewer fund had $680,000 in lift station . • at Lincoln. final punch contractor will carry out • • 2021. The remainder of project amount of $357,682 be paid in 2021. Booster • - $385,000 was budgeted f• Booster Station• • • • Replacement. The project, as well as associated payments, will be completed in 2021. replacementVehicle Replacement Fund Per the approved Community Investment Program, seven patrol cars were replaced in the year 2021. These cars are being upfitted with necessary equipment and accessories. The upfitting work will be completed in 2021. $89,893 is carried over to 2021 for the unfinished upfitting work. Public Works ordered a replacement vehicle for Truck #2735 (basin truck) for $42,119, which is expected to arrive in March 2021. 2020 Budget included the •r a Public Worksr 1 111 combination flusher/vacuumexpected • arrive in 2021. KI Computer Replacement Project A fiber project to connect the new Police and Fire Headquarters was conducted in 2020. The fiber connection is established, but there are still pending deliverables on the part of the contractor. The remainder of the budget amount of $100,,000 is expected to be paid in 2021. The carried -over amount will be used for the fiber project ($52,000) and for establishing a microwave antenna ($48,000) to connect the Public Works building with the Village network. These projects will be completed in 2021. Here is the summary of all the above listed amendments. Fund Number and Name 001 General Fund 020 Capital Improvement Fund 023 Street Improvement Construction Fund 024 Flood Control Construction Fund 025 Police & Fire Building Const. 049 Prospect and Main TIF District 050 Water and Sewer Fund 061 Vehicle Replacement Fund 062 Computer Replacement Fund Total 2021 Increase 965,293 1,492,188 97,958 259,292 45,000 175,990 112721 160 582,012 100,000 41989,893.00 2020 Decrease (965,293) (1,492,188) (97,958) (259,292) (45,000) (175,990) (1,272,160) (582,012) (100,000) (4,989,893.00) reducingAlternatives 1. Adopt the proposed amendment number 4 for the 2020 Annual Budget 2. Action i ion of the Village Board. Staff Recommendation Adopt the proposed amendment number 4 for the 2020 Annual Budget reducing the Annual Budget by $4,f989,r893. ATTACH M E NTS: 2020 Budget Amendment - 4.pdf 4 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2021 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2021. 5 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2020 and ending December 31, 2020 was adopted through the passage of Ordinance No. 6485 approved by the Corporate Authorities of the Village of Mount Prospect on November 19, 2019; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6506 on March 3, 2020, Ordinance No. 6531 on September 15, 2020 and Ordinance No. 6545 on November 17, 2020 amending the annual budget for the fiscal year commencing January 1, 2020 and ending December 31, 2020; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2020 and ending December 31, 2020; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2020 through December 31, 2020 Budget Amendment No. 4 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number 4, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2020 through December 31, 2020 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 4 attached hereto. 6 SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: ABSENT: PASSED and APPROVED this day of 12021. Arlene A. Juracek Mayor ATTEST Karen Agorano s Village Clerk 7 Village of Mount Prospect Budget Amendment No. 4 Fiscal Year January 1, 2020 to December 31, 2020 Expenditures Fund/Account Number Other Equipment Public Safety Drone Current Budget Amount Increase/ (Decrease) Amended Budget Amended F'ttn s Other Equipment Mobile Video Rec Sys 4101000 (10,000) 4001000 ,, General Fun Other Expenditures Central Road Ped Crossing 4371921 (131,061) 3061860 Amendments Streets Train Station Platform Extension 9001000 (900,000) - 001.50.01.00.0.000.605.001- Other Equipment Other Equipment 574 (485) 89 001.50.01.00.0.000.656.001- Office Equipment Office Eqpt 547 (547) - 001.60.61.65.0.000.603.001- Clothing Supplies Clothing Supplies 30,000 (6,000) 24,000 001.60.61.65.0.000.621.005 - Police Commodities Ammunition & Targets 57,075 (17,000) 40,075 001.70.01.00.0.000.530.006 - Professional Services Other Prof. Serv. 15,000 (7,040) 7,960 001.70.01.00.0.000.546.003 - HR Expenses Employment Testing 32,000 (17,000) 15,000 001.70.71.00.0.000.646.001- Fire Station #12 Fire Station Imp 2,500 (2,000) 500 001.70.71.00.0.000.665.045 - Other Equipment Turn Out Clothing 33,356 (2,168) 31,188 001.70.71.00.0.302.665.045 - Other Equipment Turn Out Clothing 3,600 (2,148) 1,452 001.80.90.00.0.704.674.001 - Needs Study Intersection Studies 1,3091144 (910,905) 398,239 Amendments Total 371200 1,483,796 (965,293) 518,503 Other Budgeted Accounts for the Fund 6019541383 - 60,954,383 001 General t62y438y179 1401000 023 Street l r rFund'Total (965,p293) 6114'72..886 020 CaIjjrjital imllll ro ernent Fun Amendments 020.60.90.00.0.709.665.095 - Other Equipment Public Safety Drone 12,600 (12,600) - 020.60.90.00.1.707.665.056 - Other Equipment Mobile Video Rec Sys 4101000 (10,000) 4001000 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 4371921 (131,061) 3061860 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension 9001000 (900,000) - 020.80.90.00.1.704.679.028 - Other Infrastructure Intersection Improvements 1501000 (21,156) 1281844 020.80.90.00.1.705.676.007 - Streetlights & Traffic Signals Corridor Streetlight Impr 293,893 (293,893) - 020.80.90.00.1.705.679.002 - Other Infrastructure Ped Bridge - Melas/Mead 130,000 (108,478) 21,522 020.80.90.00.1.706.651.001- Other Public Facilities Other Public Buildings 165,000 (15,000) 150,000 Amendments Total 2,499,414 (1,492,188) 1,007,226 Other Budgeted Accounts for the Fund 870,743 - 870,743 020 Capital Improvement Fund Total 3p370,F157 (1,492y188) 11877,p969 3 Stiiireet Improvement Constrt,,jc Fund Amendments 023.80.90.00.0.705.678.003 - Streets Resurfacing -SC Fund 31700,000 (85,158) 31614,842 023.80.90.00.0.710.679.020 - Other Infrastructure Traffic Imp 50,000 (12,800) 371200 Amendments Total 3,750,000 (97,958) 3,652,042 Other Budgeted Accounts for the Fund 140,000 - 1401000 023 Street l r rFund'Total 3,890y000 (97p958) 31792pO42 Village of Mount Prospect Budget Amendment No. 4 Fiscal Year January 1, 2020 to December 31, 2020 Expenditures 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv Current (385,000) 120,000 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 024, Flood Control Construction Furid 5,179,401 (1,272,160) 3,907,241 Amendments 16,771,566 - 16,771,566 024.80.90.00.0.702.677.004 - Flood Control Priv Prop Drainage 198,396 (1,500) 196,896 024.80.90.00.1.702.666.003 - Emergency Generators Emerg Generator Levee 37 280,000 (257,792) 22,208 Amendments Total 478,396 (259,292) 219,104 Other Budgeted Accounts for the Fund 6,411,404 - 6,411,404 024 Flood r ll Construction FundTotal 6j889,,800 (259,292) 6,p63Op5O8 5 Police & Fire I°,uillldin Const. 1,549,389 (582,012) 967,377 Amendments 51000 - 51000 025.60.90.00.0.706.644.001 - Facility Construction Police Station 10,7031711 (45,000) 10,658,711 Amendments Total 10,703,711 (45,000) 10,658,711 Other Budgeted Accounts for the Fund 3,4901619 - 31490,619 025 Police it i ing Const. Total14p 149y330 049 P ros IIIA -ct and Main TilI°' District Amendments 049.80.90.00.1.704.679.028 - Other Infrastructure Intersection Improvements 1751990 (175,990) - Amendments Total 175,990 (175,990) - Other Budgeted Accounts for the Fund 11,1961261 - 11,196,261 049 Prospect i IF District Total llp372,,251 (175,p990)11y1 96p261 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv 505,000 (385,000) 120,000 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl 31922,663 (529,478) 31393,185 050.80.90.00.1.701.672.002 - Sewer System Lift Station Rehab 7511738 (357,682) 394,056 Amendments Total 5,179,401 (1,272,160) 3,907,241 Other Budgeted Accounts for the Fund 16,771,566 - 16,771,566 050 Water and SewerI I 21,p950,p967 61 Ilhiiii Ile Replacement Fund Amendments 061.60.90.00.1.708.660.003 - Motor Equipment Police Vehicles 404,843 (89,893) 314,950 061.80.90.00.1.708.660.006 - Motor Equipment PW Vehicles 11144,547 (492,119) 6521428 Amendments Total 1,549,389 (582,012) 967,377 Other Budgeted Accounts for the Fund 51000 - 51000 061 Vehicle IIacement Fund Total 1,,554y389 (582,972,377 Village of Mount Prospect Budget Amendment No. 4 Fiscal Year January 1, 2020 to December 31, 2020 Expenditures Current Budget Fund/Account Number Amount 62 !gymIIIptx er I eIIIDla°eimeint Fun Amendments 062.20.90.00.1.707.651.006 - Other Public Facilities Connectivity Amendments Total Other Budgeted Accounts for the Fund 062 Computer Replacement Fund'Totall Amended Funds Total II Other Village Budgeted Accounts Increase/ Amended (Decrease) Budget 250,000 (100,000) 150,000 250,000 (100,000) 150,000 219,978 - 219,978 469,978 (100,000) 369,978 126,130,051 (4,989,893) 121,140,158 28,109,350 - 28,109,350 Total All Funds 154,239,401 (4,989,893) 149,249,508 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillI 10