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Home My WebLink About5.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021.Item Cover Page wubject Motion towaive1 readings ofan ordinance andadopt AN ORDINANCE MeetingMAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1. 2021 AND ENDING DECEMBER 31, 2021m March 2. 2021 - A. OF PROSPECT VILLAGE BOARD • • ry CONSENT AGENDA Type Consent The Village of Mount Prospect amends the annual budget as and when the need .''rises. Each year, the Village. • . h . few approved budget and amountunfinished projects from one fiscal year to another for various reasons. The amendments presented herewith increase the 2021 Annual Budget by $4f989f893. The same being reduced from the 2020 Annual Budget. amendment, the 2021 annual budget will increase from $132,523,390 to $137f 513f 283. General Fund The General Fund amendment includes $54,388 in operating items for Human Services, Police and Fire. Of this amount,, $1,032 is for Human Services for shredder equipment, $23,000 for Police clothing supplies and ammunition items, and $30,356 for Fire Department providing employment testing, pump improvements and other equipment/clothing items. All the items are being carried over to 2021 due to timing issues with the expenses. In addition, _ _ . ! amendment includes a Community Investment 1 Program item for the Public Works Department totaling $965,,293. The amount includes $857,,754 for Rand/Central/Mt. Prospect Road Intersection Phase II engineering and right of way acquisition. The remainder of $53,149 is for Kensington/Rand/Route 83 Intersection Phase I engineering study. Both projects will • completed 021, with the budget to be carried over from2020 to 2021. Capital Improvement Fund The Capital involves variousitems listed Community . $12f6OO - Public purchased in 2020. It is expected to be bought in 2021. $10,fOOO - Mobile Videoing System: A new mobile videorecording system was purchased in 2020. The amount will help integrate videoand patrol car i is expected to be completed in 2021. Tp,,ublic Works: $131,061 - Central Road Ped Crossing: The amount includes $50,000 (Central and Pine, Central and Cathy) for engineering and $81,061 is for construction and restoration. The project will be • - out in 2021. $900fOOO Platform Ext- • amount is allocated from HB 62 Grant from the State of Illinois. The amount was not received in 2020. Hence,, the project is carried over from2020 to 2021. $21J56 - • • '-• Signal Project:• from the consultant• contractor.The project will be • -• out in 2021. $293f893 - Randhurst Street Light (Village Share): Corridor street light project improvements were budgeted in 2020, but the final project payment will be executed in 2021. $108f478 - M- w•• Pedestrian•-: Project study•- finally concluded in 2021, and the final payments for the remainder of the budgeted amount of $108,478 will be paid in 2021. $15fOOO - Misc. Facility Improvement: Projects at the Village Hall and Community Connection Center Door Access upgrades will be completed in 2021. Street Improvement Construction Fund The Street Improvement Construction Fund had $3.7 million in resurfacing projects. Staff is waiting for a final invoice for the 2020 surfacing program for $85,158. Additionally, the budget included $50,000 for Traffic Improvement projects. • •$12,800 is carried over forthe Fire Station Emergency Preemption interconnect with Kensington/Route 83/Rand Road traffic 2 NEW PIP 1111 Flood Control Construction The Flood • • • • ! will have to carry forward$257,792for Levee 37 Emergency Generator Construction as the project is expected to be completed in 2021. Additionally, the staff is waiting for a final invoice for the private property drainage design for $1,500. Police and Fire Building Construction Fund The Police and Fire Building Construction projects are completed. The final payment •,4 111 from a contractorfor Police Headquarter project is expected to occur in 2021. Prospect & Main TIF The Prospect & Main intersection improvements Main. i ill be completed i 2021. Water and Sewer Fund Water Main Project: The Water and Sewer Fund had $2.8 million budgeted for the 2020 water main replacementsprojects. n work will be Stationcompleted in spring 2021 and the project will be closed out with a final payment and retainages of $529,478 in 2021. Lift / 1 _ Water • Sewer fund had $680,000 in lift station rehab. The lift station rehab at Lincoln St. has a final punch list., which the contractor will carry out • ! 2021. The remainder of project amountof $357,,682 will be paid in 2021. Booster• - 111 was budgeted f• Booster •n #5 Motor Control Replacement. The project, as well as associated payments, will be completed in 2021. Vehicle Replacement Fund Per the approved Community Investment Program, seven patrol cars were replaced in the year 2021. These cars are being upfitted with necessary equipment and accessories. The upfitting work will be completed in 2021. $89,893 is carried over to 2021 for the unfinished upfitting work. Public Works ordered a replacement vehicle for Truck #2735 (basin truck) for $42,119, which is expected to arrive in March 2021. 2020 Budget included the replacement for a Public Works flusher and vector truck for $450,000. The combination truck with flusher/vacuum is expected to arrive in 2021. 3 Computer Replacement Project A fiber project to connect the new Police and Fire Headquarters was conducted in 2020. The fiber connection is established, but there are still pending deliverables on the part of the contractor. The remainder of the budget amount of $100,,000 is expected to be paid in 2021.The carried -over amountused for the fiber • •ject ($52,000) and f• ! a microwave. ($48,,000) to connect the Public Works building with the Village network. These projects will be completed 2021. Here is the summary of all the above listed amendments. Fund Number and Name 001 General Fund 020 Capital Improvement Fund 023 Street Improvement Construction Fund 024 Flood Control Construction Fund 025 Police & Fire Building Const. 049 Prospect and Main TIF District 050 Water and Sewer Fund 061 Vehicle Replacement Fund 062 Computer Replacement Fund Total 2021 Increase 965,293 1,492,188 97,958 259,292 45, 000 175,990 1, 272,160 582,012 100,000 41989,893.00 2020 Decrease (965,293) (1,492,188) (97,958) (259,292) (45,000) (175,990) (1,272,160) (582,012) (100,000) (4,989,893.00) Alternatives 1. Adopt the proposed amendment number 1 for the 2021 Annual Budget increasing 2. Action i ion of the Village Board. Staff Recommendation Adopt the proposed amendment number 1 for the 2021 Annual Budget increasing the Annual Budget by $4f989f893- 2021 Budget Amendment 1.pdf 4 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2021 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2021. 5 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2021 and ending December 31, 2021 was adopted through the passage of Ordinance No. 6544 approved by the Corporate Authorities of the Village of Mount Prospect on November 17, 2020; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2021 and ending December 31, 2021; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2021 through December 31, 2021 Budget Amendment No. 1 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number One, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2021 through December 31, 2021 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 1 attached hereto. 6 SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: ABSENT: PASSED and APPROVED this day of 12021. Arlene A. Juracek Mayor ATTEST Karen Agorano s Village Clerk 7 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Fund/Account Number - Current Budget Amount Increase/ (Decrease) Amended Budget Amended F'ttn s 10,000 10,000 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 4401000 ,, General Fun 571,061 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension - 900,000 Amendments 020.80.90.00.1.704.679.028 - Other Infrastructure Intersection Improvements - 21,156 21,156 001.50.01.00.0.000.605.001- Other Equipment Other Equipment 111100 485 11585 001.50.01.00.0.000.656.001- Office Equipment Office Eqpt 547 547 11094 001.60.61.65.0.000.603.001- Clothing Supplies Clothing Supplies 30,000 61000 36,000 001.60.61.65.0.000.621.005 - Police Commodities Ammunition & Targets 36,000 17,000 53,000 001.70.01.00.0.000.530.006 - Professional Services Other Prof. Serv. 10,000 71040 17,040 001.70.01.00.0.000.546.003 - HR Expenses Employment Testing 15,000 17,000 32,000 001.70.71.00.0.000.646.001- Fire Station #12 Fire Station Imp 1,000 21000 31000 001.70.71.00.0.000.665.045 - Other Equipment Turn Out Clothing 33,350 21168 351518 001.70.71.00.0.302.665.045 - Other Equipment Turn Out Clothing 31600 21148 51748 001.80.90.00.0.704.674.001 - Needs Study Intersection Studies 6001000 9101905 115101905 Amendments Total 730,597 965,293 1,695,890 Other Budgeted Accounts for the Fund 6010681805 - 601068,805 001 General t 9� 1 020 CaIjjrjital imllll ro ernent Fun Amendments 020.60.90.00.0.709.665.095 - Other Equipment Public Safety Drone - 12,600 12,600 020.60.90.00.1.707.665.056 - Other Equipment Mobile Video Rec Sys - 10,000 10,000 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 4401000 1311061 571,061 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension - 900,000 900,000 020.80.90.00.1.704.679.028 - Other Infrastructure Intersection Improvements - 21,156 21,156 020.80.90.00.1.705.676.007 - Streetlights & Traffic Signals Corridor Streetlight Impr - 293,893 293,893 020.80.90.00.1.705.679.002 - Other Infrastructure Ped Bridge - Melas/Mead 300,000 108,478 408,478 020.80.90.00.1.706.651.001- Other Public Facilities Other Public Buildings 100,000 15,000 115,000 Amendments Total 840,000 1,492,188 2,332,188 Other Budgeted Accounts for the Fund 1,966,237 - 1,966,237 020 CapitalI r2,806,237 1,492y188 41298,425 3 Stiiireet Improvement Constrt,,jc Fund Amendments 023.80.90.00.0.705.678.003 - Streets Resurfacing -SC Fund 2,543,000 85,158 2,628,158 023.80.90.00.0.710.679.020 - Other Infrastructure Traffic Imp 50,000 12,800 62,800 Amendments Total 2,593,000 97,958 2,690,958 Other Budgeted Accounts for the Fund 1,7741000 - 11774,000 023 Street l r ruc Fund'Total 4,367y000 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv Current 385,000 385,000 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 024, Flood Control Construction Furid 3,480,000 1,272,160 4,752,160 Amendments 18,283,705 - 18,283,705 024.80.90.00.0.702.677.004 - Flood Control Priv Prop Drainage 120,000 11500 121,500 024.80.90.00.1.702.666.003 - Emergency Generators Emerg Generator Levee 37 - 257,792 257,792 Amendments Total 120,000 259,292 379,292 Other Budgeted Accounts for the Fund 9,637,070 - 9,637,070 024 Flood r l Construction FundTotal %757,470 259,292, , 5 Police & Fire I°,uillldin Const. 487,000 582,012 1,069,012 Amendments 11005,000 - 11005,000 025.60.90.00.0.706.644.001 - Facility Construction Police Station - 45,000 45,000 Amendments Total - 45,000 45,000 Other Budgeted Accounts for the Fund 6001000 - 600,000 025 Police it i ing Const. Total 049 P ros IIIA -ct and ain TilI°' District Amendments 049.80.90.00.1.704.679.028 - Other Infrastructure Intersection Improvements - 175,990 175,990 Amendments Total - 175,990 175,990 Other Budgeted Accounts for the Fund 1,9061338 - 11906338 049 Prospect i IF District Total ly906,,338 175,p990, , 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv - 385,000 385,000 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl 21800,000 529,478 31329,478 050.80.90.00.1.701.672.002 - Sewer System Lift Station Rehab 680,000 357,682 11037,682 Amendments Total 3,480,000 1,272,160 4,752,160 Other Budgeted Accounts for the Fund 18,283,705 - 18,283,705 050 Water and Sewer Fund'Total 21,p763,705 1,v272y160 23,035,p865 61 Ilhiiii Ile Replacement Fund Amendments 061.60.90.00.1.708.660.003 - Motor Equipment Police Vehicles 145,000 89,893 234,893 061.80.90.00.1.708.660.006 - Motor Equipment PW Vehicles 342,000 492,119 8341119 Amendments Total 487,000 582,012 1,069,012 Other Budgeted Accounts for the Fund 11005,000 - 11005,000 061 Vehicle l lacement Fund Total 1,A92y000 582y0122,074,v012 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Fund/Account Number Amount 2 mlljpt ter Rqjplacement Fun Amendments 062.20.90.00.1.707.651.006 - Other Public Facilities Connectivity Amendments Total Other Budgeted Accounts for the Fund 062 Computer Replacement Fund'Totall Amended Funds Total II Other Village Budgeted Accounts Increase/ Amended (Decrease) Budget 100,000 100,000 100,000 100,000 238,400 - 238,400 238,400 , 000 338,400 103,730,152 4,989,893 108,720,045 28,793,238 - 28,793,238 Total All Funds 132,523,390 4,989,893 137,513,283 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillI 10