HomeMy WebLinkAbout2337_001MINUTES
COMMITTEE OF THE WHOLE,
FEBRUARY 28', 1984,
I. ROLL CALL
Mayor, Krause called the meeting to order at 7 30 p.m.
In the Mount Prospect Pubil ic Library Conference Room
for the purpose of utilizing Cable TV. Present at the
meeting were: Mayor Carolyn Krause, Trustees Ralph
Arthur Gerald Farley, Leo Floros, Norma Murauski
$ is$
George, Van Deem and Theodore Wattenberg. Also present
at the meet ing were Village Manager Terrance Burghand ,
Administrative Assistant to the VI-11age Manager John
di
Bowman, Director of Finance David Jepson, Director of
Community Development Kenneth Fritz,, Director of Health
4,
Services, Patrick Luehring and various other support
eft d�
statz., There were approximately 26 persons in the
audience.
II. OPENING REMARKS
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Mayor Carolyn H. Krause introduced to the audience the
purpose of the Committee of the Whole meeting, its
structure and procedures. The Mayor pointed out that
the Budget Hearings are being held on Cable TV in order
that we maximize our contact w1th our residents. Cable
TV is carrying each of the Budget Hea ring dive on
Channel 613. The Mayor outlined the forthcoming dates" 11w
for subis,equent Hearings and the procedure,s to be followed
in conducting those Hearings.
III., MINUTES,
1.
The Minutes if the Committee of the Whole, meeting oi:
February 14, 1984 were accepted and file .
IV CITIZENS TO BE HEARD
There being no citizens present at the meeting des, iron
to, make any presentation before the Committee of the
01
Whole, the Mayor moved on to the firs t item of bus Ines s .
V., 19184-1985 BUDGET HEARING
Viollage Manager Terrance L. Burgh,ard polonted, out that
while the Budget approaches, some $22.,3, million and is
a 15% 'increase over last fiscal year, the vast bulk of
the increase is due to the costs associated with the
acquisition of Late water. They were planned expend i-
tures and carry out the policies of the Mayor and Board
as developed, over a number of years.
...... .. .... .. . . .... ........ . . .
The Budget proposed has no new fees or service charges
and, 'in fact, projects a slight 3% reduction in the
V 0
Wi
illage"s Property Tax Rate.
i k, Lui,
'Health Services. P a,,,trr, c ec,to,,"r of` �H 1th
he,,,'V o1e, the Budg,et
revlewedw':'", fhe C ,tu., 'I
proposal for the Health Department. The Health 'Department
is approximately
d
55% of the total Budget an
.'Human
Services an additional one of one percent. The
ropoz,a 1 t:1 of et p t,26, s
Health Department
pr lor,
a slight increase,over thae `birt t'
law on t att
"va"t''
Is due in part to t"ht, :an't,,',IC`3, iot,'I� '0, the,
for refuse disposal''.
: T,17,",ht,e� eendi�nig, ,.,,ar,e,e:, y,ea,,,,r,
e,,
`84,
contract and the coftt�ti��Ct, exp,ires, tthi,,,e ead ,c�,f J(u 15
Mr. Luehring then reviewed the individual programs within
Is 10
to ncluding administration
the Health Services Department 1 0
and support, general health insplec r.. ions, animal tontrol,
and 'the blood donor 'program.
m,,,,,�,a�,,,n,,,,, H, aI,�,,Se_,,rv",,c,,,e;s Coord*niator, reviewed the
&,,,ng,
c
thl-1 , ,,lu *
follur, 6111mbe ts,
an
tILVt1'e"S''
VlLC M�
Eise=a p
on ointe,
L at i nII d,:
out that the Budget recommends the add ition of a part-
to asisist 'in the counseling services,. This
time person
part-time person would assist *in meeting the growing
0 -
demand for counseling servi-ces 'throughout the community.
A general discussion ensued and questions, were raised as
to the ultimate growth in direction of the Senior Program
,and the counseling services. Trustees Floros and Farley
0
cautionled that 'uncontrolled serviceis could lead to greater
1 conse'nsus of the
expenses in the future. The genera
Committee of the Whole was that the part-tiLme position
should be funded.
s' Van Geem inquired as 'to what kinds of services
,are not presently being 'provided by the Village but
could be anticipated sometime in the ' future. Mrs .
Eisenman responded that a Visiting Nurse PrbIgram, could
be desirable in the Village of Mount Prospe,ct so that
1 ed medical care
seniors who are home-bound need*ng sk*l'l
could receive it through the Visiting 'Nurse Program.
f Commun-fty Development
Communit,;,, Devel, 'etit. Director o
iiew'ed wi
On, th the ConunOtt ee of the Whole,
11,7r, z r ev
the Budget proposal for the Department of Community.
Funding in the area olf Community Development amounts to
$919,799, or approximately 4.1% of the Budget. The
Program consists of two biasic elements* i funded
by local dollars, includes planning and research, liar. "Cin
to advisory boards and commissions and zoning, and planning
control. The second is the administration of the
Community Development Block Grant.
2
.. . . ...... . .
.pro 7 7
4W 40
AS AN
Alk As 4W
Ab
40 W
ldk
lie
40 lie ft a
Mount Pro,.,, ect Public, Libir�6tll','* Mr.1 Slam Hesis, Presi'dent
Library reviewed w* th the,
Committee of the �ffioile theiorBudget pir,oposial f or the
achievements of the Librar and presiented graph*c 1,1y,
y 1 a
the, growth in Library serv:Lces., The Library 1, s a s k i,ng I
for a total appropiriation Of $11128191,10100.1
Dolores Haugh, representing the Mount Prospect Festival
Association, presented a letter prepared by the
Festival President George Monta'lbano w The Budget as
recommended by the" VillAge Manager contains an approp,ria-
tion for the Festival Association "in the amount of $2,500.
The Festival Association 'is requesting $5,000 for their
annual Party 'in the Park scheduled for August 24, 25 and
26. The CommIttee of the Whole thanked Dolores Haugh
for the letter and encouraged continuation of the
Festival Association but postponed a final decision about
the appropriat"Lon until Mr. Montalbano, returns from his
business trip.
A representative from Omni House reviewed w--"th the
CoTmnittee of the Whole their budget request for $3,000.
0
Information had been previously distributed to the Mayor
and the Board regarding their request. The Budget
r at * on Ifor Omni
proposal does not contaiti an approp 1 1
House based on prior evaluations by the Mayor and the
0
Board as well as the administrative staff. Af ter some
Mayor Krause pol
general di.scussion., nted out that there
are numerous services provided to the youth 'in the
in
community from Shelter, Inc., in the schools', the
Wed by the Police Department,
co,Ups,eilng programs provi
thD -Po'lice Department specialized counselin,g program
provided by Forest Hospital and some planned projecr I s
from the Police Department Association.
0
The discussion on the Budget was then concluded with
Mayor Krause pointing out that the subseq-uent Budget
Hearings are,scheduled again for live Cable TV coverage
on March 13 for the Public Works Department and 0
March 27 for the Fire and Police Departments.
VI. MANAGER'S REPORT
The Village Manager reported that the Board of Directors
of the Joint Action Water Agency 'is meetiong on Wednesday,
0
February 29 to awa-Y..-d a contract for the Main Pumping
Statlion.
Th i'llage Manager also reported that the 'Staff is
n 0 nd
contin'uing its research othe taxi rate ln�crease a
of work would'be completed this week it wo"It"I'Ad be" on the
Agenda for I March 6 and if it was not completed in time
f or the Agenda t would be carr ied over to the March 28
meeting.
VII. ADJOURNNENT
'ttee of the Whole meeting adjourned at 9:40
The Commi
Respectfully submitted3
TERRANCE L. BURGHARD
Village Manager
TLB/rcw
4 -
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mnmmmrenm aN 1. YFu. M L 31
Village of INADore: F -3r ospect
Mount Prospect, Illinois
5-r
-AC
INTEROFFICE NIEMO RANDUM
TO: Villacre Manager
OM Di'
"Village Manager
Public Works Comparison Survey
%,.Vcbruary 22, 1984
Page 2
In my opinion, our Public Works Department could be classified
as a full service department which is performing at a. service level
Maher than most commun't-
1 les with commitments towards f,"I'scal respon-
sibility and extra productivity, An, attempt to make compaTisons of
Piiblic Works fiscal budgets failed as accounting procedures vary so
widely. We are.one of the few who 'have program type budgets where
costs of a service can 'be 'readily obtained. Most communities had
c a p -it al `!P cts and expenditures Iumped together with other operat-
p
departinent's which made depi,artmental totals difficult to separate.
Also i,�!,,ater departmen-t totals vairied widely - again due to budgeting
procedures. Motor fuel tax expenditures were also not clearly
identl'fl"-ed and parking system expenditures were often accounted for
in different manners.
HLIV/bj g
I' Z
Joe
1ALU"GE OF
R69MMNT FfSPECT
C
o`u�
r E B 2 7
February 22, 1984
€
PUBLIC
f
WORKS COMPAIZI SON SURVEY
F
Hoffman
Park
I jklount
Schaumm
Des
Arlington
Es tc,i tes
Ridge
Prospect
bur �
Plaines
�1 nn
Hei , ht
-_ Population anon
37 , 5fl0
4 3, 000
5 2 , 600
5 3, 300
55 , 319.
0006
000
Public Works Maintenance
I�mployees - Incl, Secr. /Gust ,
60
47
53
98
85
91
87
Is Engineering Division Fart
)f Public. Works?
No
Yes
Yes
No
No
Yes
No
:low iklanyPersonnel in
y� 1
_11gine e 1i n Tg Staff? fr �
_
-
-
Number Permanent Part-Time
0
1
6
0
2
3
Number Summer Employees Fired
6-10
10-12
E 20- 25
12-15
�
2
�
I Liblic Works Personnel Assigned
o Vehicle Maintenance /Repair
_
6
10
7
7
' 0
,Umber of Vehicles Under Public
,orks Maintenance/Repair
130
125
210
10
191
1. 9
�' s
1 i 1 e of Streets
100
126
120
125
=
242
210
%1)1 Juliles of Streets
Mien money
resurfaced Each Year �'
is avail.
3-31
f�
2 - 344
Share cost
Free Replacement Polis
50/50
50/50
$35 by Res.
50/50
50/50
No
4
1001
STREET D[l- '
$1,496,78
6a7%
T
WATER &SE,
DIVISION
$4y55OY717
20m4%
I I
PARKING SYiA
DIVISION
$92,789
Ow4%
MAINTENANCE OF PUBLIC FACILITIES
1984ow85 PROGRAM OF SERVICES
ENGINEERING DIVISION
$2,7669993
12.4%
STREET DIVISION
PROGRAM TOTALS
PUBLIC GROUNDS BEAUTIFICATION -
$333299
2m2%
TRAFFIC SIGN MAINTENANCE
$50Y285 3n3%
FORESTRY —
$335,589 22*4%
MCI
STATE HIGHWAYMAINTENANCE
$345000 2s3 �\
kj,.,o
STORM SEWER MAINTENANCE
$219326 lo4%
EQUIPMENT MAINTENANCE
$1- 97,796 131.2%
ADMINISTRATION & SUPPORT
$125,150 8m4%
PUBLIC BU11--LDINU Zo
MAINTENANCE
$214,999 14s4%
STREET
MAINTENANCE
$1049141 7mO!j
GROUNDS
MAINTENANCE
$99,850 6m7%
LEAF REMOVAL $76,108 5.7%
:Wr4
STREET DIVISION
EXPENDITURE CLASSIFICATION
rCrSJVIVHL I;VN 1 FiA(;7 UAL
SERVICES SERVICES
Aco1 LTi f►'����►]� r 9 I �•`?
CAPITAL
EXPENDITURES
WATER A SEWER D
PROGRAM T
SYSTEMIMPROVEMENTS-
$2,145,809
47el%
ADMINISTRATION\ SUPPORT
0'$549,001
.. \
12*1%
.\ & N & OF
y^
BUILDINGS
�
.. 0m7%
\
MAINTENANCE
GROUNDS `
�
098%
W MAINTENANCE
\
$1,022,547
\ \°\
22a5%
DIS�/» \
» TSYSTEM
}
$170,282
: \
'� , . .
L V E & HYDRANT
�MAINTENANCE
� .. . . . .. . � . . . . . �: � . .. . . ..
?/ .2 1 249%
. WMETERS $131,550 am 2a9%
WATER AND SEWER DIVISUON
EXPENDITURE CLASS IFICAT[O N
PERSON . AL CONTRACTUAL COMMODITIES
SERVICES SERVICES
ENGINEERING DIVISION
PROGRAM TOTALS
ADMINISTRATb
$90Y 187 31
1
& PLANNING
$407656
105%
FLOOD CONTA
& DRAINAGE
$15262,654
4547%
7OR FUEL
ik CONSTRUCTIOM,
PUBLIC
7MPROVEMENT
INSPECTIONS
$25342 049%
1* 4F�F''�IAIR583 lv4%
Ir 0
$1407046 5w 1 %
0
El
ENGINEERING DIVISION
EXPENDITURE CLASSIFICATION
!b)ERSONAL CONTRACTUAL
SERVICES SERVICES
1 11