HomeMy WebLinkAbout2316_001Clerk's office
COMMITTEE OF THE WHOLE
AGE N D A
Meeting Location: Meeting Date and Time:
Board Room., 2nd Floor Tuesday, November 8, 1983
112 East Northwest Highway 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
II. ACCEPTANCE OF MINUTES OF OCTOBER 11, 1983
III. CITIZENS TO BE HEARD
IV. ECONOMIC DEVELOPMENT
At the Committee of the Whole meeting on September 13 of
this year, the Board reviewed a memorandum prepared by
the Village Manager in response to inquiries about the
Village's options to foster more economic development
and redevelopment. That memorandum is attached to this
Agenda as well.
The Committee of the Whole directed at -that September 13
meeting that Village developers and financial interests
be invited to a subsequent meeting to discuss economic
development in greater depth and from the perspective
of the developers and financial interests. Invitations
have been sent to the two local banking institutions,
to Opus, Alter/Fox, Jerry Grobman (Aldi Development),
Mr. Panagopoulos, and the Rouse Corporation. Several
of these invitees are willing to attend and offer their
comments to the Mayor and Board of Trustees. Some of
those that cannot attend for one reason or another have
offered their comments in writing and they are attached
to this Agenda.
As a guide to the Mayor and Board of Trustees, we may
want to consider a general questioning of the participants,
as to their view of -Mount Prospect for development and
redevelopment potentials, the kinds of problems that they
encounter in putting together a proposal and their sugges-
tions as to how we might be more successful than in the
past. This iis a'unique opportunity for the Village to
hear firsthand from the experts in the market about their
c 'teria for putting their money at risk in development
and redevelopment proposals. With this kind of information
in hand, balanced -together with the Board's sense of
community and our available resources, we can begin to
formulate a policy and priority system for a course of actiol
and a system of measurement.
Attached to the Agenda is a memo from the Director of
Community Development, Kenneth Fritz, and an outline of
a program providing for direct municipal grant assistance
to local businesses 'in the Central Business District and
along Northwest Highway,♦
This grant program would offer
a 50/50 matching grant directly to the business operator
and/or property owner for approved.improvements to the
building facade. This program would be funded through
the Community Development Block Grant and we have $43,000
remaining this fiscal year allocated to commercial
rehabilitation activities but not yet encumbered.
Ine benefits of the program as developed by the Community
Development staff focus upon the ability to leverage
local improvements quickly and with the least amount of
aperwork. Because the individual grant is limited to
5,000, the Federal regulation entanglements are
substantially reduced and we should be able to produce
quick results in dealing directly with the local business
person.
VI. MANAGER'S REPORT
1. Water Agency.
2. Solicitors Ordinance.
3. Miscellaneous Ordinances.
VII. ANY OTHER BUSINESS
VI. II.ADJOURNMENT
DEFERRED ITEMS
Development Code Update'
Sidewalks/Lawsuit Notice
Citizens Utilities Acquisition
Operational Review of Boards and Commiss lions
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: TERRANCE L, BURGHARD r VILLAGE MANAGER
FROM: KENNETH He FRITZr COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: FACADE IMPROVEMENT PROGRAM FOR DOWNTOWN
MOUNT PROSPECT
DATE: NOVEMBER 3. 1983
The Community Development staff proposes to initiate a new
program for facade improvements which will go hand in hand with
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the Village's efforts regarding public right-of-way improvements
in the downtown, resulting in new brick sidewalks, street
lighting, additional landscaping, street furniture, and improved
parking lots.
Many persons inquiring about the Business Rehab Loan Program
indicated an interest in making low cost improvements to their
storefront as opposed to code -related improvements on the
interior of the building. other communities in the Chicago
Metropolitan area have been successful in similar programs, For
example, several neighborhoods in the City of Chicago, including
the Austin community and Homewood, have successfully engaged 'in
storefront remodelling. Our proposed program for a grant of 50%
of the cost of improvements up to a $5,000 maximum share is
designed to make long-term improvements in a relatively short
time period which should have a very visible impact on the
downtown and further work to complement the other public right-
of-way improvements, In addition, the federal requirements are
minimized by imposing these limits.
We propose to provide initial preliminary design assistance at no
cost to the applicant through a qualified design professional
under contract with the Village. In this way, continuity of
design will be maintained and the individual character of the
buildings enhanced; without inviting a hodgepodge approach to
storefront improvements. Review and approval of applicants would
be made by the staff and the Business District Development and
Redevelopment Commission.
It is anticipated that construction could begin following
preliminary design drawings and general work specifications in
the Spring of 19840 Applicants, once having been approved, would
have 180 days to complete the work,
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Village Of Mount Prospect *113
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INTEROFFICE MEMORANDUM
TO: MAYOR CAP-1,.OLYN H. KRAUSE AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: SEPTEMBER 8. 1983
SUBJECT: INITIAL REPORT - ECONOMIC DEVELOPMENT C01*01ISSION
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411.
Quite frankly, these developer's need very little direct
a,ss stance f rom 'us in assessing market potential securina
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suitable, tenan't.s or rai-,s,3-n,g 'their own financing for these
*f IN ktie . All of them have long been in the real
s p eel -i c proper, s
estate development business and our own Economic Development
Co'MM,,i_ssjLon could not hope to achieve the expertise that they
have already established. While there is no question that
all, of us have suffered from the recent and on-going economic
strains there is no indication or information that should
the economy turn around, these types of developers would need
or seek our assistance.
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Agr,eeingas a polic, , matter that we want to
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encourage reinvestment and moderate expansion
of the busi,,ness and se'rvice operations within
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the Central Business DistriLct.
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existing financial resources such as...
tax increment finanding and-co111
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Revamp the COmmmity Development Block Grant
Loan Program once again until it satisfies the
market need,
C ns,id,er the municipal acquisition of under -
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utilized propert i',e,§�' 2.n order to aggregate parcels
Of suffic3tent size * to make it attractive for
redevel,opment, .
Continue our existing policy of reinvesting 3Ln
public improvements such as lightingp streets
sidewalks da +! * where appropriate.
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Mount Prospect State Bank Mount Prospect, IL 60056 398-4000
November 1, 1983
I To Mayor Krause and the Board of Trustees I
Unfortunately, I find myself unable to attend your
community development meeting. My thoughts on the
subject, for what they are worth., happen to be in
total agreement with the observations and recom-
mendatio'ns of your Village Manager in his excellent
memo to you on the subject, dated September 8. 1983,
In regard to his suggestion relating to the Central
Business District, the only thing I would add would
be that you also refer to the last comprehensive
development plan, which, as I recall, was presented
in the early 1970's and which I felt contained some
excellent recommendations and observations by some
very respected and competent outside consultants,
I commend you for your ongoing attention and efforts
in pursuing this important and complex matter and hope
that you will agree, as I do, with the approach
recommended by Mr. Burghard.
Respect fnlly'....'
1c and D. Padula
Chairman of the Board
and President
Cen te r of Ba n kin g Excellen ce in th e N orth we s t S ub u rb s
73
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MOUNT PROSPECT FACADE IMPROVEMENT PROGRAM
Introduction
Since 1976, the Village of Mount Prospect has been actively
involved in the revitalization of its aging commercial core. To
date, these efforts have produced new brick sidewalks, new
lighting, additional landscaping, new street furniture, improved
parking lots, and other public right-of-way improvements. The
Village now hopes to encourage private investment in the older
commercial buildings of the area through a program which offers
financial incentives to businessmen who improve the appearance
and quality of their storefronts.
Specifically, the Mount Prospect Facade Improvement Program
is designed to promote low cost storefront improvements in the
Village's downtown area and the Northwest Highway commercial
corridor. Under the Facade Improvement Program, property owners
or merchants within the designated area are eligible to apply for
grants equal to 50% of the cost of improving their storefronts or
building facades. These grants are provided in recognition of
the positive impact that individual ,facade renovations can have
on the overall appearance and image of the area.
Type of Assistance
Property owners or merchants who install at least $500 of
improvements under this program will receive a grant equal to 50%
of the cost of the work, up to a maximum of $5,000 per store-
fronte owners of buildings which include two or more separate
storefronts may apply for grants of up to $5,000 for each
storefront. The total grant amount may exceed this maximum only
with special approval from the Mount Prospect Board of Trustees.
In addition to financial assistance, applicants will receive
a preliminary design drawing and general work specifications
prepared by a design professional under contract with the
Village. These initial plans will be provided at no cost and no
obligation to the applicant,
Eligible Improvements
The Facade Improvement Program is geared to certain low-cost
storefront improvements, ranging from minor repairs and painting
to complete facade renovation. Through a coordinated design
approach, the program guidelines will ensure that each project,
regardless of size, will have a positive impact on the appearance
and overall character of the Village's older shopping area.
Eligible improvements include brick cleaning and tuck -
pointing, painting, awnings, sign replacement or repair, window
display area remodelling, exterior lighting, replacement of
windows or doors, landscaping adjacent to the building, resto-
ration of original architectural features, and other improvements
which are visible from the street and have a positive impact on
the appearance of the building.
The Facade Improvement Process
118 Merchants or property owners will receive a copy of the
Mount Prospect Facade Improvement Program guidelines and
application form. The completed application should be
submitted to the Village's Department of Community
Development for processing. If more applications are
received than current funding levels will allow, the Village
reserves the right to prioritize the applications on the
basis of the location of the project, the extent of the
work, and the relative impact of the proposed improvements
on the area,
2. All application materials will be forwarded to a design
professional under contract with the Village. The design
professional will prepare a preliminary design sketch, a
description of needed work items, and a preliminary cost
estimate. On-site inspections or personal interviews with
the applicant may be conducted by the design professional
and/or the Community Development staff.
3,* After the preliminary design and specifications are com-
pleted, the applicant will meet with the Community Develop-
ment staff to discuss the proposed improvements and cost
estimates.
40, Applicant may then choose one of the following courses of
action: 1) The applicant may elect to proceed with the
application based on the general concept developed in the
preliminary design plan, or 2) the applicant may proceed
with the application based on his own proposal or design
plan, or 3) the applicant may decide to withdraw from the
program at this time with no further obligation on his or
her part.
5 The application materials and all design drawings will be
referred to the Mount Prospect Business District Development
and Redevelopment Commission (B.D.D.R.C.) for review. The
Commission will vote to approve or disapprove the appli-
cation after considering the following: 1) The compati-
bility of the proposed improvements with the overall
architectural design goals for the area; 2) The relationship
between the proposed improvements and the general character
of the streetscape and other buildings in the area; 3) The
overall impact of the improvements on the appearance and
marketability of the building; 4) The relationship between
the improvements and the original architecture or historic
significance of the building or area; and The recommen-
dations, of the Community Development Department and/or the
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AFT
design professional regarding any of the above and com-
pliance with Village CodesO
6* After the application is approved by B*D,D.R.C., and if no
further architectural or engineering plans are required, the
applicant may begin to solicit bids from contractors of his
or her choice. However, if more detailed drawings or
specifications are required, the applicant has the following
options: 1) The applicant may retain the services of the
design professional who prepared the preliminary drawings,
or 2) the applicant may choose to hire an architect or other
professional of his or her own choice, In the latter case,
the fee for such professional services will not be eligible
for a Village subsidy. However, if the applicant decides to
have the architectural plan and construction specifications
prepared by the Village retained architect, this fee may be
added to the total project cost, and is therefore eligible
for a 50% Village subsidy,
7e After the applicant has received at least two bids for each
of the approved work items, the applicant shall notify the
Community Development staff as to the contractor selected,
the contract amount., and the anticipated date of con-
struction. Copies of all bids and proposals shall be
submitted promptly to the Department of Community Develop-
ment, The Village reserves the right to approve the
selection of the contractor or contractors.
8* If any contract will exceed $2,000, the applicant must
notify the contractor of the federal requirements as
outlined in these guidelines (see "Labor Relations", below)
The Community Development staff will work with the applicant
to ensure that all requirements are met,
90 After all bids have been received and all federal require-
ments have been satisfied, a letter of approval and notice
to proceed will be sent to the applicant with an estimate of
the total grant amount. This letter will also state that
all improvements must be completed within 180 days of the
date of -the letter,
10. If any of the specified work items require building permits
these permits must be obtained before the work begins,
Questions regarding permit requirements should be directed
to the Village's ,-Bureau of Code Enforcement-,
11. After all necessary permits have been issued, work may
proceed. All change orders must be approved by the
Community Development Department in writing,
12. Upon completion of the project, copies of all bids, con-
tractSr and invoices must be submitted to the Department of
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Community Development. Village staf f will inspect the work
for compliance with Village Codes and conformance with the
original design plan approved for this project'.
13. If all of the requirements listed above are sat isf ied, a
check will be issued to the applicant for 50% of the total
project cost. Note: Payment will be issued only upon
completion of all work items as originally approved. Major
changes or elimination of certain items in the approved
design plan must be approved by the Business District
Development and Redevelopment Commission. Also, progress
payments will not -be issued except in certain cases where
unforseen circumstances require such payments, and only with
a written assurance from the applicant that all work items
will be completed according to the original plan,
Ineble Improvements
The following improvements are eligible under the Mount
Prospect Facade Improvement Program:
1. Substantial reconstruction, expansion, or majo
structural repairs. I
2. Interior remodelling (except window display areas),
3. Purchase of furnishings, equipment, or other personal
property which does not become a part of the real
estate*
4. Improvements completed or expenses incurred prior to
notification of approval. I
If the work needed on a particular building or storefront is
beyond the scope of this program, the applicant will be en-
couraged to apply for participation in the Mount Prospect
Business Rehabilitation Loan Program.
Labor Relations
All contracts which exceed $2,000 must comply with the labor
standards specified in Section 570.603 of the federal Community
Development Block Grant regulations. Specifically, all laborers
employed under such contracts shall be paid wages at rates not
less than those prevag on similar construction in the
locality as determined by the Secretary of Labor in accordance
with the Davis Bacon Act, as amended (40 USC 276a -276a-5). In
addition, such contractors shall comply with Executive Order
11246 and the regulations issued pursuant thereto and Section 3
of the Housing and Urban Development Act of 1968,
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Definitions
FACADE The front or main face of a building or other
exterior wall which is visible from a public
street,
STOREFRONT That portion of a building facade which provides
direct access and visibility to a separate business
establishment at the street level. The term
storefront shall also include all signs, awnings,
and window display areas associated with the
business establishment,
Correspondence
All questions and comments regarding this program shall be
directed to:
Village of Mount Prospect
Department of Community Development
100 South Emerson Street
Mount Prospect, Illinois 60056
(312) 392-6000, Ext. 220
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