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HomeMy WebLinkAbout2315_00111, wv46 "' lel..' RXv; w war ))d ,rXytl Q Dw / s.... Y � I S �f COMM: 17 EE OF THE WH *jL JE SEPTEMBER 13 � 1983 ZIN ROLL CALL Mayor Krause called the meeting to order at 7 4:35 . Present at the meetx*wng were.- Mayer Carolyn Krause, Trustees Ralph Arthur, Gerald Farley, Ueo Fl r s , A Norma,Mrauskis , George Van Geem and Theodore Wattehberg., Also, � , / event from the staff were : Village -Matta'', I Ter''r,"ance Burghard, Director - f - C L.=3L11� Deve 1pmD Ken Fritz and D3L refor of Pub l -c Works Herbert Weeks. There were s :t -x persons a -n the audience, 11, MINUTES r The Mims,tes of the Ccs ; . t teeg of the Whole meeti_ng of August 23, 1983 were reviewed and filed. III. CITIZENS TO BE HFJkRD There being no citizens present at the meeting desiring to make any presentation before the Committee of the Whole, the Mayor moved n to the next item of business IV. WATER SYSTEM ENGINEERS Mayor Krause, reviewed the reports and recondations submitted'by Dx�rector of' Public Works Weeks and Village e V111age employ the engineering f of Greeley and Hansen for a fee not to ex,,�z,eed $76 o design. the Village's control system and 3*000 t, 11, 1 hydraulic network to hook up to the eater Agency system. . Weeks previewed for the Committee ttee f the Whole the "locations, f existing �un3_c3_pal water s t rage res ervo - and the basic operation of the existing control system. The Committee of the Whole also reviewed charts that would show the b as iz erati n of the Water Agency's system as it relates fi our water storage erres � iLrs . and pi_ng The assignment to the consulting engineer xs to . evaluate our current distribution system and make reco=endat * ons for the physical hook ups to the Water Agency. These hook ups will take into consideration the need to prohibit 'res .e 'duals, mil proper �1 "Lng ��►d drawdown techniques., r f NNN fil�,nvnm n ui .. mi.....no n n n n 'r '��;�'��' .l fib' I m a uuuuuu0000� o uo � oal J lY1NNYl� N5nAD1»WHIIINN�'i. f.1oW1l r/Yfrlri .nifiifin vmmirin�in�vvm�v�nnnnvir/ / .f f I"' i, »MMS rcIININNM Ill //N/ 4ru fpff 1. ellen r / 6 .. %/ „ M aD. ramraNJNr»,rrtrmfr;u/i„ Arw�1✓,�u�sr,lr//�i/i/�..UJJI i%/%/ , //rrr/;, ...i kWw :&W ✓/ aero /fir. r fm ��arf�� em r�rl �,'✓m„+Ini ,. ,.., �a,: �,,..�.�.,��, ,,.,,.�.� ► i I ,y / r h- err Ad+ itionall� the consu t3-ng '�� iLnee a­­ esthe new control system s that n f o a t iL � an-b e exchanged r'o our local water systemand the geni y main After some general dxs cus s ,l"-on the Committee f- heWhole :'eco T tended that the contract be awarded-to Greeley and Hansen for a fee not to exceed $76,000 and that thi S matter be scheduled for the subsequent Village Board Agenda for formal approval of the final contract V. 1963 WATER D SEWER REVENUE BO ISS `Ii, The Cottee of the Whole reviLewed rpared, � p re by of Management Services He gt,d tVillage Manager alining the Village's s ir"es �, �� �` f �. resp o- the outstanding t+��,.�, .�..�f.»ng w 6 3 Water and ', Sewer I� r 'e Bonds.. e Boni Ordinance requ3-res that wher. reserves a .cumulate a sum .suffic:ir ent to pay the outstanding" , i. ' ,, w, it i . ; those Bonds should be celled �, .,,, g ".�memd, t t,,_,:,e,, 'appa"rent, . ' RedtS3-n, :is „. s;, "I' ty, 0, "000 over,l "of r m a J. e • rj� Th " ", ,� � i,"thBonds be called. ' Village Manager p a-nted out that should the "'VIL11age attempt' to sell Revenue Bonds for the eater and s ewer 'ys t em at some subsequent date respective Bond purch�.s1 and Bond IV. houses will review the Village's h--L* s to 1- l ..z"l wxtn former Revenue Bond r d xn an c e s After some fugthengtal -scusTon the Village in'o a 10 r3- tion _ tion was axre ted to place this item n the next Village Board Agenda in order that we can ' n t,late the call rocedures by October 1 19830 E IN LIEU OF PARKING ORDINANCE The Committee f the Whole reviewed the, rdi-nance es to j-3Lsni fees x� �.xeu _ , e rtai-n parKxng requto �r/ tints, and for certa:�.n ,,park-Ing varxar3-or, s wxtInxn the Central Business District . The O rdxnance , as 3-t -s currently d mate , rov-des the s t �.�.d a r �. Zoning OrdIn nce requI re encs for non-- � ` onf 'n uses whew. _ they seek to intensify existing floor space. Additionally, the Ordinance provides that the b s3-ness could substi-tutee, $1,800 per deficient parkIng,space as lona, as they are nod expanding their floor spaces. , second C> part of the rd nance would provide where bus nes s es currentl-^ have adequate parking and seek to intensify an existi_ng use, they would have the options that presently ly exist in the Zoning Ordinance and the option of substituting �1,800 per parking space, A thi-rd part of the rdi-mace stated that when new floor spare ]OLs added, whether or not the business conforms ,to the Parking rdi-nance, they would have to ,seek a varian"ce from the Zoning Board € f Appeals. 9 ro r „d ,w "....n„ ,:; ,m seg �m r l J, r a,m,v r u :.,,. �v r... r /,.. ,P , :.. 2 , uu»»„ ,�� � r���»,n,,,.vr..», r �°°" i iii" v r r �" ^fir J r )/ � , � „ r it �, %, 9r r . r � � r r= a / / r r, . r r '� ,,, ,, , K , ,NNf //. �rii... r, r. r �,. ,<: ,%r r ri.�... I ...11/ ,a ,., r o %",., r r rrr,✓.,.,Yr"�, rr....r. r ,... r , l 1 / /, ,> 1 _. �... l G / , ,. � r , � x r i / . /i /, r /// //i /r it � . ( � f ��r r„� ,�� r , ,,. , .�r . , ,� .,�.� ����,� �,�� ,r ,,_ u _ ,,�� o ��_ r � a� „� rw ,,, �,.� � m. � /�mm., , ,,, , �..�� ... , , ����� ,,o.. I x f S:-U,chl rfN s g'Anted by" the Village Board that. bus,,"" I- d t, wo', ul d be re-, 0 Prov de $ 1 s8OO per ,space to the V g1,1agle rec, d PI- - I * The funds th J'"r"o, I Uld,be earmarked - ram wro 3.n Park Y Ing d, �Si tem F the u-ndekr aepar',ate" acc�olunt and earmarked un, INN, S for t'he-ac'quuti,B�t spi,ace,s :'IlLn the Central utts 'i"'nes s, DiLs eiMrAlld®w'Nm low amp 40 40 Am lw W, If 10k Aft 40 k Tan .... .. .. . . ... ..... .. ........ . . . . . . . ........................... .. ..................... . ... . ........ ......... . ..... r am, Tru''s tee Farley tes ted that thus xs a need to show prbspectI.Ve b a commitment on the part of 'the eve I g. and .+�wlw de' I,. ..,a,. ,I,� Xw: ;,. II"9;" the ..,' .,:I' , • Farley onM.w,,':I P P 7that a Committee,of Board yrs could be esta►I to wore w3Lth the Chamber of Commerce ' erre t ee new people Wowan�ntthe co - ty and, to show the h� S C'011111 mens on the part of the Vel l .. a r A general dIscussx n ensued ,d the C " ,r x- ttee, of the Whole concluded that the matter .I eu.Lres further rem :;. at the Village B ar ► level and d su rMw gestedw that dwIs err uss 40 T .� .n o t 3Lnu . a the, Committee of the Whole meetings t#7xIth. spe �iir ,ai ..� f0 c target date -of November 80 The d x s cu s s 3.n on on the e wrir aw ti.r on a l rin vI a rA Advisory Boards 1 and Co 's s *ons was deferred to -the next avaiL a e10 VII. AGER' S PORT The Village Manager reported Manager had worked3Lt w the,., a,nd Q -' " EdiLson ani they concluded that P gym, L..iww.b. nary ,+D rR. "M�" t rrVI.i w71 wrw t... the a a .d di t 3L nr a ` rj " �i „ y� ' ,. yw " < , ^ e,as, e, "31. �'the, " wroul d"''Stus, 3.on ' � fie;' ' ear-,,- " S"I er " . ... . y cul r 3L a, P . � ', ' Manager i', Pa; ° ,,, to e, " ^ ,I" u'h­%r ;^mow, I pr�✓ r°.,,�,.: "� I ,„ MM " i, w, u"Id' rary ppear as a separate t ,,. *+n�wr,n body n th ISM;. VIII ADJOURNMENT There being n further business, Mayor Krause a j rywy{ the meetIng at 91.-37 p.m. Respectfully y Sub tte TERRAN..CE Lw BURG , I�w. RD V:OL1.lage Manager ter, „ ", I B r c ¢. rpi AF INY� Aw / � rtuur�f,mJr,I rn,r� ,i�, rtrtM r rt" /" ll �IPN��f rer,n.,k' rrrrr», ✓ ",. ,�,IldY/i.r / r YYr YI r r1rvxra, rr v r: ..,,,rnrYiri fl m.. 1 I y Village of Mount Prospect Mount Prospect, Illinois 0444# wt Awwwwr P'Okpo INTEROFFICE MEMORANDUM TO TERRANCE Le BURGHARDr VILLAGE MANAGER FROM: COMMUNITY DEVELOPMENT STAFF SUBJECT: PROPOSED OFFICE/RESEARCH DISTRICT DATE: OCTOBER 6, 1983 Attached is an outline entitled "Approaches to O.R. District". The outline was prepared by Village staff in an effort to establish a: new district for use in the Village. This district would be less intensive than the existing Industrial District in terms of both uses and bulk requirements. The primary function of this district would be offices with secondary uses including warehousing and light manufacturing. The extent of these uses however, should be limited to a percentage of the building area. The district, as envisioned, should have greater yard require- ments than the current Industrial District particularly as office buildings often are taller than industrial complexes. The district would be developed with yard and landscaping require- ments more similar to Kensington Center for Business than to current Industrial areas in town. This would serve to improve the quality of the development. We have begun to draft the text of this proposed amendment. It is similar to that shown in the Approaches, but it would ob- viou�ly go into more detail on the type of uses to be permitted, the allowable accessory uses, and the allowable special uses in the district. Yard requirements are set forth including a minimum yard plus a factor for additional building height for taller buildings., only certain yards would permit parking and, in any case, the parking should not be developed up to the property line. We are currently working on requirements for landscaping and off-street parking for this proposed amendment. Should the Board wish to pursue this type of district, we can complete the current draft and present it as a zoning case in the near future. SMP:hg I. Permitted Uses A. Offices for executive and administrative purposes (excluding general professional and business offices?) Be Research laboratories and facilities (Requires definition) - C. Financial institutions, including and limited to banks and savings institutions Do Data processing centers Es Light manufacturing (limits to be specified?) Ile Accessory Uses A. Warehouse and storage facilities where: 1. The maximum gross floor area of any warehouse and storage facility shall not exceed (50) percent of the total f loon area of the building; and 2. No outside storage of material shall bepermitted. Be Off-street parking and loading as permitted and required in this Ordinance. III* Special Uses A. Personnel training centers Be Public Utility and service facility Ce Drive -up window IV* Yard Requirements As Front Yard (As measured from public or private street) (No parking permitted) Be Side Yards Minimum for building MI *n * imum for parking C. Rear Yard I Minimum for building Minimum for parking (Establish minimum yards 4r In if adjacent to residential) . . ..... 6/83 V 0 Landscaping and Screening Requirements VI* Lot Coverage and Floor Area Ratio VIIe Maximum Height VIIIsOff-street Parking and Loading A e Parkinj 1. Administrative offices 2* Financial offices 3* Research lab and light manufcturing 4. Data processing centers (same as administrative offices? 5. Warehousing (All parking requirements exclude company vehicles) R. Loading I. Office 2* Manufacturing or warehousing IX* Performance Standards *** 2 - 6/83 1W Village of Mount T..- Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: OCTOBER 7. 1983 SUBJECT: 14ELL #16 REPAIR FI14ANCING . ......... The Director of Public Works has provided inf ormation attached to thi's, Agenda estimating the costs of emergency repairs to Well #16. The basic repair i,tems were publicly bid in late September and three firms submittedproposals. We were able to 'use the bid procedure in this instance because the high demand for water has as and we have the time toproceed pru,dently and patiently,. We 11 #16 3.,s a,, cr'ixical supply point for the southwest section 0 f the cormitinity- andantic1pating the water demand for 0 ,,,next, summer and, perhaps for the surnmer of 1985, it is necessary, that the Well be repaired. Mr. Weeks estimates that th,os,e expenses will approximate $63'.000. The Well and, Tank Repair, Account has only, $4,000 rema,3.ning,., The elmergency, repairs to Well, #3 an,d Well, 1,14 together, wi,th the budgeted tank pa,3,-nting has nearly exhausted, that Budget account. In, order to the necessary rep&I-rs to Well #16 the Mayor and Board of Trustees will have to amend, the Budget. There are four basic options: 1. Not make the repairs. 2. Make the repairs and cover the expense with existing revenue surpluses. 3. Make the repairs and cover the expense with Budget deferrals. 4. Make the repairs and cover the expense with the additional revenues produced this summer by the extraordinary water consumption. MMINEM If we choose not to make the repairs we assume a substantial risk of producing a water system failure during the next 18 to 24 months. As we approach the acquisition of Lake water, we have made a conscious decision to reduce our p lanned repairs to Wells, opting instead to assume some risk and budget for emergency, repairs. In choosing repair materials, we are selecting less expensive material and, therefore, progranuning a shorter operational life for the Well system. Well failure next year, particularly if we have extensive demands, should be anticipated and such emergency repairs * w 11 h o bbudgeted. Well #16 is a cr-3.tica ave t e 1 supp ly W, # point to the southwest section of the coam=,ity; eliminating onin or postp g the repairs will produce a, water shortage next * -1 sun,n- er and we will 'have a sys tem-wiiae f ailure. 'This i" a deep Well and has high production capability. If it is repaired this fall and there is a shallow or low production Well failure next summer., we may be able to abandon the lower production Well and save repair expenses. (In essence, we will be assuming greater risk as the expected Lake water delivery date draws near.) I reco - nd that Well #16 be repaired this fall. The risk of system failure is too great at this time to warrant abandonment or postponement. OPTION #2 Mr. Weeks estimates the repairs to cost approximately $63,000. Our bids peg the costs of pull.."Lng e replacing the pump and reinstalling the Well at $33,000. Additional and yet undiscovered repairs are estimated at $30,000. The Repair Account in the Budget ($100,000) has been exhausted and these additional repairs will require a budget amendment. Existing Water and Sewer Fund surpluses are suf f icient to cover the expense even when we take 'Into account our recent decision to call the outstanding Revenue Bonds in the amount of $300,000. The "surplus" includes the $300,000 for the Bond call, the Bond and interest reserve, the depreciation., improvement and extension account, the operation and maintenance account and the surplus account. These accounts are required by our Bond Ordinance-dnd must exist until the end of the f iscal year. After the Bonds are called and the last Issue paid, we can dissolve these separate accounts. EPA After taking into account the funds necessary for the call Provi,sion, the antiLci ipated, interf ace with JAWA and the new control Sys,tem,,, we estimate our true "surplus" at $365,000, At our cu,rrent level of operatioln $2,742,000 annually, that 1#1 1P surplus, 3-,s� approximately 1,3%'In fiscal 198 6 our level of system, operation (COSts) will, be approximately $5, 452 3, 000 and, that surplus w1*1 11 be reduced to 6.7%., As the, Water Agency approaches its final f inancing, each community's local ' finances will be examined again by the New York rating companies. If we are able, to demonstrate that our previousrevenue plans are on course we will b e in a better position to receive favorable ratings. Di'Minishing surpluses together with increasing future costs cannot be i seen n a favorable light as we have witnessed with theCity of Chicago. recommend that while the surplus has suf f icientf unds to 0 i cover the expense of Well #16, its usage at this time s not in our long-term interests,,,, :, -- I . 4P 4WP 4V IM Ak da dp 4P OP dP 4P dP I do not recommend budget deferrals that will 'incur subsequent budget problems. M WMANIM The extraordinary demand this summer produced failure in three Wells. Through the diligence of Mr. Weeks and his staff., we were able to keep the system operational and meet that demand. On the positive side, this summerls problem also produced its own solution. The unanticipated water -sales-should amount to $100,000 approximately., -exclusive of that portion of sewer revenue. Electrical energy costs, most directly related to pumpage rates, will reduce this by some 20%-25%. The net result is that there will be sufficient new revenue to meet the repair expenses. I recommend that the Mayor and Board of Trustees authorize the repairs to Well #16 at an estimated cost of $63,000. Revenues for this expense will be made from the unanticipated summer water sales and the budget should be so amended. TLB/rcw attachments C: Director of Public Works Herbert Weeks Director of Management Services David Jepson Assistant Director of Management Services Richard Jesse M Al I' 'Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM ».\\\\\\yl© TO: Jay Hedges FROM: Director Public Works DATE: October 5, 1983 SUBJECT: Well #16 Repair In addon to fund options for well repair as were outlined in today's memo, the only other option I have is to delete the replacement of one 1968 Ford truck. This is budgeted in the amount of $000. As this truck is now going on 16 years old, it really should be replaced as it is ® tired and there are several features on such as split rim tires, that should definitely be replaced. This $32,000 replacement unit is scheduled for bidding October 12th, and we are contemplating a medium size truck with stake body and power lift gate.■ Other than that, I have $140,000 allocated for the installation of a feeder water main from Well #11 across to the Mount Prospect Park District golf course to Busse Road. This water main is being proposed for installation in conjunction with the water analysis study recommendations of Fletcher Engineering. Our easement agreement with the golf course 'is that I can only do work in the winter time to minimize turf damage and I must have this project completed before the Spring of 1985. We are anticipating bidding to be late October 1983. A.. k-,- ��.. ..... , . r e r � e s, Director Public Works MEE Villag-e of Mount Prospect z n, Mount Prospect, Illinois 1 jt, INTEROFFICE MEMORANDUM TO: Assistant Village Manager FROM: Director Public Works DATE: October 5, 1983 SUBJECT: Proposed Well #16 Repairs j" On September 28, 19833, sealed bids were opened for the proposed rehabilitation of Well #16. This well was last worked on in January of 1979. At that time the recommendation of the well driller was to have a Gamma Ray Neutron log made of the well bore. After reviewing this data, light weight explosive charges were then placed in the most porous areas with the intent to open up the acquifer and improve the specific yield of the well. The well was then test*pumped for 1S hours at a 1500 gallon per minute rate and it produced a lot of sand. it was rested for two days and test pumped again and still con- tinued to pump sand. A determination was then made to pump the water into the ad3oining reservoir and use it as long as we could. At least twice since then we have had to drain the water out of the reservoir and clean out the accumulated sand. I This is our only well on the far south end of town and so consequently it frequently runs for 24 48.$ 72 or more hours without shutting off during the summer months. This constant demand coupled with the abrasive action of the sand particles being pumped appears to have worn the pump impellers. Since our original 1SOO GPM production of 1979 we have suffered a 40%� t loss rate to our current 900 GPM. While the pump is still operating at this time, prolonged use will only 'increase the deteriorating action and could possibly result in a mechanical failure. Working with a known figure of a.,10SO ft. pump setting, I was able to bid out a flat fee for removal and replacement. The cost of a new bowl was also a known figure that could be bid. However, 'it will not be known until the pump is pulled if the new bowl will be required. If it is feasible, the existing bowl would be rebuilt at a considerable savings. Unknown factors are replacement needs,of any other components of the pump assembly or 'if baling of sand will be required. INTEROF� MEMORANDUM or, o/11,1)nt inue d Page 2 Realistically, I would estimate the total rehabilitation cost to be as follows: -Remove/replace 10501 pump (bid) -Replace pump assembly (bid) -Remove sand from well (est.) -Incidentals (Pipe or coupling replacement, machine shop work, etc.) (est.) $14.1500 18,542 2030000 10,000 TOTAL: $63,042 Due to unexpected repairs to other wells, the budget has only $4.,,000 in unencumbered funds remaining. A suggestion for offsetting the deficit would be to allow use of the extra revenue generated this year by sale of water to help pay the repair bills. A comparison of our three heavy production months against total consumption for the same period as last year is as follows: Month 1982 1983 Dif f erence June 15319111980 1,66,542,300 121630,320 July 149,814,,430 17626679000 26.18522570 Lu�gust 152,841200.0 187,079,800 34,2389800 Totals: 456,5672410 530,2897100 1-3-1721,690 Using our $1.40 per thousand water rate, the increased revenue for the 3 month period should be approximately $100,000.00. After considering the probable 'increased operating costs for mining this water, I would surmise there should be adequate reserve to take care of the needed repairs to Well #16. er,Dert L. feeks Director Public Works cc: Village Manager mm. Village of'Mount Prospect rw u w Mount Prospect, Illinois �a nw'6�°+w� ww�wwdsmrwnrw, INTEROFFICE MEMORANDUM 117 T0: Village Manager FROM: Director Public. 'works DATE: September 29, 1983 SUBJECT: Bid Results :l 1 b e air Sealed bids were opened at 10:00 A.M. on September 28., 1983 for repair of Well #16 located at rear of Minnesota Plywood near intersection. of Busse and Algonquin. Roads. This well' s production has declined substantially in the past .several months for a yet unknown. reason. With this well's past history of producing sand, it is believed that the production. loss 's due to excessive wear on the pump assembly caused by the abrasiveness of the sand. For bidding purposes there were only two factors where the pump companies would be on equal standing. They include remove and replace the 1050 ft. setting pump and replacement cost of the pump assembly if required. Bid results as follows REPAIR 'B'IDDERS Layne-western Milaeger Wehling Compare _ _ Well & Pump Co . Well Works Remove/Replace pump $14,500.00 $18,800.00 $21)640 .00 Replacement pump 18,542.00 1.1,950.00* 19,753.00 assembly Model bowt. Layne 13" BW Johnston 1 " B 1� Y 4 C Johns st on 14 C Lateral adjustment 1-3/411 l" 1-7/811 No. stages .15 13 12 *Inadequate lateral adjustment for conditions. I recommend acceptance of the lowest qualified bid as submitted by Layne-Western# Company ;for remove and replace the 1050' setting pump for $14,500.00 and a not to exceed figure of $18,S42.00 for replacement of the pump if required for a total of $33,042-00. After pulling the pump an evaluation will be made on whether baling of sand is required, any sections of 0X63 INK" INT EROFF"I MEMORANDUM Bid Results: Well #16 Repair Conti ue age 2 pipe need to be replaced, or if the existing pump can be repaired. All this extra work will be on a time and material basis. Funding for this proposed repair, work had been included on pa . ge 84 of the budget; however, due to unexpected emergency repairs to Wells, #3 and #4, our projected unencumbered balance in the account is $12,000.00.-*...rJ�A 0 W2 Herbert L# Weeks Director Public Works