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Home My WebLink About2312_001MINUTES COMMITTEE OF THE WHOLIE AUGUST 23, 1983 waw dp r lu v a i a 0 a i f s Ap a, f; , F�rWWa r q , i waw. r. n i waM pp , rd 1 1 00 a F.II ww q is a o , haw � j Ila r, , 9 � y yam' 1�w r wa i ppaa wwr wwM i i moi' .II D W � o o 4 wWa i Y , wa waw dp r lu v a i a 0 a i f s Ap �Ilr r � plans have �� submitted l:i �+ b, Mir .� be ant MT. PROSPECT and �� are � ��review ed y the Department of Co -unity �� ` is requesting Amendments t their PUD t � ` �":L a to replace the storage r on site. �u VI I I. ANY OTHER � BUSINESS Trustee Van Geem suggested that the p �Of the Village to re u3-re payment for traffic signals be amended. He requested that the V111age, Manager contact the Homeowners Associations a .- Huntongt n Commons :i..�asTM �� . State Arte that a tram:Lc signal a Hund Club Drive , and Route 83 is warranted Mayor Krause �re�..�� Board that the Homeowners Assoc3-ation had 3-nax c to pay a art f the c s is four Ins tali ��x n. xngne r w v wi�i.XADJOURNMENT ;.: w. pmt � f� •; ,IJI�6, � There A v e beingbusin'ess, Mayor Krause adj ourned the wm'# eting t 9.-43 pISIm.. Is Respectfully subm: .ted, r TERRAN CE L. BURGHARD Village Manager Village of Mount Prospect „rkr l��^� Mount Prospect, 111ipais INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H KRAUSE AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: SEPTE111:ER UQ 19 1981 SUBJECT: WATER SYSTEM CONSULTING ENGINEER The current schedule for the Water Agency is to start the system in the spring Of 1985. In anti c i D at ion of this., the Public Works staff recommended during th-e budget process that we begin selection of the consulting engineer and the design of our system interface in late 1983 in order to hav construction in 1984. The three supply points from the Il Agency winecessitate, changies, in our pumping control 000 We system as well as hydrraulic. changes at our water reservoirs have budgeted, $30, ign start up w for in3.tial des* ork f 0 Euring this curr,ent al year. In May of this year, we sent out proposal notices to several engineerlLng firms and requested that they submit tous a statement of qualifications', their project understanding and the 1 '3iLkely staff to be assigned to the project. Subsequently, the Director of' Public Works and the VillageManager interviewed three firms during the maath of August. Each of these firms exhibited, a satisfactory `p'reliminary understanding of the Project and were instructed to prepare cost estimates for their services, Attached is a summary memo prepared by the Director of Public Works •giving his evaluation of the• three firms inter- viewed. It is our mutual recommendation that the Board employ the firm of Greeley and Hansen for a fee not to exceed $76,000. While all three firms have the basic auaca- 0 it 0 0 0 - tions to do the workJ, is our opinion that Greeley and Hansen made the best presentation and provides the most options for the Village to pick and choose the ultimate ,design and programming of the control system computer. Add itionally, they have an excellent concept on the hydraul ics and localoperational int- - with the Agency'ssystem. Black and Veatch have, perhaps the most sign*flcant experience *th the Water Agency system but their expense is far beyond wl our projections. Strand Associates had the lowest price butJ, in our opinion, the weakest hydrauli-C concept. This proj ect will f all into two fiscal years• the Village has*'the 1`ni.tial seed money in the current Water- engineering been , the m - - answer detailed questi-ons, theBoardMight TLB/rcw attachment IM R I �rlllage of Mount Prospec Mount Prospect, 111in'bis I TO: FROM: DATE: SUBJECT: INTEROFFICE MEMORANDUM Village Manager Director Public Works August 30, 1983 Selection of Consulting Engineer for Improvement to the Water System Recently interviews were held with three consulting engineering firms for engineering work associated with necessary -improvements for receipt of water from Lake Michigan. Hard economic figures of the three candidates are as follows - -. Strand Associates, Inc. Not to exceed $58,000 Greeley & Hansen Not to exceed $76,000 Black & Veatch Engineering Not to exceed $113,100 Based upon my interpretation of the interview process, the conceptual understanding of the requirements and other related qualifications of the firm, my choice selection, would be the Greeley & Hansen Consulting Engineers for this p,r'oj'ect. A breakdown of the individual interviews is as follows: Black & Veatch Breakdown of engineering fees as follows: Study Phase $22,9500 Design Phase $37,600 Construction Phase (no inspections) - $30.9004 Resident Engineering Inspections - $23,000 Top limit: $113,100 Some high points included they will be considering a review on our existing water system analysis by Fletcher Engineering. They will evaluate the storage tank potential freezing issue. Preliminary concept was to operate the system by not keeping all of the storage tanks full. They would also consider multiple contracts or look into it tr Page 2 (Black & Veatch - continued) the 'issue of an extended warranty for the electrical components., They would make a cost option for extra metering at the connection points . Synopsis: This firm is the largest of the three 'interviewed with approximately 2,400 people in the organization. Their most current job in. this locale is the water treatment plant in Elgin, Illinois, for which they were hi hl regarded. Overall, they were the most polished in their presentation and had put in more time on site preparing for this presenta- tion. A major drawback would be their main office location is in Kansas City. 8-24-83 - Greeley & Hansen_jjj�� Breakdown of their consulting fees is as follows: Preliminary design engineering - $15,000 ("includes basic conceptual design criteria as well as costing out optional features). Final design engineering - $43,000 ("includes final bid documentation and evaluation of bids received and recommendation of award of contract). Construction fees - $18,000 (includes resident engineering inspections of all mechanical and electrical - includes turn key operations). Some high points of this 'interview include: They definitely have included review of existing computer water system analysis for any possible discrepancy. Engineering costs will 'include preliminary studies and methods to prevent freezing and added chlorination, They will 'include two contracts, one for mechanical and one for electrical. Based upon existing circumstances, they may delay a letting of the electrical contract in lieu of considering an extended warranty. They would work off the elevated tank level for control measures. Under the optional phase, they will look at installation of extra meters of the JAWA connection points in the preliminary design phase. (Greeley & Hansen Engineering - continued) All work will include as -built plans. Synopsis: Greeley & Hansen is a Chicago based f i*rm with approximately 258 personnel., 126 of which are based 'in the Chicago regionO They currently have a large water improvement project going on in Franklin Park,, and I have been assured by operating personnel there that they have had no problems with the firm in the design or construction phase. I They previously had done a job in Westchester, Illinois, of like nature, but as this was some years ago there is not immediate first hand knowledge of their performance other than the equipment is still in good operational condition. This firm had a good concept in submitting costing of optional. features in the preliminary desi*g-n stage. In essence., we then would be the master of our 'own destiny on the total cost of the project. # 12 While they did not have quite the polisned presentation as Black & Veatch, they did appear to have a very Agood under- standing of the -system. lthough he was not at the meeting., the man that I met who was, to be ass igned.the design of the control system appeared very able with a knowledgequick understanding of what to doO Strand Associates, Inc. Breakdown of their consulti"ng' fees: Preliminary design engineering - $5,9000-00 Final design (including construction and inspection) - $53,000 Not to exceed limit - $58-9000 Some high points of the interview included: Their approach would be to use a manufacturer of control system to spec, the computer hardware. They would give estimates of options in the design phase. Their engineering costs would 'Include a study of freezing of the tanks and any chlorination problems. They would suggest using the existing transmitter at well sites. (Strand Associates, Inc - Continued) They would work with the two contract concept , As with all the firms, they would have minimal new hardware, They brought out the possibility of using color unit on the computer for greater visual impact. Th6y will furnish as -built plans. They offered us their preliminary estimation of the total cost of all 'improvements. Their version is as follows: Computer Controls $250,000 Hydraulics $1009000 Contingenci-es $ 50,000 Engineering $ 58,000 Total project cost: $458,1000 In conclusion., although this firm was the least in total engineering costs, they seemed to have minimal understanding of the hydraulic port -ion of the contract. Their presentation was primarily on the controls and the computer system and they appeared to be missing the total picture,. They alluded to the fact that they would expect that. I would be traveling to Madison at frequent intervals to review plans and specs, especially on the design phase. This is one of the smallest firms, having approximately 45 people, and they were initially recommended to me by the owner of Consolidated Electric Company which currently have their supervisory controls in our system, and by a municipal client, Eau Claire, Wisconsm. 20!111;elle b e r t s Director Public Works HLW 0- j CAR,�_V*4 H KRAUSE rr) I I Or TRUSTEES RALP�l W ARTHUR GERALP L, FARLEY LEO FLORDS NORMA 1, MURAUSKIS GEORGE R VAN GEEM 7HE000RE i WLTTE NEIFIRG TERRANCE L BURGHARD village manager Dear Sir. - Z, 4, "I Al 40 4, Of Village of Mount Prospe P -..t 100 S. Emerson Mount Prospect. Illinois 60056 The Village of Mount Prospect intends to replace their pumping station control system and has decided to conduct an open engineering selection process. The scope of services for the project is enclosed for your reference. If you are interestedin being considered for the project, please submit the following information by July '15, 1983: 1. Name, size and description of firm. 2. Location of office. 3#, Resumes of engineers who might be available for the proposed assignment. It 4 Previous experience, iith dates on similar assignments. S. Any comments or additional information you believe relevant. 6. Installations of similar nature. If you have any questions, feel free to contact Herbert Wocks Director of Public Works, at 100 South Emerson Street., Mount Prospect, Illinois. This is not a request for a proposal. Elaborate special presentation brochures are not -expected at this t-ime. We shall select a number of interested f iris for consideration and further evaluation. A preferred firm ivill then be recommended for selection by our Village Board. 4 Nr GENERAL The Village of Mount Prospect currently has a watct' systcm that "floats" oTi the c lovatcd tank. All water supply is frons tinder- grouiid wells Njid 1.)rcssure is maintained near -55 lb.s. t-broijohout 6 the distribution system. There are minimal topographic vtoll'It'Mces which affect the standard pressure. We currently are planning on acquiring our water supply from Lake Michigan via the City of Chicago. Water will be delivered to us at three connection points spaced evenly throughout the Village. Present plans call for this water supply to be fur- nished at 55 lbs. prcssure thoughout most of the day with peak flows being supplemented from our existing storage reservoirs. SCOPE OF SERVICEI Prepare plans and specifications for connection points from the new water agency supply to our existing water system. Prepare plans and spocificatiODS for a new automatic control. system which will sense the system pressure at the three new connection points and/or other remote locationsl and activate high service pumps from our reservoir sites for supplemental water supply. (Current system senses level of elevated tank by means of pressure and that information is transmitted to our main control panel.) Prepare plans and specifications for a process computer system to receive and store the sensed data and to deliver the required control signals. Since this computer must also exchange data with the Agency computer, it must be compatible With tithe the Agency computer with respect to communication protocols and -interpre- tation of data. Data transfers will be programmed to occur automatically on a periodic basis or as necessary. If for any - reason the computer is not receiving the sensed data automati - cally, provision will be made for equivalent manual data, entry via a CRT keyboard. 4ft Basic requirements for the computer include uninterruptible power back-up, a nianucal data entry mode., system loader, CRT con- solel printer, and magnetic storage disc. Software s),,rstems for data scanning, alarm and status change logging, and periodic report generation shall be provided. Incorporate into design of new control p0nel , all exist ing monitor features of current panel. (Example: Sewage lift station alarms., start/stop of selected artesian wells, etc.) Prepare plans and specifications for new (altitude control valve at the clovated tank. (Remote operated possibly with limitor control). Prepare plans and specificfations for filling existing reservoirs from the distribution system and all.owing ior pro - visions to discharge w(atcr from the reservoirs during pcak demand periods when the water agency is unable to meet our requirements. 1. 7 - SCOPE G, ERVlCES - Cant 'd* Make a study based on avail -able information iAether there -should be a circulcating ivator system 'installed in our ground lek-el and elevated ateel storage tanks to prevent freezing. If stiuly in- dicates precautions sliould be taken, then prepare approlei -.ate plans and specifications. Very truly yours, L) e r e r t L ;ee k,, s, Director Public Works Attachment: Basic proposed new water agency control and operation material. 02 EXCf-:,RPTS OF TIDE NSMJAWA CONTROL AND OPERAT10N BEIM TNAR I IARCH 31, 1983 Presented By Metcalf & Eddy/McDonough Associates A Joint Venture NSMJAIVA Agency is the creation of the seven member communities. Purpose is to purchase wate'r from Chicago, transport it L to the suburbs,, and sell it to the member communities. PHYSICAL FACILITIES - 2020 CONDITIONS A. Transmission Main Pump Station with associated reservoirs Ultimate Size.- Five 20 NIGD-Pumps Two 10 MGD Pumps Four booster pump stations with variable speed pumps. Twenty-three delivery points. B. Storage Agency Storage MPS Roservoirs 4 0 NIG Standpipes & Reservoirs 14 MG 54 MG Municipal Storage Active 33.4 MG Fire and Reserve 20.0 MG 53.4 MG Total 107.4 NIG C. Control Room at Main Pump Station BASIS FOR DESIGN 2020 Average Day Flow -54.6 MGD Minimum, Flow - 0.35 X Average Day Maximum System Flow - 1.8 X Average Day Maximum Municipal Flow - 2.2 X Average Day Water Dol iveries at System Pressures for member communities. IV. BAS EATUR ES OF CONTROI., SYSTEM re Sys tom inon i to red a nd -cont ro I I cd .fro Centre I Rootii j n NIPS. Control Room iminncd 24 hours per day by system operators Booster puijip stations and delivery points ave unnrTITICCi facilities monitored and controlled remotcl)- from the system Control Room. All control is exercised by the operator based in the Control Room. Control System is computer based using supervisory setpoint controls. Data will be exchanged between the remote locations and the Control Room via a rapid or telephone -based •communications system. All record keeping and reporting will be done by and through the computer. Flow records will be backed up by totalizers located at each cr:Ltical'flow meter. V. CRITICAL IONITCS ING BY THE CONTROL SYSTEM "I Flow to each Municipality - determines bills to each 7 communit)', Delivery pressures at each delivery point. Water levels in all Agency reservoirs and standpipes. V1. CRITICAL CONTROL THROUGH THE CONTROL SYSTEM Starting and stopping all pumps. Speed of all variable speed pumps. Discharge flow and pressure at all delivery points. Reservoir storage. At Criteria from NSMJAWA Executive Committee: All. communities treated the same as much as possible. The cost of water ddiv ered to communities must be minimized. B. Objective: Deliver required volume of water at a stable rate and the cu5toilier 's (listribUtion pressure during each 24 our operating cycle. C. Normal Operating Conditions: Delivery cycle begins in the evening. Each coiiiii iunity reports to NSMJAWA the drawdown in its active storage. NSNIJAIVA operator sets night delivery rate base + 0.95 X drawdown/12 hours. Objective will be to position each communiv� so that it % j enters the next day with its active storage 95% full. Delivery rate will continue through next day at the nighttime rate until reasons arise to adjustthe delivery rate. WAN VII. EM OPERATING PROCEDUIZE.S - Cent 1d. Exceptions to noriiial operation Fire Flotvs: NSNIJAWA will Support ;ITIV CorillIjUnity cape ricncing a large fire flow. Power Outages: All delivery points and pump stations have standby power systems. A power outap-e may require a reduction in flows., but flow will continue as long as the Main Pump Station and any relevant booster pump stations retain some power. Inability to meet both flow and,pressure targets at a given delivery point: The community will be contacted and allowed to select the flow and pressure from. E Information required from each Community on a daily basis: Empty active storage late in the day. Any major water events scheduled for the next operating cycle. VIII. INTERFACES BETWEEN THE AGENCY AND THE MUNICIPALITY Each municipality will have access to the operator via telephone and computer terminal. Voice and printed access. Each municipality can interrogate the computer for inform- ation such as . - Delivery schedul.c for the current cycle Current flows and pressures at all delivery points Cummulative deliveries for the current cycle Cummulative deliveries for the current month Historical delivery patterns The system operator will, use each community's terminal to report information such as: Delivery schedule for the day System operating notices Communities with conipute!T controlled water systems can have their computer exchange data with the NSMJAWA computer without human intervention. -3- . ...................... . . .......... . . . ............ - "1 1- 0� I 1. P t lie Following prosontation outlined in the preceeding Z"' session was opened to a question and answer period. The d j s - cu. ion covered the fol lowing points: 1 ChloriT1 0 concentrations wit I be moa ti red MaTILVI I I y at remote del ivery points on a periodic ba_ito insure that water is delivered to the municipalities with an adequate chlorine residual. Chlorine residual will also be continually monitored at the N.W., Streamwood, Braintree and Standpipe Booster Pumping Stations., and residual in the transmission loop may be monitored remotely at the command of the NSMJAWA operator. 2. The design operating philosophy is to strives for uniform delivery rates over 24 hour periods. This is the only possible operating mode at peak flows. On days requiring less than peak flow, the sysitem, has the capability for variable delivery rates during a 24- hour period. However, no matter what operating system is adopted, the system is not intended to match the diurnal demand- curves of the various communities. Each community must keep pumps or elevated storage to maintain their system pressure and satisfy their peak demand fluctuations. The Agency has established the operating criteria that all members be treated the same and that the Agency's cost for delivorina water to its customers be minimized. It is the responsibility of the Agency to establish any system operating plan. 3 The storage tanks in each municipality should be monitored and alarmed for water level and overflow. 4. Opera tion of the Agency system is based UPOTI super- visory setpoint flow control. 5 Each delixcry structure will contain taps so that the affected municipality can obtain direct readings of flow and pressurd*- from the Agency sensors. 6. All delivery points and booster pump stations with remote control will have standby power to permit continued -water delivery in the face of power outages. There will be no automatic shutdown in the face of power loss. Watcr delivery rates at del ivory struc- tures may be reduced depending on the extent o .f any power loss and may be temporarily delayed at booster pumping stations until standby pumping unit drives can be brought on line. COMMUNITY STORAGE TOTAL OPERATING CYCL,---'' START OF CYCLE MID CYCLE MIDDAY LATE AFTERNOON. A - Note: See attached re: Typical Operating Cycle, TT111CAL OPERATING CYCLE S"t a_rt Of Cycle -, Late Afternoon Community reports empty storage to NSMJAIVA Operator. NSMJAIVA Operator calculates night-time delivery rate: Qn Base Q + 0. 95 X Empty Storage 12 Hours NSMJAWA delivers water to community at Qn from 6 P.M. to 6 A.M. [id.- Zycie o r ni.g, Comiman-ity begins nefull, storage tc-inks. Comcmun,,ity ch,ecks th',,111t Ithe system IS working as expected. N'SMJAWA Opertat,or adju,sts discha,rg,e if necessary: Qd" Qn + Pred,,Iclt Late In Cycle Mid-DaA .......... Community checks that drawdown is within expected range. Community reports any necessary adjustments to NSMJAWA Operator. NSMJAWA Operator adjusts deliveries as necessary: if". Qadj Qd - 4' 1 Ladj End Of Cycle - Late Afternoon*!!m Community reports ompty storage to NSNIJAIVA Operator. NSNIJAIVA Operator calculates night-time delivery rate for next operating cycle: Qn = Base Q + 0.95 X Empty Storage 12 Hours NSMJAIVA begins delivery at Qn at 6 P.M., start of next operating cycle. . ....... . ........ . ....... T7 c r mf^! d II I L -It I i C C' ,I U C C L I V E PC PUMP STA".''ICN' EEE .-j Cl 'IW7 Oki -&-w 717 -17-IM-07 I A r S A TlLj r --- 4 V — A� a kirT onu: Af;4' 4* n c- vi m ri P -j r: tj n ri n m3 a n Tw a 43 ft m ;v n n ri vi r,' -a P4 m; u a a rt tri rit q as to 63 f2 m rq -t v f 1 NNW Frip o L (3 1, Tronsmisslon SySjnM Lj C t Joini Acl;,jl A c y '�itct-ilf Eddy* I . n,--, I 'CDC,"CU' i' 3G A L z/ 0 Ci L N L Lj G DaletJ Lj Ll' (Sy E s' D r r 7 a t I n. t I on vA n S t a S 0 &- a 0 C a CO—.,,-,.jjjjj Ica irm Syt; tcn ope a to r 6 Con DOI C e "Y" 0 P. lonitor p.q Nn,' C on ro Ad vancl., J Fe u r e a 14 41) ,i, co:,lmunicati�)n vzte!l a to r 11 urr) S t 0;1 ILA A A 4 , a nnua S e ruel o Co-,Imtjll ici:, s-_ ion Sys te--ra D c 11 v c r q; 0 ted IT I u L- It, --erfly ValVe Po i r. %lo C rj; i o n u a 1. Cp a r e e r y o - Z')' Is' I G S Scnscr I TABLE 1 AVERAGE DAY FLOW COMMITMENTS FOR NSMJAWA SYSTEM (Million Gallons Per Day [MGD]) Muhicipality/Year 1990 2000 2020 Elk Grove 7.622 8 .606 9.629 Hanover Pari 2.449 4..)50 5,49.5 Hoffman Estates 7.7 8,2 8.5 Mount Prospect S .208 5.582 6.167 Rolling Meadows 3.38 3.99 4.47 Schaumburg 4 10 . 26' 12,90 16. 03 Streamwood 3.309 3.868 4.288 TOTALS, 39, 928 47,696 54. 579 Municipal commitments are based on the response to the questionnaire "Required Information for Final Design May, 198111 Summaries of these commitments were provided in Design Memorandum No. 1- June 22, 1981 and Design Memorandum No. 4- February 10, 1982, m STATIMEN'T, OF PROJECT UNDERSTMD INGark 7-1,4 7be alGe, Of Mount PrOsPect w1atier, syst,em six ground, storage Com, pr! se, s tw V e W e reservofrs and On,e elevated stora a t0tial stora,ge ca,pact y, of, 8,08 , ge. tank having Pum P stati on M,[" 1, 11 On ga I I on, s f I v e h I gh s and a water di stir Vibut I oil' sy'stem Pipe networ , k- I If t ele''Vated an water, I'll Th e serves as the, c n, starting and' stOPPIng h,19h I I �f, t p �um 01 01 variable for and Mon for p S,W A ce, in t r a I ing panel sYste,m control Pu b I I c W, or ks 0 �f, �f I ce Is IOCated In, 'the Assistant D * I r"ector, of The central palnel also m0n1tors, two se,wa e li t sta, t I OnS, and f Ive c, In sewler rel f sta,tjons. IIn 19,85,p NVY'SMj,AWA* s expected to d'ej I'ver Lake Michigan water Purchased from the, CI,,ty of Chicago at the f"011owIng three o s I th I n 'the Mount Prospect d'f qtr cat I on but i on system, as f ol I ows: Northwest Tol lway (1--90) and Busse Road • Lincoln Street and Elmhurst Avenue son Street Highland Street, Einer NWS,MJAWA currently Plans to operate one Main 'Pump Station b0oster stations and a water transmission four P"o I init s W system with 23 del ivery The NWSMjAWA system w I I I be control I ed and monitored I tored f rcm a control roi at the Agencyfs Main Pump StationS Northwest Suburban MunIcIpal JoInt Acticn A an Agency comprising seven member ciOmmunitle .. So uth crItY (NWSNUAVA), t11- le, OL F lip, STATEWNT OF PROJECT UNDER TMD ING oy, Preparation of plans and specifications for water main Improve- ments. to connect NWSMJAWA delivery points to the Mt., Prospect water distribution system, Preparation of plans and specifications for fill connections to exi sting ground stcrage f aci I ItIes frcm the water di stri buti on system. The new f I I I connections shoui d I ncorporate control valves designed to prevent over-fIll Ing of storage reservoirs, ma I nta I n m I n I mum d I str I but I on system pressures, durl n,g f I I I I ng operations and prevent the pumping of water back Into storage by high I Ift pumps. High I 'ift PUmpS 'Will be Ut'il Ized 'to di sch-arge water 'f�rom ground storage facilities when the quantity of NWSMJAWA suppi ied water" is Insuff 1(-Ient to meet a I I water use req u I rements. Preparation of Plans and specif Icat ions for a new altitude con ;l, valve to prevent overf Ill Ing of the elevcated tank., Eval uation of the need for watier� circulation or alternative methods, to prevent freezing In gro,und and elevated storage ta n ks . Preparat i on of p I ans and speci if I cati, ons i�f or freeze prote,otion facil 'ties as deeterminted by the, evel ,ter and approved by the Village, Eval uati on of requirements f it additicnal chl cri natl'cn f aci I ities to ma I nta I n ch I or I ne res I dua I s throu gh out the dl, str'i but I on sy stem,10 Preparat I on of p I a ns a n d s pe c: I f I cat I cnas f-cr add i ticna I facl I Itles as detemi ned by the eval uation studies and approved by the V i H ace, *N#j Preparati on of pi ans and specl f I cati ons f or a central process computer system, The design objectIves are to keep the computer system es simPle as Possible,, consistent w1th, meeting control and monitoring needs,, and to retain as much of the existing central control systesn as 'possible,, The new mcnitcring and control systemls. capab i I I ties may I nd ude the if ol, jo I ,wi ng Rece I v I ng and process I ng pressure and f I ;N data f rcxn the three NWSMJAWA del Ivery points,, I 2* Mon' torl" ng gr o u n d stor age re se ry cj I r a n d e � evate d tan, k water I evels and com, ut I ng storage vol um,P b de p It, may a,, I so, be, des, i ra I e to pr,ov I de a utom at I C r e port I ng of da I I y s t o r age d ie p I e t I ocn to, th e S M JAW A o p e r a ti or dur'InIg 'weekends and hol Vdays. 3. Forecasting of the required, f I ow rate f rom NWSMJAWA to meet Mount PrOspect's water req uIrlernents canticipate d oil, STMENENT OF PROJECT U NIDERSTM D ING on the f of I ow Ing day, based on storage depletion and historical water use trends, 4. Mon i tor I ng tota I pumpage at each h 1gh I I f t stat i on and w I pump f a�cl I ItY, cummu I at ive r un t Ime f oreach Pump and other variables required by the Village for daily summary reports, 5. Producing daily, weekly, monthly and annual reports as req,utred by the Villa e, with sufficlent fle,x1bility 9 J to allow, reformatting of reports,,,, as may be desi'r',ed, 6. Providing, Optional automaticcomputer control of ground I el stcrac reser,vol'r f 1A I vat-,, es, For example the W, ,y 'r Computer c0u I d sequence f 111 Ing of reservoirs, based on Indi'v1dual t'a,,,nk storage depletion or on a sequence determ I ne d by, V11 I age,, personne I 79 Allow Ing manual data entry via a CRT keyboard, gob 1111W AW rW Ba I s1c hardwiarei requirements for the COMDuter system Include untnterrup1iblle Power sUp,p1Y* a manual data entry, mo,de,,, d syistem, loaer',,,i CRT' consol,e,,, remote termInal, pr'Inter, and m'agmt1c, st"cra9e, d[sc* Software systems tncIude data slcannin!g,', l"odic repert gemrahticni, al'arm and status change log'ging, andf p�er Pr eparait Von of p I a ns a n d s pe c I f I cat, i on s f or con str Uct I on of ne,w, jan�,d revisions to exjstfngo telemetry system,s, as required to accompi I'sh obictives described above, !9 Village of M'ount Prospect Mount Prospect, 111i*n"I I TO: Village Manager FROM: Deputy Director Public Works DATE.- September 6, 1983 SUBJECT.- Sewer Rehab Resolutions All The Illinois Environmental Protection Agency (IEPA) has appro-Vei our Sewer Rehabilit ' ation plans and spec if i"cat ions. Now in order to complete and submit our application for a construction (Step 3) grant, it is necessary for the Village Board to pass the following resolutions,: (attached) Resolution authorizing' a representative, Terrance Burghard, to sign the grant documents. 2. Resolution regarding financial and legal capabilities and property availability, - 3. Resolution regarding uniform rel'ocation assistance and real property acquisition. 4. Resolution of intent regarding National Flood Insurance. 5 Resolution of intent regarding initiation of Step 3 construction work. 6. Resolution of 'intent t+ provide a plan of operation and maintenance of sewage treatment works. These are the same resolutions the Board passed for our Step 2 - Design Grant, but according to the IEPA, new resoluti'ons are C> required. Once the resolutions are passed there are a number of cer t i f icates and forms you must sign as the authorized represen- tative. You can review these in the enclosed copy of the application and cover letter request for our Step 3 Grant. Also included in the application is a proposed engineering agreement with Donohue & Associates for construction inspection services. Herb and I had previously met with Donohue to discuss this agreement, changed some language and reduced their proposed manhours to reflect a reduction from a $120,000 contract to its current $90.,200. As you will note, the contract is signed by Donohue and must be made a part of our application in order to receive funding. It is not necessary for you to sign the ASI INTEROFFICE MEMORANDUM Cont inued Sewer Rehab Resoluta ons Page 2 contract now, and is still open for discussion until we receive our Step 3 Grant. I would, however, recommend the continued use of Donohue for this f inal phase of our Sewer Rehab Program because of their past involvement and expertise. Another requirement for our application is a certificate of legal capability (see attached). With your permission, I will forward this direct to Pedersen & Houpt for their signatilre. In addition to the above, there are a number of ordinances that need to be passed "in connection with our Sewer User Charge and Sewer Use Ordinances that were proposed to the IEPA during their review of our Step 2 - Des ign Phase - These are primarily up- - - dating and/or additions to our existing municipal codes concern- ing sanitary sewers-. I will submit this to you under a separate memo. GRA/sed Attachmei,Lts Glen R. An,Je't Deputy Director Public Works cc: Director Public Works Village Engineer Water & Sewer Superintendent 0 Project St l Cl 23 ATTACHMENT #1 RESOLUTION AUTHORIZING A REPRESENTATIVE TO SIG GRANT DOCUM19:NTS Wheras, regulations of the U. S. Environmental Protection Agency for grants for construction of sewage treatment works, 40 CFR 35 E, require that the A Village of Mount Pros ect authorize a representative to sign the grant application forms and supporting documents; therefore, be it resolved by the Village of Dunt Prospect than Terrance Burghard is hereby authorized to sign all grant application forms and documents pursuant to the Federal Water Pollution Control Act, Resolved this 110WRIM day of 19 Name: Carolyn . rause Title: Mayor (Mayor, Village President, etc.) Certified to be a true and accurate copy, passes ,and adopted on the - lame (S POWWOW Title: 0 000, (Clerk, Secretary, etc.) Age 1 of 4 ATTACHMT #4 RESOLUTION REGARDING FINANCIAL AND LEGAL CAPABILITIES AND PROPERTY AVAILABILITY 1 131 �I I I M �he v .1...,a&.,e_, -of Mouint Prospect agree to pay the non -grant MR project C17 2238 which agreement is hereby provided, 'Vi,1122�,e of WMount ProsRect provide a certificate of the financing which is available or will be available for construction of project C17222 which �66rtification is attached hereto, 3) the V1111age o f Mount, Prospect Provide a certificate of" the, .Va sitess rights -of ' y,, and, easements which, are available or, will be availablLe for project C17.2=v which certification is attached hereto. 11 villa,jze of Mount fpr provide a certificate of the lega'A capability t I o insure adequate constructionv operation, and malentenande of the treatmeni works project C17 2238 which certification is attached hereto. W" Resolved this day of 19 I&I Name: Carolyn H. Krause Title•• M, aX2"r (Ma o r , Village President, etc.) Name: Title: OWN@ W (Clerks Secretary, etc,) ATTACHMENT #10 1. 4 Prof ect Sewer Rehabilitat... C1 7 RESOLUTION REGARDING UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION Whereas regulations of the U. So Environmental •Protection Agency regarding grants for construct.'Lon of sewage treatment works, 40 CFR 35 E, require that the village of Mount Prospect Comply with 40 CFR 4; therefore, be- it-----"r-'eso,lve2F tha't. 1) regarding real property acquisition (strike A or B), A) the pro • ject will not require •the acquisition.4 of any real property, including easements, on or after January 2. 1971r OR B) inasmuch as the project will require the acquisition of real property (where real property may include easements) on or after January 2, 1971t and, (stxl*ke 1 or 2): S trike B inasmuch as the real property acquisition is complete, the o fherewith attac -es. (sari"K, e' a" o'", r b) a) a statement by the seller that theprice paid for property • (,including easements), is fair and real able, and- he is aware of his (PL 91-646) rights and waives them; OR b) �) a detailed narrative statement pointing out the manner in, 'which acqu*s1 *t, 1, on policies have conformed to Subpart F and the public1,nforma- tion requirements of 40CF'R 4; ANDr IF NECESSARY, ii) a discussion of the manner in which it is intended to -.-*--remedy any deficiencies in those acquisition policies to comply with Subpart F and the public information requirements of 40 CFR 40 2) inasmuch as the real property acquisition is not complete, the of hereby assures tha't it will: a) fully comply with the requirements of Subpart F )ed of 40 CFR 4. and b) adequately inform thepublic of the acquisition able Policies, requirements and payments which will -de, apply to the project, se regarding the displacement of persons (strike A or B) A) the project will not result in the displacement of any person from his home, business or farm on og after January 2, 1971, OR B) inasmuch as the project will result in the displacement Strike B of a person from his home, business or farm on or after January 2, 1971, and, (strike 1 or 2) : 1) inasmuch as the displacement has already been completed e, the o herewith attaches (striked o r- b) a) a statement from the displacee that he is aware of his (PL 91-696) rights and waives them; OR b) i) a detailed narrative statement outlining, item by item, the manner in which the relo- cation procedures of the of have conformed to MIN - Sec ti on,s 4, 40,0e, 4. 5100 and Appendix- A- of 40 CFR 41 AND, IF NECESSARY, iii a discussion of the manner in which any deficiencies in the relocationprocedures of the of as compared to Sections 4.400, 4.500 and Appendix A of 40 CFR 4 will be corrected. OR 2) inasmuch as the displacement 'is not completed, the MW*Wthat of hereby provid es assurah&e1 : a) it will adequately inform the public of the relocation payments and services which will be available as set forth in Subparts A, Be C and D of 40 CFR 4 b) it will provide fair and reason -able relocation payments to displaced persons as required by Subparts B and C o f 40 CFR 4 c) it will provide a relocation assistance program for displaced persons offering :Services describes.' in Subpart D of 40 CFR 4 d) comparable replacement dwellings3 will be availab_'e pursuant to Subpart C of 40 CFR 4 or will provid__= �6 if necessary, for a reasonable period in advance of the time any person is displaced. KRR/dkt 9/2/75 Pad 3 of 4C ProjectIM.M.Sewer Rehabij. -,.cation CIL 7 2238-02 Resolved this d a y of 19 Name arol)m 'Krausie Title: Mayor ayor,, V,3- ILa-ae Pres—,, etc,., Name: Title: — ------- ----- -- (ClerkI Secretary* etc7j Approval signature by the attorney: Name: ( . . ......... .... . Attorney WE" Law) a W—jaA . . . . . . . . . . I LZLIO P" LIMUMV low f V. o F : . 0 Project: Sewer Rehabilitation C 1 7 2238-102 Jim ATTACHMENT #13 RESOLUTION OF INTENT REGARDING NATIONAL FLOOD INSURANCE Whereas regulations of the U.S. Environmental Protection Agency, 40 CFR 35 E, require compliance with the National Flood Insurance Act of 1968, as amended, and, Whereas grant conditions of the Illinois Env 1' ro__n'_m"_e'_nta, 1"_"Protection Agency require compliance with the National Flood Insurance Act of 1-968, as amended, and I'll • I Plot Miff - 11 Now therefore, be It resolved that the Villia e of W, Opera ec0orcrifnaltethe Nat7l ona Insurance Program to acquire and maintain any flood Insurance made available for ProJect C172238-02 for the entire useful life of the Insurable constructio*n'"' pursuant to - the Flood Insurance Act of 1968, as amended and that it will secure said flood Insurance for each insurable structure, as soon as said Insurance is availabl,e and will notify the Illinois Environmental Protection Agency in writing -that the National Flood Insurance requirement has bee—n-s-at'isfied. Resolved this P.M. day of 19 Name: Title CaI 1YKrause, Mayo rQ r (MayorVillage .... .. ..... nt, Is PrI '' ' Certified to be a true and accurate copy, passed and adopted on the above date, Name: Title c'r'e'tary, 'I� (Seal ) Project Seweiehabilitation C17 22 3 8,000, 0 2 ATTACHMENT #14 RESOLUTION OF INTENT REGARDING INITIATION OF CONSTRUCTION (STEP 3) WORK Whereasq regulations of the U. S. Enviro = ental Protection Agency for grants for construction of sewage treatment works, 40 CFR 35 E, require that 0 no grant assistance for a Step 3 project may be awarded unless such award precedes initiation of the Step 3 construction; therefore, be it resolved by the Village, . . . . . ...... . of Mount Proispect that initiation of Step 3 construction be preceded by a Step 3 grant award and that it is fully understood that non-compliance with these requirements will result in ineligibility for grant assistance for the efitire Step 3 project (40 CFR 35e925-18)0- --Rii6lved this day of 19 Name: Carolyn H. Krause Title: Mayor NOW' (Mayors Village Pres, etc,) 'Cert-ified to be a true and accurate copyspassed and adopted on -t--h.-e---a-�-6v- e ____._ _.�. - Name: (SEAL) Title: (Clerk, Secretary, etc.) (3/10/76) Rehabilitati- ProJec, k orX , 2238-02 paild1w, ATTACHMENT #15 RESOLUTION OF I&TENT TO PROVIDE A PIAN OF OPERATION AND MAINTENANCE OF SEWAGE TREAT MT WORKS Whereas, regulations of the U. So Envirortmental Protection Agency for construcsion of sewage treatment works require that the Village Mount Prospect 1100 of -m- rovide an assurance of economic, effective, and efficient 0 ION P operation andmainten-ance of the sewage treatment works proposed under project C17 22-38100WO? in accordance with a plan of operation; therefore, be it resolved by the Of Mount Prospect that: NOW— prior to request for fifty percent(50%) payment for Step 3 grant a plan of operation will be prepared and will include provision for" a) an operation and, maintenance manual for each, facility b) an emergency operating and response program C) properly! trainedmanagement, operation and, maintenance persainnal d) adequate budget for operation and maintenance e) operational reports f) provisions for laboratory testing adequate to determine influent and effluent characteristics and removal efficiencies f E r*Tm- 0 J .... . .... . . ... o d=1 !kkl 3) prior to request for fifty percent (50%) payment for Step 3 grant, the Village of Mount Prospect NOWNIRMN" will submit adequate evidence (for example, di""aft of a sewer use ordinance) of timely development of a sewer use ordinance, anCprl*or to request for e�l 8h , t,y lercent, (8 0%) payment of Step 3 grant, the Village X, 01unt 1 rospec''t WINNOW 0 f M will fu'rnish a satisfactory sewer use ordinance" Resolved day of 19 Nam Carolyn H. Krause Title: (Mayor, Village President, etc Name: ..... ... ....... (S Title: W. "ONO" IN 0 mo 0 (Clerk, Secretary, etc.) P 4 of 4 at ATTACHMENT #7 LTIFICATE of LEGAL CAPABILITY Is Attorney at Law, representative of VillaSe o f 'Mount ros ect ( herein called the "Applicant"), certify that the Applicant has the legal capability to insure adequateuate con- struction, operation, and maintenance of the treatment works project C17 223 01 ra KRRldkt gage of ount Prospect �� Mount Prospect, 111inoois Cu INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEE.; FROM: VILLAGE MANAGER DATE: SEPTEMBER 7, 1983 SUBJECT: WATER AND SEWER REVENUE BONDS In the Audit for the fiscal, year completed in April of 1983, the Village was urged ,to, consider redeeming the outstanding Water and Sewer Revenue Bonds since the bond and, interest reserve account exceeds the outstandingprincipal and interest. In August, I asked John Hedstrom, Director of Management Services to evaluate the auditor's recommendation and to outline the steps necessary for early redemption. There 10-s su I •�* f f * c,leint money in the reserve account,s to call A, the outstanding Bonds. In doing so,, we would conTly with lj the Water and Sewer Revenue Bond Ordinance that states, in, effect, when such reserves exceed 'the, outstan,d,` ri' 0 1 ing p incipa and interestS the Village,,shall call the 'Bonds., The interest on these outstanding Bonds is approximately %. The reserves are currently invested at approximately 8-1-5%. While this may appear to be an inappropriate investment trade off., the Village mayi need Revenue Bonds in the future and at such time prospective Bond purchasers and Bond counsel will review our prior performance in meeting our full obligations. We recommend that the Board proceed with the redemption of the outstanding Bonds. 61 TERRANCE L. BURGHARIL, TLB/rcw attachment The Auditor's management letter for year ending April 30, 1983 - recommended calling the series 1963 revenue bonds and your memo of August 4. 1983 directed me to prepare an outli'ne of necessary steps,to be completed in order to L & fulflb'll this point,, There are the steps: Publish a notice of redemption JLn the Bond, B at least 30 days prior to an 3"Interest payment date-, The next interest payment date is November 1. 1983 and therefore -the notio--ce would have to be published on or about October 1. 1983o This notice would state that erest ceases to accrue after 1983* 2. Notify the pay" -g agent, American National Bank and Trust Com,panyj, of the action taken and deposit remaining principal amount plus- November 1, A ' 9,83 interest payment with the p,VIII g agent, This Would amount to 00,0 W in prxneipal plus� November interest of $a,213 for a total of $305,213. Since these bonds are now in bearer form most of the bondholders wl"Al miss the publi"I'Shed notice of redemption. Therefore, in the past I have always given the paying agents copies, of the published notice and asked them to forward th' 0' Is- copy wl th- interest payments as coupons are presented. This technique has worked for the most part but there w ill still be bondholders who wIll remain unaware I I of the call and f ail to present their bonds for six to twelve months. - The Water & Sewer Funds other remaining bond issue is from a 1969 sale and this matures next May 1. 19840 Ib It is my opinion that calling the 1963 issue and wkth. 19691's maturing at the end of this fiscal year removes restri*'ct "ions contained in the bond covenants that create these accounts: DI&Er Bond Reserve, Bond and Interest and Surplus With these accounts closed, the Water and Sewer Funds accounting would then follow principles used in regular comnerclal enterprises, This more would also make it easier, more straightforward and clearer on aggregating water and sewer capital needs', for four to five years into the future, I would however suggest holding off any additional borrowing until the water agency and Village requirements are extremely firm insofar as these sig,nill-cant capital amounts are ,concerned. I believe that a move 2.n this direction would not affect the stability of water rates to any great degree when currently projected changes are taken into considem tion . Village of Mount.Prospect Mount Prospect, Illinois TO: Terrance Bur;g,, 1 rd N. FROM John Hedstrol"' DATE. September 8, 1983 SUBJECT: Early Retirement --Water and Sewer Fund Revenue Bonds 1963 Revenue Bond covenants require that the Village place calls for early retirement of this debt any time the Bond Reserve Account is in excess of the annual principle and interest requirements. On April 30, 1983 the balance in this account was $534,608 and this fiscal year's debt service requirement for this issue is $85,425, plus an additional $106,300 for the 1969 issue. The sum of the debt service' for these two issues ($85,425 plus $106,300) is $191,725 leaving an excess of $342,883. The balance if debt outstanding for the 1963 issue as of this date is $300,000. In the schedule presented below we have made a calculation of the interest income the Village will lose as a result of making an early call. We have used an interest rate of 9% on our investments versus 4-1/4% expense the Village is incurring on the $300,000 outstanding principle. MAY 1 1984 1985 1986 1987 TOTAL Unpaid Principle $3009000 $225,000 $150,000 $759000 Interest Income 1 @ 9% $ 139500 $ 20,250 $ 1.39500 $ 6,750 $549000 AL Scheduled Interest 1 Expense 51212 $ 79850 $ 5 9 250, 1 29625 $,20, 937 Lost Interest Income from Early Retirement 8�288 $ 12.9400 $ 81250.1 4,125 $33 , 063 1 Represents one-half year, from November 1. 1983 to May 1, 1984 You can see from the above schedule the Village will lose $33,063 in interest income over this four-year period by making a call for early retirement of this issue. I believe this is the information you requested earlier in this week. Village of Mount.Prospec;x; Mount Prospect, Illinois S s INTEROFFICE MEMORANDUM TO: TERRANCE L. BURGHARD, VILLAGE MANAGER FROM: KENNETH H. FRITZ9 COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PROPOSED AMENDMENT REGARDING FEES IN LIEU OF PARKING DATE: SEPTEMBER 7, 1983 The following text outlines the alternatives that would be available to a business within the Central Business District (CBD) regarding parking. The CBD is defined in the recently adopted sign regulations' (Section 14.2803 Exhibit 1 and is the same as the Downtown Plan and Comprehensive Plan CBD. Businesses which are currently nonconformig_g with respect to parking and which seek to intensify existing floor space must provide for the resultant increase in parking require- ments. This can be accommodated -by: a. Providing additional parking on-site; which would include the possibility of acquiring adjacent land. b4 Providing additional off-site parking in accordance with the ordinance. c o Providing cash in lieu of parking at the rate of $1,800.'00 per parl4ng space deficient because of th intee nsif ' ication. This would bhandled b dy the aministration without a variation needed. I 2. Businesses which currently have adequate parking according to the:ordinance.- and which seek to intensif y ex isting floor space must provide for the resultant increase in parking requirements. This can be accommodated by: a. Providing additional parking on-site; which would include the possibility of acquiring adjacent land. b. Providing additional off-site park -Ing in accordance with the ordinance, C* Providing cash in lieu of parking at the rate of $1 800.00 per parking space deficient because of the intensification. This would be handled by the administration without a variation needed, Terrance L. Burghard - Page Two September 7 1983 3 Businesses which seek to add new floor space Must provide for the resultant 'increase in parking requirements; regardless of whether they currently conform to the parkin standards. This can be accommodated by: I a Providing addonal parking on-site; which would include the possibility of acquiring adjacent land, b, Providing addonal off-site parking in accordance the ordinance 0 c Is Requesting a variat ion from the parking regulations which would be reviewed by the Zoning Board of Appeals and the Village Board. The business, if successful in its variation, would be required to provide cash in lieu of parking at the rate of not less than $1 9800*00 per deficient parking space. La 'it itAl� Terrance L. Burghard - Page Two September 7 1983 3 Businesses which seek to add new floor space Must provide for the resultant 'increase in parking requirements; regardless of whether they currently conform to the parkin standards. This can be accommodated by: I a Providing addonal parking on-site; which would include the possibility of acquiring adjacent land, b, Providing addonal off-site parking in accordance the ordinance 0 c Is Requesting a variat ion from the parking regulations which would be reviewed by the Zoning Board of Appeals and the Village Board. The business, if successful in its variation, would be required to provide cash in lieu of parking at the rate of not less than $1 9800*00 per deficient parking space. La 6/20/83 7/19/83 83 .PROPOSED AMENDMENT REGARDING FEES IN LIEU OF PARKING Revise Section 14.107.B.2. to read as follows: 20, Whenever the existing use of the building or structure shall hereafter be changed to a new use; parking or loading facilities shall be provided as required for such new use, a. However, if the said building or structure was erected prior to the effective date of this Chapter, additional. parking or loading facilities are mandatory only in the amount by which the requirements for the new use would exceed those for the existing use,-, be If the building or structure was erected prior to the effective date of this Chapter, and is located within the Central Business District as defined by Exhibit 1 in Section 14.2803 of this Chapter, fees in lieu of parking spaces may be provided for the Village. The fee for each Such parking space shall be $1,800.00, which fee may be .adjusted from time to time by the Village. Such fees shall be placed in a parking fund with the Village and used for parking facilities within the defined CBD. Revise Section 14e604,A.3. to read as followsp, 3* To vary the applicable off-street parking and off- street loading requirements contained in this Chapter; however, for any business located within the Central Business District, as defined in Exhibit 1 of Section 14.2803, of this Chapter, which seeks a variation to provide less than the required number of parking spaces or spaces of reduced size in connection with an addition of new floor space or because of an intensi- fication of the existing use in terms of parking requirements, fees in lieu of such parking spaces shall be provided to the Village. The fee for each such parking space shall be -'not less than $1t800.00; which fee may be adjusted from time to time by the Village. Such fees shall be placed in a parking fund with the Village and used for parking facilities within the defined CBD. l tea. ................ "IN Village of Mount Prospect sls�s Mount Prospect, Illinois ]OK"14cp gill rumv 1,114"11110311 INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES 129600 11 1 0 DATE: SEPTEMBER 8. 1983 Earlier this year, the Village Board requested that the staff research the applicability of an Economic Development Cbmmi s s i,on ., t odevelopment and redevelopment within the. comm 1". ty,. Upon recelpt of' that direction, I requested -that, the Department of Cormunity Development research various forms of colmissions and summarize their advantages and "0 drawbacks. The Village Manager's Office secured copies of I # Ordinances from camunities who had enacted s,uch cor=1 ss ions and/or agencies.. Attached to this memoi are the su=ary statements prepared by the Department of Conmunity Development. The first of these reviews the basic definition of local economic development organizations and how they -have been implemented 'in some communities. The second summary isolates eight types of or,ganization that could,, serve as a local economic development agency., Finally, I have attached a sample ord,3"-nance creating EconomaLc Development Commission as it was structured in Naperville (NaperviLl,le has, 8ince abandoned its Commission). These examples are common in their approach topromoting economic development/ redevelopment,, acting as liaison between the public and private sector and securing in one form or another financing means to bring about redevelopment changes. W #1 4, Initially, in, assembling this prell, minary information., 'it appeard to me.that sufficient grounork had been laid other comm,uni,ties to of f er a suf f ic ient array of options so that our choice could be guided by, experience, and perfo,rm,ance in these other communities. However, in reflecting upon the application of such a Commission to specific sections within the Village, it was necessary to inventory development and redevelopment activities within the Village. Our own Comprehensive Plan points out that Mount Prospect is fast approaching maximum development; there is little vacant land that is left to be developed. Undeveloped properties are largely in the control of the Opus Corporation in the north, the Alter group in the south and relatively large real estate interests in the remaining vacant parcels within the industrial section between Oakton and Dempster. Ikuite trank y. these developers need very little direct 0 0 assistance from us in assessing market potential., securing suitable tenants or raising their own financing for these * f 'st " pecj- i -c proper ies. All of them have long been in the real estate development business and our own Economi(-.% Development Commiss-ion could not hope to achieve the expertif-se that they have already established. While there is no que-stion that all of us have suffered from the recent and on-Sroing economic strains, there is no indication or information that should the economy turn around, these types of developers would neei or seek our assistance. Redevelopment of existing structures and uses mcay well be an entirely different matter. However, again, we raust make sure to dif f erenti'ate between general theory and specif ic practice. The Randhurst Shoppin•g Center, now under the ownership of the Rouse Corporation, is moving ahead with significant and dramatic redevelopment efforts rv;3"-thout the assistance of the municipal goi7ernment. Their c1hoice of tenant miox and their approach to the market are decisions that', in my mind, are best left to their years of experience and expertise in such f ields. Their successes caround the country are models for most cities and we cabeginnings of their change (and their own financing abiliti'-es) at Randhurst presently. Frankly, our most sl'gnifi(:,--ant redevelopmeni problems are 'in our housing stock, particularly multi -family housing. An Economic Development Commission is not oriented towards remedying multi -family housing problems. Generally, it is my opinion that there is very 1-30-ttle need for municipally -assisted economic development on a community- wide basis; it is being assessed by some very rE!spected and able developers. Redevelopment is the need 'in the community. The primary focus of redevelopment appears to rE!St with multi -family housing and the Central Business District, The Central Business District, which is'. not undE!r unified ownership and which has not developed in any un.:Lfied pattern has received our primary concern over the past several years. The question again arises as to whether or not an Economic Development Commission is a necessary t:ool to bring about redevelopment. Remembering that the recerLt national economy has played a significant role with the lack of reinvestment'. I believe we can look favorably upon the initial ptograms that have been sponsored by thE! Village and certain private interests in the Central Business District. Despite the poor economy, we have seen improveMmade and they have been made with the cooperation of the public and private sector. Positive change has been occuri-]'-ng in the Central Business DILstrict: Busse/Wille improveMents, Ye Olde Town Inn expansion, the Carriage House Restaurant,, Sakura Restaurant, V & G parking lot expansion, parking regulation improvements, Prospect Avenue proposals, Aldi* Store improvements and others that may not be readily visible to the eye. M il//41lr Ikuite trank y. these developers need very little direct 0 0 assistance from us in assessing market potential., securing suitable tenants or raising their own financing for these * f 'st " pecj- i -c proper ies. All of them have long been in the real estate development business and our own Economi(-.% Development Commiss-ion could not hope to achieve the expertif-se that they have already established. While there is no que-stion that all of us have suffered from the recent and on-Sroing economic strains, there is no indication or information that should the economy turn around, these types of developers would neei or seek our assistance. Redevelopment of existing structures and uses mcay well be an entirely different matter. However, again, we raust make sure to dif f erenti'ate between general theory and specif ic practice. The Randhurst Shoppin•g Center, now under the ownership of the Rouse Corporation, is moving ahead with significant and dramatic redevelopment efforts rv;3"-thout the assistance of the municipal goi7ernment. Their c1hoice of tenant miox and their approach to the market are decisions that', in my mind, are best left to their years of experience and expertise in such f ields. Their successes caround the country are models for most cities and we cabeginnings of their change (and their own financing abiliti'-es) at Randhurst presently. Frankly, our most sl'gnifi(:,--ant redevelopmeni problems are 'in our housing stock, particularly multi -family housing. An Economic Development Commission is not oriented towards remedying multi -family housing problems. Generally, it is my opinion that there is very 1-30-ttle need for municipally -assisted economic development on a community- wide basis; it is being assessed by some very rE!spected and able developers. Redevelopment is the need 'in the community. The primary focus of redevelopment appears to rE!St with multi -family housing and the Central Business District, The Central Business District, which is'. not undE!r unified ownership and which has not developed in any un.:Lfied pattern has received our primary concern over the past several years. The question again arises as to whether or not an Economic Development Commission is a necessary t:ool to bring about redevelopment. Remembering that the recerLt national economy has played a significant role with the lack of reinvestment'. I believe we can look favorably upon the initial ptograms that have been sponsored by thE! Village and certain private interests in the Central Business District. Despite the poor economy, we have seen improveMmade and they have been made with the cooperation of the public and private sector. Positive change has been occuri-]'-ng in the Central Business DILstrict: Busse/Wille improveMents, Ye Olde Town Inn expansion, the Carriage House Restaurant,, Sakura Restaurant, V & G parking lot expansion, parking regulation improvements, Prospect Avenue proposals, Aldi* Store improvements and others that may not be readily visible to the eye. M We have 'had, addi'tion,all, inqurieS� f rom time to t leme f or redevelopment proposals i, n,, the Central Business District. 0, While, it Is, premature, for any of these kinds of proposals inquiries to proceed, at th,l S time it does indicate to m '" that there is a, wi.111ingness to reinvest in the Central Business District given Village support and encourage- ment. Given these conditions, the Village should ask itself what steps Olt can take to nurture and sustain such reinvestment potentials. I,t would be my opinion, that a Development Commission would merely act as another layer of. gover=ent and in, fact delay or postpone effective action. As a policy matter. the Mayor and Board of Trustees wi,11 have to con,sider whether or not they! 'want to see change occur in the Central Business District and the general limits of the type of change they would like to see. The Central Business District, because of competing market 'Interests, current traffic patterns and other economic constraints will never be a major shopping center. It will never have an anchor store but will rather be a mix of small retail operations and service-orl*ented businesses. The Village can assist by: Agreeing as a policy matter that we want to encourage reinvestment and moderate expansion of the business and service operations within the Central Business District. Utilize existing financial resources such as tax increment financ--ing and'commerciaA revenue bonds. Revamp the Community Development Block Grant Loan Program once again until "it satisfies the market need. Consider the municipal acquisiation of under- utilized propertie.,v,� in order to aggregate parcels of sufficient sloze-'to make it attractive for redevelopment. Continue our existing policy of reinvesting ion public improvements such as lighting, streets, s *dewalks and landscaping where appropriate. i AW Aft fff AM Aw 06 op f d1b AM Am I Cold -3- Through these hearings, the Board could formulate a specific direction to the Village staff in order that the matter may be considered a priority and 'Included 'in the next fiscal. budget. The Board should also consider establishing specific timetables and developing effective measures to determine whether or not our policies are successful. If they are proving to fall short of the mark within a reasonable period of timeY the program should be evaluated and changed and/or abandoned as necessary, In summary, economic development within the community is proceeding farily well and under the direct supervision of interests with significant expertise in the market. Economic redevelopment appears to be a necessary item primarily in the Central Business District. Some of this redevelopment is currently occurring and theft are other interests available for its continuation. The Mayor and Board of Trustees are the policy makers and have the final authority and responsibility in such matters. We can move ahead with that policy direction most effectively through the supervision of the Mayor and Board of Trustees. TLB/rcw attachments TERRANCE L. BURx",, RD M 00 4/1 i,n 11M Through these hearings, the Board could formulate a specific direction to the Village staff in order that the matter may be considered a priority and 'Included 'in the next fiscal. budget. The Board should also consider establishing specific timetables and developing effective measures to determine whether or not our policies are successful. If they are proving to fall short of the mark within a reasonable period of timeY the program should be evaluated and changed and/or abandoned as necessary, In summary, economic development within the community is proceeding farily well and under the direct supervision of interests with significant expertise in the market. Economic redevelopment appears to be a necessary item primarily in the Central Business District. Some of this redevelopment is currently occurring and theft are other interests available for its continuation. The Mayor and Board of Trustees are the policy makers and have the final authority and responsibility in such matters. We can move ahead with that policy direction most effectively through the supervision of the Mayor and Board of Trustees. TLB/rcw attachments TERRANCE L. BURx",, RD M A kvVvi CHAPTER 7 I ECONOMIC DEVELOPMENT COMMISSION II 'Z' G SECTION: 2-7-1: Commission Created, Membership 2-7-2: Organization, Meetings of Commission 2-7-3: Powers, Duties and Functions 2-7-1: COMMISSION CREATED, MEMBERSHIP, There is hereby 4' created the Economic Development Commission =Mpq ' - which shall consst iofnine (9) members. A. Appointments, Terms: 1. All members shall be appointed by the Mayor, sulect to theprior approval of the City Council. Any member may be removed for cause, subject to approval by the City Council, and any member may be reappointed. 2. The term of each member shall be three (3) years, or until a successor is appointed. Provided, that of the members first appointed,, three (3) shall serve for three (3) years, three (3) for two (2) years and three (3) for one year. Thereafter each member shall be appointed for a three (3) year term, except in case of a varcanc'y in which case the appointment to fill the vacancy shall be for the unexpired term, B. Oath of Office: Each member shall, upon appointment, take and subscribe an oath that he will faithfully and honestly perform the duties and functions of the office as herein set forth, to the best of his ability. C. Residence Requirements.- Each member shall either be a resident of the City or shall have his principal employment within the City. D. Compensation: All members shall serve without compensation,,_ VIII � 7In 2—-2 3 TA . . . . ... . 2- 7 ORGANIZATION, MEETINGS OF CONIMISS10T4: Whenever the word Commission is used in this Chapter, it shall mean and refer to the Naperville Economic Development Commission. k A. As soon as may be after the appointment of the first nine (9) members of the Commission, they shall adopt proper by-laws governing the organization of the Commission and governing the exercise of the powers herein given to it, the performance of the duties arid functions imposed uponit'by this Chapter. Provi'ded, that, suchby-laws, shallnot be law'in conflict with any, of the,provismns, offthis Cha'pter, and suchby- 1, n i Is shall be subject to approval by, the C*t'Y Cou, c*1 prior to the adoption by the Commission, The chairman of the Colmmis"Sion shall be appointed by the Mayor, and the Cornssio'n shall elect,from its members a secretary and such other officers as the Commission may deem advisable, B. A quorum of five (5) members is required for any action by the Board other than adjournment of a meeting, C. The Director of the Department of Community Developnient, or his designee, shall attend meetings of the Commi mission, when so requested, and shall be responsible for providing such staff assistance as may be required or requested by the Commission, 2-7-3: POWERS, DUTIES AND FUNCTIONS: The Comn-iission shall have, exercise and perform the -following powers, duties and functions: A ., To advise the City Council as to the type of commercial, industrial, office and research facilities which would be most beneficial to the economic development of the City,, BIN, To advise the City Council as to the most eff ective methods of attracting sir ie commercial, in du,' office and research facilitknls to locate within the City and to thus increase the nonresidential tax 'base of the City, Ce To advise the City Council on methods available to cooperate with prospective developers of desirable commercial, industrial, Office and research facilities in the planning, financing and location of such facilities within the City. D., To recom,mend to the City Council the construction of public improvements necessary to attract and serve desirable industrIal, commercial, -office and research facilities. 3 E. To assist in the implementation of any plans, ideas, or goals established by the City Council for the recruitment ofpotential new commercial employers and ventures within the City, Fo To, cons'lider and recommento the, Plan Commission applications for the, zoning and rezoning of land' pursuant to the regulations of the Ind'ustri'al,, Researichand Development and Office Research and Light, Industrial Gistricts asestablishedby, the zoning ordinance, of the C11Y.11 Go To render a written re4 port to the City Council of its activities, and its recd s, i 'if any, with, res pct to the enforcement or am 'I I endment of any, C# y ordinance affecting the economic devetopment *h of the C*ty; and to tender suich reports and recommendations as the City Council ma,y request,, H. To submit annually to the City Manager requests for budget appropritions.to cover the expenses of the Comim* 5 6-10-76) t: sion, (Ord. 76-50. IM 2 o Why form • LEIDOI o v N 3. How have JyMv S benefited specific comunities? i o. l" V1111111 I'M t ff alo®r , • .i ji r, U; i , 4. Wbat are the part icular ECCNOMC NEEDS of the prospective catimmity? 0 - S- =0 5, Wbat'FWOURCES would be available to the U=7. Ak A& Ah 4h up Ij If 4. Wbat are the part icular ECCNOMC NEEDS of the prospective catimmity? 0 - S- =0 5, Wbat'FWOURCES would be available to the U=7. Ak A& Ah 4h up (j 6. What TYPE of Local Econanic Develogrent Crganization would be apprflgriate? 7Y p e of Qr�ganiz-ation Authorit 5 and Functions - - _ I. Econmic Development Ctnndssion ByI Ccvernment Advises local6 • Idason Between Local - Z-Estab, _ A Limited Powers, Resolution Business l Good Step Before Support z. 1 S srLi tu ) Organizes Support Ir=rporatiM I I Cam-dttee of Existing Private B* Incl �� Adv ses ` • �� Easily_ Estes. ; r rr Lirii Powers r Body Cbmnerce j �1 4 - i no-� , Ing Initial Step;Close - � be too removedCooperative ASlat3o�"] legislation- � r llless citizens III . For -Profit Developmentt IncorporaDisperses (IRS., Chapt.32) Profits to Stockholders Sale Greater Su rt • t eligible ble For Corporation i •d �f � ks e S es Con- Privtiion= afficiency Fed. Tax Exemption; Stockholders • CVrp•i+t YentiVnaZ loans; Not depeMent on + can not'.... be offered tax Technical Assistance rr � j'� r funding r fort":. IV, Not -For -Profit Deve �0 t Incorporated MRS l to F } n � o firti Important Tax Advantages • too co i utlons% - . , Corporati T of ,Y22 Organization rity s and Functions to es VI Czmmmity Development organized Identify, Develop Res.; Closest to Corporation(CDC) and Control Own Land ;Start new bus,.* I ccmmnity 41 By Local Increase Job Opportun., Good Citizen Residents InPrOve Physical. Environ. Participation* FUnds frar Donations Where Fmrcudc Dev, - is only part Of general blight VIT. Dmmtown Development Incorporated: Buy Land ,Ass emble Sites; CorporatiOUS either For- Gather Financial Profit or Not- Capital; Provide Labor For -Prof itTra'ming VIII, Vandatory Merchants Tenant Generate Eku)ds T Association Association:hru DueRent Flor Adver- Marbership tising, maintenance, 7hru se development capital, prcmotion 7.*- 0- 11177' L* L; * -. L u4n'ted Powers; j Rawved f ran BusJuness iim and government; Not specifically rmnmic in focus Appropriate where May be too restrictive: Specific Blighted unable to deal with Areas Exist In ecorumdc needs of greater DOWntcwn Area* catz, - -P I amuty when they arise w/ all the advant. of Incorporation Members are those Mandatory membership & to be serveds, Dues My Be lkipopular; 0 Cooperation which Not a "cair "ty effort" aids entire Com. -a mercial District