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COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location: Meeting Date and Time:
Board Room, 2nd Floor Tuesday, September 13, 1983
112 East Northwest Highway 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
II.* ACCEPTANCE OF MINUTES OF AUGUST 23., 1983
III. CITIZENS TO BE HFARD
IV. WATER SYSTEM ENGINEERS
During budget discussions,. the staff advil-sed, the Mayor
and Board of -Trustees that it would 'be necessary this
fiscal year to begin the eng,ineering and design for, our
system interface with the Joint Acti,on 'Water Agency in
order to be operational inthe sprin,g of 1985,. 'The
steps outlined were: Design and rough specifications for
the project, select capable engineers, prepare the design
and construction documents, award the contracts for
construction and, finally, test the system prior to
activation of the Water Agency pipeline,
During the late spring and summer of this year, the
Director of Public Works prepared the specifications and
solicited proposals from various engineering firms. In
August, the Village Manager and the Director of Public
Works interviewed three firms and we are now recommending
the Village employ Greeley and Hansen at a fee not to
exceed $76,000. Attached with the Agenda is information
as further background to this subject. The Village
staff - and the consulting engineer will be available at
the meeting to answe-r any detailed questions you might
have.
V. 1963 WATER AND SEWER REVENUE BOND 'ISSUE
In our last Audit, the Village was urged to consider
redemption of the 1963 Revenue Bond Issue since the Village
had acquired sufficient reserves to cover that redemption.
The Revenue Bond Ordinance directs that this matter be
considered when such reserves exceed the amounts outstanding.
Attached is a memo from the Director of Management Services
outlining the steps necessary to call the Bonds. The
Village administration will need direction from the Board
prior to October 1 of this year.
VI. FEE IN LIEU OF PARKING ORDINANCE
At the last Village Board meeting, the Board decided
to consider this issue further. The concept provides
that in those instances in the Central Business District
where use change or use expansion occurs and the
business cannot provide additional parking spaces mandated
by the Zoning Ordinance, the business could satisfy that
requirement by paying to the Village a fee in lieu of
the parking.
The concept was developed after prior discussion at a
Committee of the Whole meeting when the Board realized
the it was granting parking variations in the downtown
because of obvious physical constraints and that this
continued granting of variations would some day result
in an absolute shortage of available parking.
Ine Ordinance allows the Village to aggregate these
fied of time ,
sums over an unspecified period segregate these
funds within. an identifiable I'able (41ccount and eventually
determine whether or not they should be used for additional
parking, the specific parking location and the number
of spaces to be provided eventually. In the Manager's
opinion, the Ordinance recognizes in reality that any
parking spaces cannot always be fit on individual parcels,
that those businesses seeking and perhaps needing a
variation will in fact make some contribution to the
solution to that problem. The Ordinance at the same
time allows the Village Board to retain the discretion
to determine if and when any parking spaces are needed.
the Ordinance can and will expedite review and implementa-
tion of minor use changes and expansions.
VI. DEFERRED ITEMS
Attached to the Agenda is a report prepared by the Village
Manager giving his observations and recommendations
regarding the Economic Development Commission.
Recently added to the Deferred Items List was the operational
review of Advisory Boards and Commissions.
VII. MANAGER'S REPORT
1. Library District/Amending Legislation.
2,. Water Agency.
3. Status Report.
VIII.ANY OTHER BUSINESS
IX. ADJOURNMENT 4W.
DEFERRED ITEMS
Development Code Update
Sidewalks/Lawsuit Notice
Citizens Utilities Acquisition