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HomeMy WebLinkAbout2296_001COMMITTEE OF THE WHOLE Clerk i", s Office A G E N D A Meeting Location: Meeting Date and Time: Board Room, 2nd Floor Tuesday, May 24, 1983 112 East Northwest Highway 7:30 p.m. I. CALL TO ORDER - ROLL CALL II. ACCEPTANCE OF MINUTES OF APRIL 26, 1983 III. CITIZENS TO BE HEARD IV. PARKING VARIATIONS I * During discussions of recent Zoning cases regarding Variations to existing parking standards, the Village Board asked that staff develop an alternative which would allow for the redevelopment of commercial properties while improving the availability of parking. Previously, the only alternative has been -to grant Variations;.ii.e., not require the •amount of parking specified iin Village -Code standards. Staff' has developed an alternative which would permit a developer to make cash contributions in lieu of providing required parking. This would require' that the Village Board amend the Zoning Ordinance and that staff develop the necessary guidelines and criteria. It is estimated that a parking stall at grade, ground level, costs approximately $3,600 to construct including land and materials. Staff proposes that a developer faced with a shortage of on-site parking would be required to contribute 50% bf,thi*s amount per parking space. This money would be deposited in a special Parking Trust Fund to be accumulated until such time as additional public parking would be required and adequate funds accumulated. A 50% contribution is recommended due to the fact that any future public parking which might be constructed would benefit not only the developer but would also have a significant public benefit. Through this Program, the developer, while not satisfying the parking requirement on his site, has contributed to d4 the overall r -+ d for parking in the long term. This appears to be an equitable solution to the problem and provides for an alternative to granting Zoning Variations with reard to on-silte pa grking. I At the request of the Downtown Business Association, as well as several Mount Prospect residents, the Village Board directed Village staff to study downtown parking and make any necessary recommendations to the Village Board. Included in your packet •tonight is an analys of the current situation and several recommendations for modifications to the posting and enforcement of,parking in the downtown area. Our objective has been to provide adequate parking in three primary categories. These include commuter park I short-term parking for downtown shoppers and long-term parking. The basic concept of the recommendations is to provide adequate parking for up to eight hours 'in areas on the fringe of the downtown busines,!; district, thereby moving long- term parkers a few blocks away from the business establishments in order to increase the availability of shopper parking. The report provides for the creation of four primary areas for long-term parking and designates two and four hour zones. Upon approval of the Village Board, this plan will be implemented and followed by strict enforcement of all parking zones in the downtown area. By so doing, we are confident that adequate parking will be made available for the above mentioned groups. VI. EMPLOYEE INCENTIVE AWARDS During the presentation of the Police Officer of the Year Award, the Village Board directed the Village Manager',s office to study the possibility of expanding this Program to other Departments. Having discussed the alternatives with Department Directors, the enclosed report is offered for your consideration. The objective is to offer Department Directors the flexibility and authority to choose from several types of recognition in. an effort to motivate Departmental employees. It is proposed that the recommenda- tions outlined would be funded from the existing salary budget., While this would not be a significant amount., it will represent an acknowledgement by the Village Board and management that above-average or superior performance should be rewarded. VII. MANAGER'S REPORT 1. MFT Projects. 2. Water Agency. 3. Citizens Utilities Update. 4. State Route Maintenance. VIII .ANY OTHER BUSINESS IX. ADJOURNMENT Development Code Administrative Update Library Sidwalk Lawsuits/Notice Economic Development Commission Citizens Utilities Acquisition S- carve Speed Limit # Public Building Meeting Spaces Villa9 e of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER TERRANCE L. BURGHARD FROM: ASSISTANT VILLAGE MANAGER DATE: MAY 19, 1983 SUBJECT: DOWNTOWN PARKING For thepast several weeks, we have been reviewing the ,downtown parking -situation as a result of several inquiries which have been made of the Police Department and the Village Manager's Office. In addition, the Downtown Business Merchants Association has voiced the concern of several of its members. Having reviewed parking needs, availability and, enforcement procedures, the following problems and solutions are provided., 1. Merchants in the Busse/Wille area have a need for additional long-term parking Adequate private off-street parking is simply not available at the present time and on - street parking is limited to two or four hours. These merchants have 'indicated a willingness to require their longer term parkers to park s-ome distance away in order that convenient parking remains available to short-term shoppers. RECOMNENDATIONS: Change existing signage on North Wille from just, north of Busse Avenue to Central Road to an, eight- hour limi,t. This will provide 28 spaces for long-te-rm parking without permitting all day commuter parking. Create 25 angle parking spaces on the west side of Elm Street between Northwest Highway and Evergreen Street restricted to eight hour parking. Elm Street is of sufficient width to accommodate angle parking provided that the existing four or five spaces on the east side of Elm are eliminated. Both of these areas are within convenient walking distance to Busse Avenue and other downtown merchants and can be enforced by the current parking officer by marking vehicles at 8:00 a.m. and checking for compliance at 4:00 p.m. 2. For several years, approximately 45 employees of businesses along Prospect Avenue have been permitted to violate posted parking zones. The parking officer, when enforcing the parking zones along both sides of Prospect Avenue, must therefore refer to a list prior to 'issuing citations. Commuters and other individuals have objected to this discriminatory policy as is understandable. It is necessary to strictly and consistently enforce these zones which will create a demand for additional long-term parking in the Prospect Avenue area. RECOMMENDATIONS: Create eight-hour parking zone on the north side of Prospect Avenue from Pine Street west to Central and Maple Street east to School Street. This will provide 83 spaces for longer term parking and can be enforced in the same manner mentioned above by our existing parking enforcement officer. Inform Prospe*ct Avenue merchants that long'term parking is available in the Maple Street Commuter Lot the Marathon Car Wash Lot and the Village South Wille Permit Lot for a fee. At present., all of these Lots have vacancies on a regular basis. 3. Busse/Wille area merchants have 'indicated a need for four-hour parking for downtown shoppers. Currently, Busse Avenue, the V & G Lot and the small Lot on the southwest corner of Busse Avenue and Main Street are all two-hour parking zones. RECOMMENDATION: After reconstruction, post the V & G Lot, which will provide approximately 34 spaces, as a four-hour parking zone. SUMMARY': At the present time, it is very difficult for the Pollice Department staff to carry out consistent enforcement because current parking regulations do not appear to provide adequate parking when and where needed. The above recommenda- tions if implemented, will provide the necessary direction for the Police Department to carry out strict on-going enforcement. It has been our experience that this is the key to affecting good downtown, parking compliance. After a period of enforcement and after parkers are, familiar with these new regulations, an evaluation will be made to determine if additional adjustments are necessary - JAY R. HEDGES JRH/rcw Villmoire g," of Mlount "'Prospect P 7ZL Mouint Pr(�,spect, lllincois, INTEROFFICE MEMORANDUM 1111 161111 DATE: MAY 16, 1983 SUBJECT: EMPLOYEE INCENTIVE AWARDS' At a recent Village Board meeting, the 'Village Manager's office was directed to -*.,-tudy the possibility of expanding the Police Department "Officer of the Year" Program to other Departments, or other means of rewarding superior performance in an effort to improve employee morale and productivity. In order to receive input from 'Department Directors, a special staff meeting was held for the purpose of discussing alternatives and Departmental preferences. Following are several observations and recommendations. 1. Various Departments have unique and di,_-'Eferent needs with regard to employee motivation. 2. Several different types of employee awards should be a 'lable. vai 3. Significant authority should be delegated to Department Directors in selecting the types of awards and employee recipients. 4. Any Employee Awards Program should include guidelines and general standards but should provide for the necessary flexibility 'in order to be applicable to the various Depart- mental needs. r RECOMMENDATIONS 1. Continue the current Employee Service Awards Program - which includes the presentation of moderate gifts to employees who have completed incremental five years of4: service. 2. Permit Department Directors to recognize employ9eS Who have achieved significant accomplishments throughout the year. This could include Village Board recognition and/or a cash award similar to that of the Police Officer of the Year P 'hat this recognition be availablerogram. It is important t I at, the tiD me the epartment Director feels would be most aropriate, and not necessarily ' s- it be limited to one individual pp per Department,. Department D:Lrectors felt that in some years two or three i employees mght, deserve recognition and in others, they may not, recamme-n,d an award at all. 3. Allow Department Heads, with the approval of the Village Manager., to grant moderate merit salary increases at any time during the fiscal year for continued superior performance by individual employees. In general, this would be reserved for a small number of employees who exiceed the normal standards of their position. In order that this Program not require additional budget expenditures, it is recommended that it be funded from the 0 existing line item in 'the Village Manager's office budget identified as salary admii-nistration. Your Department Directors wish to extend their appre ' ciation to the Vi'llage Board for acknowledging the, need, to reward 1 1 superior ;performance and, the opportunity to present these concepts,. A, program, of t1lifs nature will offer the framework for encouraging employees to contribute while maintaining the flexibility necessary so that all Village Departments can participate. JAY R. HEDGES JRH/rcw C: Village Manager Terra -Lice L. Burjzhard