HomeMy WebLinkAbout2295_001COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location: Meeting Date and Time:
Board Room, 2nd Floor Tuesday, April 26, 1983
112 East Northwest Highway 7:30 p.m.
I. CALL TO ORDER - ROLL CALI
II. ACCEPTANCE OF MINUTES OF MARCH 22., 1983
III. CITIZENS TO BE HEARD
Attached is a memo from the Director of Public Works regarding
the necessary repairs for the Village's 1971 Caterpillar
Track Loader. The V11111age is unable to perform this kind
of repair in our own shop and we have secured price
estimates for the repairs. Because it is extremely difficult
to write the speccations for such repairs, we are
requesting the Village Board to consider waiving the bidding
process and authorize the Village Manager and the Director
of Public Works to have the equipment repaired by Harts'
Tractor Equipment Company at an estimated cost of $8,800.
As with all cost estimates for such repairs, the final
bill may exceed that authorized and the Board should be
appraised of that potential.
The budget set aside for repairs is insufficient for this
scope of work and we will have to make some transfers out
of next year's budget. I have instructed the Director of
Public Works to postpone the repairs until the new budget
takes effect on May 1, 1983. The staff of the Department of
Public Works will be available - at the meeting to answer
any questions you might have.
V. WELLER CREEK
With the rains we have had this spring, we have experienced
erosion problems along Weller Creek between School and
Route 83. You may recall that a few years ago, the Village
'proposed general improvements to facilitate storm flows
and check erosion. Improvements were installed between
'William and School Street consisting of stabilization of
the channel base, installation of perforated blocks along
the channel, removal of unstable soils and the replacement
of the School Street Bridge. Prior to the construction,
public hearings were held with neighbors in the area in
order to explain the scope of the program and seek
participation. These hearings were held near the end of
1980 through early 1981. Serious objections were raised
by a number of residents living west of School Street,
but some of the residents in the immediate vicinity ,,of
School Street agreed with the improvements and desi*r'ed
that their properties be included. Subsequently, the
improvements continued slightly west of School Street
until we utilized the full appropriation from the- Flood
Control Bond Issue.
am including with your Agenda package six pictures of
I
is receiving six
various locations. Each Board member *
different pictures and all the pictures will be on display
at the Committee of the Whole meeting. Please return the
I I An
pictures to the Village Manager for our files.
extensive slippage has occurred along some of the banks
and continuing erosion further threatens the properties.
For the Village to simply enter the area and clear out the
existing debris is a,piecemeal solution that will be
heavily labor intensive and not stop the erosion.
Additionally, the Village has virtually no access to the
Creek banks unless we cross private property. The
one access point that the Village has is on H'awatha
near Elmhurst Road and the Creek bed will not support
trucks or heavy vehicles presently.
We estimate that the costs to carry the improvements
recently made west to Route 83 would run from $1,000,000
to $1,500,000. The topographic survey that the Village had
made in 1980 will no longer be satisfactory because of
thle, changes, in the Slopes of the banks. A new topographic
survey w I ou'ld have to be done by a consultant and the Village
could g design given one year s lead time.
An I rovement design other than that which we have done
betveen School and Wi'lliam could'not be detailed until
after the topographic survey has been made in order to
establish proper grading. We would estimate that the
.topographic survey would cost $25,000.
Financing for such a project could be by SpecilalAssessment,
Special §ervice District or General Obligation Bonds,.
If General Obligation Bonds are secured, then it1would be
the staff's recommendation that we look to improvements in
other parts of the community including McDonald Creek,
Higgins Creek, Feehanville Ditch and other parts of Weller
Creek between Central and Lincoln. The Public Works staff
will be available at the meeting.
9 M a a A
1. Water Prod ect .
2. Sale of Opus Lot.
3. Economic Development Commission.
4. Solid Waste Task Force Report.
VII. ANY OTHER BUSINESS
VIII .ADJOURNMENT
DEFERRED ITEMS
Development Code Administrative Update
Library
Sidewalk Lawsuits /Notice
Downtown Parking Policy
Economic Development Commission
Citizens Utilities Acquisition
MINUTES
COMMITTEE OF THE WHOLE
MARCH 22, 1983
I. ROLL CALL
The meeting was called to order by Mayor Krause at
7:30 p.m.. Present at the meelting were: Mayor Krause,
Trustees Ralph Arthur, Gerald Farl,ey,,,,E. F. Richardson
and Theodore Wattenberg. Trustee Murauskis arrived at
7:50 p.m. Absent from the meeting was Trustee Leo Floros.
Also present at the meeting were: Village Manager
Terrance Burghard, Assistant Village Manager Jay Hedges,
Police Chief Ronald Pavlock, Deputy Chief of Police
Thomas Daley, Deputy Chief of Police Robert Doran, Fire
Chief Lawrence Pairitz and Administrative Assistant Paul
Watkins. Also present was Director of Management Services
John Hedstrom. There were approximately 11 pe'rsons in
the audience.
II. MINUTES
The Minutes of the Comm-'L.ttee of the ho' le meeting of
March 85 1983 'were approved and filed with the addii tl
I ion
of the attendance of Director of Management Services
John Hedstrom which was not reflected in the Minutes.
III. CITIZENS TO BE HEARD
There being no citizens present at the meeting desiring
to make any presentation before the Committee of the
Whole, the Mayor moved on to the next item of business.
IV. 1983-1984 BUDGET
The Committee of the Whole reviewed with the respective
Chiefs the Police and Fire Department budgets including
pages 24 through 42. With the exception of the additional
personnel for the 'Inspection services in relation to the
Landlord/Tenant Ordinance, there were no additional staff
in the recommended budget. Chief Pavlock reviewed for
the Committee of the Whole the staffing pattern changes
in the Command personnel anal .the utilization of civilians
in positi1ons m
forerly held by sworn officers. The net
effect of that is to place more officers in the patrol
functions. The Committee of the Whole generally discussed
the Village's policy on outstanding tickets and warrants,
school crossing guards, school counselor programs, squad
car purchases, the reaccounting of overtime in the Fire
Department and the CPR training program. The Committee of
the Whole approved the budget in principle 'as presented.
or Krause reviewed with the Committee -te W'hole
recent memo on the Village's Tax Levy iomrnending
that the, Levy be established at $4,549,314. Mayor Krause
pointed out -that this iincruse in the Levy was consistent
w ith the Board's policy of maintaining the stable tax
I
rates and the policy was"supported by the Committee of the
Whole members inattendance. The Village Manager was
instructed to prepare the Tax Levy pursuant to the Mayor's
memo.
V., RANDVIEW PARKING SITUATION,
The Assistant Village Manager Jay Hedges reviewed with
the Committee of the Whole the staff's work to date and
their recommendations on the Randview Townhome parking
area. The staff is recommending the continuation of the
policy to permit parking on the street overnight 'in the
Randview area because of their real shortage of off-street
parking. Parking is permitted on one side of the street
and prohibited on the other side so that emergency
vehicles can have -IL7ull access to the area. Following a
general discussion, the Committee of the Whole concurred
that the administration should follow the pre-existing
policy on the enforcement of, overnight parking.
The
I Village Manager reported that the WATER PROJECT AND
C]ONSTRUCTION is proceeding according to schedule and that
the Agency is opening bids for the next segment of the
pipeline on Wednesday, March 23. The Village Manager also
reported that the staff has completed the designof the
expanded V & G PARKING LOT to include peripheral landscaping
and that we would bid the project with the forthcoming
budget approval. It was also reported that the Village
has received formal approval of the RTA TAXI GRANT and
that this Grant will subsidize our senior taxi program
up to 75% of our cost with a maxnicap on the part of
the Regional Transportation Authorilty of $19,000. The
C
't,tee of the Whole was also al onun--L ),prill,sed that the RTA and
the Illinois Department of Transportation had scheduled
the improvements to the EMERSON STREET CROSSING for this
summer or fall of 1983. This rail crossing will be like
others 'in the northwest suburbs and made of rubberized
construction to minimize shrinkage and maintenance.
VII-. ANY OTHER BUSINESS
Mr. George Van Geem iinquired,from the audience as to the
effect of the closing of the K -Mart Store on the Village's
budget. The Village Manager responded that the staff
anticipated loss 'in sales tax to be between $80,000-$90,000
annually.
VIII.ADJOURNMENT
There being no further business, the Committee of the
Whole meeting was adjourned at 8:15 p.m.
Respectfully submitted,
TERRANCE L. BURGHARD
Village Manager
J)
Village of Mount Prospect
Mount Prospect, Illinois
TO:
FROM:
DATE:
SUBJECT:
INTEROFFICE MEMORANDUM
Village Manager
Director Public Works
C(5
March 18, 1983
Repair Work of 1971 Caterpillar Track Loader
In, 1971 the Village purchased, a track, loader for $32,000. The initial
i. T-Itent of purchasing the machi'me was, for excavation of two retention
b a s "I" n s . Since 'the 'last ret ention basin was dug we 'maintained the machine
in working order for lotcleanup and, rough grading chores. It is my
opinion that a machine of this type should be maintained rather than
eliminate it and go to the rental route.
Thils, machine now nee'�s some major repairs as at the present time it is
inoperable. The f inall. drive and steering mechanism need to be worked on
along with the steering clutch thrust bearings possibly having to be
replaced., Price estimates, for the repair of the machine are as follows:
Patten, Inc. - maximum cost: $11,,300
Harts Tractor Equipment Co. - maximum cost: $8.,800
Thoesen Tractor & Equip. Repair - maximum cost: $9,000
It would, 'be n.early -J',.i�npossible to do, this work in our shop because of the
lack of mechanics' experience in this type of repair, space required for
lalyout o -f the tracks and, other partand, the special tools and lifting
equipment which, ;�,ouid be needed.
Today's value of the machine of this vintage is approximately $18
C> .7000.
Purchase price of a new track loader is approximately $80,000. Through
the last 12 years we have spent approximately $9,500 in repairs. I
am told by all three firms and it is the opinion of our mechanics that
if these repairs were authorized and made, the machine should be in
A-1 condition.
As this is a rather costly item and further that I do not have adequate
funds in my repair budget, I am requesting direction from you at this time.
0
Herbert Peeks
Director Public Works
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