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HomeMy WebLinkAbout11.1 Motion to accept Suburban Purchasing Cooperative bid results for one (1) new 2021 International HV607 Vactor 2100i Combination Sewer Truck in an amount not to exceed $448,807.Item Cover Page Subject Motion to accept Suburban Purchasing Cooperative bid results for one (1) new 2021 International HV607 Vactor 2100i Combination Sewer Truck in an amount not to exceed $4481807m Meeting r - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 'iscal Impact e • *Amount$448,407.00 soudget Source Vehicle Replacement Fund • ry VILLAGE MANAGER'SREPORT ActionType l(mieldliratm In the current budget, there are funds available to replace sewer flusher truck 1. This truck is a 2003 International411 chassis with a rodderflusher.• by Public• Department _ crews to flush and clean- - lines. This unit is utilized proactively to perform preventative maintenance (i.e. routine cleaning) as well as emergency corrective maintenance (i.e. remove sewer blockages). The Village currently owns two (2) sewer flusher trucks and one (1) sewer vacuum truck (2725). 2725 is a 2007 International11 chassis with vacuum, auxiliary engine, and debris tank. This vehicle is slated for replacement in 2024. Staff has determined that significant capital savings can be realized by replacing both 1' and (vacuum I' combination I+ truck I'; can flush and vacuum debris 1 Currently, the cost to purchase a single -use flusher truck is estimated to be $280,000. • to .$350,000. cost to procure the proposed combination flusher/vacuum truck is $448,,407. - overall c.• • to procure one l; - - ($280,,000) one '► 1 111) is $630,FOO# ($280r000+$350,rOOO=$630,,000)- The proposed • ,, • • - expensive -(or a vacuum truck), but combining two trucks will save $181,,593 in overall capital costs ($630,000-$448,407=$181,593). Additionally, annual savingson - and maintenance costs Furthermore,be realized by reducing the fleet by one (1) vehicle. I - salvage value fromboth 2750 and 2725,, an estimated $35111 can be utilized to seed the internal vehicle replacement fund for future replacement of the proposed combination flusher/vacuum truck. D=9 - Lq--.41 59 Both • 2750 have been - l the Public! !.! - comprehensive replacement policy. This policy applies points -based criteria that includes four (4) major factors: age,, mileage,, repair & maintenance (R&M) cost, ?nd condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be 2725 scored twelve (12) points. 2750 rated thirteen (13) points. Both vehicles should be replaced. 2 The vehicle conditionivehicles are Photographs of 2725,, 2750, and the proposed combination flusher/vacuum truck ,?ccompany this memorandum. If the service life of 2750 (flusher truck) is extended, the vehicle will requin $26,100 worth of repairDetails• are ! -! in the attached nvaluation • Additionally,! more significantly,the debris on • extensively from the inside out. The metal failure is so extensive that holes have developed in the tank wall causing a loss of vacuum pressure. If the vehicle is not replaced, the tank will require complete replacement in the next 1-2 years at an estimated cost of $80,000. Th- current market- of - entire vehicle, faultydebris included, is $10,000. There are currently sufficient funds in the Vehicle Replacement Fund to procure the proposed combination flusher/vacuum truck replacement vehicle. The Vehicle Replacement Fr account balance for 2725 and 2750 is presently $486 initially. This accrual was generated by lease payments made to the Vehicle Replacement Fund from the Public Works Department operating budgets since the vehicles were purchased. Staff recommends replacing the existing 2003 International411 flusher (2750) !, 2008 International411 Vactor (2725) with ! new combination perform all functions needed with one vehicle. As a member of the Northwest Municipal Conference (NWMQ, the Village is eligible • participate •. ! Cooperative (SPQ 2020 Joint Purchasing Agreement for 12 -Yard Fan Catch Basin/Sewer Cleaner Trucks (Contract 162). 3 The Governing Board of SPC provides a joint purchasing program for local government agencies and has awarded a competitively bid, joint purchase contract to Standard Equipment Company of Chicago, Illinoi for the proposed unit. This joint bid satisfies Village of Mount Prospect public bidding requirements. Delivery of the new vehicle is expected within 240 days of the purchase order. Much of '.! time is neededto configure the chassis' tank! water tanks, hydraulic system, lighting, and sewer cleaning equipmen-1 The two salvage vehicles, 2750 (flusher) and 2725 (vacuum truck) will be solid' through the GovDeals.comauction Alternatives 1. Accept SPC iInternational HV6071 Vactor i Combination Sewer Truck. 2. Action i ion of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the Suburban Purchasing Cooperative (SPQ bid results and authorize the purchase of one (1) new 2021 International HV607,. •r 2100i Combination- •m Standard Equipment• of •• Illinois at a costnot • exceed $448,407. ATTACH M E NTS: 2725 Vactor Condition Assessment.pdf 2750 Flusher Condition Assessment.pdf SPC_2020-Sewer-Truck-161-162- Ext- 3 -Standard -Signed -11-19-19-docx. pdf Vactor inside tank 2.JPG Vactor inside of tank.]PG 2725 Vactor Jpg 2750 Fl usher. j pg Vactor2100i_Profl ie_2-1. png 2017 12 Yard Sewer Cleaner Truck RFP . pdf 4 2017 Sewer Cleaner Bid Opening RFP #161 & 162. pdf 2017 10 Yard & 12 Yard Sewer Cleaner RFPs #161 & 162 Addendum #2.10.18.16. pdf 5 Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit# 2725 (Vacto') Assigned Depc/Div.Public Works/Water/Sewer Year: 2007 Make: International Model: 7400 Hours: 2)581 Date of Evaluation: 2/4/21 Mileage: 11,175 Performed By: DeLuca/Friberg System Diagnosis Estimated Repair Cost Engine Fair/ oil leaks $1,000 Transmission Fair/ Delayed reverse intermittently $4,000 Differential Good Exhaust System Fair original $1,000 Cooling System Good Brakes Good Tires Fair $800 Steering Good Suspension Good HVAC Good Electrical Good Body/Frame Frame has Rust jacking in rear Interior Poor Drivers seat torn $800 Other- describe Debris tank is rusted beyond repair. Vacuum and related components are worn. $80, 000 Total Estimated Repair Cost $87,600 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 2725 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Public Works/Water Sewer Year: 2007 Make: International Model: 7400 Date of Evaluation: 24/2021 Ratings: Mileage: 11,175 Performed By: DeLuca/Friberg Unit age: 14 Base Policy Age: 12 Points: 3 Mileage/Hrs: 11,175/2,581 Base Policy Mileage/Hrs: 50,000/6000 points: 1 Maintenance Cost: Repair and Maintenance Cost: $ 48893 =Purchase Price: $ 567000 Repair and Maintenance Percentage of Purchase Price: 873 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 87, 600 1 = Current Book Value: $10,000 Repair Cost Percentage of Current Book Value: 81760 % Points: 4 p g I Total Ownership Cost Per Mile: (Lifetime Fuel + R&M +Purchase Price) $121,798 Less Salvage Value $ 10,000 Net Lifetime Costs $ 1 1 1 ,798 Divided by Mileage/Hours 25s1 Operating Cost Per Mile/Hour $ 43.32 Comments and other considerations: Total Points: 12 Auxilary rear engine has multiple leaks needing repair. Debri tank needs extensive repair or replacement. water pumps fittings and hoses show signs of wear and or leaking. Superintendent's recommendation: Replacing 2750 and 2725 with a dual unit will benefit PW with being able to serve as a multi use piece of equipment with one less chassis needed. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. r Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form unit# 2750 (Flusher) Assigned Dept.iDiv.Public Works/Water Year: 2003 Make: International Model: 7400 Homos: 6 6 2 0 Mileage: 2 5, 8 16 Date of Evaluation: 2/4/2021 Performea By: DeLuca/Friberg System Diagnosis Estimated Repair Cost Engine Poor/Leaks,Wiring,Turbo $10,000 Transmission Good Differential Good Exhaust System Fair/ Rusty Cooling System Fair/Radiator corrosion/seals,hoses $3,000 Brakes Good Tires Fair/ Age of tires require replacement $2,400 Steering Fair/Drag link, Tie rods original $1,000 Suspension Fair Rear Leaf springs $1,600 HVAC Good/ Not A/C eq u i pt Electrical Wiring harness ECM/Throttle control $3,000 Body/Frame Good Interior Fair/ Drivers seat is worn $800 Other- describe Poor W/P Accumulator/Piping/Hose counter $11)000 Total Estimated Repair CostMENNEN= 32,800 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 2750 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Public Works/Water Year: 2003 Make: International Model: 7400 Date of Evaluation: 24/2021 Ratings: Mileage: 2 5, 816 Performed By: DeLuca / Friberg A Unit age: 18 Base Policye: 17 Points: 3 Age: Mileag a/Hrs: 25, 816/6, Y g 620 Base Policy Milea e/Hrs: 501000/6,000 points: 2 Maintenance Cost: Repair and Maintenance Cost: $ 63,143.76 -purchase Price: $ 116,500 Repair and Maintenance Percentage of Purchase Price: 54 0�o Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 32, 800 1 = Current Book Value: $10,000 Repair Cost Percentage of Current Book Value: 304 % Points: 4 p g Total Ownership Cost Per Mile: (Lifetime Fuel + R&M +Purchase Price) $_2001267 Less Salvage Value $ 10,000 Net Lifetime Costs $190,26 Divided by Mileage/Hours 6,620 Operating Cost Per Mile/Hour $ 2874 Comments and other considerations: Total Points: 13 This vehicle has 6,620 hours which equals 198,600 road miles Superintendent's recommendation: This vehicle has exceeded its life expectancy and major repairs will be needed if service life is extended based on its current condition. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. I � A jPurchasing Program SU IU IBAN PURCHASING For Local government Agencies UVIIIIII: November 21,2019 Mr. Gerald W. Donlon President Standard Equipment Company 2033 West Walnut Street Chicago, IL 60612 Dear Mr. Donlon, This is to inform you that the Suburban Purchasing Cooperative (SPC) Governing Board has approved the third and final one- year contract extensions to Standard Equipment, Chicago, on the 10 Yard Fan Catch Basin/Sewer Cleaner (contract #161) and 12 Yard Fars Catch Basin/Sewer Cleaner (contract #162) rorn December .ber , 2020 through December 8, 2020, with no price increase at this time. Standard Equipment will handle billing. Each vehicle sold/leased will be assessed a $750.00 per vehicle sold to members and $ 1,000 per. vehicle to non-members rs administrative fee per vehicle which has already been added into the cost ofeach vehicle. The fee shall be paid directly by the vendor to the QFC nu rt rly bays. The SPC looks forward to a productive year working with Standard Equipment. Please sign and date this agreement below, retaining copies for your files and rete ing the original to nay attention. Sincerely, .i 4 ti Northwest Municipal Conference Purchasing Director �7 11/21/19 —T<v" Ellen Dayan, CPPB Date Gerald W. Donlon Date uPage Mayors & North west MunICI a South SuburbanMayors Will County Managers Conference Conference And Managers Association Governmental League 1220 Oak Brook Road 1600 East Golf ` ., Sante 0700 1904 Vest 17411 Street 1590.5 S. Frederick Street Oak Brook, IL 60523 Des Plaines, 1600.6 East Hazel Crest, IL 60429 Suite 107 Suzette Quintell Ellen Dayan, CPPB Krish DeLaurentds Plainfield, IL 60.586 Phone: (630) 571-0480 Phone: (847) 296-9200 Phone: (708) 206-11.5.5 Cherie lora Fax. (630) 571-0484 Fax: (847) 296-9207 Fax (708) 206-1133 Phone: (8155) 729-35.35 10 11 12 13 14 15 REQUEST FOR PROPOSAL (RFP) #163 Selection of a Vendor to Provide 12 Yard Single Engine Combination Sewer and Catch Basin Cleaner Release Date September 30, 2016 16 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Table of Contents 1.0 General Conditions and Instructions to Bidders 4-13 1.1 Definitions 4 1.2 Submission of Bids 4 1.3 Investigation and Interpretation of Bid Request Documents 5 1.4 Corrections to Bid Requests 6 1.5 Receipt of Bids 6 1.6 Late Bids 6 1.7 Bids by Fax 7 1.8 Catalogs &Product Information 7 1.9 Communication and Notices Regarding the Bid Request 7 1.10 Quoted Prices 7 1.11 Discounts 8 1.12 Withdrawal of Bids 8 1.13 Consideration of Bid 8 1.14 Award or Rejection 8 1.15 Tie Bids 9 1.16 Taxes 9 1.17 Contract Alterations 9 1.18 Requirements of Successful Bidder 9 1.19 Compliance with all Laws 10 1.20 Non -Assignability 10 1.21 Indemnity 10 1.22 Insurance 11 1.23 Non -Discrimination 12 1.24 Default 12 125 Special Conditions 12 1.26 Favored Nations Clause 12 1.27 Permits and Licenses 13 1.28 Regulatory Compliance 13 1.29 Special Handling 13 1.30 SPC Pricing for Non -Profit Agencies 13 1.31 Addenda 13 1.32 Force Majeure 13 1.33 Jurisdiction 13 2.0 Special Conditions 14-21 2.1 Intent 14 2.2 Billing 14 2.3 SPC Administrative Fee 14 2.4 Quarterly Reports 14 2.5 Right to Audit 15 2.6 Cancellation 15 2.7 Term of Contract 15 17 2.8 References 15 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 2.9 Vendor Qualifications 16 2.10 Services 16 2.11 Toxic Substances 16 2.12 Toxic Substance Disclosure Law 16 2.13 Program Promotion 16 2.14 Features 17 2.15 Unit Prices 17 2.16 Specification Adjustments 17 2.17 F.O.B. Point 17 2.18 Ordering Procedures 17 2.19 Delivery Conditions 17 2.20 Joint Purchasing Agreement 18 2.21 Reservation of Rights 18 2.22 Assignment of the Contract 18 2.23 Warranty and Warranty Repair Work 18 2.24 Warranty Responsibility 19 2.25 Factory Rebate 19 2.26 Manufacturers Strike 19 2.27 Standard Contract Provisions for Vehicles 19-20 2.28 Manuals 21 2.29 Award of Bid 21 3.0 Detailed Specifications, Compliance & 22-37 Bidder Response Section Specifications &Pricing 22-34 Appends A Vendor References 35 Appendix B Vendor Response &Qualifications 36-40 Appendix C SPC Members 41 18 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Proposals due no later than Friday, October 21, 2016 Time: 2:30 P.M. 1.0 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS The Suburban Purchasing Cooperative (SPC) will receive proposals by the set date and time for the joint purchase of 2017 12 -Yard Fan Catch Basin/Sewer Cleaner plus Options. The general terms and conditions that follow apply to all Bid Requests and Bids accepted by the Suburban Purchasing Cooperative (SPC) unless otherwise specified. Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting Bids. Failure to do so will be at the Bidder's own risk. Submission of a Bid assumes that the Bidder has become familiar with all conditions and intends to comply with them unless otherwise noted. The award for these Bids goes to the lowest responsive, responsible Bidder unless SPC decides it is in its best interest to do otherwise. 1.1 DEFINITIONS: "Bidder(s)" means that individual, partnership or legal entity that submits a Bid in response to one or more Bid Requests by SPC. "Bid(s)" means an offer or proposal tendered in response to a Bid Request. "Bid Requests" means one or more requests for proposal ("RFP"), request for quote ("RFQ") or invitation for bids ("IFB"), issue or made by SPC. "Contract" means these general terms and condition, the terms and conditions of the applicable Bid Requests, and the terms of the applicable successful Bid. "Contractor" mean the successful Bidder of a Bid Request as determined by SPC pursuant to the terms hereof. 1.2 SUBMISSION OF BIDS All Bids must be submitted on the forms provided or formats specified in the Bid Request documents. All documents must be properly signed, typed in the proper spaces, and delivered to the Suburban Purchasing Cooperative, c/o Northwest Municipal Conference, 1600 East Golf Road, Suite #0700 Des Plaines, Illinois, 60016 before the specified Bid Request opening date and time. The following information must appear on the face of the envelope: Bidder's name, address, subject matter of the proposal, date of Bid Request opening and hour designated for Bid Request opening as shown in the notice. 2 19 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 1.3 INVESTIGATION AND INTERPRETATION OF BID REQUEST DOCUMENTS It shall be the responsibility of the Bidder to make any and all investigations necessary to become thoroughly informed of what is required and specified in the Bid Request. This includes, but is not limited to, a review of: The Instructions to Bidders, Special Provisions, General Conditions, Specifications, Plans, Drawings, Attachments, Contract, and Bond Requirements. No plea of ignorance by the Bidder of conditions that exist, or that may hereafter exist, as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations, will be accepted as a basis for varying the requirements of SPC or the compensation to the Bidder. It is the responsibility of all Bidders to examine the entire Bid Request package and seek clarification of any requirement that may not be clear and check all responses for accuracy before submitting a Bid. All stated quantities represent an estimate of the quantity of the work to be done and/or materials to be ordered. Quantities are given as a basis for comparison of Bids to determine the awarding of the Contract. SPC does not expressly or by implication agree that the actual quantities involved will correspond to the published estimate. By its submission of a Bid, the Bidder accepts that the quantities stated are estimates only and agrees that SPC will not be bound to such estimate. SPC reserves the right to modify the estimates, or remove them in their entirety, whichever is in the best interests of SPC. Any interpretation, correction or change of the Bid Request will be made by addendum. Interpretations, corrections and changes to the Bid Request documents made in any other manner will not be binding. The Bidder shall not rely upon verbal interpretations, corrections, and changes, and should submit its inquiry in writing, via e-mail, to the Purchasing Manager at edavan &nwmc-cog.org and request written clarification in the form of an addendum. All addenda will be emailed to prospective bidders. IT IS THE RESPONSIBILITY OF THE BIDDER TO CHECK WITH THE PURCHASING MANAGER VIA E-MAIL FOR THE MOST CURRENT AMENDMENTS. The Purchasing Manager will not be responsible for verbal clarifications, and if any are provided, they shall not be binding upon SPC. Negligence in preparing a Bid confers no right of withdrawal after such time that a Bid is accepted. All work must be performed according to manufacturer's stated recommendations. If those recommendations conflict with any of the stated specifications, those issues should be addressed in writing to the Purchasing Manager prior to submitting a Bid. If the manufacturer's recommendations include required services not listed within the specifications, those required services must be considered as part of SPC's requirements and specifications, and proposals should include said manufacturer's recommended services. In addressing issues, they should be in writing, addressed to the Purchasing Manager prior to submitting a Bid. Question for the Purchasing Manager can be submitted via email. 5 20 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options All work to be performed shall be consistent with, and conform to, the then prevailing industry performance standards. Any reference in a Bid Request to a manufacturer's name, trade name, or catalog number (unless otherwise specified) is intended only to indicate articles that will be satisfactory, and is not intended to restrict competition. Bids on other makes and catalog numbers will be considered, provided each Bidder clearly states exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that Bidder intends to furnish items identified and does not propose to furnish an "equal". The Purchasing Manager hereby reserves the right to approve as an "equal," or to reject as not being an "equal," any article the Bidder proposes to furnish which contains major or minor variations from specification requirements but which may substantially comply therewith. Bidders who want to Bid on items that deviate from the Bid Request's specifications, which they believe are equivalent, may submit alternative Bids. However, ALTERNATIVE BIDS MUST BE CLEARLY INDICATED AS SUCH, AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The alternative Bid must be accompanied by complete specifications, drawings, etc., and shall be delivered to that individual identified in the Bid Request. Bidders wishing to submit a secondary Bid must submit it as an alternate Bid. Only one alternate Bid may be submitted by a Bidder. SPC shall be the sole, exclusive and final judge, unequivocally, about whether any substitute is of equivalent or better quality. SPC's decision in such matter is final, shall be binding upon the Bidder, and will not be subject to review or appeal by any person, firm or corporation. When descriptive literature, catalogs, or other attachments are in conflict with the Bid Request, the language in the bid document will prevail. 1.4 CORRECTIONS TO BIDS REQUESTS Bidders shall promptly notify SPC of any ambiguity, inconsistency, or error which they may have discovered upon examination of the Bid Request, provided they are discovered prior to the opening of the Bid. Interpretations, corrections, and changes to the Bid Request will be made by addendum only. Interpretations, corrections, or changes made in any other manner will not be binding. 1.5 RECEIPT OF BIDS Bids must be received by SPC before the designated date and time. Mailed or delivered Bids must be received at the Northwest Municipal Conference (NWMC) office before the designated date and time, and will be kept secure and unopened until the designated date and time. No Bid received after the Bid Request opening date and time will be considered. 1.6 LATE BIDS No Bid which is received after the Bid Request opening date and time specified will be opened or considered. Bids arriving after the specified date and time, whether sent by mail, courier, or in person, will not be accepted. These Bids will either be refused or returned unopened. It is the Bidder's responsibility for timely delivery despite the 0 21 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options methods used. Mailed Bids that are delivered after the specified date and hour will not be accepted despite post -marked time on the envelope. 1.7 BIDS BY FAX Facsimile machine transmitted bids/proposals will not be accepted, nor will SPC transmit Bid Request documents to prospective Bidders by way of a facsimile machine. 1.8 CATALOGS & PRODUCT INFORMATION Each Bidder shall submit, where necessary, or when requested by the Purchasing Manager, catalogs, descriptive literature, and detailed drawings, fully detailing features, designs, construction, appointments, finishes and the like not covered in the specifications, necessary to fully describe the material or work proposed to be furnished. Failure to provide such information as required may result in Bid disqualification. 1.9 COMMUNICATION AND NOTICES REGARDING THE BID REQUEST Any communications regarding the Bid Request should be made by e-mail or other written communication, directed to the Purchasing Manager at edavan &nwmc-cog.org. All notices from the Purchasing Manager shall be given in writing via email. It is the Bidder's sole responsibility to check with the Purchasing Manager for communication and notices. Bidders are prohibited from having direct contact with SPC member municipalities regarding this RFP during the bid process. 1.10 QUOTED PRICES a. All quoted prices contained in a Bid Proposal shall be binding upon the Bidder if such Bid is accepted by SPC as the winning Bid. All such quoted prices shall be deemed incorporated into and made a part of the Contract by reference. Product costs are based on Bidder's Bid price and shall represent the entire cost in accordance with the Bid Request specification documents and once a Bid is awarded no subsequent claim will be recognized for any increase in wage scales, material prices, cost indexes, or any other rates affecting the industry or the project during the first 12 -months of the Contract. b. Unit prices shall be shown for each unit on which there is a Bid. The unit price will govern in cases of inconsistencies and it will be extended to reflect the correct total price. Unit and/or extended prices will not include any freight, shipping, handling charges or taxes. If applicable, freight and/or shipping charges should be shown as a separate line item. c. Contractor guarantees product costs against any increases for at least twelve (12) months from date the Contract accepting a Bidder's Bid is executed. Contractor agrees that any price changes must be submitted in writing to the Purchasing Manager for consideration not less than ninety (90) days prior to the desired effective date of such price changes. d. All product cost increases must be accompanied with actual cost data which substantiates the change. This would include, but not be limited to, previously agreed upon price change methodology, index information, substantiate material cost changes 7 22 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options and supplier invoices from their suppliers. e. Product cost effective date is based on SPC contract participant's purchase order date, not the date product is shipped. f. Contractor agrees to share cost reductions with SPC. If prices are decreased, SPC contract participants will be credited for the difference in cost for all material ordered within 60 days of the date of the price decrease. All unshipped product will be billed at the lower cost. 1.11 DISCOUNTS Bidders shall provide prompt payment discounts as set forth in the Bid Request. When cash discounts are offered, the discount date shall be figured from the date of receipt or invoice to SPC contract participants, whichever is later. Prompt payment discounts may be a consideration in the award of the Contract. 1.12 WITHDRAWAL OF BIDS Bids may be withdrawn at any time prior to the scheduled Bid Request opening or cutoff date. Requests to withdraw a Bid shall be in writing, properly signed and received by the Purchasing Manager prior to the Bid Request opening. Bids may not be withdrawn after the Bid Request cutoff date or opening without the approval of the Purchasing Manager. After the opening, the Bidder cannot withdraw or cancel its Bid for a period of sixty (60) calendar days. 1.13 CONSIDERATION OF BID SPC reserves the right not to award a Contract to any person, firm or corporation that is in arrears or is in default to SPC, or any of its contract participants, upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to SPC or had failed to perform faithfully any previous contract with SPC or any of its entities. The Bidder, if requested, shall present, within 48 hours, evidence satisfactory to SPC of performance ability and possession of necessary facilities, financial resources and adequate insurance to comply with the terms of the Bid Request specifications and Contract documents. Direct contact with member municipalities by bidders regarding the RFP, including the results of the bid opening, prior to the SPC announcement of the award of the contract is strictly prohibited 1.14 AWARD OR REJECTION SPC reserves the right to reject and/or award any and all Bids or parts thereof and to waive formalities and technicalities according to the best interest of SPC. SPC will accept one or more of the Bids or reject all Bids within sixty (60) days or within ninety (90) days where approval by other agencies is required, from date of opening of n 23 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Bids, unless the lowest responsive Bidder, upon request of SPC, extends the time of acceptance. Any Bid submitted will be binding for twelve (12) months after the date of the award unless otherwise noted. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the supplies and/or service to be furnished in accordance with the Bid Request. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of SPC of the compensation to the Contractor. ANY EXCEPTIONS NOT TAKEN BY THE BIDDER SHALL BE ASSUMED BY SPC TO BE INCLUDED. Under the conditions of the Uniform Commercial Code, the signing of the Bid by the Bidder constitutes an "offer". If approved by SPC Governing Board, the Bid becomes part of a Contract. 1.15 TIE BIDS A tie bid exists when two or more bidders offer products and/or services that meet all specifications, terms and conditions at identical prices, including discounts offered. In such case, a tie bid will be broken by the following methods in descending order of preference: a. The bids shall be re -bid with the lower bid receiving the contract. b. If there are still tied bidders, then a coin toss by the NWMC Purchasing Manager shall decide the bidder to whom the contract shall be awarded. Tie bidders shall be offered the opportunity to attend the coin toss but need not be present. 1.16 TAXES SPC is exempt by law from paying Federal, State and Village Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. Each participating entity will supply the Contractor with their purchaser's tax exempt numbers. 1.17 CONTRACT ALTERATIONS No amendment of a Contract shall be valid unless made in writing and signed by SPC and Contractor(s). 1.18 REQUIREMENTS OF SUCCESSFUL BIDDER The successful Bidder shall, within ten (10) days after notification of the award shall: (a) enter into a Contract in writing with SPC covering all matters and issues as are set forth in the Bid Request specifications; and (b) carry insurance acceptable to SPC covering public liability, property damage and worker's compensation, or performance bond and payment bonds when required. 9 24 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 1.19 COMPLIANCE WITH ALL LAWS All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. 1.20 NON -ASSIGNABILITY The Contractor shall not assign the Contract, or any part thereof, to any other person, firm or corporation without the previous written consent of SPC Governing Board. Such assignment shall not relieve the Contractor from its obligations, or change the terms of the Contract. 1.21 INDEMNITY The Manufacturer shall indemnify, save harmless and defend SPC, its officers and employees from any and all liability, losses or damages, including attorney's fees and costs of defense SPC may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of or relating to any act, omissions or the operations of Manufacturer under the Contract, including operations of its employees and subcontractors, and the Manufacturer shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against SPC in any such action, the Manufacturer shall, at its own expense, promptly satisfy and discharge same. The Manufacturer expressly understands and agrees that any performance bond or insurance protection required by a Contract, or otherwise provided by Manufacturer, shall in no way limit the responsibility to indemnify, keep and save harmless, and defend SPC as herein provided. It is the Manufacturer's responsibility to assure that all products comply with all federal, state and local laws and regulations affecting the manufacture, distribution and labeling of merchandise. Manufacturer is required to take full responsibility for their products and protect SPC from any claims or lawsuits which may occur as a result of the use of their product(s) by SPC contract participants. Manufacturer agrees to indemnify, defend and save SPC, its contract participants and all users of the product(s) harmless from any and all claims, actions, lawsuits, liabilities, losses, damages, costs and expenses (including attorney's fees) arising from or alleged to arise from any or all of the following: a. Actual or alleged infringement of any patent, trademark, copyright or any similar right, or any claim of unfair competition in connection with the product and shall promptly notify SPC thereof; b. Actual or alleged death or injury to any person, damage to any property or any other damage or loss, by whomsoever suffered, resulting or claimed to result in whole or in part from any actual or alleged defect in the product, whether latent or patent, including actual or alleged improper construction or design of the products or the failure of the products to comply with specifications or any express or implied 10 25 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options warranties of the Manufacturer; and c. Actual or alleged violation by the products, or their manufacture, possession, use or sale, of any law, statute or ordinance or any governmental administrative order, rule or regulation. d. All agreements of indemnity herein shall survive acceptance of product and termination of the Contract. 1.22 INSURANCE In submission of a Bid, the Bidder is certifying that it has all insurance coverage required by law or would normally be expected for Bidder's type of business. In addition, the Bidder is certifying that the following minimum is in place: Type of Insurance General: Bodily Injury Property Damage Contractual Liability: Broad Form Automobile: Bodily Injury Property Damage Liability Limits Each Occurrence Liability Limits Aggregates $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 The insurance must include non -owned, hired or rented vehicles, as well as owned vehicles. Insurance: Insurance Company must have a Best Rating of AV or better. Workers Compensation Statutory for Illinois Employer's Liability $110001000 It is required that the Contractor supplies SPC a certificate evidence of insurance. Note: The Bid Request specifications may require higher limits or additional types of insurance coverage than showed above and the Contractor may be required to furnish a certificate of proof of insurance coverage. The Contractor agrees to grant SPC an "additional insured" status on all applicable insurance policies and said policies will not be canceled unless SPC is provided a thirty (30) day prior written notice. Nothing contained in the insurance requirement shall be construed as limiting the extent of the Contractor's responsibilities for payment of damages resulting from Contractor's, its employees or subcontractor's acts, omissions or operations under the Contract. If so required by the Bid Request, the Contractor shall have all SPC contract participants added as "additionally insured" on all applicable insurance policies. 11 26 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options A new Certificate of Insurance and Broad Form Vendor's Endorsement must be provided to SPC each year prior to the expiration of the Product Liability policy. This annual obligation remains in force for as long as Contractor continues to offer products or services under the Contract. 1.23 NON-DISCRIMINATION The Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 511 — 101, et seq. (2000), as amended, and any rules and regulations promulgated in accordance therewith, including but not limited to, the Equal Employment Opportunity Clauses, 5 IL. Admin. Code § 750A. The Contractor shall also comply with the Public Works Employment Discrimination Act, 775 ILCS 10/01 et seq. (2000), as amended. It shall also be an unlawful employment practice for the Contractor (1) to fail or refuse to hire or to discharge any individual or their compensation, or the terms, conditions, or privileges of their employment, because of such individual's race, color, religion, sex, age, handicap or national origin; or (2) to limit, segregate or classify their employees or applicants for any individual or employment opportunities or otherwise adversely affect their status as an employee, because of such individual's race, color, religion, sex, age, handicap or national origin. Contractor shall comply with the Civil Rights Act of 1964, 42 U.S.C. § 2000, et seq. (2000), as amended. 1.24 DEFAULT In case of default by the Contractor, SPC will procure articles or service from other sources and hold the Contractor responsible for any excess cost incurred as provided for in Article 2 of the Uniform Commercial Code. SPC may terminate the whole or any part of the Contract in any one of the following circumstances: a. If the Contractor fails to make delivery of materials or to perform services within the time specified in this proposal; or b. Fails to make progress so as to endanger performance of the Contract, or c. Fails to provide or maintain in full force and effect, the liability and indemnification coverage if required. 1.25 SPECIAL CONDITIONS Wherever special conditions are written into the Bid Request specifications or special provisions which are in conflict with conditions stated in the instructions to Bidders, the conditions stated in the specifications or special provisions shall take precedence. 1.26 FAVORED NATIONS CLAUSE In the event the Contractor introduces a program with more favorable terms than those available to customers of similar status to SPC or its contract participants, the Contractor shall immediately make that program available to SPC and its contract participants. 12 27 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 1.27 PERMITS AND LICENSES The successful Bidder shall obtain, at its own expense, all permits and licenses which may be required to complete the Contract. 1.28 REGULATORY COMPLIANCE The Contractor shall submit a Material Safety Data Sheet (MSDS) prior to or at the time of delivery if any toxic substance is contained in the product per Public Act 83-240, OSHA standards or any other applicable law. All applicable portions of the Uniform Commercial Code shall govern the Contract between the Contractor and SPC. 1.29 SPECIAL HANDLING Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to handle, the Contractor will provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid before delivery. 1.30 SPC PRICING FOR NON-PROFIT AGENCIES The Contractor shall submit SPC pricing to any non-profit agency that is approved by SPC. In addition, it must be clearly designated and presented as SPC pricing. 1.31 ADDENDA Addenda are written instruments issued by SPC prior to the date for receipt of Bids which modify, or interpret the Bid Request by addition, deletions, clarifications, or corrections. Prior to the receipt of Bids, addenda will be emailed to prospective bidders. IT IS UP TO THE BIDDER TO CHECK WITH THE PURCHASING MANAGER FOR THE MOST CURRENT AMENDMENTS. 1.32 FORCE MAJEURE Neither party shall be liable for any delays in performance caused by Acts of God, civil or military authority, fires or other circumstances beyond their reasonable control. 1.33 JURISDICTION Finally, the parties agree that the Contract is subject to and shall be interpreted under the internal laws of the State of Illinois, without regard to its conflict of laws provision. By executing the Contract, both parties agree to be subject to the jurisdiction of the courts of the County of Cook in the State of Illinois. The parties also agree that should any litigation be commenced between the parties concerning any provision of the Contract or the rights and duties hereunder, the party prevailing in such litigation shall be entitled, in addition to such other relief as may be granted in such proceeding, to reasonable sum from the non - prevailing party for attorneys' fees. 13 28 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 2.0 SPECIAL CONDITIONS 2.1 INTENT The intent of this Request for Proposal (RFP) as it is issued by the Suburban Purchasing Cooperative (SPC) is to secure pricing quotations from qualified vendors as it relates to the procurement and delivery of 2017 12 Yard Fan Catch Basin/Sewer Cleaner vehicles under the joint purchasing program. The SPC does not guarantee any quantities purchased associated with this RFP. No additional compensation will be allowed to the awarded vendor for any adjustments of quantities. The SPC represents over 144 municipalities and townships in northeastern Illinois. The following entities are eligible to participate in the SPC joint purchasing programs: Municipalities, Townships, Counties, Fire Protection Districts, Park Districts, Libraries, School Districts and Non -Profit Organizations. 2.2 BILLING All billings shall be directed to the ordering agency. Billings shall only contain prices that are consistent with those in this contract. 2.3 SPC ADMINISTRATIVE FEE The Northwest Municipal Conference (NWMC) is responsible for the development, execution, and general contract administration of the SPC. The NWMC is compensated for program costs it incurs through payment from the vendor, in the amount of a $750.00 per vehicle sold to members and $1,000 per vehicle to non-members as an administrative fee. This fee shall be paid directly by the vendor to the NWMC on a quarterly basis (April 30, July 31, October 31 and January 31). This is not an additional fee to be paid for by the ordering entity. The SPC shall not be responsible for any non-payment of any participating agency. Each individual member's agency shall be responsible for insuring delivery of product, receipt and payment of vendor invoices, as well as for the resolution of disputes between the vendor and the member agency. 2.4 QUARTERLY REPORTS The vendor shall provide the NWMC Purchasing Manager a quarterly usage report on an Excel Spreadsheet via email to edayan e,nwmc-co _�org. This report shall detail each individual ordering agencies order(s), type(s) of vehicle, monetary amount for each order, and grand totals. An administrative fee check for the total quarterly sales amount shall be paid to the SPC on a quarterly basis. Payment shall be sent to the NWMC Purchasing Manager at 1600 East Golf Road, Suite 0700, Des Plaines, IL 60016. Payment shall be received by the NWMC within one-month of the end of each fiscal quarter as follows: Quarter 1: February 1 — April 30; payment due by May 31 Quarter 2: May 1 —July 31; payment due by August 31 Quarter 3: August 1 —October 31; payment due by November 30 Quarter 4: November 1—January 31; payment due by February 28 14 29 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 2.5 RIGHT TO AUDIT The SPC/NWMC reserves the right to audit the SPC vendor's administrative fee reports at any time for the duration of the contract and for a period of up to two years after the end of the contract or after final payment of administrative fees due under the contract. The right to audit shall include any subcontractors engaged by the vendor. The audit may be conducted utilizing SPC/NWMC staff through a contracted auditing firm. SPC/NWMC has the right to inspect the books/records/reports/documents of the firm at any time with reasonable notice (reasonable may be 3 days' notice, not during a holiday or weekend, during normal business hours, etc.). The vendor will make reasonable arrangements in order to conduct the audit. The contractor agrees to fully cooperate in the inspection of its books, records, documents, and reports by making them available for inspection at the date and time requested by the SPC/NWMC. In addition, the contractor will provide copies of any documents if requested by the SPC/NWMC. In addition to collecting any outstanding administrative fees due to the SPC/NWMC, the SPC/NWMC further reserves the right to assess fees and liquidated damages, including but not limited to recovery of mutually agreeable fees to conduct the audit as well as a negotiated interest rate calculation, against the vendor to recoup the costs of the audit and the cost due to any underreporting of administrative fees due to the SPC/NWMC. The vendor shall remit all fees and liquidated damages due to the SPC/NWMC within sixty (60) days following the close of the audit. 2.6 CANCELLATION The Suburban Purchasing Cooperative (SPC) reserves the right to terminate this contract at any time and for any reason during its period of performance upon giving thirty (30) days written notice to the vendor of such cancellation. The award vendor may terminate this contract at any time and for any reason during its period of performance upon giving sixty (60) days written notice to the NWMC Purchasing Manager. Parties agree to meet and confer promptly in the event of any discrepancy or concern. In the event termination notice is served, the awarded vendor and participating ordering agencies of this program shall continue to honor the terms of this contract until each participating ordering agency's existing contract with the awarded vendor has expired. 2.7 TERM OF CONTRACT Contract shall be in force for one year from the date of the award, provided terms of the contract are honored and the right to terminate described in section 2.6 above has not been exercised. All confirmed orders will be protected under this contract until delivered to the participant. The SPC reserves the right to extend the contract for up to (3) three additional one-year terms upon mutual agreement of both the vendor and the Conference on a negotiated basis. The vendor must hold bid prices constant for the first initial vehicle year of the contract. If a contract extension is exercised, the vendor must provide written documentation from the manufacturer proving any price increases and/or decreases for items originally bid on. In no event shall the term plus renewals exceed four (4) years. 2.8 REFERENCES Bidding vendors shall provide (5) five references from current purchasers (Appendix A). 15 30 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 2.9 VENDOR QUALIFICATIONS Vendor shall provide a general history, description and financial status of their company. Vendor shall have owned and operated their dealership for at least five (5) years and must give evidence of the same. The SPC reserves the right to visit and inspect the premise and operation of any vendor. 2.10 SERVICES The awarded vendor shall assign (at minimum) one in-house customer service representative (salesperson) to handle all routine issues with regards to orders, deliveries, back -orders and invoices. The customer service (salesperson) shall be accessible by telephone during normal working hours, Monday through Friday. 2.11 TOXIC SUBSTANCES Any toxic substances awarded, must have label securely affixed to each container and to each case with manufacturer's standard identification commercially type -set label which shall be in compliance with the Federal Hazardous Substances Labeling Act and applicable O.S.H.A. requirements. Label shall be in water resistant ink and be such that label will resist deterioration and remain legible throughout using period of contents. The Label shall clearly indicate at least the following: • Generic identification of contents • Name and address of manufacturer • Trade/brand name of product therein • Manufacturer's directions for use in detail • Warning statement and precautionary handling instructions • Recommended antidotal action information as required • Net contents in U.S. standard pounds, ounces, gallons or fluid ounces • Active ingredient claim as required 2.12 TOXIC SUBSTANCE DISCLOSURE LAW It is a condition of this RFP, and/or any resulting order, that the vendor is required to furnish a Materials Data Safety Sheet for each toxic substance awarded. Such sheets shall accompany each shipment or be forwarded under separate cover at time of shipment to the user agency. Submission of Materials Data Safety Sheet is required by the Illinois Toxic Substances Disclosure to Employees Act (PA 83-240, ILL. Rev, STAT., CH48, PAR 1401 ET SEQ). All such products shall be currently and properly on file with the Thompson Micro Medex Poisindex System, 6200 South Syracuse Way, Suite 300, Greenwood Village, CO 80111- 4740, Phone (303) 486-6400. 2.13 PROGRAM PROMOTION The SPC shall promote and announce the onset of the SPC/awarded vendor program, and shall actively solicit participants (Municipalities, Townships, Schools, Libraries, Park Districts, Counties and not -for -profits in Illinois). The awarded vendor will be allowed to 16 31 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options send promotional materials to participants with prior written approval of the SPC. Mailings originated by the awarded vendor will be at their own expense. The awarded vendor agrees that any bids received by any municipal law enforcement agency be clearly noted as being a SPC contract price. 2.14 FEATURES The awarded vendor shall have vehicles available within the production capabilities of the manufacturer after the receipt of the order. The awarded vendor may refer calls and requests for pricing information related to this bid to the NWMC Purchasing Manager, or at the expense of the awarded vendor, send out specification sheets by fax, email or mail. 2.15 UNIT PRICES Unit prices shall only be shown for the basic vehicle unit, optional equipment and packages indicated. Manufacturer destination and delivery charges shall be included in the standard price. Quoted prices shall be guaranteed for the term of the contract. Since options to be added and/or deleted will be a relatively insignificant and nebulous part of the proposal, prices for these items shall not exceed those shown as dealer cost in the current edition, including latest revisions, of "Kelley Blue Book" or dealer factory invoice amount. License and title fees may not be marked up. 2.16 SPECIFICATION ADJUSTMENTS In the event that specification adjustments and/or changes in optional equipment is deemed necessary by the local governmental unit during the term of the contract, prices shall be adjusted accordingly on the basis of the manufacturer's published dealer cost prices as contained in the current edition, including latest revisions of "Kelley Blue Book" or dealer factory invoice amount. For such changes or adjustments, authorization for which shall be made by contract change order. 2.17 F.O.B. POINT Except as otherwise noted, basic unit prices are to be quoted to include delivery within 30+ miles of the dealership. Optional prices are to be included, showing a deduction for delivery F.O.B. dealers place of business, and a subsequent mileage cost addition for delivery to other locations beginning with a point 30+ miles from the dealer's location. Local Government unit vehicles will be purchased on the basis of one or both such options. 2.18 ORDERING PROCEDURES Release orders are to be issued by the local governmental units which will issue orders for delivery on their own order form and in accordance with their needs. 2.19 DELIVERY CONDITIONS All vehicles delivered to the local governmental units are required to be delivered in exact compliance with specifications and with all pre -delivery service properly completed (unless the drop -ship option is exercised). Failure to comply shall be considered grounds for the local governmental unit to seek remedy for the deficiency in line with the legal policies prevailing for their government as pertains to failure to make delivery under contract in conformance to specifications. 17 32 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 2.20 JOINT PURCHASING AGREEMENT Illinois revised statues, 1989, CH. 85, PAR. 1601 ET SEQ. (The joint purchases by governmental units act), authorizes certain local governmental units and not-for-profit workshops for the severely handicapped (as defined in Illinois Revised Statues, 1989, CH. 1271 PAR. 132.7-1, meeting the requirements of CH. 85, PAR. 1602.2) to purchase personal property and supplies jointly. a. (30 ILCS 525/0.01) (from Ch. 85, par. 1600) The Governmental Joint Purchasing Act. (Source: P.A. 86-1324.) b. (30 ILCS 525/1) (from Ch. 85, par. 1601) Sec. 1. For the purposes of this Act, "governmental unit" means State of Illinois, any public authority which has the power to tax, or any other public entity created by statute. (Source: P.A. 86-769.) c. 30 ILCS 525/2) (from Ch. 85, par. 1602) Sec. 2. (a) Any governmental unit may purchase personal property, supplies and services jointly with one or more other governmental units. All such joint purchases shall be by competitive bids as provided in Section 4 of this Act. (Source: P.A. 87-960.) d. Any authorized local unit of government or qualified workshop that may participate in this contract shall be responsible for issuing purchase orders direct to vendor, processing invoice vouchers and making payments due the vendor. Cash on delivery terms without the consent of the local governmental unit is prohibited. e. By submitting a bid, the awarded vendor agrees to extend all terms and conditions, specifications and the quoted prices or discounts for the item(s) listed in this contract to all authorized local governmental units and qualified workshops. 2.21 RESERVATION OF RIGHTS The SPC reserves the right to take bids and buy outside of the contract for any special vehicles or vehicles for experimental use, or for contract vehicles, in the event the awarded vendor is unable to deliver for causes beyond his or her control and not the result of fault or negligence of the awarded vendor, or if the SPC wishes to trade-in vehicles. 2.22 ASSIGNMENT OF THE CONTRACT No contract or release order issued under this contract shall be assigned, changed, or in any other manner disposed of without the written permission of the SPC. 2.23 WARRANTY AND WARRANTY WORK Vehicle warranty shall be the standard limited factory warranty covering a minimum of one (1) year parts and labor. Vehicles shall be new (unused), current models, completely prepared for delivery to the local governmental unit in accordance with the manufacturer's specification for such preparation. It shall be the responsibility of the awarded vendor to arrange a satisfactory agreement with the vehicle manufacturer so that repairs that are subject to the factory warranty may be accepted. W 33 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options The agreement shall provide for the local governmental unit's voucher for such repairs to be submitted to the factory under substantially the same rules and regulations as authorized dealers and to be subject to audit and inspection by the manufacturer. Warranty work shall be extended to chronic vehicle problems. Policy adjustments will be pursued when replacement parts prove to be unsound or when constant maintenance is required. Evidence in writing from the manufacturer certifying that such arrangement has been made shall be submitted by the awarded vendor prior to or concurrent with the submission of his or her performance bond. 2.24 WARRANTY RESPONSIBILITY It shall be the responsibility of the awarded vendor to contact the SPC purchasers within ten (10) days of notification of award to arrange procedures concerning the implementation of warranty claims and to designate personnel to handle such claims. It shall be the responsibility of the awarded vendor to arrange a satisfactory agreement with the vehicle manufacturers so that repairs subject to the factory warranty may be affected at all factory certified dealerships throughout the State of Illinois. 2.25 FACTORY REBATE In any circumstances during the contract period whereupon a particular SPC purchaser becomes eligible to receive a factory rebate for any vehicles purchased under this contract, it shall be the vendor's responsibility to apprise the purchaser of said eligibility and to advise the procedure for obtaining such rebate(s). 2.26 MANUFACTURER'S STRIKE In the event that a strike against an awarded vendor manufacturer is in effect for not less than forty- five (45) days, the SPC reserves the option to either re -bid the contract or award the existing contract to the next low bidder representing another manufacturer able to deliver the vehicles within the allotted time as stated in the contract. 2.27 STANDARD CONTRACT PROVISIONS FOR VEHICLES All vehicles shall be of the manufacturer's current models in production at the time of delivery. Warranty: Manufacturer's standard warranty must be furnished with each new vehicle. The manufacturer's warranty shall become effective the day that the new vehicle is actually put into service by the using agency. It shall be the responsibility of the awarded vendor (firm to which the contract is written) to furnish the warranty card imprinted with the name of the purchasing agency to which the vehicle is invoiced. SPC is not adequate identification of the warranty card. It will be further responsibility of the awarded vendor to ensure that the SPC and purchasers are kept apprised of all information concerning warranty, service manuals, service bulletins, and service schooling available. Advertising and vehicle information: No vehicle will be accepted if there appears on any portion of the vehicle a dealer logo of any kind, (decals, etc.); however, all new vehicle information, as required by law and regulation, shall be affixed at time of delivery (window sticker), E.P.A. mileage information, etc.). Equipment unless stated to the contrary in the invitation for bid, all vehicles must be in accordance with the following criteria: 19 34 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Specifications: Unless specifically permitted in the body of the Request for Proposal (RFP), all vehicles must be equipped with all the manufacturer's equipment advertised a. as standard consumer equipment. Any deletions or exceptions to this requirement shall be detailed by the bidder in his or her bid. All standard equipment so required and all optional equipment specified in the RFP shall be advertised by the manufacturer and shall not consist of substitute or aftermarket equipment. All vehicles must be compliant with all applicable federal motor vehicle safety standards and governmental emission requirements in effect at time of purchase. b. Color: Colors available will be specified on notice of award and will be written as "select any of these standard production exterior and interior combinations as specified." Do not mix exterior and interior color combinations. c. Fuel: All vehicles delivered must include a minimum of one-quarter (1/4) tank of fuel as registered by the vehicle fuel gauge at time of delivery. d. Anti -Freeze: To be permanent type, protection to -20 degrees Fahrenheit. Radiator to be so notated in asemi-permanent manner (tagged). Prior to Delivery: a. For all open end contracts for annual requirements, awarded vendor and representative of original equipment manufacturer who is a responsible authority, shall contact the SPC purchasers within ten (10) days following notification of award by the SPC and purchasers to discuss arrangements for delivery, warranty procedures, service information dissemination, and available training, or provide other information as may be required. Vendor shall also notify the SPC of all orders within ten days of receiving the purchase order. b. For all contracts other than those for annual requirements, the awarded vendor must contact the SPC purchasers or the individual or office designated in the RFP, to make arrangements for delivery of vehicles. Preliminary arrangements are to be completed within ten (10) days after receipt of notice of award by awarded vendor. c. The awarded vendor's pre -delivery services must be performed in accordance with manufacturer's procedures and shall include thorough cleaning and washing of vehicle(s) unless the drop -ship option is exercised. At the Time of Delivery: a. A certificate of origin, a standard service policy filled out and signed by the authorized franchise dealer. b. Delivery shall be made during any regular work day, Monday through Friday, between the hours of 8:00 a.m. and 2:00 p.m. c. A delivery tag, in duplicate, must accompany each vehicle. The tag is to show the 20 35 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options following information: 1. Purchasing Agency 2. Purchase Order/release order number 3. Requisition number 4. Line item number 5. Serial number of vehicle 6. Equipment number of trade-in (if applicable) 7. Signature block for receiving individual 8. Key coding number to be provided with each vehicle 9. Mileage certification form The SPC purchaser or individual designated in the RFP will sign the duplicate tag which is to serve as the awarded vendor's receipt of delivery. *Notice to awarded vendor: Adherence to all of the aforementioned procedures is mandatory. Failure to abide by any of the provisions will result in rejection of the subject vehicle until such time as the provisions are met. In order to prevent any delays in the acceptance of the new vehicles, and to ensure payment as soon as possible, awarded vendors are reminded to comply with all provisions. 2.28 MANUALS Pricing for a detailed shop manual (CD or USB Flash Drive) shall be provided by the awarded vendor under the Options section of the RFP. 2.29 AWARD OF BID Basis of the award will be; conformity to the specifications and is most advantageous to the SPC, the lowest total price for the base vehicle (2017 10 Yard Fan Catch Basin/Sewer Cleaner vehicles) exclusive of optional items, the meeting of the five-year in business requirement and the provision of the description and financial status of the company (Appendix B). See Unit Prices, section 2.15, for pricing of optional items. Reference checks will be performed, and if found unsatisfactory by the NWMC Purchasing Manager and the SPC Governing Board, they shall be due cause for rejection of the bid. Recommendation of award will be made by the NWMC Purchasing Manager and the final determination of award will be decided by the SPC Governing Board. 21 36 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 3.0 DETAILED SPECIFICATIONS: Indicate complaince Yes or No: SPECIFICATIONS Comply VPc Na 1. The machine shall be capable of removing stones, grit, grease, sludge and other debris from sanitary sewer and/or storm drain lines by the flushing action of high-pressure water. 2. The high-pressure sewer cleaner shall operate independent of the vacuum system. 3. The machine shall include an air conveying vacuum system to provide for the simultaneous removal of the debris flushed to the manhole by the high pressure water system or for the removal of debris from sewers, sumps, catch basins, digesters, wet wells, bar screens, etc. 4. The machine shall be a single engine configuration and be powered to operate both the vacuum and water systems at maximum performance levels continuously. The chassis horsepower rating shall be a minimum 370HP to adequately power the equipment with minimum reserve. 5. The machine shall be capable of being operated by one man, with all operating controls for high pressure water pump, hose reel, and vacuum, located at the front of the machine for safety. nFRRIC% ROM 6. Debris storage body shall have a minimum usable liquid capacity of 12 cubic yards. 7. The body shall be round for maximum strength and constructed of corrosion and abrasion resistant steel with a minimum yield point of 50,OOOpsi and a minimum tensile strength of 70,OOOpsi or cylindrical for maximum strength and constructed of %" Ex -Ten corrosion and abrasion resistant steel, or similar with a minimum yield point of 50,000 psi and a minimum tensile strength of 70,000 psi. 8. The rear door shall be full opening, hinged at the top with a minimum 6"diameter liquid drain for removing excess liquids. The drain to have a knife valve installed at the opening. Drain will have 10' of 6" lay -flat hose. 22 37 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS Comply Yes No 9. The debris body shall be mounted on an independent frame that is separate from the chassis frame to allow flexing to occur without causing damage. 10. A shield shall be mounted around the outer circumference of the rear door to direct liquid or debris away from the chassis. 11. The debris body shall have a minimum four (4) door locks that lock hydraulically. The hydraulic locks shall be controlled by a hydraulic cylinder externally mounted for ease of service. Each lock shall be fully adjustable. 12. A hydraulic door opener shall be installed and controlled by a hydraulic cylinder externally mounted for ease of service. The hydraulic door opener and locks shall be operated by one (1) sequential control at curbside of unit. 13. A rear door safety prop shall be provided. 14. A double acting power up/power down hydraulic lift mechanism will be provided to raise body to a 50' angle. 15. To achieve the best possible material separation and minimize material discharge into the atmosphere, the air conveyance system shall draw air from two separate ports. 16. A debris body flush out nozzle shall be mounted in the front interior of the body to clean the debris body. It shall be sized to utilize the water pump system and controlled via the curbside controls. System must produce a flow of 80 GPM while simultaneously reaching a continued pressure of 2500 PSI. 17. Dump controls shall be located on the curbside mid -ship of the unit, well forward of the dumping area for operator safety. 18. The debris body shall have a five-year warranty. 19. Copy of warranty statement is enclosed with the bid. 23 38 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS Comply Yes No 20. An internal polyethylene float device with internal indicator shall be supplied to show when body is loaded to capacity. 21. The body dump height shall be a minimum of 60" 22. (2) Pipe Storage Racks curbside waist level and (2) on read door with quick releases. AUTOMATIC VACUUM BREAKER 23. The automatic vacuum breaker assembly shall be located inside the body. 24. A full indication will activate an automatic vacuum breaker shut down system that completely shuts down 100% of the airflow to the vacuum system to prevent body overfilling and wastewater discharge into the atmosphere. 25. Vacuum breaker doors or stainless float balls shall be located in each outlet to the vacuum source. 26. The system shall also be controlled, activated, at the front hose reel control station and pendant control. This feature will enable the operator to pick up large debris with boom and place debris on the road surface. This system will be used for safety in the event suction must be shut off in case of an emergency. VACUUM COMPRESSOR (FAN DESIGN or POSITIVE DISPLACEMENT ROTARY LOBE BLOWER) 27. The vacuum shall be created by a centrifugal compressor or positive displacement rotary lobe blower. The centrifugal vacuum compressor shall be a minimum of 27" diameter and aluminum or steel construction for durability. 28. The vacuum source shall be able to vacuum wet or dry materials without damaging the vacuum system. 24 39 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS Comply Yes No 29. The vacuum source shall operate independent of the high-pressure water system and be powered by the truck engine or an auxiliary engine with fluid coupler. The chassis engine drive shall be direct driven via PTO or hydrostatic drive. 30. Chassis driven drive systems shall operate in neutral. 31. A means of engaging, disengaging, and varying the vacuum suction from operator station at the front of the machine must be provided. 32. Bidder to supply with bid proposal a drawing showing airflow through the system and separator. 33. The unit shall have the ability to vacuum and jet rod to depths of 75' 34. The vacuum system must be capable of producing 0-3600cfm of air conveyance. 35. Vacuum source shall have a five-year replacement warranty. If pro -rated so state: WATER SUPPLY 36. The water tank shall have a minimum usable capacity of 1300 U.S. gallons. 37. The water tanks shall be constructed of non -corrosive, durable, cross- linked polyethylene, rotationally molded non cross-linked or aluminum to eliminate rust, corrosion, and stress cracking. 38. The water cells shall be positioned to provide the best possible and lowest center of gravity. The water tanks shall share no common walls with debris tank. 39. A 2-1/2" diameter x 25' long hydrant hose, strainer and hydrant wrench shall be supplied on the unit. 40. An anti -siphon fill device shall be installed on the unit. 41. The water tanks shall be adequately vented and connected to provide complete filling. 25 40 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS Comply Yes No 42. A sight gauge to indicate water level shall be located within sight of the operator station. 43. The water cells shall be mounted via straps which allow for the cells to be easily removed if required. 44. The water tanks shall have a ten-year replacement warranty. 45. Bidder to supply copy of warranty for water tanks with their bid proposal. VACUUM PICK UP HOSE 46. Shall be front loading, attached at the front of the machine in order to provide ease of positioning the machine over the manhole, as well as afford maximum safety for the operator. 47. The 8" diameter hose will be mounted on a boom that will provide a minimum of 16' vertical lift utilizing hydraulic cylinders and 180' of boom rotation powered hydraulically for non -interrupted smooth movement. 48. The boom will be powered by an electric over hydraulic system: up/down by lift cylinders. The right/left movements shall be hydraulics. 49. Control of the boom shall be by means of a "joy -stick" control at the operator's station, requiring no cables at operator's feet for boom operation. A 6 way remote pendant station will also be supplied. 50. A manual override system shall be provided in/out, right/left, and up/down functions in case of system failure. 51. The boom shall hydraulically telescope a minimum of 8'. 52. All hose and tubes shall be 81D and shall remain stationary and not rise with the debris body. 26 41 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS 53. Pipe extensions to clean to 20.5' and will be carried on the truck as follows: 1. 1-6.5' Catch basin nozzle. 2. 1-6' aluminum pipe extension. 3. 1-5' aluminum pipe extension. 4. 1-3' aluminum pipe extension 5. Folding pipe racks, Carousel or other organized pipe storage system shall be provided capable of storing extensions up to 7' long. HIGH PRESSURE WATER PUMP 54. The single or triple piston reciprocating high-pressure water pump shall be rated to deliver smooth continuous pressure and flow through the entire flow range of the pump. 55. A continuous duty flow of 80 GPM and 2500 PSI measured at the hose reel shall be provided. 56. High-pressure relief valves shall be provided for both the high-pressure system and handgun system. 57. The water pump shall operate independently of the vacuum system and be powered by the auxiliary engine via a clutch -less, direct dual powerband drive system, direct chassis PTO drive or chassis transmission mounted hydraulic pump. 58. The water pump shall be capable of maximum water pressure and flow while achieving maximum vacuum capability. 59. The water pump shall be capable of running dry. 60. Controls for starting and stopping the water pump, and to vary the flow and pressure shall be at the front hose reel operator's station. 61. The high-pressure water pump will be equipped with cold weather drain valves. The valves will allow operator to completely drain the high- pressure pump. HOSE REEL ASSEMBLY 62. The hose reel assembly shall be on the front or direct frame mounted to the front of the vehicle. 27 Comply Yes No 42 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS Comply Yes No 63. The hose reel shall have a minimum of 20" inside diameter with a capacity of 800' x 1" hose. 64. The hose reel will be hydraulically powered in both directions by means of a double chain and sprocket drive. The controls for operating the motor shall have a control device to regulate the rotational speed of the reel in both directions. All hydraulic hoses shall be behind a steel housing to protect operator from hydraulic oil if a hose fails. 65. The hose reel will articulate or rotate a minimum 270° allowing operator to work in any position through this arc. This allows greater flexibility in truck placement for manholes located in tough areas and provides greater safety to the operator. 66. All operating controls shall be located on the hose reel. 67. A dual roller hose level wind guide shall be supplied to aid the operator in rewinding the sewer hose. 68. A mechanical footage counter shall be mounted on the hose reel. MANHOLE CLEANING WATER SYSTEM (HAND GUN) 69. The high-pressure pump and independent water tank assembly supplied shall be used for manhole cleaning. 70. A smooth continuous flow of 20 GPM and pressure of 600 PSI shall be provided for ease of operation. 71. A handgun pressure relief valve set at 600 psi shall be provided. 72. One full functioning hand gun with on/off hand control, replaceable nozzle tip, 12" extension, adjustable spray 50' x 1/2" hand gun hose with quick disconnects and retractable reel will be provided. JET RODDER HOSE 73. 600'X 1" high pressure jet hose, rated for 2500 PSI working pressure and 6250 PSI burst pressure will be provided on the unit. 74. A heavy-duty hose guide with 25' of nylon rope will be provided. W 43 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS 75. Nozzles will be provided as follows: 1. 1 -Chisel head "penetrating" nozzle 2. 1-300 sanitary standard nozzle 3. Nozzle rack 4. 20' Leader hose HYDRAULIC SYSTEM AND LUBRICATION Comply Yes No 76. The hydraulic system shall have a minimum 45 -gallon capacity. 77. The hydraulic system shall incorporate a main shut off valve in case of hydraulic failure. 78. The hydraulic system shall incorporate hydraulic pressure relief valves and pressure gauges for ease of trouble shooting and maintenance. 79. Remote plumbed grease fittings shall be provided for the boom rotation and debris tank areas to ground level access. ACCESSORIES 80. A minimum twelve (12) month manufacturers' guarantee on the unit will be provided. 81. Bidder to supply dimensions for the tool boxes being supplied: Dimensions: 82. Electronic back up alarm. 83. Winter re -circulating system for handgun and sewer hose reels shall be capable of operating in transport or stopped position. PAINT 84. Unit paint surface shall be shot blasted, primed and sanded prior to paint. 85. Unit shall be painted with Dupont urethane paint or equal with most industry standard colors available. All hoses and fittings as well as electrical wires and connectors shall not be painted. 29 44 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options SPECIFICATIONS LIGHTING Comply Yes No 86. The entire module electrical system shall be vapor sealed to eliminate moisture damage. 87. All wiring shall be color -coded, labeled and run in sealed terminal enclosures. 88. All module circuits shall be protected by circuit breakers. 89. Clearance lights and reflectors shall be furnished in accordance with D.O.T. requirements. OPERATOR TRAINING 90. Operator training is to be conducted by a factory -trained representative for a minimum of one day at the time of delivery. 91. Copies of the operating and maintenance manual for the sewer cleaner module shall be provided upon unit delivery. MOUNTING AND DELIVERY 92. The unit described shall be mounted on an approved truck chassis at the factory of the body manufacturer. 93. Transportation charges shall be included in proposal pricing. TANDEM AXLE CHASSIS SPECIFICATIONS FOR 12 YARD SEWER CLEANER 94. 2017 or current model year 6 x 4 chassis 95. 66,000 GVW 96. 277" Wheelbase 97. 71" Axle to Frame 98. Cummins ISL Diesel Engine, 370HP @ 2000 RPM, 2100 GOV RPM, 1250 Ib/ft @ 1400 RP. 2013 EPA emissions compliant 30 45 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 99. 2010 Emission Diesel Engine, MaxxForce 10 or equivalent, 350 HP @ 2000 RPM. 100. Allison 3000 RDS Transmission or equivalent. 4t" generation controls; close ratio, 6 -Speed, with double overdrive; on/off hwy; includes oil level sensor, with PTO provision 101. Meritor MFS -20-133A front axle, I -Beam type, 20,000 Ib. capacity 102. Meritor RT -46-160P rear axle, Single reduction 46,000 Ib capacity with lube pump and 200 wheel ends gear ratio: 5.63. 103. Conventional cab 104. (3) 425/65822.5 (Goodyear or equivalent) front tires (includes one spare) 105. (8) 11822.5 HDR1 (Goodyear or equivalent) rear tires 106. Hendrickson RT -463 rear suspension, walking beam type 54" axle spacing. 46,000 Ib capacity 107. Frame reinforcement: %" (6.35mm) c -channel inner frame reinforcement 108. Frame rails: 7/16 x 3-9.16 x 11-1/8 inch steel frame 109. Special frame piercing; additional holes for body manufacturing company 110. 24" integral front frame extension, OEM installed by the chassis manufacturer 111. Blake Grille 112. Front suspension; Spring multi leaf, shackle type, single stage spring; 20,000 Ib cap 113. Air dryer with heater 114. Air tank location (2) mounted outside right rail, under cab, on beveled mounting brackets 115. Special driveshaft for body manufacturing company 31 46 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 116. Exhaust system, single, horizontal, after treatment device frame mounted right side under cab; includes vertical tail pipe with guard 117. Rain cap with single exhaust, non bright finish 118. Sealed battery terminals 119. Bodybuilder wiring inside cab; includes sealed connectors for tail/amber, turn/marker/backup/accessory, power/ground and stop/turn 120. (3) Maintenance free 12 -Volt battery system 121. Steel battery box with plastic cover, 72" back of cab, mounted left side perpendicular to frame rail 122. Wiring modifications for transmission power train harness, terminating resistor, located near air cleaner 123. Battery cables with 2 auxiliary sealed battery posts, 1 Positive, 1 Negative 124. Air horn, black, single trumpet, air solenoid operated 125. Circuit breakers; manual reset (main panel) SAE type III with trip indicators, replaces all fuses except for 5 -amp fuses 126. Stationary chrome grille 127. Fan Drive (Horton Drivemaster Polar Extreme or equivalent) Direct drive type, two speed, with residual torque device for disengaged fan speed 128. Aluminum radiator, front to back cross flow, series system 129. Throttle, hand control, engine speed control; electronic; stationary, variable speed; mounted on steering wheel 130. Engine control, remote mounted provision; includes wiring for body builder installation of pto controls; with ignition switch control for post 2007 emissions electronic engines 131. Auxiliary engine water cooler, includes cooler package, includes one additional pipe on EGR cooler, access port on lower radiator pipe 132. Oil cooler, auto transmission 32 47 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options 133. Spare transmission input /output 134. Transmission shift control parameters 135. Fuel tank; top draw, non polished aluminum, 25" tank depth, 100 U.S. Gallons Capacity, with dual supply lines, mounted left side under cab 136. Air suspension driver seat, National 2000 or equivalent, high back with integral headrest, vinyl, isolator, 1 chamber lumbar with 2 position front cushion adjust, -3 to +14 degree angle back adjust, black "Mordura" cloth or equivalent. 137. High back non suspension passenger seat, high back, fixed back, integral headrest, black "Mordura" cloth or equivalent. 138. Wheels, front disc; 22.5" painted steel, 10 stud, hub piloted, 5 hand hole, flanged nut, metric mount, 12.25 DC rims; with steel hubs, with 5.375" offset 139. Wheels, rear dual disc; 22.5" painted steel, 2 hand hole, 10 -stud, hub piloted, flanged nut, metric mount, 8.25 DC rims; with steel hubs Total Cost of 10 Yard Fan Catch basin/Sewer Equipment 9 1111111 WMIN ='IIINIFM� Nil / /I J Delivery: Estimated deli�Very '� IIIII i IIIIIorder: (Please be as accurate as possible.) 33 48 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options OPTIONS & PRICING: OPTION PRICE HOSE REEL ACCESSORIES 50-80 GMPM, 5k PSI 6" — 36" line jetter nozzle 50-80 GMPM, 5k PSI 8" — 36" line jetter nozzle HD video with self -leveling illuminated camera nozzle INSPECTION & SAFETY ACCESSORIES DECT7 wireless headsets with listen through and advanced hearing protection DECT7 + Bluetooth wireless headsets with listen through and advanced hearing protection DECT7 wireless base station with capability to connect up to five wireless headsets DECT7 wireless base station with capability to connect up to five wireless headsets Wireless haloptic manhole inspection camera with view range up to 400 feet 200' 2"+ self -leveling color push inspection camera with 8" LCD display and keyboard Portable video inspection unit with steerable 6 -wheel crawler, CAN -bus controls, touch screen pendant and quick change wheels. Portable pipeline reinstatement cutter 4"-10" pipe SERVICE, PARTS & TRAINING One (1) year parts package One (1) year service package, includes 4 certified technician inspection Add mechanic factory training Full day sewer truck operator certification training Half day sewer truck operator certification training NASSCO Certification Training Course Mechanical locking pipe repair kit 34 49 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Appendix A REFERENCES Bidding vendor shall provide five (5) references from current purchasers Company Name 1 Contact Name Address Telephone Email Annual Contract $ Company Name 2 Contact Name Address Telephone Email Annual Contract $ Company Name 3 Contact Name Address Telephone Email Annual Contract $ Company Name 4 Contact Name Address Telephone Email Annual Contract $ Company Name 5 Contact Name Address Telephone Email Annual Contract $ 35 50 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options BIDDER RESPONSE SECTION Delivery: Estimated delivery time required after receipt of order: Please be as accurate as possible. Estimated fleet order cut-off date: Indicate miles and/or length of warranty offered: Manufacturer's initial production date: Delivery to be made within calendar days after production of said vehicle. Appendix B days. The SPC may accept the bid at any time within 45 days of bid opening and such acceptance shall bind the bidder to perform in accordance with the terms and conditions contained in or referenced in the invitation. Prompt Payment Discount: % 30 calendar days after receipt of shipment or properly executed invoice voucher, whichever is received later. Federal Employer Identification Number Certification by Bidder By submitting a signed bid (unsigned bids will not be considered) the bidder certifies that he or she: a. Has read and understands the requirements of the invitation for bids and offers to provide the requested goods and services, and b. Is not barred from being awarded a contract or subcontract under section 10.1 or 10.3 of the Illinois Purchasing Act (see IL. Statues 30 ILCS 505/10.1 and 30ILCS 505/10.3. Noris it barred from contracting with unit of state or local government as a result of a violation of section 33e-4 of the criminal code of 1961 (see IL. Statues 720 ILCS 5/33e3 and 720 ILCS 5/33-e4). 36 51 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Please Note: You must sign this bid in ink. Please provide all of the information requested. The undersigned acknowledges and agrees that each of the certifications shall be incorporated into and made part of the Request for Proposal agreement, contract, amendment, renewal or other similar document to which these certifications are attached. Bidder or Firm: Bid Submitted by (signature in ink): Title: Street Address: City, State, Zip Code: Telephone Number: (*) ( )Check here if billing is to be made from address other than one shown and type or print same in the blanks: Note: Please provide a telephone number that the SPC may use to contact your firm: (Phone): Please print contact person's name: Email address: The SPC contact awarded vendor agrees to submit the pricing enclosed herein to any unit of local government submitting a bid. This means that if a municipality/township submits a separate bid to the dealer, the dealer must quote the SPC price. In addition, the dealer must inform the unit of local government that the dealer is the SPC approved vendor. Exceptions to this policy must be approved by the SPC. 37 52 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Vendor Qualifications (Attach additional pages as needed) List employees who will be dedicated to the Suburban Purchasing Cooperative (SPC) Program: Name I Position I # of Years I Res Dons ibility/Exaerience I Task The contractor shall provide the annual sales amount for the last completed fiscal year: The contractor shall provide their Dunn &Bradstreet (D&B) number: If no D&B number is available, please attach either a recent D&B Company Profile Report or an equivalent. Is your firm MBE Certified? I (Y or N) Is your firm WBE Certified? (Y or N) The SPC does not provide any price preference to Minority Business (MBE) or Women Owned Business (WBE) firms, but does encourage participation of those firms. M 53 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Vendor Qualifications (cont'd) Contractor shall respond to each of the following MINIMUM requirements indicated below. Contractors shall provide an explanation for each "Non -Compliant" response. Please attach additional pages if necessary at the end of the RFP. Qualifications shall include at a minimum: Provide number of years in business (dealership) Staffing (number of factory qualified service technicians) Location of Warranty Center Equipment (body) Manufacturing Location Please list any value added services: 39 54 Qualifications Compliant Non- Explanation Compliant Providing high quality branded parts and factory -certified service Providing applicable in-service training and product education for government agency purchasers Providing low emission vehicle with EPA Tier 1 certification Providing service within 24 hours and guaranteed repairs within (5) five days Sufficient replacement parts inventory with availability within 24 hours Ability to perform in accordance with bid specifications Equipment capability (provide a list of equipment owned/leased and attach to the end of the RFP Diversity of products References Timeliness of service Provide number of years in business (dealership) Staffing (number of factory qualified service technicians) Location of Warranty Center Equipment (body) Manufacturing Location Please list any value added services: 39 54 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Sub -Contractor Information (If applicable) (Attached additional pages as needed) Name: Address: Years in Business: Years Used by Contractor: Is your firm MBE Certified? I (Y or N) Is your firm WBE Certified? (Y or N) Services Provided by Sub -Contractor: Name: Address: Years in Business: Years Used by Contractor: Is your firm MBE Certified? I (Y or N) Is your firm WBE Certified? (Y or N) Services Provided by Sub -Contractor: M 55 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options MFG: MODEL: ENGINE CID: TYPE: Is the bid strictly in accordance with our specification? (Yes or No) If not, bidder shall state clearly any and all deviations from the specifications or bid may be disqualified. In no exceptions are noted, the SPC will assume complete compliance with the specifications. Sign & date below: Signature of bidder 41 56 SUBURBAN PURCHASING COOPERATIVE (SPC) RFP #162 2017 12 -Yard Fan Catch Basin/Sewer Cleaner Plus Options Appendix C SPC MEMBERS Northwest Municipal Conference DuPage Mayors and Managers Conference South Suburban Mayors & Managers Association Will County Governmental League Antioch Addison Alsip Beecher Arlington Heights Aurora Beecher Bolingbrook Bannockburn Bartlett Blue Island Braidwood Barrington Bensenville Burnham Channahon Bartlett Bloomingdale Calumet City Coal City Buffalo Grove Bolingbrook Calumet Park Crest Hill Carpentersville Burr Ridge Chicago Heights Crete Cary Carol Stream Country Club Hills Diamond Crystal Lake Clarendon Hills Crestwood Elwood Deer Park Downers Grove Crete Frankfort Deerfield Elmhurst Dixmoor Grundy County Des Plaines Glen Ellyn Dolton Homer Glen Elk Grove Village Glendale Heights East Hazel Crest Joliet Evanston Hanover Park Flossmoor Lemont Fox Lake Hinsdale Ford Heights Lockport Glencoe Itasca Glenwood Manhattan Glenview Lemont Harvey Minooka Grayslake Lisle Hazel Crest Mokena Hanover Park Lombard Homewood Monee Highland Park Naperville Lansing Naperville Hoffman Estates Oak Brook Lynwood New Lenox Kenilworth Oakbrook Terrace Markham Orland Park Lake Bluff Roselle Matteson Peotone Lake Forest Schau Midlothian Plainfield Lake Zurich Villa Park Mokena Rockdale Libertyville Warrenville Monee Romeoville Lincolnshire Wayne Oak Forest Shorewood Lincolnwood West Chicago Olympia Fields Steger Morton Grove Westmont Orland Hills Tinley Park Mount Prospect Wheaton Orland Park University Park Niles Willowbrook Palos Heights Wilmington Northbrook Winfield Park Forest Woodridge Northfield Wood Dale Peotone Will Count Northfield Twp. Woodridge Phoenix Palatine Posen Park Ride Richton Park Prospect Heights Riverdale Rolling Meadows Robbins Schaumburg Sauk Village Skokie South Chicago Heights Streamwood South Holland Vernon Hills Steger Wheeling Thornton Wilmette Tinley Park Winnetka University Park Worth 45 34 47 33 158 Total Membership 14 Duplicates 144 Net 42 57 EJ Standard R.N.O.W. RFP #16110 Yard Fan Catch Basin/Sewer Cleaner Total Cost of 10 Yard Fan Catch basin/Sewer Cleaner: $279,100.00 $337,136.00 $310,422.00 RFP #162 12 Yard Fan Catch Basin/Sewer Cleaner Total Cost of 12 Yard Fan Catch basin/Sewer Cleaner: $300,255.00 $337,136.00 $310,442.00 (including delivery & minus any additional options) Chassis pricing must be included in this price Delivery: Estimated delivery time required after 150-190 days 90 days 180-220 days OPTIONS: HOSE REEL ACCESSORIES 50-80GPM, 5K psi, 6" — 36" line jetter nozzle $ 1,360.00 $ 1,503.00 $ 3,190.00 50-80GMP, 5K psi, 8" — 36" line jetter nozzle $ 1,850.00 $ 1,990.00 $ 3,590.00 HD video with self -leveling illuminated camera nozzle $ 35,288.00 $ 13,325.00 N/A 600ft x 1" Piranha sewer hose / 2500 PSI $ 1,548.00 $ (679.00) Standard per spec $ 1,548.00 700ft x 1" Piranha sewer hose / 2500 PSI $ 1,958.00 $ 1,244.00 $ 1,771.00 800ft x 1" Piranha sewer hose / 2500 PSI $ 2,104.00 $ 1,640.00 $ 2,104.00 600ft x 1" Aeroquip sewer hose / 2500 PSI $ 1,818.00 $ 928.00 N/A 700ft x 1" Aeroquip sewer hose / 2500 PSI $ 2,079.00 $ 1,337.00 N/A 800ft x 1" Aeroquip sewer hose / 2500 PSI $ 2,379.00 $ 1,746.00 N/A Indexing Automatic hose level wind guide reedl N/A $ 1,746.00 $ 5,959.00 600 ft x 1" Piranha Armor Belt Beacon Hose / 2500 PSI $ 2,173.00 $ 4,813.00 $ 2,400.00 Digital hose footage counter English $ 3,692.00 $ 1,586.00 $ 4,923.00 Hydraulic tool package $ 3,636.00 $ 1,590.00 $ 1,000.00 Automatic hose level wind guide $ 7,759.00 $ 1,365.00 $ 5,648.00 DEBRIS BODY ENHANCEMENTS Debris body body flushout system (80 GPM / 2500 PSI) $ $ 1,590.00 $ 5,027.00 6" butterfly valve and port rear door 6:00 position with fixed basket screen $ 1,823.00 $ (1,387.00) Standard per spec Std no basket required Submersible trash pump external mounted curbside debris body $ 1,891.00 $ 980.00 $ 5,177.00 Forward or rear location $ 6,638.00 $ 10,799.00 6" decant mounted forward — air operated knife valve with screen No charge N/A Centrifugal Separator Rear Mounted $ 2,588.00 $ 2,140.00 $ 5,923.00 Folding pipe rack curbside included $ 4,851.00 $ 740.00 Non folding Folding pipe rack street side $ 2,729.00 $ 962.00 $ 740.00 Non folding Folding pipe rack rear door $ 2,729.00 $ 962.00 N/A Hydraulic System and Lubrication #82 $ 2,729.00 $ $ 12,332.00 Included INSPECTION & SAFETY ACCESSORIES: DECT7 wireless headsets with listen through and advanced hearing protection $ 5,056.00 $ 845.00 Each $ 945.00 DECT7 + Bluetooth wireless headsets with listen through and advanced hearing protection $ 1,150.00 $ 1,045.00 Each $ 1,045.00 DECT7 wireless base station with capability to connect up to five wireless headsets $ 2,414.00 $ 2,195.00 $ 2,400.00 10-20 GPM at 1000-2000 psi high pressure water driven lateral cleaning and inspection camera N/A $ 22,000.00 $ 17,695.00 Wireless haloptic manhole inspection camera with view range up to 400 feet $ 14,040.00 $ 16,500.00 N/A 200' 2"+ self -leveling color push inspection camera with 8" LCD display and keyboard $ 11,996.00 $ 13,325.00 $ 6,395.00 Portable video inspection unit with steerable 6 wheel crawler, CAN -bus controls, touch screen pendant and quick change wheels. $ 74,063.00 $ 68,000.00 $ 32,000.00 Portable pipeline reinstatement cutter 4"-10" pipe N/A $ 68,660.00 N/A SERVICE, PARTS & TRAINING 1 year parts package $ 6,500.00 $1,500 basic/$7,500 full Parts, Service & 1 year service package, includes 4 certified technician Technician Pkg/per inspections $ 3,000.00 $ 9,000.00 year $ 2,000.00 Add mechanic factory training $ 850.00 Per mechanic $ 995.00 $ 2,500.00 Full day sewer truck operator certification training No charge $ 995.00 $ 800.00 Half day sewer truck operator certification training No charge $ 650.00 $ 400.00 NASSCO Certification Training Course $ 950.00 Per person $ 995.00 Per certification $ 1,500.00 Mechanical locking pipe repair kit N/A $ 2,776.00 N/A WATER TANK ACCESSORIES Low water light, alarm and pump flow indicator -GPM Low ware $ 477.00 $ 597.00 $ 400.00 light/alarl Continuous fill system at water tank inlet $ 2,056.00 $ 1,643.00 N/A Air Purge system utilizing chassis air system $ 786.00 $ 1,199.00 Standard 3" Y strainer in lieu of 2" water tank fill $ 1,093.00 $ 403.00 Standard 1500 gallon fresh water capacity (6x4 chassis required) N/A $ 2,511.00 $ 11,771.00 VACUUM SYSTEM Two stage or 3 stage fan vacuum compressor Upgrade to Roots 824 ilo 624 no fan $ 9,826.00 $ 16,694.00 $ 9,833.00 available BOOM ACCESSORIES Post Type Front Bumper Boom Storage included $ $ (wired or wireless) $ 4,214.00 $ 1,500.00 T300 OMNEX remote control belly pack or equivalent $ 4,362.00 $ 2,875.00 $ 5,130.00 Rotatable hose inlet (telescopic boom) $ 79.00 $ (14,180.00) Standard per spec N/A HIGH PRESSURE WATER PUMP 60 GPM / 2500 PSI water system N/C included standard $ (1,100.00) 80 GPM / 2500 PSI water system N/C included standard Standard 87 gpm 2500 100 GPM / 2500 PSI water system N/A $ 1,988.00 N/A Accumulator system for jet rodder hose Inluded included standard Not required 12 GPM cold weather recirculation system (automatic transmission) $ 2,536.00 $ (2,553.00) Standard per spec $ 3,938.00 Hydro - excavation kit with retractable reel, 50' x 3/8" No accumulator hose, handgun $ 6,037.00 $ 3,177.00 $ 15,545.00 required and plumbing (must have option for accumulator on machine) Fan flush out system $ 1,130.00 $ 471.00 Not required PD blower FRONT STATION AND CAB CONTROLS Hydraulic oil high temperature light and alarm $ 304.00 $ 345.00 $ 627.00 Additional mechanical hose footage counter located on rear of hose N/A $ 460.00 $ 755.00 LIGHT ACCESSORIES Signal Master directional arrow one piece 10 lights rear or equivalent $ 889.00 $ 1,298.00 $ 2,032.00 Signal Master directional arrow stick one piece 8 LED lights front or equivalent $ 745.00 $ 1,905.00 $ 1,206.00 Signal Master directional arrow stick one piece 8 LED lights rear $ 745.00 $ 1,905.00 $ 2,591.00 FSDOT 6 light system - all LED system - 2 FED SIG mirror mount or equivalent $ 576.00 $ 2,679.00 $ 2,032.00 Hand light with bumper plug $ 339.00 $ 2,125.00 $ 1,194.00 Hand light with retractable reel strobes, 2 mid -ship, 2 rear mounted $ 957.00 $ 702.00 $ 441.00 LED work lights (2) mounted on all booms $ 246.00 $ 607.00 $ 773.00 LED work lights (2) mounted on operator station $ 246.00 $ 607.00 $ 634.00 LED work lights (2) mounted at hose reel $ 246.00 $ 455.00 $ 240.00 LED work lights (2) mounted on curbside $ 246.00 $ 455.00 $ 634.00 LED work lights (2) mounted at Driver Side $ 246.00 $ $ 364.00 59 CHASSIS ACCESSORIES Additional manufacturer's printed manual $ 850.00 $ 195.00 $ 250.00 Camera system, rear camera only $ 1,698.00 included standard $ 1,850.00 Camera system, front and rear camera $ 2,456.00 $ 582.00 $ 2,385.00 Safety cone storage $ 337.00 $ 150.00 $ 265.00 ALUMINUM TOOL BOXES AND LONG HANDLE TOOL Long handle tool storage (6) 2.5" PVC storage tubes located rear $ 473.00 $ 328.00 $ 1,050.00 Subframe or equivalent 46849AB / 16W x 30H x 96D Behind Cab Aluminum toolbox dual $ 4,812.00 $ 2,914.00 $ 2,509.00 access (6x4 chassis only) or equivalent 46849MH / 60W x 20H x 12D Aluminum Tool box (driver's side $ 2,813.00 $ 1,360.00 $ 1,648.00 module mount) or equivalent $ $ $ PAINT Module paint wet on wet included included standard included Module paint — Imron (primer base) N/C $ 1,995.00 included Cab paint Imron $ $ 4,995.00 Standard 60 REQUEST FOR PROPOSALS (RFP) Selection of a Vendor to Provide 10 Yard Single Engine Combination Sewer And Catch Basin RFP #161 12 Yard Single Engine Combination Sewer and Catch Basin Cleaner RFP #162 Initial Release Date September 30, 2016 Addendum #2 October 18, 2016 61 10 Yard Single Engine Combination Sewer And Catch Basin RFP #161 12 Yard Single Engine Combination Sewer and Catch Basin Cleaner RFP #162 Initial Release Date September 30, 2016 Addendum #2 October 18, 2016 Q: I'm writing regarding the RPF #161 and #162, (Single Engine Combination Sewer and Catch Basin). It makes mention in three sections of the RFP of an auxiliary engine, and I wanted to receive clarification that indeed a single engine configuration is the only acceptable proposal that will be awarded. 29. The vacuum source shall operate independent of the high-pressure water system and be powered by the truck engine or an auxiliary engine with fluid coupler. The chassis engine drive shall be direct driven via PTO or hydrostatic drive. 57. The water pump shall operate independently of the vacuum system and be powered by the auxiliary engine via a clutch -less. Direct dual powerband drive system, direct chassis PTO drive or chassis transmission mounted hydraulic pump. 99. 2010 Emission Diesel Engine, MaxxForce 10 or equivalent, 350HP 2000 RPM. These are three specifications that don't meet the overall machine configuration of: 4. The machine shall be a single engine configuration and be powered to operate both the vacuum and water systems at maximum performance levels continuously. The chassis horsepower rating shall be a minimum 370HP to adequately power the equipment with minimum reserve. A: Please note revisions below: 29. The vacuum source shall operate independent of the high-pressure water system and be powered by the truck engine with a transfer case PTO or hydrostatic drive. 57. The water pump shall operate independently of the vacuum system and be powered by the auxiliary engine via a clutch -less transfer case PTO or hydrostatic drive. 99. 2013 EPA Emissions Compliant Cummins ISL Diesel Engine or equivalent, 370HP @ 2000RPM, 2100 GOV RPM, 1250 LB/FT@ 1400RPM. 62