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HomeMy WebLinkAbout5.1 MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD 7:00 PM Tuesday, February 2, 2021 The following message appeared on the meeting agenda relating to meeting participation: Return of in-person meetings: We are happy to announce the return of in-person meetings beginning with the February 2, 2021 Village Board Meeting. This will be the first time since October 20, 2020 that we have met together, in-person, as a community. It may look a bit different than what we remember but we are committed to conducting a safe and productive meeting for all. Members of the public who wish to speak under Citizens to be Heard or on an agenda item may join us live at Village Hall. We'll check your temperature upon arrival and masks or face coverings will be required during the length of your visit. Physical distancing protocols will also be enforced. If we reach the capacity limit for the Boardroom, you may be asked to wait in the Farley Community Room or outside the boardroom. If you wish to address the Board in-person on February 2, 2021, please notify us by emailing djarosz@mountprospect.org by 3:00 p.m. on Feb. 2nd so we may plan accordingly while keeping everyone safe. Please include your name and address in the email. To be respectful of everyone's opportunity to participate, your chance to speak will be limited to 3 minutes. We also ask that you limit attendance to only those who wish to speak before the Board. The board has always recognized the need to accommodate those with disabilities Any individual who would like to attend this meeting but because of a disability or who needs some accommodation to participate will be able to address the board remotely. The same advance notice detailed above is required. You will then be provided with a communications link. Your chance to speak will be limited to 3 minutes. Those who are unable to join us live may submit comments or questions to vmo@mountprospect.org . Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting. You may also join us via livestream or view the meeting on Comcast or WOW channel 17. 1 CALL TO ORDER The meeting was called to order by Mayor Arlene Juracek at 7:01 p.m. in the Boardroom at Village Hall, 50 S. Emerson Street, Mount Prospect, IL. 2, ROLL CALL Members present by roll call vote: Mayor Arlene Juracek, Trustee Eleni Hatzis, Trustee Paul Hoefert, Trustee Richard Rogers, Trustee Colleen Saccotel I i and Trustee Michael Zadel Absent: Trustee William Grossi 2 3. PLEDGE OF ALLEGIANCE - Mayor Juracek led the Pledge of Allegiance 4, APPROVAL OF MINUTES 4.1 Minutes of the Regular Meeting of the Village Board - January 19, 2021 Motion by Michael Zadel, second by Colleen Saccotelli to approve the January 19, 2021 minutes of the Regular Meeting of the Village Board. The minutes were approved by unanimous voice vote of the Village Board. 5, MAYORS REPORT 5.1 PROCLAMATION: Black History Month - February, 2021 Mayor Juracek read the proclamation honoring Black History Month into the record 5.2 CHAIR REAPPOINTMENT TO BOARDS AND COMMISSIONS: Board of Fire and Police Commission Chair reappointment - Jim Powers Motion by Michael Zadel, second by Richard Rogers to approve the reappointment of Jim Powers as Chair of the Board of Fire and Police Commissioners Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion Passed 6, COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mayor Juracek acknowledged several residents registered to address the Board in person in addition to public comments and emails that were sent to the Board and staff. Mayor Juracek stated she will honor each person's opportunity to participate in the manner in which they chose. Mayor Juracek stated she will begin by reading public comments that were deferred from the January 26, 2021 Special Meeting. Mayor Juracek noted four (4) public comments will be read verbatim from residents unable to attend the meeting due to ADA concerns. These public comments are attached hereto and are part of the meeting record. (Clerk's note- the written public comments will be added to the final meeting minutes following approval at the February 16, 2021 meeting). Emails received by the Board will be summarized. Public comment submitted for the January 26, 2021 Special Meeting expressing concern over the use of the thin blue line patch/insignia by the Mount Prospect Police department, were read verbatim by Mayor Juracek in the following order: • Gail Creen • Jennifer Ciok • Benjamin Clark • Michelle Hitchcock • Nancy Pardo • Joe Hanafee • Liz Fischer • Ken Brey • Catherine Dunnington 3 The following residents wrote to express support for the use of the thin blue line and were read verbatim by Mayor Juracek in the following order: • Ryan Hughes • Jasper Pitrello Mayor Juracek read comments verbatim from the following residents who were unable to attend the meeting in person due to ADA concerns. All four residents expressed concern regarding the use of the thin blue line patch/insignia. • Joey Carbone -concern • Rev. Clyde Brooks • Gwynne Ryan • Catherine Dunnington The following residents expressed concern over the use of the thin blue line insignia and spoke in-person before the Board: (Clerk's note: all were residents of Mount Prospect unless otherwise noted) • Ronak McFadden • Julia Narain • Greg Armamentos • Paul Scott -resident of Bloomingdale • Carole Delahunty • Mary Anne Benden • Tony DiBenedetto • Joanne Smith • Laura Striebel • Ken Brey • Tamara Brey • Jeff Hartleroad The following residents expressed support for the use of the thin blue line patch/insignia : • Jasper Pitrello • Kathleen Giampa - resident of Chicago • Mark Bechtold Resident Jim Lambert spoke in support of the Mount Prospect police officers. Mayor Juracek summarized sixteen (16) emails from Mount Prospect residents and two (2) from non-residents who wrote the Board to express their concern over the use of the thin blue line insignia. Four emails in support of the thin blue line were also shared. Mayor Juracek acknowledged each writer by name and read a snippet from their email. There were no additional public comments. Mayor Juracek stated that times of crisis can bring a community together as witnessed tonight. Mayor Juracek expressed her gratitude and appreciation to those who shared their heartfelt statements before the Board and acknowledged the difficulty in doing so, especially in a public platform. She also thanked all those who submitted emails and public comments. Mayor Juracek shared a statement and closing remarks in response to resident concerns and support of the thin blue line patch/insignia. Trustee Zadel, Trustee Hoefert, Trustee Saccotelli, Trustee Rogers and Trustee Hatzis each shared closing remarks. All expressed gratitude to the community for expressing their thoughts, suggestions, concerns and support on this important matter. 4 Mayor Juracek allowed Joanne Smith to share a brief closing remark before the Board took a brief recess. Mayor Juracek announced a five-minute recess at 9:18 p.m. The meeting resumed at 9:23 p.m. 7. CONSENT AGENDA Motion by Paul Hoefert, second by Michael Zadel to approve the Consent Agenda as presented. Yea: Colleen Saccotell i, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion Passed 7.1 Monthly Financial Report - December 2020 7.2 List of Bills - January 13, 2021 to January 26, 2021 - $2,540,451.14 7.3 Motion to accept Municipal Partnering Initiative (MPI) joint bid results for asphalt patching services in an amount not to exceed $75,000. VBA 4-21 7.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-2" Liquor Licenses by one (1) Thai Fresh Corp. d/b/a Pen Thai located at 1652 W. Algonquin Road, Mount Prospect, IL. Ordinance No. 6555 7.5 A RESOLUTION ATUHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT BETWEEN COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21 AND THE VILLAGE OF MOUNT PROSPECT TO FACILITATE CONSTRUCTION OF THE ASPEN TRAILS STORMWATER IMPROVEMENTS Resolution No. 4-21 7.6 A RESOLUTION AUTHORIZING AN AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT RELATING TO THE O'HARE NOISE COMPATIBILITY COMMISSION Resolution No. 5-21 8, OLD BUSINESS None 9, NEW BUSINESS Village Manager Michael Cassady stated the petitioner requested a continuance of this matter to the February 16, 2021 Village Board meeting. 9.1 1st reading of an ORDINANCE GRANTING A VARIATION TO THE MAXIMUM FRONT LOT COVERAGE REQUIREMENT FOR THE PROPERTY LOCATED AT 918 S. ELM STREET (PZ -25-20) 5 Motion by Paul Hoefert, second by Colleen E Saccotelli to continue Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion Passed 9.2 1st reading of an ORDINANCE AMENDING CHAPTER 8 ENTITILED "VILLAGE GOVERNMENT; MISCELLANEOUS PROVISIONS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS, REGARDING ELECTION PROCEDURES Village Attorney Lance Malina provided information regarding the subject ordinance stating this will clarify, and not change, the Village Code regarding election procedures. The subject ordinance clarifies and defines the practice of candidates for elected office in the Village circulating joint nomination papers is prohibited and not in apparent conformity with the Village's nonpartisan election system established by a binding referendum approved on February 2, 2010 and by Ordinance No. 5815 approved on September 7, 2010. In response to questions from the Board, Mr. Malina provided further clarification regarding apparent non -conformity versus apparent conformity and the intended meaning of a non- partisan system. A brief discussion followed. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an Ordinance Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Motion Passed Motion by Michael Zadel, second by Paul Hoefert to approve the Ordinance as presented. Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion Passed Ordinance No. 6556 10. Village Manager's Report 1.1 Motion to accept proposal for 2021• - • Hazardous Waste Collections amount not to exceed 1 111 Public Works Director Sean Dorsey provided background information on the Village's Household Hazardous Waste Collection program which began in 2018 with one event. Due to the popularity of the event, the program was expanded in 2019 and 2020 to include two events per year. Resident participation in this event is by appointment - only which helps to avoid long lines and reduces wait times on the day of the event. Mr. Dorsey stated requests for proposals were solicited from eleven environmental companies specializing in the segregation, packing, disposal and transportation of household hazardous waste. Proposals were received from two companies, Tradebe Environmental Services and Clean Earth. Staff evaluated each proposal based on several 6 conditions including experience, scope of work effort and proposal content. Points were awarded on a 100 -point ranking based on this criteria. Mr. Dorsey provided details on the results. Mr. Dorsey stated staff also conducted interviews with both firms as part of the selection process. Tradebe scored the highest and has the most relevant and successful experience with similar events. Tradebe provided logistic, material handling, and disposal services for the Village's Household Hazardous Waste events in 2018, 2019 and 2020. Mr. Dorsey stated staff recommends awarding the contract to Tradebe for the amount of $102,000. Motion by Paul Hoefert, second by Michael Zadel to approve as presented Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion Passed VBA 5-21 10.2 Motion to accept proposal from IMEG engineering consultants for 2021 Water Main Rehabilitation and Replacement Project design and construction engineering services in an amount not to exceed $170,709. Public Works Director Sean Dorsey provided an overview of the project. Mr. Dorsey stated 4,100 feet of existing watermain is scheduled to be replaced. The existing main is 6 inches in diameter and will be replaced with an 8 inch main which will improve flow and pressure. The replacement project includes the 400 block of South Williams Street, the 600 and 700 block of East Prospect Avenue, the 600 block of South George Street, the 1900 block of Connie Lane and the 100 block of South Wille Street and West Prospect Avenue. The project also includes approximately 2,100 feet of water main rehabilitation. The watermain scheduled to be rehabilitated through means of cured -in-place pipe lining are the four railroad crossings and nice creek crossings. The request for proposals included both technical and cost proposals from qualified civil engineering consultants. Thirteen technical and thirteen cost proposals were received. Mr. Dorsey stated staff evaluated each proposal based on the background of the firm, related project experience, proposes services and scope of work, schedule work effort and proposal content. Each firm was rated on a point system based on each of the criteria. The highest rated firm was IMEG of Naperville, Illinois. Mr. Dorsey stated IMEG has many years of experience with similar projects. Staff performed reference checks and found IMEG's work to be satisfactory. Mr. Dorsey stated that although several other firms submitted lower cost proposals, staff feels IMEG submitted a more qualitative proposal and boasts an experienced and qualified staff that better meets the needs of the Village. Mr. Dorsey noted IMEG most recently completed a project in Arlington Heights relating to railroad crossings similar to the work required for this project. Mr. Dorsey added that staff recommends including a 10% contingency due to circumstances that may arise beyond the engineering consultant's control. Motion by Michael A Zadel, second by Colleen E Saccotelli to approve as presented Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers Nay: None Absent: William Grossi Final Resolution: Motion passed VBA 6-21 7 10.3 As submitted - no additional business was introduced 11. ANY OTHER BUSINESS Trustee Rogers expressed gratitude to Mr. Dorsey and the Public Works staff for their efforts to successfully repair the potholes near the intersection of Wolf and Euclid. Trustee Zadel also commended the Public Works department for their timely response and exceptional snow and ice removal efforts during the recent winter storms. 12. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote, the February 2, 2021 meeting of the Village Board adjourned at 9:55 PM. Respectfully submitted, Karen M. Agoranos