HomeMy WebLinkAbout9.1 Motion to accept bid for parkway tree removals in an amount not to exceed $148,000., e t
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Item Cover Page
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wubject Motion to accept bid for parkway tree removals
in an amount not to exceed $148,,000.
Meeting January , REGULAR
j. OF
MOUNT
PROSPECT VILLA BOARD
*ollar Amount
i •
get Source General Funit
Action1%.". a t e g o ry VILLAGE MANAGER'S REPORT
Type
infestedSealed bids for parkway tree removals in 2021-2022 were opened on January 11,
2021. This contract requires removal of dead, dying, diseased,, Emerald Ash Borer
or .lly unsound parkway • ground past,
staff also sought prices for emergency tree work in the event of a major storm.
Finally, provisions were included to extend the contract for a third year (2023) at
the same prices as 2022 if both the contractor. • Village agree.
Lord 90���
Twelve invitational bids were mailed and the bid was placed on the Village's
website utilizing Onvia online bid services. Six (6) bids were received and two (2)
"No -Bid" letters were received. Bidders were asked to submit a price per inch for
removal of each of different. _ order • draw
comparisons between various bids, staff asked bidders to use our estimated
quantities ! calculate an extended cost.
Bid results for removal of an estimated 8,250 diameter inches each year plus ar
%;;;stimated 20 hours of emergency work were as follows:
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Bidder
2021 Cost
2022 Cost
Emergency
Equipment
Total
Work
Total
Homer Tree
—Care,, Inc.
$145-905-00
$145f905-00
$12,000.00
$1,500.00
$305f310-00
Bode Tree
Care
$170f880-00
$170f880-00
$6,120.00
$5,160.00
$353,040.00
Acer Tree
Service$6,100.00
$173f460-00
�173,460.00
$3f800-00
$356f820.00
R. W'172
Hendricksen
172230-00
f
172230-00
$f
$8,000.00
$6,700.00
$359,160.00
Landscape
Concepts
195,097.50
$195,097.50
$7,000.00
$7,200.00
$404f395-00
Clean Cut
Tree
$224f520.00
$224f520.00
$9,800.00
$9,600.00
$468f440.00
Service
The lowest bidder, Homer Tree Care, Inc. has worked for Mount Prospect
successfully in the past. Homer successfully completed Parkway Tree Removal
(2010-2018) and Creek Trimming (2016-2020). Staff contacted the list of
references provided and all references were satisfactory. Additionally, their
equipment list shows they own the resources necessary to successfully complete
our contract.
Homer Tree Care, Inc.s bid price represents a 1.5% decrease compared to 2020
-ates for similar work.
Tree quantities and sizes utilized in the bid documents are estimated and can vary
based on found field conditions and weather, as could the total number of hours
for emergency services. Therefore, staff recommends awarding a contract for the
budgeted amount for contractual tree removals, which is $148,000.
Alternatives
1. Accept the lowest cost,, responsive bid for Parkway Tree Removal Contract
2021-22.
2. Action at discretion of Village Board.
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Staff Recommendation i •
Accept the lowest cost, responsive bid as submitted by Homer Tree Care Inc. of
Lockport,• •r the 2021 and 2022 parkway -e removal contract
amount• to exceed $148,,000 in 2021.- • be limited to
amountthe • budget. - •
Village Board authorize a one (l) -year extension (2023) if the contractor agrees
to hold pricing.
ATTACH M E NTS:
BID -REMOVALS 2021-22. pdf
Removal Bid - ADDENDUM 1.pdf
Homer Tree submittal - Parkway Tree Removal 2021-22.pdf
KI
Bid Request
for
Parkway Tree Removal Contract 2021 - 2022
BID OPENING: January 11, 2018 — 1:00 p.m. local time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
H:Forestry/Word/2021 /RE MOVAL/BID-REMOVALS 2021-2022.DOC
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NOTICE TO BIDDERS
Bid for
Parkway Tree Removal Contract 2021 - 2022
Sealed bids will be received until Monday, January 11, 2021 — 1:00 p.m. in the office of the Village
Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, in a separate, sealed
envelope please submit bid clearly marked "Sealed Bid for Parkway Tree Removal Contract
2021 . 2022" _
The Bid Opening will occur virtually via an online meeting room or by telephone instructions for
attendance are as follows.
Please join my meeting from your computer, tablet or smartphone.
https:Hqlobal.gotomeeting.com/ioin/462813429
You can also dial in using your phone.
United States (Toll Free): 1 866 899............ 4679
United States: +1 571) 317-3116
Access Code: 462-813-429
Plans and specifications may be obtained on the Village's website at
www.mountprospect.or /c b� ids
Offers may not be withdrawn for a period of ninety (90) days after the bid date without the consent
of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to the
aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion, to reject any and all bids or parts thereof, to
waive any irregularities technicalities and informalities in bid procedures and to award the contract
in a manner best serving the interests of the Village. Questions about these bid specifications
should be directed to Forestry/Grounds Superintendent Dave Hull at 847-870-5640.
Village Manager
Michael Cassady
December 23, 2020
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PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
Table of Contents
Section
Page
Notice to Bidders
1
Table of Contents
2
Bid Packet Information
3
Instructions to Bidders
7
Specifications
10
General Conditions
14
Proposal Form - Exhibit A
22
Bid Form
26
Affidavit —Bid Certification Form
30
Bid Security
32
Performance Bond
34
Bid Sheet(s) 36
Contract — Exhibit B 40
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VILLAGE OF MOUNT PROSPECT
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
BID PACKET
The Village of Mount Prospect is seeking proposals for its:
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
PROJECT SCOPE
The Contractor shall provide, at a minimum, the following work:
The Village of Mount Prospect is seeking proposals for the removal of trees in Village parkways
and other public areas. Tree care companies are asked to submit a price per diameter inch for
each size class to remove trees according to the following specifications. Each assignment list
will include trees of varying sizes. The Village reserves the right to add or delete trees from the
lists if bid prices are higher or lower than expected or if circumstances require more prompt
removal of certain individual trees than required by specifications. Trees may be assigned
throughout the calendar year or until our available funds are depleted.
Contract shall be in effect beginning January 20, 2021 and shall remain in effect until December
31, 2022, unless terminated by either party under the conditions specified in Section 10, Contract
Termination.
However, if both the Village and the Contractor agree, the contract may be extended for one (1)
additional year at the same bid prices as the second year.
Village will advise the Contractor of its wishes by mid-November 2022 for a possible extension
into 2023. If an extension is offered, the contractor will need to inform the Village of his decision
no later than December 1St, of that year. Additionally, if a contract is extended, the Contractor
shall then be required to submit each year an updated certificate of insurance, proof of Mount
Prospect business license or contractor's license and any required bonds. All contract deadlines
will be one year later than those listed for year two.
All awards are subject to future funding and budget approval by the Board of Trustees. Should
the contract be terminated due to lack of funds, the Village will provide as much notice as possible
and as soon as possible.
1. RECEIPT OF PROPOSALS
Sealed bid proposals for the removal of trees in Village parkways and other public areas must be
received in the Village Manager's Office, at 50 South Emerson Street 3rd Floor, Mount Prospect,
Illinois 60056, no later than 1:OOp.m. on January 11, 2021. Bids arriving after that time will not
be accepted. Mailed bids, which are delivered after the specified hour, will not be accepted
regardless of postmarked time on the envelope. Electronic mail (email) and/or facsimile
transmitted bids will not be accepted.
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The Bid Opening will occur virtually via an online meeting room or by telephone instructions for
attendance are as follows.
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/ioin/462813429
You can also dial in using your phone.
United States (Toll Free): 1 866 899 46 79
United States: 1 1 ( "
Access Code: 462-813-429
2. HOW TO SUBMIT A BID
The bid proposal must be delivered in a sealed envelope to the Village Hall to the attention
of the "Village Manager". The bid proposal must be clearly marked: Sealed Bid
"PARKWAY TREE REMOVAL CONTRACT - 2021 - 2022". No proposal will be
considered unless it is submitted on the bid proposal form, Exhibit A, included in
this bid packet.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or revisions
in the bid proposal must be initialed by the person signing the proposal. Should a bidder
wish to qualify his bid or make special stipulations thereto, such qualifications or
stipulations shall be stated on standard letter size sheets of paper, separate from the
proposal form but included within the sealed proposal.
It will be the sole responsibility of the bidder to ensure that his or her bid reaches the Mount
Prospect Village Manager's Office on or before the deadline for bid submissions set forth
above. Any bid that is not sealed or marked as specified in the requirements for submitting
a bid will be disqualified from the bidding process.
3. QUALIFICATION OF BIDDERS
To be entitled to consideration, bids must be submitted in accordance with this Notice to
Bidders and the "Village of Mount Prospect Instructions to Bidders", and on the Proposal
Form (Exhibit A). In addition, bidders must be licensed to do business in the Village of
Mount Prospect, and must furnish satisfactory evidence of their professional experience
and ability to meet the performance requirements of the PARKWAY TREE REMOVAL
CONTRACT - 2021 - 2022 (Exhibit B).
4. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all bid documents, and
reserves the right to make its own assessment of bids received; to reject any and all bids;
to waive irregularities and technicalities in the bids; to further negotiate details of the
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contract with the low bidder after award of the contract; and to award the contract based
upon its consideration of the following criteria as well as relevant statutory provisions:
a) Lowest responsible bidder.
b) The ability, capacity, and skill of the bidder to perform the contract to provide
the service required.
C) Whether the bidder can perform the contract or provide the service promptly, or
within the time specified, without delay or interference.
d) The character, integrity, reputation, judgment, experience, and efficiency of the
bidder.
e) The quality of performance of previous contracts.
f) The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
g) The sufficiency of the financial resources and ability of the bidder to perform the
contract and provide the service.
h) The ability of the bidder to provide future maintenance and service.
i) The number and scope of conditions attached to the bid.
j) Whether the bidder has a place of business in the Village.
k) Responsiveness to the exact requirements of the invitation to bid.
I) Ability to work cooperatively with the Village and its staff.
m) Past records of the bidder's transactions with the Village or with other entities
as evidence of the bidder's responsibility, character, integrity, reputation,
judgment, experience, efficiency and cooperativeness.
n) Such other factors as would be in the best interest of the Village and its
operations.
o) The Village of Mount Prospect may make such inspections, as it deems
necessary, including the right to inspect all bidder worksites related to the bid.
P) TCIA ACCREDIDATION - The Village prefers to award this contract to contractors
who meet the standards required for TCIA Accreditation, and will do so in the following
manner. If otherwise equivalent bids are received, as determined by the Village, the
Village will give preference to contractors who are either:
TCIA Accredited
or
Meet the following requirements:
• Are actively enrolled in the TCIA Accreditation Program and on track to complete
the process within a two year period.
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• Have completed the TCIA mail -in audit and have met 50% of the standards
required by TCIA for accreditation.
• By submitting a bid, Contractor authorizes the Village to obtain evidence of
compliance from TCIA and authorizes TCIA to release such information to the
Village. In the event that the Village is unable to obtain such information as it
deems necessary to determine compliance, on or before bid opening date,
above comlaince shall be deemed unmet.
5. CONTRACT
The specifications and terms for award of this contract include all of those set forth in this
Notice to Bidder, the Instructions to Bidder, the Proposal Form (Exhibit A), the
Specifications, the General Conditions, the Bid Form, the Affidavit — Bid Certification Form,
the Bid Security Form, the Bid Sheet and "PARKWAY TREE REMOVAL CONTRACT -
2021 - 2022" (Exhibit B). The successful bidder will be required to execute the PARKWAY
TREE REMOVAL CONTRACT 2021 - 2022 for the duration specified in that contract and
the successful bidder's submitted Bid Proposal Form will be attached to and incorporated
into that Contract.
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VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
To be entitled for consideration, bids must be made in accordance with the following instructions:
1. The Village of Mount Prospect reserves the right to reject any or all bids, or any part
thereof, or to accept any bid or any part thereof, or to waive any information in any bid
when, it its opinion, the best interest of the Village will be served by such action.
2. Bidders may withdraw or cancel their bid, in written form, at anytime prior to the advertised
bid opening time. Any bid submitted will be binding for 90 calendar dam after the date of
bid opening. No plea of ignorance by the bidder as to the conditions that exist or that may
exist hereafter as a result of failure or omission on the part of the bidder to make the
necessary examinations and/or investigations will be accepted as a basis for varying the
requirements of the Village or the compensation to the bidder.
3. Bids must be signed by an authorized official of the organization submitting the bid with
the name of the official and his/her title typed below the signature.
4. All bidders must submit the following information on or before the deadline for bid
submittal: (a) the location of the bidder's permanent place of business; (b) evidence of
the ability to provide an efficient and adequate plan for executing the services requested;
and (c) any additional evidence tending to show that the bidder is prepared adequately to
fulfill the contract, including a statement of the items of equipment which the bidder
proposes to use on the project. This list of items is to include a statement noting which of
these items of equipment the bidder owns, and separately those items which he does not
own but is certain he will be able to rent or otherwise procure for use on the project
5. Bidders shall include with their bid, on a separate attachment to the bid, the names of
three (3) references regarding their qualifications by experience, ability, personnel and
equipment to perform the services required by the bid specifications. The references must
include company name, address, contact person and telephone number. The Village
reserves the right to reject bids not accompanied by the required references.
6. All bidders agree that a complete background investigation of the principals of the bidder
and all employees who will perform the required services on behalf of the bidder will be
made. Bidders agree to cooperate with the appropriate Village personnel to supply all the
necessary information to complete the background inquiries. The Village, at its complete
discretion, may disqualify any Bidder, including a low Bidder, and may void any contract
previously entered into based upon its background investigation.
7. No bid will be accepted from or contract awarded to any person, firm or corporation that
is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter,
as surety or otherwise, upon any obligation to the Village or has failed to perform faithfully
any previous contract with the Village within two (2) years prior to the date of the invitation
to bid.
8. All bid submittals must include a signed Bid Certification Form (copy attached) certifying
non -collusion in the bid, and that the bidder is in compliance with Sections 33E-3 and 33E-
4 of the Illinois Criminal Code regarding bid rotating and bid rigging (720 ILCS 5/33E-3
and 5/33E-4); compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/1 et
seq.; that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1); and that it has
a written sexual harassment policy in place in full with the Illinois Human Rights Act (775
ILCS 5/2-105, as amended).
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9. Any bidder in doubt as to the true meaning of any part of the Specifications or other bid
documents shall submit a written request for interpretation to Dave Hull, no later than five
(5) calendar days prior to the date set for the opening of the bid. Any questions received
after that time may be answered at the discretion of the Village.
In the event that the Village finds a question to be adequately addressed in the existing
bidding documents, the question may be answered in writing by directing the requesting
bidder to the applicable provision(s) in the existing bid documents. No further clarifications
or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid sheet.
Oral explanations are not binding.
10. Prices shall be provided for each service required to be performed under the contract.
11. All equipment and material bid shall be in accordance with all applicable federal, state and
local laws, rules and regulations in effect at the time of the bid.
12. Bids will be considered on equipment or material complying substantially with the
specifications, provided each deviation is stated and the substitution is described,
including technical data when applicable, in a letter attached to the bid. The Village
reserves the right to determine whether such substitutions or deviations are within the
intent of the specifications and will reasonably meet the service requirements of the
applicable Village Department. Brand names which may be mentioned in the
specifications do not indicate a preference and are used only as a reference to the type
and quality of materials or equipment desired.
13. The brand name and/or manufacturer of each item proposed must be clearly stated.
Guarantee and/or warranty information must be included with this bid.
14. Unless otherwise directed by the Specifications, all materials, equipment and services
provided will meet standards or requirements which would normally be anticipated in
common practice. The bidder guarantees that all applicable federal, state and local laws,
including the federal Occupational Safety and Health Act ("OSHA"), are being complied
with in connection with the bid and any resultant contract or purchase by the Village.
15. All municipal, county, and State of Illinois sales taxes and federal excise taxes, which are
NOT applicable to sales to the Village of Mount Prospect, must be excluded from bid
prices.
16. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
17. Bidders must be sure to specify any terms which they wish to offer in the space provided.
Cash discounts will be deducted from the base bid in determining the low bidder.
18. A bid deposit in the amount of one thousand dollars ($1,000), payable to the Village, is
required, unless otherwise stated in the bid package. The deposit must be in the form of
a bid bond, certified check, or a bank cashier's check. All bid performance deposit checks
will be retained by the Village until the bid award is made, at which time the checks will be
promptly returned to the unsuccessful bidders. The bid performance deposit check of the
successful bidder will be retained until all requirements have been satisfied and proof of
insurance coverage is provided.
19. In case of default by the bidder, the Village may procure the services from other sources
and may deduct the cost of such services from the unpaid balance due the bidder, or may
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collect against the retainage for excess costs so paid, and the prices paid by the Village
shall be considered the prevailing market price at the time such purchase is made.
20. The bidder shall hold the Village, its officers, employees and agents, harmless from liability
of any nature or kind on account of the Village's use of any copyrighted or uncopyrighted
composition, trade secrets, secret process, proprietary rights, patented or unpatented
invention, article or appliance furnished or used under the bid specifications.
21. The successful bidder is specifically denied the right of using in any form or medium the
name of the Village for any advertising, promotion or reference unless express written
permission is granted by the Village.
22. The opaque envelope containing the bid shall be marked plainly, "SEALED BID for
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022". (See also Notice to Bidders
requirements).
23. The bidder's submittal shall include the completed Proposal Form. The Village will strictly
hold the bidder to the terms of the Proposal Form. The Proposal Form must be executed
by a person having the legal right and authority to bind the bidder.
Questions about this Request for Bids should be directed to:
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
Dave Hull, Forestry/Grounds Superintendent
Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, Illinois 60056
Phone: 847.870.5640 Email: dhull@mountprospect.org
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SPECIFICATIONS
SPECIFICATIONS - GENERAL
1. All trees are located within publicly owned properties.
2. The Contractor shall consult with the Public Works Director, or authorized representative,
concerning the details and scheduling of the work contemplated herein, and shall be governed
by the decisions of said Director or authorized representative.
3. All work must be completed to the satisfaction of the Director of Public Works or authorized
representative, and any question as to proper procedures will be resolved by same.
4. All work shall be conducted under the direct supervision of a person currently certified as a
Certified Arborist by the International Society of Arboriculture. Proof of certification must be
provided before work begins.
5. In the event of emergency work, Contractor shall provide sufficient equipment and personnel
as required. (See Bid Sheet). Payment is to be made on an hourly basis as explained in
"Emergency Work" below.
6. Contractor shall not sublet any part of this contract to a subcontractor without prior approval
by Director of Public Works, submission of proof of insurance as specified in "Insurance and
Security Deposits" detailed later in these specifications, and submission of Village of Mount
Prospect contractor's license. If a subcontractor is authorized, the Village shall not release
Final Payment to the general contractor until the Village receives a Final Waiver of Lien from
both the subcontractor and the general subcontractor.
7. All vehicles and equipment shall be clearly marked with company name. Equipment owned
by a subcontractor must be identified with the name of the general contractor.
TREE REMOVAL SPECIFICATIONS
1. Contractors are asked to provide a separate price per inch for trees in each of the size
classes listed on the Bid Sheet. The total estimated inches in each size class is based
on interpretation of previously contracted removals and speculation about what we
believe may be removed during the course of this contract. Note that the listed figures
for tree removals and the actual number and size of trees awarded during the contract
could vary considerably from this estimate. However, the estimate will be used to
determine the apparent lowest qualified contractor for award of contract.
2. Contract is expected to be awarded on January 20, 2021 and an initial assignment list
will be submitted to Contractor in late January 2021. All removals that are assigned to
the contractor must be completed no later than 30 calendar days after assignment, with
the exception of trees infected/infested with Dutch Elm Disease (DED), Elm Yellows, or
Emerald Ash Borer (EAB). Trees infected/infested with DED, Elm Yellows or EAB must
be completed no later than 10 calendar days after assignment during the time period
from April 1 St to September 30th.
3. Trees to be removed will be marked on the trunk by Village personnel with a fluorescent
orange dot, before work begins. Contractor must contact Public Works Director or
authorized representative for clarification before removing any tree not so marked.
4. Some trees with splitting crotches have been temporarily chained by the Village; these
chains must be removed and returned to the Village.
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5. The Contractor shall be required to call or fax in daily to report the locations scheduled
for removal that day.
6. Contractor must furnish a work report on the spreadsheet provided by the Village within
three days of completion of the assignment lists. All reports must contain dates,
addresses and diameters of trees removed. For tracking purposes, it is very important
for us to know the exact removal dates of all removed trees.
7. The bid price is to include removal of the tree to ground level, hauling away all debris to
an approved disposal site and a thorough cleanup of the work site including raking and
sweeping. No logs will be allowed to remain in Mount Prospect.
8. Stumps shall not be left higher than three (3) inches above ground level.
9. Ropes shall be used to lower all limbs of sufficient size that may cause damage to other
trees or surrounding public or private property.
10. Trees marked for removal that extend through utility wires may require topping. It will be
the contractor's responsibility to notify the responsible utility company, and make
arrangements with this utility company for the topping of these trees, so that the final
removal of these trees will not be delayed.
PENALTY CLAUSE FOR DISEASED ELMS AND ASHES INFESTED WITH EAB
In order to encourage prompt attention to the removal of diseased elms and infested ashes
during the time when the trees are not dormant, the Village will levy a penalty of $20.00 per tree
for diseased elms/infested ashes removed 11 days or more after assignment.
The following conditions shall apply:
1. Assignment lists will be faxed or e-mailed to contractor daily as diseased
elms/infested ashes are found.
2. Day 1 will begin at 12:01 AM following the day the list is e-mailed or faxed to the
contractor.
3. Removal of any trees that are verifiably delayed by ComEd (for topping) will not be
subject to the penalty. These trees are still expected to be removed no later than 10
days after topping. Calendar days will be used in calculation of removal deadlines,
not workdays. However, New Years Day, Memorial Day, Independence Day, Labor
Day, Thanksgiving Day and Christmas Day will not be counted.
4. Contractor must fax or e-mail elm removal dates the day after removal to the Village.
The Village will promptly verify the removal. If by day 11, the Village has not
received notification that a tree has been removed, we will assume it is standing and
the penalty phase will begin.
5. Diseased elms and infested ashes assigned between October 1 St and March 31 St will
have a 30 day deadline and will not be subject to the penalty clause.
6. Note: the Village may choose to enact a daily penalty clause of $20.00 per tree/PER
DAY fine on 30 day lists, if the contractor is consistently overdue in removing trees
after the assigned deadline. Village will give notice to contractor that daily penalty
clause for missed deadlines is being enacted.
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SPECIFICATIONS - OTHER
Hours of Work — Village code states that no work shall be done on Sundays or Holidays, or any
day before 7:00 a.m. or after 7:00 p.m.
Sodded Areas
No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at
any time except as authorized by the Public Works Director or authorized representative.
Schools - Around schools, Contractor is requested to schedule work so as to minimize conflicts
with regularly scheduled school buses and school related traffic, especially at the beginning and
ending of the school day. It is preferred that work is scheduled on days when school is not in
session, if possible, as long as other deadlines contained within these specifications are met.
Obstruction of Streets and Right -of -
The Contractor shall arrange to keep sidewalks open for traffic when possible, and block
portions of the streets only when absolutely necessary. The Contractor shall schedule work so
that the public may have the use of the streets a maximum amount of time. The Contractor is to
erect warning signs, traffic cones, arrow boards and furnish adequate barricades, wherever
required.
Communications/Public Relations — Contractor is required to notify the Forestry/Grounds
Superintendent 24 hours in advance of beginning work and to check in daily to report a planned
route, progress or work, and problems. Contractor shall at all times endeavor to maintain good
relations with the public and respectfully answer questions.
Accident Prevention - The Contractor shall exercise every precaution at all times for the
protection of persons and properties. The safety provisions of all -applicable laws and ordinances
shall be strictly observed. Any practice obviously hazardous in the opinion of the Public Works
Director, or authorized representative, shall be immediately discontinued by the Contractor upon
receipt of instructions from the Public Works Director, or authorized representative to discontinue
such practice.
The Contractor shall abide by all EPA and OSHA safety standards and regulations.
Damage
Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo boxes,
street and traffic signs, light standards or other structures, lawns, other trees, or any other public
or private property during the operations of this contract shall be at the Contractor's expense.
Note that the Contractor is not authorized to drive equipment onto private property without
previous authorization from the property owner.
It is required, for the Contractor's protection, if any site damage exists before work begins
(including sidewalk cracks) that the Public Works Director or appointed representative be
notified of such prior to work beginning. If damage is noted after the removal is complete, and
Public Works was not notified, repair/replacement will be at Contractor's expense.
Repairs or replacements shall be accomplished as soon as possible, but no later than sixty (60)
days, after the date the damage has occurred.
Trees six inches in diameter or smaller that are damaged will be replaced, during the upcoming
planting season with another tree of the same species and size, and at the Contractor's expense.
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Emergency Work
If implemented, the emergency relief phase of the contract will include the furnishing of labor and
equipment on an hourly basis. Prevailing conditions must, in the opinion of the Public Works
Director or authorized representative, constitute an emergency situation before this phase is
instituted. Examples would be broken branches or split trees as a result of high winds or icing
conditions which present a hazard to life or property. The Village reserves the right to hire other
contractors to perform emergency work if this is determined to be in the best interests of the
Village.
All employees doing emergency work must punch in and out on the time clock in the Public Works
Building. The Village will not pay for travel to or from place of business, nor loss of time due to
equipment breakdowns. The Village will pay the rates listed on the Bid Sheet for work performed
by contracted crews. These rates will be in effect for the duration of the contract. Note that any
shifts longer than 8 hours will have 1/2 hour deducted per person for a lunch period. Contractor's
submitted rates apply to any day of the week, or time of day; overtime rates do not apply. The
Village may not need the crew for an entire workday and may have the crew punch out when all
necessary emergency work has been completed. Additionally, each crew will need to provide
their own cell phone and give the number to the Village for communication with our office.
Safety / Obstruction of Streets and Right -of -Way
The Contractor shall arrange to keep sidewalks open for traffic when possible.
During tree removals, the Contractor will have the responsibility of blocking the entire street at
each intersection, using proper signs and barricades to prevent any motorized vehicle from
entering, with the exception of State or County highways which will not be completely blocked
off. Prior to working on County or State highways, the Contractor shall have the responsibility of
notifying the Mount Prospect Police and Fire Departments.
If the entire street is not properly barricaded when performing tree removal operations, the
Village of Mount Prospect will stop work until the proper street barricading is accomplished.
The Contractor shall also be required to contact the appropriate State or County agency when
engaged in removal work on their right-of-way.
Brush / Log Removal and Cleanup
All brush/logs generated by the Contractor shall be removed at the end of each work day by the
Contractor at his own expense. Exceptions to this to be granted only by the Director of Public
Works or designated representative. In no case will brush/logs be allowed to remain on the
parkway over a weekend.
The Contractor shall remove all surplus materials and debris from the streets as the work
progresses so that the public may have the use of the streets a maximum amount of time.
Thorough cleanup of each work site shall be required, including raking and sweeping. If work is
done while snow is on the ground, the contractor may be required by the Public Works Director
to return after snow melt for a more thorough cleanup. In addition, no Elm or Ash logs will be
left for or given to any resident. All such logs must be disposed of outside of Village limits.
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GENERAL CONDITIONS
A. Award of Contract; Performance; Payment
1. The Village will issue a Notice of Award to the successful bidder, advising that it
has been awarded the contract. Within ten (10) business days of delivery of the
Notice of Award, by personal service or registered or certified U.S. Mail, postage
prepaid and receipt requested, the contractor shall execute the contract, attached
to the Bid Documents, and furnish the Village with any required bonds and
certificate of insurance.
2. Upon the Village's receipt of the executed contract, any required bonds and
certificate of insurance, the Village will issue and send to the contractor a Notice
to Proceed, that will start the performance period.
3. Completion Dates
It is expected that this contract will be awarded on January 20, 2021 and remain
in effect until December 31, 2022 unless terminated by either party under the
conditions specified in Section 10, Contract Termination. Upon satisfactory
completion of the initial two year term of the contract the Contract may be
extended for one (1) additional one (1) year period beyond the termination date
by mutual, written agreement between the Village and the Contractor. The
Contractor must agree to hold their prices at the same rate as the previous year.
The Village reserves the right to re -bid the contract at the end of any contract
period. If an extension is offered, the contractor will need to inform the Village of
his decision no later than December 1 St, 2022. Additionally, if a contract is
extended, the Contractor shall then be required to submit each year an updated
certificate of insurance and proof of Mount Prospect business license or
contractor's license.
4. Billings for services will be accepted on a semi-monthly basis for all work performed
under this contract.
Payment for tree removals will be made on a unit price per inch per size class basis.
Price for removal of each tree will be determined by multiplying the diameter at
breast height (d.b.h.) of the tree, times the price per inch. In the event that the
diameter listed on the assignment list differs from the actual diameter of the tree,
Contractor shall notify the Director of Public Works prior to removing the tree, so
that it may be remeasured.
For payment purposes, diameters of trees removed shall be measured with a
standard diameter tape at 4-1/2 feet from the ground. In the case of trees whose
crotch is between one foot above ground and 4-1/2 feet above ground,
measurement will be taken one foot below the crotch. In the case of multistemmed
trees whose crotch is at or below ground, the diameter of the largest stem at 4-1/2
feet above the ground shall be used.
No allowance shall be made for trees that have a crown ratio larger than that of
any average tree for that diameter class or for trees that present a particular
problem in removing.
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Payment on any given bill may be withheld by the Village for work not completed
according to prescribed Specifications. In this event Contractor must correct
deficiencies at his own expense before any further payments will be made.
Emergency work completed each week is also to be included in weekly
reports. Forms for this will also be provided by the Village, to contain dates,
addresses, and nature of work performed. Time cards will be used to
determine actual number of hours worked, and receipts must be provided to
document refuse disposal costs.
5. The Contractor shall submit with each payment request a properly completed
Contractor's Affidavit setting out, under oath, the name, address and amount due
or to become due, of Contractor, each subcontractor, vendor, supplier or other
appropriate party included in its cost, and for every party listed a full or partial
waiver of lien, as appropriate. Beginning with the second payment request, and
with each succeeding payment request, the Contractor shall submit Contractor's
Affidavits and partial waivers of lien for each subcontractor and supplier showing
that the amount paid to date to each is at least equivalent to the total value of that
subcontractor's work, less retainage, included on the previous payment request.
6. If final payment is requested, the Contractor shall submit a properly completed
Contractor's Affidavit setting out, under oath, the name, address and amount due
or to become due, of Contractor, each subcontractor, vendor, supplier or other
appropriate party included in its cost, and a full and final waiver of lien for the full
amount of the Work, less retainage. The Contractor shall assign over to the Village
all manufacturers' and suppliers' warranties respecting any part of the Work.
7. The Village reserves the right to alter the scope of the required services to be
performed, add such incidental services as may be necessary and increase or
decrease the services to be performed to accord with such changes, including the
deduction or cancellation of any one or more or the services. Such changes shall
not be considered as a waiver of any condition of the contract nor to invalidate any
of the provisions thereof.
8. The performance of the required services shall be done under the supervision of
the Village's Director of Public Works or his/her designee who shall decide all
questions that arise as to the quality and acceptability of materials furnished,
services performed, manner of performance, acceptable fulfillment of the contract,
compensation and the disputes and mutual rights between contractors under the
Specifications.
9. If the contractor fails to begin providing the services within the specified time, or
fails to perform these services in accordance with the terms of the approved
schedule or performs the services in a manner unacceptable to the Village, or if
the contractor becomes insolvent or is declared bankrupt, or makes an assignment
for the benefit of creditors, or from any other cause fails to perform the required
services in a manner required by the contract, the Village shall give notice to the
contractor and its surety in writing specifying such failure, delay, neglect, refusal
or default, and if the contractor, within a period of ten (10) calendar days after the
giving of such notice, does not proceed in accordance therewith, then the Village
shall have the full power and authority to declare the contract and the contractor in
default, and to forfeit the rights of the contractor in the contract.
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10. All costs and charges incurred by the Village, together with the cost of performing
the required services shall be deducted from any monies due or which may
become due to the contractor under the contract. Following any payment due and
received by the Village from the contractor's surety following default, if the expense
so incurred by the Village is less than the sum paid to the Village by the surety
under this contract for the performance of required services during the contract
period, the surety shall be entitled to receive the excess difference paid to the
Village. When such contractor default costs incurred by the Village exceeds the
sum paid to the Village for the performance of the required services under the
contract, the contractor and the surety shall be liable and shall pay to the Village
the full cost of such additional expenses.
B. Performance of the Required Services
1. The contractor shall exercise every precaution at all times for the protection of
persons and properties. The safety provisions of all applicable laws and
ordinances shall be strictly observed. Any practice obviously hazardous, in the
opinion of the Director of Public Works or his authorized representative, shall be
immediately discontinued by the contractor upon his receipt of instructions from
the Director of Public works or an authorized representative to discontinue such
practice.
2. The performance of services under the contract includes the furnishing of all
supervision, labor, materials, tools, equipment and incidentals of every kind and
description necessary, in accordance with the contract documents.
3. The performance of services shall be subject at all times to inspection by the
Village or its inspectors, and the contractor will be held strictly to the diligent
execution of the contract. The Village or its inspectors shall be furnished with such
information and assistance by the contractor as is required to make a complete
and detailed inspection. Completed performance of services not complying with
the contract may be rejected by the Village and shall be performed again by the
contractor at no expense to the Village.
4. Except where the Specifications indicate otherwise, the Village is not responsible
for providing any tools, equipment, or storage under the contract in order to permit
the completion of any contractual obligations under the contract.
5. The contractor shall provide an adequate number of competently trained personnel
with sufficient supervision to perform the services required, and the contractor shall
provide identification of its personnel if requested by the Village. Any contractor's
employee or representative whose employment is reasonably detrimental or
objectionable to the Village shall be transferred immediately from the work site
upon the Village's request. The exercise of this option shall not be construed as
placing the Village in charge of the performance of the services required under the
contract, or as making the Village responsible for safety. All tools or equipment
required to carry out the operations within the scope of the contract shall be
provided by the contractor, and shall meet the standards of OSHA and the State
of Illinois safety codes as may be required by law. The Village reserves the right
to inspect the equipment that will be used prior to the award of the bid.
6. The contractor shall at all times have a competent person in charge of its work
crew at the job site to whom the Village representative may issue directives. Such
person shall be competent in the English language.
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C. Bond; Insurance; Indemnification
1. Performance Bond. Upon submission of the executed contract to the Village,
Contractor shall furnish to the Village a surety bond in the amount one hundred
and ten percent (110%) of the bid for the faithful performance of the Contract and
to indemnify the Village against loss.
The premium of such bonds is to be paid by the Contractor. The surety must be
with a substantial surety company satisfactory to the Village and authorized by law
to do business in the State of Illinois and endorsed by a local representative of said
surety company. All performance bonds shall name the Village of Mount Prospect
as Obligee and be written upon forms prepared or approved by the Village. Said
bonds may be satisfied with a Letter of Credit, in the form acceptable to the Village,
from a bank or savings and loan within the Chicago metropolitan area. The bonds
and Letter of Credit shall remain in effect during the full term of the Contract and
any extension thereof. Failure to so provide these bonds or Letter of Credit shall
result in forfeiture of the bid bond/Letter of Credit to the Village as liquidated
damages and not as a penalty, and the termination of the contract and/or
withdrawal of the award.
2. Insurance Requirements. In the submission of a bid, the bidder is certifying that it
has all the insurance coverage required by law or that would normally be expected
for the bidder's type of work. In addition, the bidder is certifying that, as the
successful bidder/contractor, upon execution of the contract, it will provide
insurance of such types and in such amounts as may be necessary to protect itself
and the interests of the Village against all hazards or risks of loss contemplated by
the contract. The Village shall be named as an additional insured on all applicable
insurance policies. Satisfactory certificates of insurance shall be filed with the
Village upon execution of the contract. The certificates shall state that thirty (30)
days advance written notice will be given to the Village before any policy covered
thereby is changed or canceled.
Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability
Bodily Injury $1,000,000 $3,0003000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury
Property Damage
Workers Compensation
Employee Claims
Employers Liability
$11000,000 $1,0001000
$1)000)000 $1)000)000
Statutory for Illinois
$1,000,000 per accident
3. Indemnification. The contractor shall indemnify and save harmless the Village, its
officers, employees and agents from any and all liability, losses or damages,
including attorneys fees and costs of defense, the Village may suffer as a result of
claims, demands, suits, actions or proceedings of any kind or nature, including
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workers' compensation claims, in any way resulting from or arising out of the
operations of the contractor under the contract, including operations of
subcontractors; and the contractor shall, at his own expense, appear, defend and
pay all attorneys fees and all costs and other expenses arising therefrom or
incurred in connection therewith; and, if any judgments shall be rendered against
the Village in any such action, the contractor shall, at his own expense, satisfy and
discharge same. The contractor expressly understands and agrees that any
bonds, letters of credit or insurance protection required by the contract, or
otherwise provided by the contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Village as herein provided.
The contractor agrees to defend and hold harmless the Village from and against
all demands, claims, suits, costs, expenses, damages and adjustments based
upon any infringement of any patent relating to goods specified in the contract, and
on account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented or unpatented invention,
article or appliance furnished or used under the bid Specifications.
D. Compliance with Laws
1. If, at any time, it shall be found that the person, firm or corporation to whom
the contract has been awarded has, in presenting any proposal or
proposals, unlawfully colluded with any other party or parties, then the
contract so awarded shall be null and void, and the consultant and his
sureties shall be liable to the Village for all loss or damage which the Village
may suffer thereby, and the Village may advertise for new bids for
performance of the required services.
2. The contractor shall, at all times during the life of this contract, observe and
abide by all federal, state and local laws which in any way affect the conduct
of the work and with all decrees and orders of courts or agencies of
competent jurisdiction. Likewise, said contractor shall be governed by all
municipal ordinances and regulations which in any way affect the conduct
of the work. The contractor shall indemnify and save harmless the Village,
its officers, agents and employees against any claim or liability arising from
or based on his violation of any law, ordinance, regulation, decree or court
order.
The bidder and contractor, as the successful bidder, shall comply with all
applicable federal, state and local laws, including, but not limited to, the
following:
a. Bid Rigging/Rotating. By submitting a bid, the contractor certifies
that no owner, officer or director is barred from contracting with any
unit of state or local government as a result of violating the bid
rigging or bid rotating provisions contained in 720 ILCS 5/33E-3 &
33E-4.
b. Tax Payment. The contractor certifies that it is not delinquent in the
payment of any taxes to the Illinois Department of Revenue
pursuant to 65 I LCS 5/11-42.1-1.
C. Drug Free Workplace Act. The contractor will comply with the
requirements of the Drug Free Workplace Act if the contract is
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$5,000 or more, and it has more than 24 employees at the time of
entering into the contract pursuant to 30 ILCS 580, et seq.
d. Preference to Veterans Act. The contractor will comply with the
Preference to Veterans Act, 330 1 LCS 55, et seq.
f. Non -Discrimination. The contractor will comply with the Illinois
Public Works Employment discrimination Act, 775 ILCS 10/1, et
seq.
g. Equal Employment Opportunity. The contractor will comply with
Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seq.), including establishment and maintenance of a sexual
harassment policy as required by Section 2-105 that will be
produced to the Village upon request, and the Rules and
Regulations of the Illinois Department of Human rights, including
the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a
material term of all public contracts, as set forth in Exhibit B.
h. Compliance with Freedom of Information Act Request. Section 7 of
the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7,
applies to public records in the possession of a party with whom the
Village has contracted. The Village will have only a very short time
from receipt of a FOIA request to comply with the request and there
is a significant amount of work required to process a request
including collating and reviewing the information. The
bidder/contractor acknowledges the requirements of FOIA and
agrees to comply with all requests made by the Village for public
records (as that term is defined by Section 2(c) of FOIA) in the
undersigned's possession and to provide the requested public
records to the Village within two (2) business days of the request
being made by the Village. The bidder/contractor agrees to
indemnify and hold harmless the Village from all claims, costs,
penalties, losses and injuries (including but not limited to, attorneys
fees, other professional fees, court costs and/or arbitration or other
dispute resolution costs) arising out of or relating to its failure to
provide public records to the Village under the contract.
E. Work Guaranty
1. General Guaranty. Neither partial or final payment, nor any provision in the
contract, nor partial or entire use of the product/Work embraced in the
contract by the Village or the Public shall constitute an acceptance of work
not done in accordance with the contract, or relieve the contractor of liability
in respect to any express warranties or responsibility for failure to comply
with the terms of those contract documents.
F. Miscellaneous Contract Requirements
1. Contract Alterations. No amendment of a contract shall be valid unless
made in writing and signed by the Village President, Village Manager or
their authorized representative.
2. Licenses and Permits. The contractor shall procure at its own expense all
the necessary licenses and permits in connection with the work under the
contract.
3. Nonassig nability. The contractor shall not assign the contract, or any part
thereof, to any other person, firm or corporation without the previous written
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consent of the Village. Such assignment shall not relieve the contractor
from its obligations or change the terms of the contract unless agreed by
the Village at its sole discretion.
4. Notices. All notices required by the contract shall be given in writing.
5. Taxes. The contractor shall pay all federal, state and local taxes as may
be applicable on all materials, labor and services furnished by it under the
contract, and the amounts of such taxes shall be included in the unit prices
bid.
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EXHIBIT A
(Upon award of contract, to be
attached to PARKWAY TREE
REMOVAL CONTRACT 2021 -
2022 as Exhibit A)
Bid Proposal Form
Village of Mount Prospect
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
OWNER INFORMATION
Owner Name:
Address:
Business Name:
Business Address:
Home Phone:
Business Phone:
This Business is a: F-1
Individual Proprietorship
F-1
Joint Venture
F-1
Partnership
F-1
Corporation
If applicable, give names and addresses of all partners, officers or directors.
Name
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? F-1 YES
If yes, explain in full detail on a separate sheet of paper.
F-1 NO
Does the business currently hold a license or have a contract with any other municipality for
service? F-1 YES F-1 NO
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If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other governmental body during the period of one
year prior to the date of this proposal? F-1 YES F-1 NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY
TREE REMOVAL CONTRACT 2021 - 20225 1 hereby certify that:
1. I will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither I, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. I am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. I am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5. I provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
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have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the PARKWAY TREE REMOVAL CONTRACT 2021-2022, and agree to abide by the
conditions set forth therein. My signature below indicates my acceptance of all such
conditions and my bid for award of the Village of Mount Prospect PARKWAY TREE
REMOVAL CONTRACT 2021 - 2022.
Name of Company
Bid Submitted By
Position in Company
Phone No.
Date
Bidder must use the official firm name and authorized representative must sign.
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BID FORM
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022 Village of Mount Prospect
Department of Public Works
FROM:
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form
Contract Document
Bid Form
Affidavit — Bid Certification Form
Bid Security
Performance Bond
Bid Sheets
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
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In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment, or letter of credit, and the insurance certificates
required by the Bid Documents to the Village within ten (10) business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum
No.
Addendum -Date
Acknowledgement by Bidder or Authorized
Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide any required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bond(s), or taking such other action as may be available.
Security in the sum of one thousand dollars ($1,000) in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders' .
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This Bid Submittal contains the following:
1) Bid Proposal Form —Exhibit A
2) Bid Form
3) Affidavit —Bid Certification Form
4) Bid Security
5) BID SHEET(S)
6) List of required references and equipment
Respectfully submitted:
Name of Firm/Bidder:
By: _
Title:
Date:
Contact Information:
Official Address:
Telephone:
Email:
(Signature)
2s
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AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
and states that he or she is (sole owner,
partner, joint ventured, President, Secretary, etc.) of
and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Rigging and Rotating
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-37 33E-4.
Section III Drug Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/17
et seq., and has, to the extent not covered by collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that
(Name of Company)
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is
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not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that
has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
Signature
Name Printed:
Title:
Signed and sworn to before me this day of , 20
My commission expires:
Notary Public
31
35
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of one thousand dollars ($1,000) by , the bidder, in favor of
the Village of Mount Prospect. It is hereby agreed that, should bidder be awarded the
contract for services contemplated under this bid and fail or refuse to execute a contract
for the performance of said services, or to provide the required payment, or letter of credit,
and certificate of insurance, then this security, in the amount stipulated above, shall be
forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
SUBMITTED THIS DAY OF
SEAL (if corporation)
20
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
32
36
PERFORMANCE BOND
Bond No. :
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that Contractor
,as
Principal (hereinafter "Contractor"), and with main
office at , a corporation of the
state of ,as Surety (hereinafter "Surety"), are held and firmly bound unto the
Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal
sum of Dollars ($ ), lawful money of the
United States, for the payment of which, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has entered into a written agreement with the Village dated
, (hereinafter "Contract"), for Parwaky Tree Removal 2021-2022 in
accordance with the specifications prepared the Village of Mount Prospect, which Contract is
incorporated herein and made a part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to
comply with all obligations assumed by Contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the Contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of Contractor's obligations under the Contract through
the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire
a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify,
in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within
fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village
to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the Contractor's performance under the Contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the
principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies
the default, the balance of the contract price that is required to complete, correct or remedy the
default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of
the principal amount of this Bond, for payment for correction and completion of the Contract, any
additional legal, design professional or delay costs arising from Contractor's default and/or
resulting from action or inaction on the part of the Surety and liquidated damages, or, if no
liquidated damages are provided for in the Contract, actual damages caused by delayed
34
38
performance or non-performance by the Contractor or Surety. The Village shall not be required
to pay Surety more than the balance of the contract price.
The term "balance of the contract price" means the total amount payable by the Village to
the Contractor under the contract, and any amendments thereto, less the amounts paid to the
Contractor by the Village.
Any suit under this Bond must be filed before the expiration of two years from the date on
which final payment under the Contract is due or the applicable statute of limitations, whichever
is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal
or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location
in which the work is located. Notice to any of the parties shall be mailed to the appropriate address
listed above.
Surety hereby waives notice of any modifications, alterations, changes, additions or
extension of time in the Contract.
Signed and sealed this day of
Contractor
By:
Signature
Title
ATTEST:
Corporate Secretary (corporations only)
STATE OF
COUNTY OF
, 20
Su rety
In
Officer Of The Surety
Title
Address:
W)TARY
I, , a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the foregoing
instrument on behalf of Surety, appeared before me this day in person and acknowledge
respectively that he/she signed, sealed, and delivered said instrument as his/her free and
voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this
Notary Signature:
day of
My Commission expires:
20
35
39
BID SHEETS
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
The undersigned herewith submits a bid on the "PARKWAY TREE REMOVAL CONTRACT
2021 - 2022" in accordance with the attached documents. All bids are to be delivered to the
office of the Village Manager at 50 S. Emerson Street, 3rd Floor, Mount Prospect, Illinois 60056,
prior to 1:00p.m. on January 11, 2021.
DBH Range Est. # Trees* Est. Total # Inches* Bid Price Per Inch ExtendedCost
Per Size Class
3.0" — 17.9"
SCHEDULE OF PRICES
960
X
2021 BASE BID PARKWAY TREE REMOVALS
We will perform the services as outlined in the PARKWAY TREE REMOVAL CONTRACT 2021 - 2022 for
sums as follows:
160
3360
DBH Range Est. # Trees*
Est. Total # Inches* Bid Price Per Inch
ExtendedCost
Per Size Class
70
1890
3.011— 17.9" 80
960 X $ _
$
18.0" — 23.9" 160
3360 X $ _
$
24.0" — 29.9" 70
1890 X $ _
$
30.0" — 35.9" 40
1320 X $ _
$
36.0" + 20
720 X $ _
$
370 Trees 8,250 Inches
8,250 Inches
EXTENDED TOTAL FOR ALL REMOVALS $
*Estimates only, for use in calculating lowest qualified bidder.
EXTENDED TOTAL FOR ALL
REMOVALS
2022 BASE BID PARKWAY TREE REMOVALS
DBH Range Est. # Trees* Est. Total # Inches* Bid Price Per Inch ExtendedCost
Per Size Class
3.0" — 17.9"
80
960
X
$
_ $
18.011— 23.9"
160
3360
X
$
_ $
24.0" — 29.9"
70
1890
X
$
_ $
30.0" — 35.9"
40
1320
X
$
_ $
36.0" +
20
720
X
$
_ $
370 Trees
8,250 Inches
EXTENDED TOTAL FOR ALL
REMOVALS
$
*Estimates only, for use in calculating lowest qualified bidder.
36
40
EMERGENCY WORK**
Minimum 4 -person crew required
Regular Rates (All hours and days of the week apply)
FOREMAN 20 hrs. @ $
/hour Ext. Cost $
LABORER 20hrs. @ $
/hour Ext. Cost $
CLIMBER 20hrs. @ $
/hour Ext. Cost $
LOADER 20hrs. @ $
/hour Ext. Cost $
OPERATOR
Emergency Work Extended TOTAL $
Minimum Equipment Required**
A. Aerial Tower, with at least 55' working 20 hours @ $ /hour Ext. Cost $
height. Specify maximum working height and
make
B. Chipper with truck, saws and other necessary 20 hours @ $ /hour Ext. Cost $
Equipment. Specify chipper size and make
C. Hydraulic log loader with grapple. Specify make 20 hours @ $ /hour Ext. Cost $
and model
Equipment ExtendedTotal $
** Quantity of hours listed are only for comparison purposes in determining lowest qualified bidder.
GRAND TOTALS FROM ABOVE
2021 Base Bid Removals Ext. Total
2022 Base Bid Removals Ext. Total
Emergency Work — Ext. Total
Equipment Ext. Total
BID GRAND TOTAL
Optional Bid
D. Tub Grinder — Mobilization, transport, set up
(To be set up at a Village provided site)
Hourly rate to operate the tub grinder
i �'
37
41
Submitted this day of , 20
Mark outside of envelope: " PARKWAY TREE REMOVAL CONTRACT 2021 - 2022"
and deliver to the Village Manager's office at 50 South Emerson Street 3rd Floor,
Mount Prospect, Illinois, 60056, by 1:00 p.m., MONDAY, January 11, 2021.
Date submitted:
Name of Company/Firm
Address of Company/Firm
Phone:
20
Also note any exceptions to the specifications.
COMPANY OWNER
ADDRESS CITY, STATE, ZIP
PHONE #
SIGNATURE
DATE
, 20
Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of
the envelope, "Sealed Bid for PARKWAY TREE REMOVAL CONTRACT 2021 -
2022."
38
42
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
THIS AGREEMENT (hereinafter the "Contract") is entered
Village of Mount Prospect, an Illinois home rule municipality
and
an
Illinois, (hereinafter the "Contractor").
1. GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
into by and between the
(hereinafter the "Village"),
. located at
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seq.), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act;
d. Comply with the Americans with Disabilities Act; and
40
44
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
41
45
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
6. LOG BOOK, RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY
42
46
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,9) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
provide proper treatment to the general public, in the sole discretion of the Vilage,
is cause for immediate termination of the Contract without prior notice.
11. LENGTH OF CONTRACT
Contract shall be in effect beginning January 20, 2021 and shall remain in effect
until December 31, 2022, unless terminated by either party under the conditions
specified in Section 10, Contract Termination.
However, if both the Village and the Contractor agree, the contract may be
extended for one (1) additional year at the same bid prices as the second
year. Village will advise the Contractor of its wishes by mid-November 2022 for a
possible extension into 2023. If an extension is offered, the contractor will need to
inform the Village of his decision no later than December 1 St, of that
year. Additionally, if a contract is extended, the Contractor shall then be required
43
47
to submit each year an updated certificate of insurance, proof of Mount Prospect
business license or contractor's license and any required bonds. All contract
deadlines will be one year later than those listed for year two.
All awards are subject to future funding and budget approval by the Board of
Trustees. Should the contract be terminated due to lack of funds, the Village will
provide as much notice as possible and as soon as possible.
12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
44
48
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER -AMENDMENT
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
19. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
45
49
In Witness thereof, the said parties have executed and signed this contract
on
Attest:
Karen Agoranos, Village
Clerk
,20
Corporate Name:
003V
Attest:
Secretary
(Corporate Seal)
Its
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
46
50
ADDENDUM NO. 1
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Parkway Tree Removal Contract 2021 - 2021
DATE: January 7, 2021
BID OPENING: Monday, January 11, 2021
LOCATION: 50 South Emerson Street, 3rd Floor, Village Manager's Office
(The Bid Opening will occur virtually via an online meeting room or by
telephone.)
Please note the following clarifications, revisions, and additions the bid
documents.
To All Prospective Bidders: All BIDDERS for the above contract shall
carefully read the enclosed addendum and consider its impact in the
preparation of their bid.
Page 1, Notice To Bidders, first paragraph:
Sealed bids will be received until Monday, January 11, 2021 —1:00 p.m. in the office of the Village
Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, in a separate, sealed
envelope please submit bid clearly marked "Sealed Bid for Parkway Tree Removal Contract
,qn,21 _ gngq,,
Page 1 of 2
51
BIDDERS ACKNOWLEDGEMENT OF RECEIPT
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
ADDENDUM NO. 1
BIDDER hereby acknowledges receipt of Addendum No. 1
Company Name:
Signature:
Print Name:
Position/Title:
Date:
Note: This Addendum shall be included with and is considered part of the bid
documents. Failure to return this form may result in disqualification of the
BIDDER. Include this original in your bid.
Page 2of2
52
EXHIBIT A
(Upon award of contract, to be
attached to PARKWAY TREE
REMOVAL CONTRACT 2021 -
2022 as Exhibit A)
Bid Proposal Form
Village of Mount Prospect
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
Owner Name: T ype te�,xpmer Tree Care Inc. Ron Reposh
Address: 14000 S. Archer Ave Lockport, IL 60441
Business Name* Homer Tree Care Inc.
Business Address: 14000 S. Archer Lockport IL
Typetext
Home Phone,* 815-838-0320 Business Phone: 815-838-0320
This Business is a.
-
El Individual Proprietorship
E] Joint Venture
El Partnership
KI Corporation
If applicable, give names and addresses of all partners, officers or directors.,
Ronald Reposh 14000 S. Archer Ave Lockport, I L 60441
Has the applicant, business, or member of the business ever had a
'�.,�} a
license or contract revoked, suspended or cancelled? n YES NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
Tree Work service? 0 YES R NO
22
53
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other govl,, ,mental body during the period of one
year, prior to the date of this proplosal? []'YES NO
If yes,, explain in full on a separate sheet, of, paper'.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY
TREE REMOVAL CONTRACT 2021 - 2022, 1 hereby certify that:
1. 1 will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5� 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 1 LCS 580/1, et
6� 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et s. . ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
23
54
I have read and understand the information provided with this Proposal Form, includin,
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specification
and the PARKWAY TREE REMOVAL CONTRACT 2021-2022, and agree to abide by th
conditions set forth therein. My signature below indicates my acceptance of all suc
conditions and my bid for award of the Village of Mount Prospect PARKWAY TRE
REMOVAL CONTRACT 2021 - 2022. 1
Bidder must use the official firm name and authorized representative must sign.
24
BID FORM
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022 Village of Mount Prospect
Department of Public Works
FROM: Home Tree Care Inc
(hereinafter called "Bidder")
TO. Office of the Village Manager, 31d Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Farm
Contract Document
Bid Form
Affidavit — Bid Certification Form
Bid Security
Performance Bond
Bid Sheets
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed. Type text here.
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6 -JN
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment, or letter of credit, and the insurance certificates
required by the Bid Documents to the Village within ten (1 0) business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum I Addendum.Date Acknowledgement by Bidder or Authorized Date
No. Representative Acknowledged -
1/7/2021 Jim Reiter 1/11/2021
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidders responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide any required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bond(s), or taking such other action as may be available.
Security in the sum of one thousand dollars {$1,000} in form of (check one):
X Bid Bond Certified Check Bank Cashiers Check
is attached hereto in accordance with the "Instructions for Bidders".
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58
This Bid Submittal contains the following:
1) Bid Proposal Form — Exhibit A►
2) Bid Form
3) Affidavit — Bid Certification Form
4) Bid Security
5) BID SHEET(S)
6) List of required references and equipment
Respectfully submitted:
Type text here
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59
AFFIDAVIT — BID CERTIFICATION FORM
Bidder-
Company/Firm Name- Homer Tree Care Inc
Address: 14000 S. Archer Ave Lockport, I L
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, James Reiter , being first duly sworn on oath, deposes
and states that he or she is Chie,f .,O,p i Officer (sole owner,
I erafing
partner, joint ventured, President, Secretary, etc.) Of
Homer Tree Car I G. and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid RiigwM'an,d Rota
The undersigned further states that Homer Tree Care Inc
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILLS
5/33E-3) 33E-4.
Section I I I Druc
i Free Wor!�pla,ce
The undersigned further states that Homer Tree Care Inc.
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 301 LCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
1 LCS 265/1 et seq. , a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
Horner. Tree,
The undersigned further states that Is
(Name of Company)
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not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS, 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
0
Section V Sexual Harasst POICY,
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that Homer Tree Care Inc. has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing
i statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned ceOffie
,,sAto," 4,4,information contained in this Affidavit is true and correct.
Signed by:
Signature
Name Printed: James Reiter
Title: Chief Operating Officer
Signed and sworn to before me this day of 20
My commission expires:
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62
BID SECURITY
Included with this bid is a bank cashiers check, certified check or bid bond in the amount
of one thousand dollars ($1,000) by Horton , the bidder, in favor of
the Village of Mount Prospect. It is hereby agreed that, should bidder be awarded the
contract for services contemplated under this bid and fail or refuse to execute a contract
for the performance of said services, or to provide the required payment, or letter of credit,
and certificate of insurance, then this security, in the amount stipulated above, shall be
forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
SUBMITTED THIS DAY OF CA, 2q
SEAL (if corporation)
Note: If bidder is a partnership, the bid must be signed by at least two of the partners,
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of Illinois
Januar
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63
Bond No.
Principal Amount:
Contract:
KNOWN ALL MEN
IU [*] - 1, 11 iiii11, 'i 1 0
BY THESE PRESENTS, that Contractor
�J $as
Principal (hereinafter "Contractorl and , with main
office at , 1, a corporation of the
state of, as Surety (hereinafter "Surety"), are held and firmly bound unto the
Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal
sum of 'Dollars lawful money of the
United States, for the payment of which, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has entered in#6.@0wri1tten agreement with the Village dated
,, (hereinafter "Contract"), for Parwaky Tree Removal 2021-2022 in
accordance with the specifications prepared the Village of Mount Prospect, which Contract is
inr text horateld herein and made a part hereof.
Tyere
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to
comply with all obligations assumed by Contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the Contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of Contractor's obligations under the Contract through
the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire
a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify,
in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within
fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village
to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the Contractor's performance under the Contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the
principal amount of this Bond. If the Surety arrangesp nd/or correction or remedies
the default, the balance of the contract price that is required to complete, correct or remedy the
default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of
the principal amount of this Bond, for payment for correction and completion of the Contract, any
additional legal, design professional or delay costs arising from Contractor's default and/or
resulting from action or inaction on the part of the Surety and liquidated damages, or, if no
liquidated damages are provided for in the Contract, actual damages caused by delayed
34
65
performance or non-performance by the Contractor or Surety. The Village shall not be required
to pay Surety more than the balance of the contract price.
The term "balance of the contract price" means the total amount payable by the Village to
the Contractor under the contract, and any amendments thereto, less the amounts paid to the
Contractor by the Village.
Any suit under this Bond must be filed before the expiration of two years from the date on
which final payment under the Contract is due or the applicable statute of limitations, whichever
is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal
or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location
in which the work is located. Notice to any of the parties shall be mailed to the appropriate address
listed above.
Surety hereby waives notice of any modifications, alterations, changes, additions or
extension of time in the Contract.
Signed and sealed this I day of 11 20.
Contractor
By:
Signature
Surety
Wax
Title Title
Officer Of The Surety
ATTEST,: Address:
Corporate Secretary (corporations only)
#ANN
STATE OF
COUNTY OF
11 J a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the foregoing
instrument on behalf of Surety, appeared before me this day in person and acknowledge
respectively that he/she signed, sealed, and delivered said instrument as his/her free and
voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this day of 120 -
Notary Signature-. My Commission expires:
If WWWR
35
66
MIME Ery A
PARKWAY TREE REMOVAL CONTRACT 2021 - 2022
The undersigned herewith submits a bid on the "PARKWAY TREE REMOVAL CONTRACT
2021 - 2022" in accordance with the attached documents. All bids are to be delivered to the
office of the Village Manager at 50 S. Emerson Street, 3rd Floor, Mount Prospect, Illinois 60056,
prior to 1:00p.m. on January 11, 2021.
SCHEDULE OF PRICES
2021 BASE BID PARKWAY TREE REMOVALS
We will perform the services as outlined in the PARKWAY TREE REMOVAL CONTRACT 2021 - 2022 for
sums as follows:
DBH Range Est. # Trees* Est. Total # Inches* Bid Price Per Inch ExtendedCost
Per Size Class
$
3.0" —17.9" 80 960 X
$ $
18.0)) --23.9)) 160 3360 X
24.0ZZ
)) — 29.9" 70 1890 X
kdC),
30.0%p — 35.9)$ 40 1320 X
i
MIMMI "IMMMMMM,
0,
36.0" + 20 720
370 Trees 8,250 Inches
EXTENDED TOTAL FORALL REMOVALS &s
*Estimates only, for use in calculating lowest qualified bidder.
2022 BASE BID PARKWAY TREE REMOVALS
DBH Range Est. # Trees* Est. Total # Inches* Bid Price Per Inch ExtendedCost
Per Size Class
3.0)) — 17-9))
80
960 X
) a
$ 26
18.0)) ---23.9)$
160
3360 X
$ 4�
$ LA
24.0" — 29.9"
70
1890 X
$ o. ��6,
$
30.0)) — 35.9"
40
1320 X
$
s,
36.0$) +
20
720 X
$
$ fck) b
370 Trees
8,250 Inches
EXTENDED TOTAL FOR ALL REMOVALS
�9 o
*Estimates only, for use in calculating lowest qualified bidder,
W
67
EMERGENCY WORK"
Regular Rates (All hours and days of the week apply)
FOREMAN 20 hrs. @ $ hour
Ext. Cost$
LABORER 20hrs. @ $-j�/hour
Ext. Cost $ C) 0
CLIMBER 20hrs. @ $ hour
Ext. Cost$ 31 ()Do
LOADER 20hrs. @ $-t;L/hour
Ext. Cost $ 3,o b 6 0
OPERATOR
Emergency Work Extended TOTAL )Wwwwdwwi 0
�F WONNNOW
LN Ij , I I I _tolm =0 11 im
A. Aerial Tower, with at least 55' working
height. Specify maximum working height and
make \ � C) I
B. Chipper with truck, saws and other necessary
Equipment. Specify chipper size and make
O\VX
C. Hydraulic log loader with grapple. Specify make
and model I
KQ.hworA-V toasc(
20 hours @ $ 'Q 57 /hour Ext. Cost $
20 hours @ $ 9,5*" /hour Ext. Cost $ -SCI 0
20 hours @ $a� /hour Ext. Cost $ � 0 b
Equipment ExtendedTotal $ I i'�.> 0 C>
** Quantity of hours listed are only for comparison purposes in determining lowest qualified bidder.
GRAND TOTALS FROM ABOVE
2021 Base Bid RemovalsTotal
2022 Base Bid RemovalsTotal
Emergency Work — Ext. Total
Equipment Ext. Total
BID GRAND TOTAL
0 r 6 1 .
D. Tub Grinder - Mobilization, transport, set up
(To be set up at a Village provided site)
Hourly rate to operate the tub grinder
68
Submitted this day of D1\r\Uor-1A 20co.
Mark outside of envelope: " PARKWAY TREE REMOVAL CONTRACT 2021 -2022,01
and deliver to the Village Manager's office at 50 South Emerson Street 3rd Floor,
Mount Prospect, Illinois, 60056, by 1:00 p.m., MONDAY, January 11, 2021.
Homer Tree Care Inc
Name of Company/Firm
14000 S. Archer Ave Lockport, I L 60441
Address of Company/Firm
By: Jim Reiter
Phone, 815-838-0320
Date submitted: 1/11/21 1 20 21
Type text here
Also note any exceptions to the specifications.
Ron Reposh
COMPANY OWNER
***� 14000 S. Archer Ave 1. Lockport, I L 60441
ADDRESS CITY, STATE, ZIP
815-838-0320
2021
DATE
Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of
the envelope, "Sealed Bid for, PARKWAY TREE REMOVAL CONTRACT 2021 -
40"W"
2022811
38
69
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Parkway Tree Removal Contract 2021 - 2021
DATE: January 7, 2021
BID OPENING: Monday, January 11 1 2021
LOCATION: 50 South Emerson Street, 3 rd Floor, Village Manager's Office
(The Bid Opening will occur virtually via an online meeting room or by
telephone.)
Please note the following clarifications, revisions, and additions the bid
documents.
To All Prospective Bidders: All BIDDERS for the above contract shall
carefully read the enclosed addendum and consider its impact in the
preparation of their bid.
Sealed bids will be received until Mo riday, January 11 P 2021 --1:00 p. m. in the office of the Village
Manager, 3111 Floor, 50 S. Emerson Street, Mount Prospect, Illinois 00050, in a separate, sealed
envelope please submit bid clearly marked "Sealed B[Wfor Parkway Tree, Removal Contract
2021 - 2022povo
Page 1 of 2
a
12 001101, 11 R 0
fi
A
Company Name:
Signature:
Print Name:
Position/Title.-
Date.-
Note: This Addendum shall be included with and is considered part of the bid
documents. Failure to return this form may result in disqualification of the
BIDDER. Include this originalin your bid.
W
10 S. ArcherAve, ,, r s
Lockpod IL 60441
e e,p,
Will county
Minois Department of Agn" cult.re
01S EMERALD ASH BORER COMIPLUNCE AGREEMENT
ContuctNamc-,MrJMr-----
l'ingkddr s: ;Street ___�._________—.�____-----Cartyfrown-- .___________�.__—_ -------
. ,
l' sq I or0' Pr if differentthme t
muffing,
1 % ' voM the &= Ash Bom Micles"*.&i
w m wd nor BALI 0matne MWKI a9m to supply mu& tut may be zapwd fbr mWomm, I rem to cmaOl ° with the HOW bdm M&
disvpvmnAnndvMhmyn&wpmmdur
1. Regulated articles shall not be moved out of established gu=, ntinc zone(s) tit any dais unless: a) the rcgu.iated articles have brcn
chip Pn xssed to s isize rreasuring less than 1.0 inch in two dimensions; b) the bark and outer % inch of sapwood of regulated
articles has been completely removed; or c) the regulated articles,jwcluding w , lmve been treated to meet USDA-APHIS-PPQ
standards for Kiln SteniftWon (T404 -b-4), He'at 'T yt (731 a), rTado , 1 1 ,l .1);
2. From May l to September 1, all regulated articles originating Brom within the EAB uarantine zone and leavingan murniciit car
tr)�tship, of their or �n "Il I .m rt thin the B tre wntin znne9n an anc�lo vehicle or
v i l y
y �orapltly
enclosed, by a e ve " ag, s ° I14s� can,nv „ plastic or ti y, woven cl otah , a4euate to prevent the pasge of eEsnerald, Asb Borer to the
c v` ' ;
3. Any wi d all l m Im end °' um t ing pusse dom of � articles within the EAB dne zone to p :mn or a ndty
. shall infrnm
ft per m or entity ung "�on of the , ° article, verbally or m wdii.ng, dnt the said � , l wStd andFed �r*dafiow;
are sub,t to
4. FaVloyers "infim m about, the EAB . , � including e g EAB ad'" zone bomdacim instr= enj4pymsboor
to idm* d -w FAR its sip& and raqwre a copy of dim conipliance, apvemowt to be carried by **.inn the Stat: of Minois; and
5. The Minois Departrnetit of Agriculture, dill be informed of any suspected EAB infesma ion(s).
*"RtgWated Articles'l are hereby defined as the t`ollowing.
1) The Emerald Ash Borer (Agr lw plmipennis Faimudre) in any living stage of development;
2) Ash tr= (rmcdrr mow) of any
3) Ash hmbs ands
4) Any cut , hxdwood f mw
5) HFut f UM 8:41 VveS And VX' d* urge* &w one irA in tvio din= c a L= ash tri
b Ash kCs and hmbw with adw the bet or the crater -inch of mpwW or ba r,
7) Any iterrn rinde from or ° " g the wood of the ash tree which is of apnw&g the emerald asci baso;
8) Any cdw article, prodw.-4 or nwans of convcyni= whan it is detcrtritiod by the Dir� of Agric uhm dot it presew the rigs of qneW of the
Emerald Ash Bum in any sWp of devek4swit,
Dante Srgrred
Sitate Agency OfficM kmuhrre, � � �' � III�� � "� .�At ."A ,. Compliance Agreement o `I
..
.11111"nttis Department, nf° Agriculture Illinois Department of Agriculture
22),80-o WdP 'te ��, r M,
Be Mt m� � P.O. Box 19281.
DeKalb, Illinois 601. 15 Springfield, Illinois 62794-9281
Phone: 815-787-5476 � � � „ � � Phone: 217-785-2427
Fay.. 815-787-54'88
„� �� ,� o Fax 217-5'24A882
�, �,
�M.
One original signed agreement to be maintained at the Illinois Dept. of Agriculture and a second original signed agraamant to be maintained at
the company office, For up-to-date information on EARS please go to: w,t tinoisEAR corn or wrrvw.state-H.us/EAB.
11112312W9, Ea8Comph&j7 l`.d*q]
73
Village of Barrington
Mike Szymanski - (224) 629-2025
Village of Clarendon Hills
Joe Ferell - (630) 323-6673
Village of Country Club Hills
Mayor Welch - (708) 798-2616
City of Darien
John Carr - (630) 514-1531
Village of Downers Grove
Kerstin von der Heide - (630) 434-5460
City of Elmhurst
Mark Stevens - (630) 530-3126
Forest Preserve District of Will County
Brad Steinke - (815) 727-8700
Frankfort Township Highway Dept.
Bill Carlson - (815) 405-6957
Village of Fox River Grove
John Huzinga - (847) 639-3171
Village of Frankfort
Terry Kestel - (815) 405-7198
Glenview Park District
Michael Sullivan - [2 24) 521-2313
Homer Township Highway Dept.
Dale Hostert - (708) 301-0246
Village of Hinsdale
John Finnell (630) 789-7043
City of Joliet, IL
Jim Tieber - (815) 791-8216
Lockport Township Highway Dept.
John Cielenski - (815) 726-6056
Lockport Township Park District
Jeff Loeschen - (815) 693-1955
City of Lockport
Joe Cronin - (815) 838-1705
Village of Lake in the Hills
Rob Caldwell - (815) 960-7500
Village of Mount Prospect
Sandy Clark - (847) 253-9377
Naperville Park District
Chuck Papanos (630) 848-3590
Village of New Lenox
Nick Perez - 815-485-7729
Orland Township Highway Dept.
Mary Buczkiewicz - (708) 403-5148
City of Zion
Christofer Nikkinen - (708) 499-7098
Plainfield Park District
James Less - (815) 436-8812
City of Palos Heights, IL
Scott Smith - (708) 417-1897
Village of Rolling Meadows
Grahm Strebler - (347) 770-1821
Wd I
AMP
PrafessianaL Knowledgeable Carirg.
AT,
Richard Reposh - #IL -0567 Ivan Ortega- IL#9414A
Years Experience: 31 Years Experience: 2
Ryan P. Countryman- AL5140B
CTSP# 1093
TRAQ
Years Experience: 16
Nicholas Brown- IL #9397A
Years Experience: 3
Arborists also CTSP Certified
Tim Shepard - #WE 6791A
CTSP #293
Years Experience: 15
75
Equipment/Vehicle List Owned by
Homer Tree Care, Inc.
'k
#316 - 2014 Peterbuilt 337 'f"'erex 60/70' Elevator Lift RM
#31.7 - 2014 Peterbuilt 337 Terex 60' Lift RM
#31.8 - 2014 Peterbuilt 337 Terex 60' Lift RIA
#189 - 2006 GMC 7500 `Terex 65' Lift RM
#188 - 2006 GMC 7500'1'erex 6' Lift RM
#190 - 2007 GMC 7500'1'erex 60' Lift Forestry
#1-60 - 2005 GMC 7500 "Ferex 60' Lift Forestry
#296 - 2005 Intemational 4200 Altec 60'1-A"ft I --,'o re s try
#234 - 2005 International 4900 Terex 60' I -Aft RM
#298 - 2004 Ford 1-750 Terex 60'Lift Forestry
#297 - 2001 International 4900 Versa IA'ft 60' Lift 1--l"'orestry
#248 -2000 GMC 7500 'Terex 60' Lift Forestry
#702 -1.997 GMC 7500 Teco 55' Lift Forestry
#319 - 2014 Peterbuilt 337 30 Yard Capacity
#320 - 2014 Peterbuilt 337 30 -Yard Capacity
#321 - 2014 Peterbuilt 337 30 Yard Capacity
#276 -2013 International 4.300 30 Yard Can;
HC Trucks
#215 - 2004 Ford F250 Pick-up w/PI--IC Unit
#701 - 2001 Ford. F25(.) i p w/ PH(". t iPick-up Jn't
#71 -1-993 GMC 3500 HD Hat Bed w/PFIC Unit
SVW'T
#327 - 2014 Ford Explorer 4x4
#326 - 2014 Ford f-_1'-150 Pick-up 4A
#266 - 2012 Ford F-150 Pick-up 4x4
#268 - 2012 Ford F-150 Pick-up 4x4
#238 - 20 1. 1. Chevy 1500 Pick-up
#239 - 2011 Chevy 1500 Pick-up
#240 - 201. 1. Chevy 1, 500 Pick-up
#241. - 201.1 Chevrolet 1500 Pickup
# 1. 77 - 2006 Ford Explorer 4x4
Brush Gn*nders,
#334 - 201.4 Drum Bandit 2090
#335 - 2014 _ Drum Bandit,12090
2o'I D", mBan clic 2(9
#275 - 2013 International. 4300 30 Yard,,Capacity
#3
""3 �Driim""Bwidit'1,890
#273 - 201.3 Internationa.1 4300 30 Yard Capp
4 dit'1890-,
an,
#244 - 2012 International 4300 30 Yard Capacit.
2 B
" '# 30 -'2Q,13"Dn and't 18,90,
#243 - 2012 International 4300 30 Yard �Cipacitil
#303 - 2013 Drum Bandit 1890
#191 - 2007 GMC 7500 25 Yard Capacity
#304 - 201.3 Drum Bandit 1890
##251-- 2000 GMC 6500 30 Yard Capacity
#251 - 2012 Vermeer 1.800 XL
#299 - 2003 International 4200 25 Yard Capacity
#252 - 201-2 Vermeer 1800XI-,
#808 - 2003 Ford F450 IJ D 4 Yard Capacity
#253 - 2012 Vermeer 1800XL,
#301 - 2002 International 4300 25 Yard Capacity
#254 - 2012 Vermeer 1800XI,
#308 - 2002 GMC 6500 30 Yard Capacity
#255 - 2012 Vermeer 1.800XL
#99 -1999 GMC 6500 30 Yard ,gip it
t3f'
#256, 2012 \1 nneer 1, 81('X) X
#100 - 1999 GMC6500 20 Yaml clapa("'it
r i f
e I
'7 6 �X
103 -199.0 C�mr (";()(I V111rA C',
p aci ty
#125 -1-999 GMC 6500 1.1 Yard Capacl ty
#703 -1999 GMC 6500 11 Yard Capacity
#38 -1.998 GM(] 3500 10 Yard Capacity
#33 --1995 GM( --'4 3500 HD 10 Yard Capacity
#32 -1.998 GMC 3500 I -ID 10 Yard Capacity
11"Ogr L
#95 - 2008 Kenworth w/serco 7500 Loader w/trailer
#106 - 2004 International 7500 w/serco 7000 Loader
#229 -1.999 Peterbuilt 378 w/serco 7500 Loader w/trailer
#231 -1999 Peterbudt 378 w/serco 7500 foader w/trai'ler
X-mck Mwmtdra-, �n,
#3654 - 2014 Frei liner w/National Crane model 800D. 100'
#236 - 2009 Sterling 1L.T. 7500 w/1` ational Crane model 800 D. 1.00'
2017 Peterbuilt W/ National Crane
R u m p, g4y j k�,
#35 0 - 2015 Ford. 1350 4A w/
#330 - 2014 Ford F550 4A w/ 11 ft. dump body
#41 -1-999 GMC 3500 4A w/8ft. dump body
#40 - 1.999 GMC Sierra 3500 4x4 w/8ft. dump body
#705 -1.995 Frei, hthi'ler F.L. 70 w/22 ft, dump body
-M,
#9101 - 2004 'econ Brush Mower
#9104 - 2004 Fecon Brush Mower
Skid Steers
2013 John Deere 337
#707 - 2003 Bobcat 5160
#192 - 2007 Kaufinan 5 tonT,,,ti-idem
#139 - 2005 Felling 8 ton Dual'I'andem
# 159 - 2005 B&B 5 ton Tw-idem.
#291. - 2006 Impeni.al 6 tonTandem,
#290 - 2001. Cronkite 5 ton Tandem,
#93 - 2001. Cronk-tte, 5 toil "I'andem
76
14000 S. ARCHER AVENUE * LOCPORT,IL 60441 a tel- 815.83 8.0320 a fax- 815,838.0375
#323
- 2013 Vermeer SC 1. 152
#355
- 2013 Vermeer SC 1152
#356
- 204.3 Vermeer SC 1152
##357"
- 201.3 Ve rineer SC 1.152
#358
- 2013 VermeerSC 1.152
#307
- 2013 Vermeer SC 802
#279 - 201.2 -Vermeer SC 802
#274
- 201.2 Vern -icer SC WINK
#235
- 2010 Vermeer SC 60"I'X
##1.98
- 2007 -Vermeer SC 60TX
#149
- 2005 'Track. Bandit Stumper 3200
##812-1998
Vermeer SC 1. 1. 02
Skid Steers
2013 John Deere 337
#707 - 2003 Bobcat 5160
#192 - 2007 Kaufinan 5 tonT,,,ti-idem
#139 - 2005 Felling 8 ton Dual'I'andem
# 159 - 2005 B&B 5 ton Tw-idem.
#291. - 2006 Impeni.al 6 tonTandem,
#290 - 2001. Cronkite 5 ton Tandem,
#93 - 2001. Cronk-tte, 5 toil "I'andem
76
14000 S. ARCHER AVENUE * LOCPORT,IL 60441 a tel- 815.83 8.0320 a fax- 815,838.0375
ACCOR"CERTIFICATE OF L INSURANCE DATE (M MYY}
5/15/20202020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such edorse +ent(s.
PRODUCER TAT
The Horton Group--�e�cates Teals` --
10320 Orland Parkway708-845-3917 ,mac N.?o8a345-3001
TAIL
Orland Park I L 60467 ob iss! ConstructionCeds thehottoIrou co .
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
For Information Only AUTHORIZED REPRESENTATIVE
ry mom,
a 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
M
INSURERS AFFORDING COVERAGE NAIC #
I NSURER A : Western National Mutual Ins Co 15377
INSURED HOMER -7
INSURER a: Accident Fund Insurance Compa!ny of America 10166
Homer Tree Care, Inc.
m.
14000 Archer Ave.
INSURER c : Berkle National Insurance Co. 38911
Lockport I L 00441
INSURER D: Mt. Hawley Insurance Com an 37974
INSURER E:
INSURER F
COVERAGES, CERTIFICATE NUMBER: 1406711063
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION
OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE
BEEN REDUCED BY PAID CLAIMS.
'INSI __ .............. . . . . . . . . . .
TYPE OF INSURANCE
POI EFF` POLICY CP
LTR 1 POI. CY NUMBE.RM
/DOS M.Mi0D LIMITS
_
A GENERAL LIABILITY Y Y CPP1087612
5/15/20120 5/15/2021 EACH OCCURRENCE 1,000,000
X COMMERCIAL �oE,E:��.� LI I I
PR EM oor 1 00,000
.I�S.E�Sa
CLAIMS -MAGE OCCUR
IVIED EXP An ane rson,
PERSONAL & ADV INJURY ► 1,000,000
GENERAL AGGREGATE $ 2 000; 000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG 2,000,000
POLICY fxl.'E�LOC
Pest/Herb Occur $ 1,000,000
AAUTOMOBILE LIABILITY Y Y CPP1055774
5/15/2020 5/15/2021 COMStNEL`S1Nol-ELIMI
X ANY AUTO)
BODILY INJURY Per person)
ALL OWNED SCHEDULED
AUTOS AUTO
BODILY INJURY Per accident
� �
NON -OWNED
I R, I DAMAGE
HIRED AUTOS AUTOS
Pev a n
60
A X UMBRELLA LIAB x OCCUR Y UMB1014555
5/15/2020 5/15/2021 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS -MADE
AGGREGATE 10. 000,000
DEDX RETENTION $ 10 OOOi -1 ....................
$
B WORKERS COMPENSATION Y WCS7000269
5/15/2020 5/15/2021 X OTH-
AND EMPLOYERS' LIABILITY Y 1 N
ANY PROPRIETOR/PARTNER/EXECU I IVE
E, L; EACH ACCIDENT 1,000,000
OFFICER/MEMBER EXCLUDED? N NIA
w„
(Mandatory In NH)
E.L; DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E,.L. DISEASE -POLICY LIMIT 1000000
C Leasedflented Equipment M I M 1000914
5/15/2020 5/15/2021 Limit 350,000
D Pollutim Liability EGL0007578
5/15/2020 5/15/2021 Limit, 1,000,000
DESCRIPTION OF OPERA"T1ON5 I LOCATION51 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Additional insured on a primary and non-contributory basis, with respec �� to the general IlabiIity and auto liability coverage only when required by written contract.
Waivers of subrogation apply to the general liability, workers; compensation, and
auto liability policies in favor,of the stated additional insureds only when
required by written contract, Umbrella follows form. The coverage and limits conform to the minimums required by Article 107.27 of the Standard Specifications
for Road & Bridge Construction.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
For Information Only AUTHORIZED REPRESENTATIVE
ry mom,
a 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
M
Bid Bond
CONTRACTOR:
(Name, legal status and address)
Homer Tree Care, Inc.
14000 S. Archer Avenue
Lockport, I L 60441
OWNER:
(Naine. legal status and addwt s)
Village of Mt. Prospect
1700 W. Central Rd.
Mt. Prospect, IL 60056
BOND AMOUNT: $1,000
Document A310 TM =am 2010
Conforms with The American Institute of Architects AIA Document 310
SURETY:
(Name, legal ,9h71USand P?* 101*1) al p lave ofh tivi) toxv)
Western Surety Company
151 N. Franklin Street
Chicago, IL 60606
Mailing Address for Notices
Same as above
One Thousand Dollars 00/100
PROJECT:
Name. locadoji or addmpjs,� and 11roject inunber, ffaity)
Tree and Stump Removal Service
This document has Important
legal consequences, Consultation
With an attorney Is encouraged
with respect to Its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in the amount set f6liji above. ft)r the payinew, of',wIj*cIj; 1,jja CoIllm.,vtora nd, req- (Aind
themselves. their ljoirs, executors, administrators, successors and assigsA "ointly aj,14 seve pay 1� i V, ,j s
Bond are such that if the Owner accepts the bild of the Contractor witIll'i't the t1i'me
as Illay.- bo agreed to by the Ovmer and Contructor, and the Contractor eitiller (1), 0,11ters "11"Ito" acont"ract' Whill tile Owner iht nocordance "'I"th
I lid I
theterrs ofstichbi , midgivessucli, bond or''bondsusinay bespeclit1led'in the biddingorContract Doctiments, IVI"Itiva stirety'admitted i"I"),
,tile j titisdiction bf tile I,Irqicct aild, o1bervAise, acceptable to the Ouiicr� for tile fbithAill perfortilon, cefst
0 tacit Contract, and for tho prompt
pqynlent of labor andaiaterial fundished in die, prosecution thereof` or (�,) pAys to (lie Owner tile difference,, not to exxceed tile Amount of
I
tills jjond,�, bouveen the atuouill specified ihisaiid bid, and such larger aniount'for umbichthe Owtior tliay, itl good 6ith coiltraat, witil alloil', r
port to PC rl omi tiro work- covere, d by=jid bid, The n (14s t)bli gution null urW voild, othCAONC it) MIA 4'111 in 11611 1*46tce atid Tlie
arty" III I
StIrely hereby wulives olice ol*an ugreetnent beawevo tlic Owner and Contructor It) extend the otne Ifivivil'ch 1110, 0�vjjcr mu,, acc,cpt
bid. %Vaerol'no J'41 1, "1 y
tice by the Surety, 311311 not up''Ply totlsty� extenx*
lon exceet ing sixty (60),days in Ilia uggrepte hqond, (tic (ime ror
acceptance of, bid,.% spe04'ied l'o tile bid dorunlent.$, and 'I he OAvner und Qmtraclorsliall obtain ( lie ctmssent tbr an extallsfitm heyond
sixty (6 0) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the tenn Contractor in this Bond shall bo deemed to be
Subcontractor and the tcrni Owner shall be deemed to be Contractor.
Wlioti firs Bead hasbw,'n lurn"I"slied, to 4A,)IT) p1ly ' tlr ut Anit'141 ory t)r othor legal requiretnivitt *1 tj jile 1t)quj,K,) 11" 4'W tile, prts!C04 uny, PuMisito n in
Ill'i's 13- ored or, legal''roquireincitt sball be d
Woi ed deleted hercilumil Luid provislimis con 10MI'li US 10 NAAC'h
slaiolo,r.y' tw other, Ilega I ti" re-nni,en'l-shul I tv. dee-1114W
I I Inco rated thel'i"fe'lltils that 11ji's, ffinld shall be vinstrued
us U, Statutory, hon"d all d nt'lt as wcontnion law 1xvid,
Sisnod and scaled this 9th day of January, 2021.
Cl t'lrirefss)
I 1 0
iommommww�
fiFthie-v) April Arnold
S-00541AS 8/10
Homer Tree Care, Inc.
00
78
Western SureCornyLany
Pyw
mae) Kristen Sc idt Attorney-in-fact
00
78
Authorizing By -Law
I
EIIIII Iffe) 011111 :1111� 8811
This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders
of the Company.
Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the
corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other
officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer
may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company.
The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the
corporation. The signature of any such officer and the corporate seal may be printed by facsimile.
79