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Home My WebLink About2.1 Minutes of the Regular Meeting of June 19, 20181/20/2021 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, June 19.,2018) Generated by Karen Agoranos on Wednesday, June 20, 2018 1. CALL TO ORDER Meeting called to order at 7:04 PM 1. ROLL CALL Members present: Arlene Jur acek.Willi am Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Hoefert led the Pledge of Allegiance 1.3 INVOCATION - Trustee Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting for June 5. 2018 Motion by Paul Hoefert, second by Richard Rogers to approve the minutes of the June 5 2018 Regular Meeting of the Village Board Yea: William Grossif Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen cc Ili, Michael Zadel Motion Carries 3.1 A Resolution Supporting the 13th Annual National Dump the Pump Day - June 21., 2018 Mayor Juracek read aloud the resolution for the record. This resolution supports the Village of Mount Prospect's participation in the American Public Transportation Association (APTA) 12th Annual National Dump the Pump day which encourages people to use public transportation for a day with the hope the experience will turn into habit. Motion by Michael Zadel, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers., Colleen cc Ili, Michael Zadel Motion Carries Resolution No. 25-18 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA 5.1 Monthly Financial Report - May 2018 5.2 List of Bills - May 30 - June 12 201i RESOLUTION REQUESTING CLOSURE OF CERTAIN PORTIONS OF CENTRAL ROAD AND ELMHURST ROAD (ROUTE 83) IN ORDER TO CONDUCT A PARADE. This resolution authorizes the Village to request approval from IDOT to close portions of Central Road in order to conduct the annual 4th of July parade. Resolution No. 26-18 Motion by Richard Rogers, second by Michael Zadel to adopt the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zade' Motion Carries. 6. OLD BUSINESS None. 7. NEW BUSINESS None 8.1 Motion to accept bid for 2018 Water Main Replacement Project (Prospect Ave, School St. Lincoln St, Maple St) in an amount not to exceed $1,209,170. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorse stated this project, aimed at replacing aged and deteriorating water mains, is larger in scope than in previous years an a marks the beginning of a mulit-year process of reducing the life expectancy of water mains to 130 years. Mr Dorsey I https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/4 1/20/2021 BoardDocs® Pro • this year's project includes the replacement • •11 lineal feet • water main. The project will •-• in summer and will be completed by the end of the year. Patnick Construction provided the lowest cost responsive bid. Patnick has performed work in the Village in the past and their work has been satisfactory. Staff believes Patnick is qualified to complete this project. Mr. DoLsey provided the followin.g in response uestions from the Village Board • Project incudes 10 -inch pipe size; the right size of pipe is important • Plan is to minimize the impact of Village events; most of the work will take place during the week Motion by Paul Hoefert, second by Michael Zadel to accept the lowest cost, responsive bid to construct the 2018 Water Main Replacement Project (Prospect/School/Lincoln/Maple) as submitted by Patnick Construction, Incorporated of Franklin Park, Illinois in an amount not to exceed $1,209,170. Yea: William Grossif Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Motion Carries VBA 29-18 8.2 Motion to Accept Bid for Huntington Sewer Lift Station Rehabilitation Project in an amount not to exceed $834,,571.10. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey explained life stations are critical components of sanitary sewer collection basins that collect wastewater at 2 lower elevation and pumps it to a higher elevation. This year's project is the Huntington Lift Station which is a 30 -foot deep facility, constructed in 1970 to service the •.I Commons condominiums and surrounding areas. The design • this facility, while providing efficiencies in most areas, requires maintenance personnel to perform routine repairs in hazardous confined spaces. At fifty years old, staff concluded the facility is at the end of its life and is in need of complete replacement. Mr. Dorsey stated this replacement project offers a more modern, safer design. Mr. Dorsey stated three (3) bids were received for this project. Martam Construction provided the lowest, responsive bid. Martam has performed similar work for the Village previously and their work has been consistent and satisfactory and is qualified to complete this project. Staff recommends a 10% contingency to cover unforeseen issues if needed. • System will have an • three -pump system • Back-up generator dedicated to support this in case • power failure Motion by Richard Rogers, second by Michael Zadel to accept the lowest cost, responsible bid from Martam Construction., Inc. of Elgin, Illinois for the 2018 Huntington Lift Station Rehabilitation Project in an amount not to exceed $834,571-10. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 30-18 8.3 Motion to accept a proposal from Delta Demolition, Inc. to demolish the Village -owned properties at 19 and 21 S. Emerson Street in an amount not to exceed $71,000. Deputy Director of Inspections and Building Services Mark Rysavy provided background information, bid results and staff recommendation. Mr. Rysavy stated the Village completed the purchase of the two properties at 19 and 21 S. Emerson • May 31, 2018. Plans for the properties include demolition to make space • a park/green space for the downtown area. A • walk-through was held • interested demolition contractors • June 1, 2018. Seven (7) contractors submitted bids. The lowest cost bid was submitted by Delta Demolition who is fully qualified to perform this job. Delta Demolition is listed as a Class A demolition firm with the City of Chicago. Mr. Rysavv provided the followin,g responses to ggestions from the Village Board: • Plans to have the structures down and the area seeded in time for the block party at the end of July; sod is not an option at this time of year • Demolition includes the removal of concrete slabs, foundation, etc. • Fire Department conducted training exercises prior to demolition • Contractor has rights to bricks, metal., etc. • No history of underground tanks were found • Restoration is included in demolition; Delta will seed property and trees will be preserved. Motion by Paul Hoefert, second by Michael Zadel to accept a proposal from Delta Demolition, Inc. to demolish the Village - owned properties at 19 andEmerson Street in an amount not • ._• $71,000. Yea: William Grossi, Eleni Hatzis,, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/4 1/20/2021 BoardDocs® Pro Deputy Fire Chief John Dolan presented background information on the replacement of the 2005 Ford Excursion which serves as the Reserve Command Vehicle for the Fire Department. The vehicle was evaluated using the comprehensive replacement evaluation protocol. The point -based criterion evaluates four (4) major factors; age, mileage, repair and maintenance cost, and condition of the body/mechanical components. A point total of eleven (11) or more indicates recommendation for replacement; vehicle 506 scored thirteen (13). Deputy Chief Dolan stated the discontinued Ford Excursion will be replaced by a 2019Chevrolet Tahoe. When compared to the Ford Expedition EXL (comparable to the Excursion) the Tahoe proved to be a better choice in four (4) major area safety,, operational costs, technology and efficiency including better gas mileage. The proposed new vehicle will be purchased through the Suburban Purchasing Cooperative and funding is provided in the 2018 Annual budget. The Suburban Purchasing contract is publicly bid and satisfies the Village's public bidding requirements. De uty Chief Dolan.provided the followin.g in response to questions from the Village Board: • Vehicle comes with an extended warranty • Tahoe is smaller than the Excursion but serves the needs of the department • Vehicle will be delivered in eight (8) weeks and an additional two (2) weeks is needed to outfit the vehicle Motion by Paul Hoefert, second by Michael Zadel to accept Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2019 Chevrolet Tahoe Special Service Vehicle from Currie Motors Fleet of Frankfort, Illinois and the purchase and installation of emergency lighting, Fire Department lettering, equipment compartments, and communications equipment in an amount not to exceed $54,,000. Yea: William Grossif Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Motion Carries VBA 32-18 h 8.6 Approval to purchase John Deere for XUV 825M,, Trailer and Skid with funds donated by the Mount Prospect Lions Cl u b. Deputy Chief Dolan presented background information regarding the Lion's Club donation of funds to purchase a John Deer Gator to replace the existing golf cart used to respond to incidents at large community events. The current golf ca has limitations and no longer meets the increased response duties of the Fire Department. Deputy Chief Dolan thanked the Lion's Club for their generosity and support. • The Gator provides a portable stretcher • The Fire Department dive team has an ATV • The Gator is street legal but its intended use is not for streets Villge Board Comments Fire Department was recognized for performing research to find the best possible price and product Gratitude was expressed Motion by Paul Hoefert, second by Richard Rogers to accept recommendation to purchase John Deere for XUV 825M,, Trailer and Skid with funds donated by the Mount Prospect Lions Club. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 33-18 8.5 Motion to accept proposal to perform a feasibility study for an Emergency Water System Interconnection between the Northwest Water Commission and the Village of Mount Prospect in an amount not to exceed $26,500. Public Works Director Sean Dorsey provided background information and staff recommendation. The Northwest Water Commission is a joint action water agency that distributes potable water drawn from Lake Michigan to our surrounding communities. The main pumping station is located outside Mount Prospect corporate boundaries; its primary distribution main dissects the Village, from east to west, along Kensington Road right-of-way. The close proximity of the Northwest Water Commission to the Village of Mount Prospect water distribution system offers an opportunity to access a separate, distinct source of .a .•' finished Lake Michigan drinking water. Discussions between Village staff and NWC staff https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/4 1/20/2021 BoardDocs® Pro regarding the possibility of such an interconnection have been conducted for several weeks. Both parties concluded it is a viable possibility but also determined additional engineering analysis is required. Staff contacted Burns & McDonnell engineering consultants to submit a proposal to provide the services necessary to evaluate this proposed emergency interconnection. Burns & McDonnell is qualified to perform this work as they have designed and helped construct several Village -owned water main improvements. Accept a proposal from Burns & McDonnell consulting engineers to perform a feasibility study for an emergency interconnection between the Northwest Water Commission and the Village of Mount Prospect water distribution systems in an amount not to exceed $26,500. Staff also recommends that the Village Board authorize staff to enter into an agreement (Letter of Understanding) between the Northwest Water Commission and the Village of Mount Prospect to equally share ($13,250 each) the cost of the study. Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis,, Paul Hoefert, Richard Rogers, Colleen Sacolli, Michael Zadel Motion Carries VBA 34-18 9. ANY OTHER BUSINESS None 10. ADJOURNMENT There being no further business to discuss,, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn. By unanimous vote, June 19, 2018 Meeting of the Village Board was adjourned at 8:14 P.M. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/4