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Home My WebLink About5.5 Motion to accept proposal from Applied GeoScience, Inc. to provide materials testing services in an amount not to exceed $23,535.1/18/2021 BoardDocs® Pro Agenda Item Details Meeting Mar 20, 2018 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.5 Motion to accept proposal from Applied GeoScienceInc. to provide materials testing services in an amount not to exceed $23,535. Access Public Type Action Preferred Date Mar 20, 201��, Absolute Date Mar 20, 2012y, Fiscal Impact Yes Dollar Amount 23,535.00 Me eted Ye -5 Budget Source Street Resurfacing Construction Fund Recommended Action Accept the proposal from Applied GeoScience, Inc. to provide material testing services for the 2018 Street Resurfacing Program and sidewalk improvement projects for a not to exceed amount of $23,535. Public Content Information To assure that high quality asphalt and concrete materials are utilized by contractors in this year"s street resurfacing and sidewalk improvement programs., the Public Works Department requires the services of a materials testing consultant. To procure these services,, staff prepared and distributed a detailed request for proposals (RFP). A copy of this document is attached. Tasks defined in the scope of work included: 1. Project Management / Report Review 2. Engineering Technician 3. Vehicle Charge 4. Cylinder pickup 5. Compression Testing per cylinder 6. Nuclear Density Gage Usage 7. Maximum Theoretical Specific Gravity 8. Bulk Specific Gravity 9. Ignition oven test / Reflux extraction and sieve analysis RFP Results The consultants' proposals were reviewed on the basis of their understanding of our goals and their testing methodologies. They were rated (with a maximum score of 100 points) according to these specific categories: Background, experience, scope of work proposed, schedule,, work effort, proposal content, and cost. The results are denoted in the tables below: Category Max. Applied Rubino Seeco Materials Testing I Points I GeoScience., I Engineering, Consultants, Testing I Service https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 1/18/2021 BoardDocs® Pro Firm Total Cost Inc. Inc. Inc.Service $28,616 Corporation Background 20 17 20 20 20 16 Experience 20 18 20 20 15 10 Scope 25 24 19 20 18 17 Schedule 15 15 15 15 15 15 Work effort 10 9 7 4 5 6 Content 10 9 8 7 7 8 Totals: 100 92 89 86 so 72 Firm Total Cost Applied GeoScience, Inc. $19,612 Rubino Engineering, Inc. $28,616 Materials Testing Service $32,110 Testing Service Corporation $36,150 Seeco Consultants., Inc. $36,482 Discussion Applied GeoScience, Inc. has a very experienced professional staff with a thorough understanding of the material testing requirements necessary to successfully accomplish this for the village's projects. They are prequalified by the Illinois Department • Transportation (IDOT) to perform this work and have the capability to respond to • s•- • • eeds. They have successfully accomplished these same services for • • in recent years and received positive references from those communities. It is staff"s opinion that Applied GeoScience., Inc. will provide high quality materials testing services at a reasonable cost. Applied GeoScience's proposal is attached. The services listed in the proposal are based on estimated jobsite work hours using averages from previous years and prorated for the anticipated work for this year. Many factors can influence the actual jobsite work hours for quality assurance testing. In order to allow for contingencies and the possible need for additional testing,, staff recommends that the contract award include a 20% contingency ($19,,612 + $3,923 = $23f535). Alternatives 1. Accept Applied GeoSciente, Inc. proposal to provide materials testing services for 2018 Street Resurfacing and sidewalk improvement programs. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board • the proposal from Applied '• Inc. to provide material testing services for the 2018 Street Resurfacing Program and sidewalk improvement projects for a not to exceed • • $23,535. RSQP-2018.pdf (254 KB) AGI.pdf (416 KB) Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 5-pplied GeoSci*ence, AGI\ Geotechnical, Environmental & Materials Engineering March 2, 2918 Mr. Jeffrey A Wulbecker Village of Mount Prospect 1790 West Central Road Mount Prospect, Illinois 60956 Reference: Proposal for Materials Testing and Inspection Services 2018 Material Testing Services Various Locations — Mount Prospect, Illinois AGI Proposal No. 18-135 Applied GeoScience, Inc. (AGI) is pleased to submit this proposal to provide Inspection and Testing Services for various locations throughout Mount Prospect. The broad objectives of our work will be to perform Portland Cement Concrete testing and Asphalt Pavement testing on an as -needed basis, as requested and directed by the owner's personnel and in accordance with the project specifications. Based on the described scope of work, we provide the following sample estimated cost for this project: Testing Service Unit Est. Quantity RATE TOTAL Engineering Technician -HMA/PCC Field Inspection HOUR 152 $ 68.00 $ 10,336.00 Vehicle Charge DAY 38 $ 25.00 $ 950.00 PCC Compressive Strength Test (per cylinder) EACH 144 $ 12.00 $ 11728.00 Cylinder Pickup TRIP 36 $ 20.00 $ 720.00 Nuclear Density Gauge DAY 10 $ 50.00 $ 500.00 Maximum Theoretical Specific Gravity TEST 10 $ 70.00 $ 700.00 Bulk Specific Gravity TEST 10 $ 75.00 $ 750.00 Binder Ignition/Reflux Extraction TEST 10 $ 80.00 $ 800.00 Project Management/Report Review HOUR 46 $ 68.00 $ 31128.00 Based on the described scope of work, we estimate a total cost of $19,612.09. This estimate includes all applicable mobilization, materials, equipment, testing, and reporting. Additional services will be billed at the rates provided on the attached General Price List. 2385 Hommond Drive, Suite 6 Schaumburg, Illinois 60173 office; 847-303-0300 fox. 84 7-3 33- 900 v+ rww.oppliedgeo.riet AGI\ Geotechnical, Environmental &Materials Engineering Village of Mount Prospect General Price List March, 2018 Personnel Services of Registered Professional Engineer $130.00/hour Bituminous Concrete Plant Inspection $68.00/hour Bituminous Concrete Field Inspection (includes Nuclear Density Meter) $68.00/hour Portland Cement Concrete Plant Inspection $68.00/hour Portland Cement Concrete Field Inspection $68.00/hour Soil or Materials Inspection (includes Nuclear Density Meter) $68.00/hour Environmental Engineer $75.00/hour Structural Steel Project Manager $110.00/hour Structural Steel Inspection, CWI, AWS, NDE $110.00/hour Project Manager, reporting $68.00/each Equipment UT/MT Equipment $100.00/day Photoionization Detector (PID) Rental $100.00/day Laboratory Testing Proctor Density (ASTM D-698 or D-1557) $200.00 each Sieve Analysis Aggregates (ASTM C-136 and C-117) $150.00 each We are pleased to submit our proposal for the field engineering services required on this project and look forward to meeting your project requirements. Please do not hesitate to contact the undersigned with any questions regarding this estimate. Sincerely, APPLIED GEOSCIENCE, INC. Adam M. Mog ham is, P.E. Principal Engineer Wesley A Hearn Field Engineer 2385 l an-irriond Drive, Suite 6 Schaumburg, Illinois 60173 office; 847-303-0300 fox: 841-303-0900 ► ww,oppliedgeo.net Applied GeoSci*ence, Inc, AGI\ Geotechnical, Environmental & Materials Engineering Brief History Since 1994, Applied GeoScience, Inc. has provided geotechnical engineering, environmental engineering, and materials testing services to a wide range of clients both locally and nationally. From the smallest job to the most complex technical projects, AGI consistently provides our clients with service, diligence, and technical excellence. These qualities have sealed our reputation as a reliable partner for clients throughout the construction, financing, development, engineering, transportation, and real estate industries. The main focus at AGI is to provide innovative, cost-effective engineering and environmental services that are responsive to our clients' goals. Our team of professionals and support staff has been assembled to enable us to meet and exceed expectations in this regard. 2385 Harnt-riond Drive, Suite 6 Schaumburg, Illinois 60173 office: 847-303-0300 fog: 847-308„0900 www,oppliedgeo,nei A 9M Applied t�eoSci*ence, I AGi eotechnico , Environmental & Materials Engineering Organizational Chart Principal Engineer Adam Moghamis, PE. Project Engineer Environmental Engineer Ethan Peck, E,I,T. Katie Larson, E,IT, Field Engineer Field Engineer Field Engineer Project Manager Wesley A'Hearn Asan Jirjees A. Yousif Kevin Gosiewski Lab Technician Lab Technician labTechnician Lab Technician Matt Trembley I I Samer ledani I I Akram Moghamis I N--- - I Ninous Zamro I - --- -.-- -. I-,- J 2385 Hammond Drive, Suite 6 Schaumburg, Illinois 60173 office. 847-303-0300 fox: 847-303-0900 www,oppliedgeo,nei GeoScience, ,:r1�li;: AGI\ Geotechnical, Environmenfal & Moferials Engineering Key Personnel Adam M. Moghamis, P.E., Principal Engineer Mr. Moghamis has over 28 years of experience in the geotechnical, environmental, and construction engineering fields. He directs all geotechnical and materials engineering provided by the firm. He provides technical advice and direction and reviews reports prepared by other engineers. He is involved with projects that include slope stability analysis, embankment, vibration monitoring, subgrade stabilization, and materials testing. Mr. Moghamis has made engineering recommendations and prepared subsurface exploration boring reports and testing programs for a variety of commercial, industrial, and residential buildings. His involvement in soil investigations has included triaxial testing, consolidation testing, and permeability testing as well as fills, footing, soil and rock caisson inspections and concrete inspections. Mr. Moghamis is a Registered Professional Engineer in the states of Illinois, Indiana, Kansas, Texas, Florida, Missouri, Ohio, and Wisconsin. Kathleen N. Larsen, Environmental consultant Ms. Larsen has five years of experience in the fields of civil and environmental engineering, including work in the areas of environmental assessment and remediation, asbestos inspections, stormwater management, and geotechnical investigations. At Applied GeoScience, Inc., Ms. Larsen manages the performance of all environmental aspects -of projects. Ms. Larsen's Phase I experience has included assessments of commercial, municipal, and vacant land for a variety of clients, including private developers and government agencies. She has also performed pre -construction inspections to assess the integrity of roadways, building foundations, and other structures prior to sewer and right-of-way work. Her Phase 11 experience has included subsurface investigations, underground tank removal, and screenings for asbestos. She also performs field screening and coordinates laboratory testing of soils for disposal purposes. Ms. Larsen provides cost estimates for these operations and submits documentation and plans for site closure through state -regulated cleanup programs where appropriate. Ms. Larsen is also responsible for the review of written reports and the coordination of field investigation and abatement activities. She interacts with utility companies as well as local, state, and federal agencies as required to secure appropriate permits for cleanups. Kevin Gosiewski, Project Manager Mr. Gosiewski has just begun working in the fields of civil and environmental engineering, performing work in the areas of environmental assessment and remediation, construction materials testing, and geotechnical investigations. At Applied GeoScience, Inc., Mr. Gosiewski - coordinates. field operations for the firm's environmental, geotechnical, and construction materials sectors, as well as Quality Control/Quality Assurance reporting and documentation. He works closely with municipalities, CDOT, I DOT, and private clientele to insure that all materials are placed within the applicable project specifications. During his time at Applied GeoScience thus far, Mr. Gosiewski has had experience with, project management, Phase I and Phase 11 inspections, and soil sampling. Mr. Gosiewski has experience with managing and conducting all aspects of investigations for sites that have enrolled in the Illinois Site Remediation Program. He has been responsible for the field investigation and report preparation including the Site Investigation Report and Remedial Objectives Report. 2385 Hammond Drive, Suite 6 8c[iaumburg, Illinois 60173 office, 847-303-0300 fax. 847-303-0900 www,appliedgeo.net Y Appiied Inc, GeoScience, . AGIGeotechnical, Environmental & Materials Engineering Ethan Peck, E.I.T., Project Engineer Mr. Peck has just begun his experience in the fields of civil and environmental engineering, during which time he has performed work in the areas of construction materials testing, and geotechnical investigations. At Applied GeoScience, Inc., Mr. Peck coordinates field operations for the firm's environmental and construction materials sectors, as well as Quality Control/Quality Assurance reporting and documentation. He works closely with municipalities, CDQT, IDGT, and private clientele to insure that 'all materials are placed within the applicable project specifications. He performs inspections of reinforcing steel to ensure that placement, size, spacing, and quality are in accordance with project specifications. Mr. Peck also qualified to perform inspections of structural steel, including bolted and welded connections, for proper placement and weld curvature. Mr. Peck's Phase experience has included assessments of commercial, municipal, and vacant land for a variety of clients, including private developers and government agencies. He has also performed pre -construction inspections to assess the integrity of roadways, building foundations, and other structures prior to sewer and right-of-way work. Wesley D. A'Hearn, Field Engineer Mr. A'Hearn has just begun his experience in the fields of civil and environmental engineering, during which time he has performed work in the areas of construction materials testing, and geotechnical investigations, At Applied GeoScience, Inc., Mr. A'Hearn coordinates field operations for the firm's environmental and construction materials sectors, as well as Quality Control/Quality Assurance reporting and documentation. Mr. A'Hearn also qualified to perform inspections of structural steel, including bolted and welded connections, for proper placement and weld curvature. Mr. A'Hearn's Phase I experience has included assessments of commercial, municipal, and vacant land for a variety of clients, including private developers and government agencies. 2385 Hommond Drive, Suite 6 Schaumburg, Illinois 60173 office: 847-303-0300 fox: 847-303-0900 www.appliedgoo.net 1'*ed GeoSci*ence, Inc. App AGi Geotechnical, Environmental & Materials Engineering Proiff ject References Having a wide variety of clients enables AGI to offer a professional staff with experience in a multitude of industries. The following are several clients that you may want to contact relative to our experience and qualifications. Project costs range from $9,000.00 to $125,000.00 1. VILLAGE OF HOFFMAN ESTATES: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Marty Salerno, Street Rehabilitation Manager 847--815--3850 2. LAMPIGNANO & SON CONSTRUCTION - MATERIAL TESTING. AND INSPECTION VARIOUS VILLAGES AND MUNICIPALITIES: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Mike Lampignano, 847-561-5666 3. VILLAGE OF OAK PARK - TERRA ENGINEERING: Materials testing and inspection, environmental survey and analysis, quality control testing and oversight for various city of Chicago schools and Park District projects. Ms. Karen Steingraber, P.E., President 312-467.0123 4. VILLAGE OF SCHAUMBURG -- MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Brett Hurban, 847-878-3752 5. VILLAGE OF WOODRIDGE - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Brendan Tonarelli, 630-719-2941 6. CITY OF CHICAGO HEIGHTS - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. . Harry O. Hefter Associates, Inc., Mr. Brent Porfilio, 312--424--3657 7. VILLAGE OF NILES - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Mosa Mazzen, 847-924-8224 8. VILLAGE OF GLEN ELLYN - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Robert Minix, 630-469-5000 9. VILLAGE OF GLENCOE - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. Chris Dorn ick, 847-835-4111 2385 Hammond Drive, Suite 6 Schoumburg, Illinois 60173 office: 847-303-0300 fox: 847-303-0900 www.appliedgeo.net AGI\ Geotechnical, Environmental & Maferio s Engineering 10. CITY OF KENILWORTH - MATERIAL TESTING AND INSPECTION: Geotechnical services, materials testing and inspection services, asphalt coring and analysis'. Ms. Karen Steingraber, P.E., President 312-467-6123 11. JOHN BURNS CONSTRUCTION - MATERIAL TESTING AND INSPECTION VARIOUS VILLAGES AND MUNICIPALITIES: Geotechnical services, materials testing and inspection services, asphalt coring and analysis. Mr. William O'Malley, 768-479-2143 2385 Harnt-norid Drive, Suite 6 Schournburg, Illinois 60173 office. 847-303-0309 fox: 847-303-0909 www.appliedgeo,t)et IL Mourit'Ptospect Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Deputy Director Jason H. Leib REQUEST FOR STATEMENT OF QUALIFICATIONS AND PROPOSAL DATE: February 15, 2018 FROM: Jeffrey A. Wulbecker, P.E. Village of Mount Prospect Public Works Department RE: Request for Statements of Qualifications and Proposal Mount Prospect — 2018 Material Testing Services Your firm is invited to submit a Statement of Qualifications and Proposal to become eligible for professional testing services related to construction requirements for the Village of Mount Prospect. Attached to this memorandum are: • Exhibit A: Requirements for Statement of Qualifications • Exhibit B: General Scope of Work Your letter, Statement of Qualifications, and Proposal should be sent to the following address and should be received no later than 4:00 PM on March 2, 2018. Mr. Jeffrey A. Wulbecker, P.E. Village Engineer Village of Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, Illinois 60056 Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org Exhihit A Requirements for Statement of Qualifications Agency: Village of Mount Prospect Public Works Department Project: Mount Prospect — 2018 Material Testing Services Location: Village of Mount Prospect (various locations) Your Statement of Qualifications should include the following information: 1. Name, address, and a brief history of firm. 2. Organizational Chart and resumes of key personnel to be assigned to this project. 3. Related experience during the last five years. For example: a. MFT funded projects where professional testing services were performed. b. Examples of other projects which are similar in scope. Include the name of the project, a contact person, and dollar amount for each example. 4. A complete cost proposal broken down by task as described in Exhibit 6, General Scope of Work. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org Exhibit R General Scope of Work Agency: Village of Mount Prospect Public Works Department Project: Mount Prospect — 2018 Material Testing Services Location: Village of Mount Prospect (various locations) Material testing will be required for, but not limited to, the following: 1. 2018 Street Resurfacing Program a. HMA Jobsite and Plant Quality Assurance i. Approximate estimate of total HMA binder: 8,700 tons ii. Approximate estimate of total HMA surface: 9,400 tons b. PCC Jobsite Quality Assurance i. Approximate estimate of total concrete: 4,750 cubic yards 2. 2018 Shared Cost Sidewalk Program a. PCC Jobsite Quality Assurance i. Approximately 3 PCC compressive strength tests. 3. 2018 CDBG Sidewalk Program a. PCC Jobsite Quality Assurance i. Approximately 5 PCC compressive strength tests. 4. 2018 New Sidewalk Program a. PCC Jobsite Quality Assurance i. Approximately 3 PCC compressive strength tests. Anticipated Tasks: TESTING SERVICE UNIT EST. QUANTITY Engineering Technician —HMA/PCC Field Inspection HOUR 152 Vehicle Charge DAY 38 PCC Compressive Strength Test (per cylinder) EACH 144 Cylinder Pickup TRIP 36 Nuclear Density Gauge DAY 10 Maximum Theoretical Specific Gravity TEST 10 Bulk Specific Gravity TEST 10 Binder Ignition /Reflux Extraction TEST 10 Project Management /Report Review HOUR 46 Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org Material testing stipulations: • All work shall conform to IDOT QC/QA requirements, including but not limited to: a. IDOT Standard Specifications for Road and Bridge Construction (4/1/2016) b. IDOT Supplemental Specifications and Recurring Special Provisions (1/1/2018) c. IDOT Project Procedures Guide (6/1/2009) d. IDOT Manual for Materials Inspection (4/1/2016) e. IDOT Manual of Test Procedures for Materials (1/1/2017). • As part of Jobsite QA, the Consultant will provide an individual to act as the QA Manager. The QA Manager will have at a minimum a HMA Level II Technician certification. • Services will be required from approximately April 1, 2018 to November 1, 2018. • Field Inspection hours will begin when the Engineering Technician arrives on the jobsite; inspection hours will end once testing is complete and the technician leaves the jobsite. The Engineering Technician shall not exceed 8 hours on site, unless written permission is obtained from the Village. The Consultant shall submit a field trip ticket to the Village to verify hours on the jobsite. • The cost for Cylinder Pickup shall include all labor, vehicles, and materials necessary to travel to the jobsite, retrieve test cylinders, and deliver the cylinders to the lab. • Each PCC compressive strength test gathering shall consist of casting four, 6 -inch diameter concrete cylinders. The Consultant shall test two of the cylinders 7 days after casting, and test the remaining two cylinders 14 days after casting. The Consultant shall submit final PCC reports to the Village no later than 7 days after the 14 -day compressive strength test. The Village reserves the rights to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. The Village of Mount Prospect appreciates your interest in providing this service. Any questions regarding this Request can be directed to Ryan Kearney, by phone at 847-870-5640 or email at rkea rney@ mou ntprospect.org. H:\Engineering\Pavement\Testing\2018\Material Testing\RSQ&P\RSQ&P-2018.docx Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org