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HomeMy WebLinkAbout2. DRAFT MINUTES 05/15/2007 MINUTES OF THE REGULAR MEETING OF THE MAVOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 15, 2007 CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Members of the Mount Prospect Police Department Honor Guard presented the Posting of Colors, after which Trustee Skowron led the Pledge of Allegiance. INVOCATION INVOCATION Reverend Scott Barron of S1. John Episcopal Church gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the minutes of the regular meeting held May 1, 2007. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS Mayor Wilks stated the May 15, 2007 Agenda had been revised to include (1) Closed Session to discuss Personnel 5 ILCS 120/2 (c) (1) and (2) removal of the Approval of Bills from the Consent Agenda. Trustee Zadel, seconded by Trustee Lohrstrofer, moved for the approval of bills dated April 27 - May 9,2007 and the financial statement dated April 1- 30,2007. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. MA VOR'S REPORT MA VOR'S REPORT None. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Rick Melton, President Mount Prospect Jaycees, presented a request for the Village Board's approval for the Jaycee's Carnival to be held May 23rd _28th at the Mount Prospect Plaza: · waiver of the permit fee . provide police services during the carnival at one-half the cost JAYCEE'S CARNIVAL Mr. Melton stated all the proceeds generated at the carnival are returned to the community through various Jaycee sponsored programs. 1 OLD BUSINESS NEW BUSINESS 2007 CONSOLIDATED ELECTION RES 21-07 BOARD REMARKS ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved for the approval to waive the permit fee and provide police service at one-half the cost for the Mount Prospect Jaycee Carnival, May 23 - 28, 2007. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None OLD BUSINESS Mayor Wilks stated that as noted on the Agenda the Village Board had approved deferral of the second (2nd) reading of ordinances for property located at 1040 West Northwest Highway; (1) amend the official zoning map of the Village of Mount Prospect and (2) granting a conditional use permit and variation until the June 19, 2007 Village Board meeting. Mayor Wilks stated that as noted on the Agenda the Village Board had approved deferral of the second (2nd) reading of an ordinance to amend Chapter 18 (Traffic) of the Village Code until the June 5, 2007 Village Board meeting. NEW BUSINESS Mayor Wilks presented a resolution declaring the results of the April 17, 2007 Consolidated Election. Trustee Paul Hoefert was re-elected to serve four (4) years; after completing a two (2) year appointment on the Village Board, Trustee John Korn was elected to a four (4) year term as was Mrs. Arlene Juracek who fills the seat vacated by Trustee Michaele Skowron. Trustee Skowron, seconded by Trustee ladel, moved for approval of Resolution No. 21-07: A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED ELECTION OF THE VILLAGE OF MOUNT PROSPECT APRIL 17, 2007 Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. BOARD REMARKS The Mayor, Village Board and Village Manager each recognized Trustee Skowron for her distinguished career as a Village Trustee. While many of her attributes were mentioned, the most noted were her natural ability to listen, and her wisdom and insightful wit to gain consensus on community issues. Trustee Skowron stated that while in high school she made a personal commitment to be of service to others, and later decided she could best do that through local government. In thanking the Mayor and Village Board, Trustee Skowron emphasized the importance of local government and thanked the residents, Mayor and Village Board for the opportunity to work with them and be part of the decision- making process. ADJOURN Trustee Skowron, seconded by Trustee ladel, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None The Village Board adjourned sine die at 7:35 p.m. 2 ADMINISTER OATHS ADMINISTER OATHS OF OFFICE TO NEWL V ELECTED OFFICIALS Village Clerk Lisa Angell administered the oath of office to Trustees Paul Wm. Hoefert, A. Jorn Korn and Arlene A. Juracek. Trustee Juracek took a moment to express her gratitude to former Trustee Skowron for her mentoring and graciousness. CALL TO ORDER CALL TO ORDER Mayor Wilks called the meeting to order at 7:40 p.m. ROLL CALL MAYOR'S REPORT MICHAELE W. SKOWRON RES 22-07 ILLINOIS HOUSE RESOLUTION 287 POLICE WEEK PUBLIC WORKS WEEK LAURA LUTER I KIWANIS SCHOLARSH I PS ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael Zadel MA VOR'S REPORT Mayor Wilks read a resolution acknowledging the contributions of Michaele W. Skowron to the Village of Mount Prospect. The resolution recognized her 30 years of civic involvement including her terms as Village Trustee and member and past president of School District 57 Board of Education. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Resolution No. 22-07: A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF MICHAELE W. SKOWRON TO THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Mayor Wilks also read and presented from the State of Illinois Ninety-Fifth General Assembly House of Representatives, House Resolution No. 287. Sponsored by State Representative Carolyn Krause, the resolution also honored former Trustee Skowron for her exemplary leadership and dedication to improve the quality of life for the residents of Mount Prospect. Police Chief John Dahlberg presented former Trustee Skowron with a plaque and a model replica of a 1972 Police vehicle and thanked her for the steadfast support she has given the Police Department. Mayor Wilks presented proclamations in recognition of: · NATIONAL POLICE WEEK, May 13 - May 19, 2007 Accepted by Police Chief John Dahlberg · NATIONAL PUBLIC WORKS WEEK, May 20-26,2007 Accepted by Public Works Director, Glen R. Andler Mr. Andler encouraged residents to attend the 28th annual Public Works Open House: Saturday, May 19, 9:00 a.m. -1:00 p.m. · RECOGNIZING LAURA LUTERI, MOUNT PROSPECT LIBRARY TRUSTEE In accepting the resolution, Mrs. Luteri thanked the Mayor and Village Board for the recognition. Mayor Wilks and Mr. Michael Polera, Mount Prospect Kiwanis Club President presented scholarships to the 2007 recipients: 3 Ms. Ann Lowry Ms. Lauren Young Ms. Nicole Youngquist Prospect High School Prospect High School Rolling Meadows High School The Village Board joined the Mayor and Mr. Polera in congratulating the scholarship winners on their achievements. POLICE Deputy Village Clerk Kimberly Dewis administered the oath of office to Police COMMANDER Sergeant Timothy Janowick to Operations Commander of the Mount Prospect Police Department. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following nomination for Village Board approval: Plannina and Zonina Commission - Chair CONSENT AGENDA RES 23-07 RES 24-07 RES 25-07 MOBILE VIDEO RECORDING SYSTEM FIRE HOSE PCS/LAPTOPS NEW BUSINESS PZ-11-07, 2907 S. BRIARWOOD DRIVE Mr. Richard Rogers Term to expire May 2010 Mr. Rogers fills the unexpired term of Trustee Juracek who served as Chair until her recent election to the Village Board of Trustees. Trustee Hoefert, seconded by Trustee Juracek, moved to approve the appointment of Mr. Rogers as Chair of the Planning and Zoning Commission. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. CONSENT AGENDA Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Resolution No. 23-07: A RESOLUTION APPROVING A PLAT OF VACATION FOR 1400 ALGONQUIN ROAD (OPUS BRIARWOOD) 2. Resolution No. 24-07: A RESOLUTION APPROVING FORTY-YEAR EXTENSION OF EASEMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MT. PROSPECT PARK DISTRICT 3. Resolution No. 25-07: A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY (SWANCC) 4. Request Village Board approval to waive bid and purchase two (2) mobile video recording systems in an amount not to exceed $11,000. 5. Request Village Board approval to accept bid for large diameter fire hose in an amount not to exceed $22,987. 6. Request Village Board approval to waive bid and purchase replacement desktop pes and laptops in an amount not to exceed $74,328. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance granting a conditional use permitand variation to allow for a circular drive for property located at 2907 South Briarwood Drive. Mayor Wilks stated the Planning and Zoning Commission recommended by a vote of 6-1 to deny the request, therefore, adoption of the ordinance requires a super majority vote for approval. Community Development Director William Cooney provided background information on the request to allow for the construction of the circular driveway. 4 Mr. Cooney stated the petitioner had recently completed construction of a new home and is seeking Conditional Use permit approval and a variation for lot coverage. The petitioner is seeking to construct the circular driveway to allow safer access to street; minimize safety hazards associated with the curved roadway and narrow street width. The variation for lot coverage is necessary in order to approve the proposed circular driveway because the overall site and front yard would exceed the lot coverage limitations. Mr. Cooney stated the Planning and Zoning Commission recommended by a vote of 6-1 to deny the Conditional Use permit for a circular driveway. Mr. William Hogan, petitioner and Mr. Anthony Rossi, architect for the petitioner, spoke in support of the request to grant a variation and conditional use permit and responded to questions from the Village Board. Mr. Rossi asked the Village Board to consider the safety hazards presented when backing out from the subject property onto the street; a circular drive would allow the owner to exit the drive in a forward motion. He indicated that based on a survey of the area it didn't appear lot coverage in excess of the Village code would have a negative impact on the neighborhood. Mr. Hogan also requested the Village Board's consideration of the safety hazards and to approve the circular drive. He added that his neighbors support his request for the proposed circular drive. Comments from the Village Board included: . Hardship needs to be demonstrated for exception to the Village Code for lot coverage - petitioner did not demonstrate hardship . Lot coverage is important - need to stay within scope of limitations . Circular drives - tend to become parking lots . Consideration/plans for a circular drive could have been made prior to construction of new home. Mayor Wilks informed Mr. Hogan the Village Board could move for approval to waive the rules requiring a second reading of the ordinance and take a final vote on the request at this meeting, or if he would prefer, hold the second reading until the June 5, 2007 Village Board meeting. Mr. Hogan asked that the Village Board render their decision at this time. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorler, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of AN ORDINANCE GRANTING A CONDITIONAL USE FOR PROPERTY COMMONLY KNOWN AS 2907 SOUTH BRIARWOOD DRIVE WEST Upon roll call: Ayes: None Nays: Corcoran, Hoefert, Juracek, Korn, Lohrstorler, Zadel Motion failed. 5 NW SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY ORD 5629 MANAGER'S REPORT 2007 SHARED COST SIDEWALK IMPROVEMENTS Mayor Wilks presented for a first (1st) reading an ordinance designating representatives to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Mount Prospect. Mayor Wilks stated the ordinance appoints her as Director and Trustee Lohrstorfer as Alternate Director. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5629 AN ORDINANCE DESIGNATING REPRESENTATIVES TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis stated Public Works is requesting Village Board approval to accept bid for 2007 Sidewalk Improvements Program. Village Engineer Jeff Wulbecker provided an overview of the program and staffs recommendation. The Shared Cost Sidewalk Improvements Program is a cooperative effort between residents and the Village to share in the cost of replacing sidewalk throughout the Village. The project combines two programs: the Shared Cost Sidewalk Program and the Sidewalk Construction Program. This year's cost to the resident is $47.00 per sidewalk square, approximately half of the total cost of one (1) square. Staff recommend the 2007 Sidewalk Improvements Program be awarded to M & A Cement Work, Inc., Bensenville, IL in an amount not to exceed $107,000. It was noted that M & A Cement Work is pre-qualified by the Illinois Department of Transportation for concrete construction projects and successfully completed the CDBG Sidewalk Program for the Village in 2004. In response to questions and comments from the Village Board, Mr. Wulbecker provided the following information. · The Village follows industry standards for sidewalk replacement; staff will follow-up with concerns regarding newer sidewalks popping up while some older squares remain in perfect condition. · The $18,000 is set-aside for reimbursement to residents for the Village's share for work completed by their own contractors replacing public sidewalk in front of their homes in conjunction with driveway replacements. · Work is guaranteed for two (2) years · No mesh in public sidewalks; do not expect heavy traffic on sidewalks Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval to accept bid for 2007 Sidewalk Improvements Program in an amount not to exceed $107,000. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, LOhrstorfer, Zadel Nays: None Motion carried. 6 OTHER BUSINESS CLOSED SESSION ADJOURN Village Manager Janonis welcomed Trustee Juracek to the Village Board. He encouraged the community to learn more about their Public Works and attend the Public Works Open House, Saturday, May 19th. OTHER BUSINESS Mayor Wilks recognized staff for their work in organizing the Trustee's Reception. Trustee Korn announced the arrival of his new granddaughter, Darby, born May 12,2007. CLOSED SESSION Mayor Wilks stated the Village Board would take a brief break, and then meet in Closed Session to discuss: PERSONNEL S ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss PersonnelS ILCS 120/2 (c) (1). Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. At 8:48 p.m. the Village Board took a short break, and at 9:10 p.m. entered Closed Session. ADJOURN The Village Board reconvened in Open Session at 10:07 p.m., and there being no other business to discuss adjourned the May 1S, 2007 Village Board meeting at 10:08 p.m. M. Lisa Angell Village Clerk 7