Loading...
HomeMy WebLinkAbout03/15/2007 SCC minutes MOUNT PROSPECT SISTER CITIES COMMISSION Minutes March 15, 2007 Members present: Mike Karsen Cindy Kiel John Korn Dorothy Kucera Gary Randant Maura Reschke John Sibrava Mary Ann Sibrava Felicien Sirois Judy Thorne Rachel Toeppen Irvana Wilks Members Absent: Tokiko Blaine Janice Farley Skip Farley Adelaide Thulin Staff Liaison: Absent The meeting was called to order at 5:37 p.lli. by Chairperson Dorothy Kucera. Change in order of Agenda Dorothy announced the resignation ofLil Floros and the appointment (pending Board approval) of Felicien Sirois. At Dorothy's request he told the commission of his background and family. OLD BUSINESS Omcial Visit to Sevres . Irvana presented the schedule for the visit received from Rolande SarinellL The official visit will be from arrival on Monday morning, October 1, through Friday morning, October 5. We have been given the option of an extended visit to St. Malo, Mont St. Michel, and the Normandy coast with departure from Paris on Monday, October 12. This tripwould be at our own expense in the amount of 150 euros. Commission members will be asked for a firm decision on the trip and the extension at the April meeting. Hoffman Estates Event - Rachel reported that 150 people attended and that ten students, the Deputy Mayor and other officials from Angouleme were there. Since this was a larger event than in the past, there were more tables in the main room and the wine table and silent auction were in separate areas with the main course served in the cafeteria. 2007 Sister Cities Activities · Potluck Dinner. April 19 . Judy and Rachel reported that plans for this event have been made. Mike Karsen will present a talk on his personal experiences in Sevres and show slides. In addition, some PHS students will talk about their visit which is at the end of this month. John Korn will solicit items and conduct the rame, and Gary will supervise the wine table. Felicien will make up a "trivial pursuit" contest for each table, and there will be a French sing-a-Iong led by Patti Richard. Since Chef Charles is unable to prepare food for us, commission members are asked to contribute a large or double recipe entree. In addition, it was decided to purchase chicken from Jewel Food Store. Irvana will recognize Lil's great contributions with a gift at the potluck. · French Film Festival. July 12 - Mary Ann reported that this event has evolved into a family program by the Mount Prospect Public Library assisted by the director of Language . Stars, Susan Cole. Registration is required (150 person limit) and children will have an opportunity to engage in a variety of activities including singing, craft-making, and watching a short video of a French story to expose them to French culture and learn something about Sister Cities and SaYres. Capannari Ice Cream store will have a new flavor created in honor of SaYres which will be served. · Wine Tasting at Vino 100 - Maura Reschke reported that the owner is looking forward to this event but that it cannot be scheduled until the new building is finished. · Jr. mgh Pen Pal program - Maura Reschke reported that she is waiting for a response from Savres to the inquiry about starting this program. · PHSfConservatoire music collaboration - in the absence of Skip and Janice, Dorothy reported that they received a reply from Christopher Beckett in which he said that he would confer with Thomas Frankfurter about this project. · PHSlInternational School Exchange - Dorothy reported that the PHS students are leaving March 22 and that the SaYres students will be here on April 10. · July 4th parade - Gary will make arrangements for the Public Works truck through Maura E. and see that the flyer is updated and printed in twice the quantity as last year. It was suggested that the July 12 event could be advertised on the flyer. · Thanksgiving in October - Mary Ann contacted Avalon Banquets and found out that they increased their price to $20.70/person. John Korn moved that we not have the annual banquet. Cindy Kiel seconded the motion. Mter much discussion about dwindling attendance, small profit margin, and the visit to SaYres in October, the motion passed. The banquet is canceled. · Winter Festival. December 1 - Cindy will handle this event again. NEW BUSINESS Commission member resignation/new appointment. see above Illinois State Convention. April 20-21 Dorothy, Judy and Mw-k Thorne will attend the convention in Belleville. Dorothy inquired if the Village will pay for the registration fees as in the past, and Irvana responded that she should submit a request to Maura E. The funds will be taken from the Sister Cities budget. Rotary French Promotion Rotary International is focusing on France for its Group Study Exchange this year and is looking for qualified candidates to travel to France for 4 weeks in the fall. Anyone applying must be a non- Rotarian, under 40 years of age, a businessman, and able to speak the language. The commission would like Felicien Sirois to consider this opportunity to be sponsored from the Northeastern Illinois region. Representation at Downtown Block Party and New Residents Open House Members expressed that being present at these events would be beneficial. Felicien volunteered to represent the Commission at these two events in late July and late April to promote Sister Cities to residents. Meeting Minutes Judy Thome asked if it would be possible for Maura to send out a draft of the minutes by email soon after each meeting so that corrections can be made and members can be reminded of their assigned duties. This would be followed by official printed minutes in the mailing before the next meeting. Irvana and Dorothy will discuss this with Maura. Meeting adjourned at 7:10 p.m. on a motion by John Sibrava. Respectfully submitted, Judy Thorne, Secretary pro tem Treasurer's Report 5/17/2007 Cash Balance as of January 10, 2007 Revenue 04/20/07 Potluck Donations Expense 01/31/07 03/31/07 04/04/07 04/06/07 05/02/07 05/02/07 Subtotal Total Revenue POSTAGE EXPENSES - JAN POSTAGE EXPENSES - MARCH ILUNOIS STATE SITER CmES MOBILE PRINT INC. JUDY THORNE RACHEL TOEPPEN Cash Balance as of May 17, 2007 State Convention Potluck Postcard Invites Potluck Supplies Potluck Supplies $ 5,151.60 485.00 $ 485.00 $ 5,636.60 6.63 43.29 180 29.47 59.62 9.09 $ 328.10 $ 5,308.50 Total Expense MOUNT PROSPECT SISTER CITIES COMMISSION Minutes March 15,2007 Members present: Mike Karsen Cindy Kiel John Korn Dorothy Kucera Gary Randant Maura Reschke John Sibrava Mary Ann Sibrava Felicien Sirois Judy Thorne Rachel Toeppen Irvana Wilks Members Absent: Tokiko Blaine Janice Farley Skip Farley Adelaide Thulin Staff Liaison: Absent The meeting was called to order at 5:37 p.m. by Chairperson Dorothy Kucera. Change in order of Agenda Dorothy announced the resignation of Lil Floros and the appointment (pending Board approval) of Felicien Sirois. At Dorothy's request he told the commission of his background and family. OLD BUSINESS Official Visit to Sevres . Irvana presented the schedule for the visit received from Rolande SarinellL The official visit will be from arrival on Monday morning, October 1, through Friday morning, October 5. We have been given the option of an extended visit to St. Malo, Mont St. Michel, and the Normandy coast with departure from Paris on Monday, October 12. This tripwould be at our own expense in the amount of 150 euros. Commission members will be asked for a firm decision on the trip and the extension at the April meeting. Hoffman Estates Event. Rachel reported that 150 people attended and that ten students, the Deputy Mayor and other officials from Angouleme were there. Since this was a larger event than in the past, there were more tables in the main room and the wine table and silent auction were in separate areas with the main course served in the cafeteria. 2007 Sister Cities Activities · Potluck Dinner. April 19 - Judy and Rachel reported that plans for this event have been made. Mike Karsen will present a talk on his personal experiences in Sevres and show slides. In addition, some PHS students will talk about their visit which is at the end of this month. John Korn will solicit items and conduct the rame, and Gary will supervise the wine table. Felicien will make up a "trivial pursuit" contest for each table, and there will be a French sing-a-Iong led by Patti Richard. Since Chef Charles is unable to prepare food for us, commission members are asked to contribute a large or double recipe entree. In addition, it was decided to purchase chicken from Jewel Food Store. Irvana will recognize Lil's great contributions with a gift at the potluck. · French Film Festival. July 12 - Mary Ann reported that this event has evolved into a family program by the Mount Prospect Public Library assisted by the director of Language . Stars, Susan Cole. Registration is required (150 person limit) and children will have an opportunity to engage in a variety of activities including singing, craft-making, and watching a short video of a French story to expose them to French culture and learn something about Sister Cities and Sevres. Capannari Ice Cream store will have a new flavor created in honor of Sevres which will be served. · Wine Tasting at Vino 100 - Maura Reschke reported that the owner is looking forward to this event but that it cannot be scheduled until the new building is finished. · Jr. High Pen Pal program - Maura Reschke reported that she is waiting for a response from Sevres to the inquiry about starting this program. · PHSfConservatoire music collaboration - in the absence of Skip and Janice, Dorothy reported that they received a reply from Christopher Beckett in which he said that he would confer with Thomas Frankfurter about this project. · PHSlInternational School Exchange - Dorothy reported that the PHS students are leaving March 22 and that the Sevres students will be here on April 10. · July 4th parade - Gary will make arrangements for the Public Works truck through Maura E. and see that the flyer is updated and printed in twice the quantity as last year. It was suggested that the July 12 event could be advertised on the flyer. · Thanksgiving in October - Mary Ann contacted Avalon Banquets and found. out that they increased their price to $20.70/person. John Korn moved that we not have the annual banquet. Cindy Kiel seconded the motion. Mter much discussion about dwindling attendance, small profit margin, and the visit to Sevres in October, the motion passed. The banquet is canceled. · Winter Festival - December 1 - Cindy will handle this event again. NEW BUSINESS Commission member resignationfnew appointment - see above Illinois State Convention - April 20-21 Dorothy, Judy and Mw"k Thorne will attend the convention in Belleville. Dorothy inquired if the Village will pay for the registration fees as in the past, and Irvana responded that she should submit a request to Maura E. The funds will be taken from the Sister Cities budget. Rotary French Promotion Rotary International is focusing on France for its Group Study Exchange this year and is looking for qualified candidates to travel to France for 4 weeks in the fall. Anyone applying must be a non- Rotarian, under 40 years of age, a businessman, and able to speak the language. The commission would like Felicien Sirois to consider this opportunity to be sponsored from the Northeastern Illinois region. Representation at Downtown Block Party and New Residents Open House Members expressed that being present at these events would be beneficial. Felicien volunteered to represent the Commission at these two events in late July and late April to promote Sister Cities to residents. Meeting Minutes Judy Thorne asked if it would be possible for Maura to send out a draft of the minutes by email soon after each meeting so that corrections can be made and members can be reminded of their assigned duties. This would be followed by official printed minutes in the mailing before the next meeting. Irvana and Dorothy will discuss this with Maura. Meeting adjourned at 7:10 p.m. on a motion by John Sibrava. Respectfully submitted, Judy Thorne, Secretary pro tem Treasurer's Report 5/17/2007 Cash Balance as of January 10, 2007 Revenue 04/20/07 Potluck Donations Expense 01/31/07 03/31/07 04/04/07 04/06/07 05/02/07 05/02/07 Subtotal Total Revenue POSTAGE EXPENSES - JAN POSTAGE EXPENSES - MARCH ILUNOIS STATE SITER CmES MOBILE PRINT INC. JUDY THORNE RACHEL TOEPPEN Cash Balance as of May 17, 2007 State Convention Potluck Postcard Invites Potluck Supplies Potluck Supplies $ 5,151.60 485.00 $ 485.00 $ 5,636.60 6.63 43.29 180 29.47 59.62 9.09 $ 328.10 $ 5,308.50 Total Expense