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HomeMy WebLinkAbout7. MANGERS REPORT 05/15/2007 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 07-96 CONTROL NUMBER SUBJECT: REQUEST TO PURCHASE TWO MOBILE VIDEO RECORDING SYSTEM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: JOHN K. DAHLBERG, CHIEF OF POLICE DA TE: APRIL 26, 2007 Police Department Request The Police Department is requesting to purchase 2 L-3 Communications in-car video camera systems at a total cost not to exceed $11,000.00. Attached are quotations received from L-3 Communications indicating the prices of in-car video systems and related equipment to be purchased. These units will be installed in two department squads which are new to the fleet. Discussion The use of in-car video and recording systems serve four distinct purposes. First, the recordings serve as evidence in support of an officer's actions in field encounters and arrests. Second, recordings serve a training function. Third, the recordings may be viewed in the context of officer safety. Finally, recordings may be used for management purposes whereby they can preclude, substantiate or unfound complaints about an officer's demeanor, activities or actions. Primarily the system will be used to record all traffic stops, especially those traffic stops involving hazardous moving violations, arrests or high-risk situations. It may be used to review the traffic stop procedures and practices followed by individual patrol officers. It is also used to determine officer compliance with department directives in accordance with the Village's Memorandum of Agreement with the Department of Justice which was recently concluded. In 2006, the department installed L-3 Communication mobile video recording systems in all of its patrol vehicles. These units have proven to be extremely reliable and have met each expectation and requirement listed above. Patrol personnel }lave found the system easy to use and dependable in providing video and audio recordings of traffic stops and related law enforcement activities. The systems wireless upload system has exceeded expectation allowing staff the ability to quickly and efficiently review traffic stop video and provide digital media of traffic stops resulting arrests for court presentation. Additionally, the units have proven highly dependable requiring minimal attention by department staff and minimal need for repairs by the manufacturer. Page 1 of2 MOUNT PROSPECT POLICE DEPARTMENT CHF 07- FORMAL MEMORANDUM CONTROL NUMBER In addition to purchasing in-car video systems, the department will purchase the following equipment so as to fully utilize the video systems: microphone transmitter pouch holders to be assigned to individual officers, two (2) additional radio transmitters. Conclusion & Recommendation It is staffs recommendation to continue outfitting patrol vehicles with the L-3 Communication mobile video recording system based on system dependability, ease of use and ability to store and retrieve video for department use and court presentation. It is requested that the bid process be waived to allow for this purchase. The purchase of two (2) in car mobile video systems and related equipment will be funded through capital improvement account (New Police Vehicles) 5107701-660122 not to exceed $11,000. MS/ms Attachments \\Pf1\pf1pi$\MSemkiu\USRDAT\My Documents\Equipment\MVR 2006\Request to Purchase MVR Units 2007.doc Page 2 of2 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: PROJECT ENGINEER TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: MAY 10, 2007 SUBJECT: 2007 SIDEWALK IMPROVEMENTS PROGRAM (NOT TO EXCEED $1 BackQround This project combines two programs: the Shared Cost Sidewalk Program and the Sidewalk Construction Program. The Shared Cost Sidewalk Program is a cooperative effort between the residents and the Village to share in the cost of replacing sidewalk throughout the Village. Information about the Shared Cost Program was published in the Village Newsletter and The Journal, giving residents an opportunity to have sidewalk replaced at a discounted cost. This year's cost to the resident is $47.00 per sidewalk square, approximately half of the total cost of one square. This program is dependent upon resident participation. The Sidewalk Construction Program includes the installation of new sidewalk at various locations throughout the Village where sidewalk is missing. BiddinQ Results Sealed bids for the 2007 Sidewalk Improvements Program were publicly opened and read aloud on April 30, 2007 at 10:00 A.M. A Notice to Bidders was published in a local newspaper as required and invitations were sent to ten contractors familiar with this program. Six contractors picked up bids for this project but only three were submitted. The bids ranged from a low of $101,627.50 by M & A Cement Work, Inc. to a high of $140,600.00 by Schroeder & Schroeder, Inc. The Engineer's estimate for the project was $98,255.00. Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the Bid Proposal Packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: M & A Cement Work, Inc. RAI Concrete, Inc. Schroeder and Schroeder, Inc. $101,627.50 $118,552.50 $140,600.00 $ 98,255.00 Engineer's Estimate Discussion The low bidder, M & A Cement Work, Inc., is prequalified by the Illinois Department of Transportation for concrete construction projects. They successfully completed the CDBG Sidewalk Program for the Village of Mount Prospect in 2004. Their workmanship was acceptable. The 2007 Sidewalk Improvements Program combines funds available in two accounts: Shared Cost Sidewalk account and Sidewalk Construction account. The Shared Cost Sidewalk budget Page 2 May 10, 2007 2007 Sidewalk Improvements Program amount is $105,000.00. This year, $18,000.00 will be set aside for reimbursements to residents for the Village's share for work completed by their own contractors replacing public sidewalk in front of their homes in conjunction with driveway replacements. Therefore, the total amount available for the Shared Cost Sidewalk Project is $87,000.00. The budget for the Sidewalk Construction account is $20,000.00. The total budget for the 2007 Sidewalk Improvements Program is therefore $107,000.00 Recommendation The Contractor's bid is based on estimated quantities. We recommend the contract for the 2007 Sidewalk Improvements Program to be awarded to the low bidder, M & A Cement Work, Inc. in an amount not to exceed $107,000.00 to cover the full amount budgeted for the program. There are sufficient funds in the 2007 Budget to cover this proposed contract. Please include this item on the May 15th Village Board Meeting Agenda. () . Q JJ~ Y}/7. ~ Donna M. Brown I concur with the above recommendation. cc: Village Clerk Lisa Angell H:\Engineering\Sidewalk\2007\ShareCost\rec_ memo.doc INTEROFFICE MEMORANDUM Mount Prospect Village of Mount Prospect Fire Department SUBJECT: LARGE DIAMETER FIRE HOSE PURCHASE TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: MICHAEL J. FIGOLAH, FIRE CHIEF DATE: MAY 7, 2007 Backaround During the 2007 budget process a two-year plan was presented to the Village Board to replace fifteen-year old fire hose over a two-year period. Twenty-five thousand dollars ($25,000) was budgeted in the Capital Improvement Plan Budget for 2007 and 2008, for a total of $50,000. This plan will replace all of the five inch (5") hose on four fire engines and the quint in 2007 and the remaining hose in 2008. The five inch fire hose is used to provide large volumes of water over long distances. Examples include supplying water to the engines and quint, foam trailers, and to supply fire sprinkler systems. Specific target hazards that have the potential for using this hose include the tank farms, Randhurst Shopping Center, and structures within the Forest River Fire Protection District where there are limited fire hydrants. General Bid Information Fire Department staff developed specifications, advertised, and sent out bid documents to seven (7) vendors of large diameter hose. The bid opening took place on May 7, 2007 at 10:00 AM where the documents were publicly opened and read aloud. There were a total of three (3) bids received and four (4) no bids. The bid results were as follows: VENDOR BID PRICE W.S. Darley & Co. $22,987.00 MES Illinois $25,302.71 5 Alarm Fire and Safety Equipment $33,962.00 TO: VILLAGER MANAGER SUBJECT: LARGE DIAMETER FIRE HOSE May 7, 2007 PAGE 2 OF 2 Budaet Authorization Funds are available for this purchase in account number 5107701-670017, Fire Hose, which can be found on page 285 of the 2007 budget book. Recommendation Based on the above information I recommend a contract be awarded to W.S. Darley in Melrose Park for an amount not to exceed $22,987. W.S. Darley was the lowest responsive bidder and met the specifications outlined in the bid packet. MF/jm Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois FROM: IT DIRECTOR ,&. ..t~ SJI'SJ01 TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL DATE: MAY 8, 2007 SUBJECT: REQUEST TO WAIVE BID PROCESS AND TO PURCHASE REPLACEMENT DESKTOP PCS AND LAPTOPS It is time to begin making scheduled purchases for the new budget year. The 2007 budget includes the replacement of 46 desktop PCs and 15 laptop computers. Additionally the Human Services Department has budgeted for one new laptop (addition to inventory). Staff is requesting that the bid process be waived to purchase these computers and is recommending that the purchases be made from Dell. The Village has standardized on Dell computers and the quotes Dell provided are from the current Illinois state contract. Dell's prices and specifications are detailed below. PCs OptiPlex 745: Core 2 Duo E6400 /2.13 GHz, 1 GB RAM, CD-RW/DVD Combo, MS Windows Vista Business Edition, 19" LCD Flat Panel Display, 4-yr. Warranty, Surge Protector. 46 PCs $1,132 Inspiron 6400: Core 2 Duo T5600 /1.83 GHz, 1 GB RAM, CD-RW/DVD Combo, MS Windows Vista Business Edition, Nylon case, 4-yr. Warranty, Surge Protector 16 La to s $1,391 $52,072 Laptops $22,256 Total $74,328 I request that the bid requirement be waived for the purchase of the replacement computers as detailed above. Also I recommend that the Village purchase the described PCs and from Dell for an amount not to exceed $74,328. Funds are available for these purchases. Please feel free to contact me with any questions or concerns. r~ Joan Middleton IT Director I:\VB Request Memos\2007 Computer Requests.doc