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HomeMy WebLinkAbout2. DRAFT MINUTES 05/01/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 1, 2007 CALL TO ORDER Mayor Wilks called the meeting to order at 7:07 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael ladel PLEDGE PLEDGE OF ALLEGIANCE Trustee Corcoran led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held April 18, 2007. Upon roll call: Ayes: Nays: Abstain: Motion carried. Hoefert, Korn, Lohrstorfer, Skowron, ladel None Corcoran APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" Mayor Wilks requested that Item N. under New Business, a resolution authorizing execution of a grant of license with the Mount Prospect Downtown Merchants Association (MPDMA) to conduct car shows be removed from the Consent Agenda. Mayor Wilks also noted the Agenda had been revised to accurately reflect the correct address for Item O. under New Business; Armenian Church, 905 West Golf Road. MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented proclamations in recognition of: · MUNICIPAL CLERKS WEEK, APRIL 29 - May 5,2007 Accepted by Village Clerk Lisa Angell · NATIONAL DAY OF PRAYER, May 3,2007 Accepted by Mr. Jim Uszler, Executive Director, Mount Prospect Chamber of Commerce Mr. Uszler stated the Mayor's Prayer Breakfast would be held on May 3, 2007 as well; Bristol Court - 7:30 a.m. · NORTH AMERICAN OCCUPATIONAL SAFETY AND HEALTH (NAOSH) WEEK, MAY 6 - 12, 2007 1 JAYCEE'S Mayor Wilks welcomed Mr. Michael Zielenski, Scholarship Chairman and Mr. Rick SCHOLARSHIPS Melton, President of the Mount Prospect Jaycees to award the Jaycee's Keith Baker Scholarships to four (4) local high school seniors. AMEND CHAPTER 13 CVS PHARMACY, 1002 SOUTH BUSSE ROAD ORD 5624 AMEND CHAPTER 13 WU SUNG RESTAURANT, 1747-49 WEST ALGONQUIN RD Mr. Michael Zielinski introduced the scholarship winners: Ms. Sarah Corcoran Ms. Justina Mueleski Ms. Michelle Kidd Mr. Francis Gore Prospect High School Hersey High School Prospect High School John Hersey High School The Village Board joined the Jaycees in congratulating the scholarship recipients on their achievements. An ordinance to grant a "C-1" (Supermarket, 10,000 square feet or more, retail package only) liquor license to CVS Pharmacy, 1002 South Busse Road was presented for consideration. Granting the liquor license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "C-1" liquor licenses issued by one (1). Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Mr. Michael Haas, CVS Store Manager and Mr. Bill Hockman, CVS District Manager were in attendance. Village Manager Michael Janonis stated the applicants have completed the application process and agreed to comply with all liquor license regulations. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5624: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None An ordinance to delete one (1) Class "S" (Restaurant with a lounge) liquor license issued to Wu Sung Restaurant, 1747-49 West Algonquin Road was presented. Deleting the license amends Chapter 13 (Alcoholic Liquors) of the Village Code by decreasing the number of Class "S" liquor licenses issued by one (1). Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Village Manager Janonis provided a summary of the need to first delete the Class "S" liquor license issued to the current owner of Wu Sung before the Village Board considers the application for a Class "S" liquor license for the new owner (sale pending) of Wu Sung Restaurant. He further stated the new owner has met all Village requirements, and indicated she will comply with all liquor license regulations. 2 Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance No. 5625: ORD 5625 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None An ordinance to grant a Class "S" to Wu Sung Restaurant, (Restaurant with a lounge) liquor license, 1747-49 West Algonquin Road was presented for consideration. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "S" liquor licenses issued by one (1). Trustee Zadel, seconded by Trustee Skowron, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Trustee Zadel, seconded by Trustee Lorhstorfer, moved for approval of Ordinance No. 5626: ORD 5626 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointment for Village Board approval: Special Events Commission - Chairman Tom P. Zander Term to expire May 2010 Mayor Wilks stated Gerald "Skip" Farley had recently submitted his resignation as Chairman of the Special Events Commission, and she recommends Tom Zander be appointed as Chairman of the Commission. Mayor Wilks recognized and thanked former Mayor Farley for his outstanding efforts and involvement with the community. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment of Mr. Zander as Chair of the Special Events Commission. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Skowron, moved to approve the following business items: 1. Bills dated April 12-25, 2007 APPROVE BILLS 3 RES 10-07 RES 11-07 RES 12-07 RES 13-07 RES 14-07 RES 15-07 RES 16-07 RES 17-07 RES 18-07 RES 19-07 PUBLIC IMPROVEMENTS 905 W. GOLF RD 501-507 CAMP MCDONALD RD. 2410 E. RAND ROAD CARPET/BASE BOARD SWEEPERI SCRUBER SNOW PLOW LAPTOP FA<;ADE REBATE UNIFORMS OLD BUSINESS PZ-14-06, 1040 W. NW HIGHWAY 2. Resolution No. 10-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ALEXIAN BROTHERS MENTAL HEALTH 3. Resolution No. 11-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CEDA NORTHWEST 4. Resolution No. 12-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER 5. Resolution No. 13-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREATER WHEELING AREA YOUTH ORGANIZATION 6. Resolution No. 14-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND HIRE UP MINISTRIES 7. Resolution No. 15-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. 8. Resolution No. 16-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING 9. Resolution No. 17-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SEARCH DEVELOPMENT CENTER 10. Resolution No. 18-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. 11. Resolution No. 19-07: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINGS 12. Request Village Board approval to accept Public Improvements Armenian Church, 905 West Golf Road. 13. Request Village Board approval to accept Public Improvements, Stonegate Manor, 501-507 Camp McDonald Road. 14. Request Village Board approval to accept Public Improvements, Taco Bell, 2410 East Rand Road. 15. Request Village Board approval to accept bid for Carpet and Base Board removal and replacement at Police/Fire Building in an amount not to exceed $74,951.54. 16. Request Village Board approval to accept bid for one Floor Sweeping and Scrubber Machine in an amount not to exceed $49,092. 17. Request Village Board approval to accept bid for one new Multi-Section Snow Plow in an amount not to exceed $15,602. 18. Request Village Board approval to waive bid and purchase Ruggedized Laptops in an amount not to exceed $26,044. 19. Request Village Board approval for Facade Rebate and Interior Buildout Program Reimbursement ($17,390) for Norway Cycles and Norway General Store. 20. Request Village Board approval to waive bid and to award a contract for the purchase of fire department uniforms in an amount not to exceed $30,000. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Wilks stated there had been a request to defer the second (2nd) reading of ordinances for property located at 1040 West Northwest Highway; (1) amend the official zoning map of the Village of Mount Prospect and (2) granting a conditional use permit and variation. 4 CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE NEW BUSINESS PLAT OF ANNEXATION LINNEMAN ROAD Mr. John Schiess, architect for the project, spoke on behalf of the project developer. Mr. Schiess stated he had met with the neighbors from the adjacent subdivision and the project plans were moving closer to resolving the neighbor's concerns. He cited two (2) key factors: 1. The developer gave the architect more financial latitude with the proposed development. 2. A consultant architect was hired to bring a new perspective on design issues. The consulting architect, Mr. Schiess and the neighbor's will meet again to discuss project design. Comments and questions from the Village Board included: 1. ArchitecUdeveloper need to address issues the Village Board have raised regarding the project not just the neighbors. 2. The revised design may need to go back to the Planning and Zoning Commission for approval. 3. Mr. Schiess review the video from the March 20, 2007 Village Board meeting. It was also noted that the request for a June 5, 2007 deferral would not allow adequate time for the architect to meet with the neighbors and have the revised drawings available for staff review. In consideration of the time constraints Mr. Schiess requested deferral of the project until the June 19, 2007 Village Board meeting. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve deferral of Item A. PZ-14-06, 1040 West Northwest Highway until the June 19, 2007 Village Board meeting. Upon roll call: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Ayes: Nays: Motion carried. Mayor Wilks stated Village staff had requested that item B., 2nd reading of an ordinance amending Chapter 18 (Traffic) of the Village Code be deferred until the June 5, 2007 Village Board meeting. Village Manager Michael Janonis provided a status report on the re-evaluation process for the traffic control recommendations on Wa-Pella Avenue. He stated Trustees Hoefert and Skowron had met with a small group of residents and have another meeting scheduled for May 2nd. He indicated the following steps will be conducted over the next few weeks: · Traffic study/evaluation . Staff to meet with all residents on Wa-Pella regarding study results/recommendations The Village Manager asked for Village Board approval to defer the 2nd reading of the ordinance to amend Chapter 18 to allow staff to complete the study and meet with the residents. Trustee Zadel, seconded by Trustee Korn, moved to approve deferral of Item B., an ordinance to amend Chapter 18, (Traffic) of the Village Code of Mount Prospect until the June 5, 2007 meeting. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried NEW BUSINESS Mayor Wilks stated Items A. and B. would be considered together as the plat of annexation ordinance and intergovernmental agreement were for the same location. 5 ORD 5627 ELK GROVE TOWNSHIP INTERGOVT. AGREEMENT A. 1 sl reading of an ordinance approving a plat of annexation for a portion of Linneman Road located south of and adjoining Dempster Street B. A resolution authorizing the Village of Mount Prospect to execute an intergovernmental agreement with the Highway Division of Elk Grove Township for maintenance of Linneman Road lying south of and adjoining Dempster Street. Village Engineer Jeff Wulbecker presented background information to support the request for annexation. Mr. Wulbecker indicated this portion of Linneman Road was the only stretch of Linneman Road between Algonquin and Dempster Roads not annexed into the Village as part of the Briarwood Business Center Development. Annexation of this remaining 650' section of Linneman Road would allow the Village to complete improvements that would provide a consistent pavement cross section up to the Dempster Street intersection. Mr. Wulbecker stated Elk Grove Township, whose jurisdiction this stretch of roadway is currently under, has reviewed and approved the plat of annexation. Trustee ladel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Trustee ladel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5627: AN ORDINANCE APPROVING A PLAT OF ANNEXATION FOR A PORTION OF LINNEMAN ROAD LOCATED SOUTH OF AND ADJOINING DEMPSTER STREET Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. Mr. Wulbecker then provided information regarding the intergovernmental agreement with Elk Grove Township for road maintenance of the annexed area. He stated that while the Township approved and supported the annexation, as a condition of their approval, the Township requested the Village enter into an agreement allowing the Township to continue maintenance of the entire portion of Linneman Road between Dempster Street and Algonquin Road. He stated the Township would be responsible for routine maintenance and the Village would be responsible for resurfacing and reconstruction. In response to questions and comments from the Village Board regarding the agreement Mr. Wulbecker provided the following: · Village staff will work with Elk Grove Township to maintain the integrity of the road. · As part of Village's 20 year life-cycle plan, integrity of the road will be tested every five (5) years · Village can make recommendation and requirements to Elk Grove Township regarding road maintenance. · Village can opt out of contract! no similar contracts with other for road maintenance. It was noted that other communities have entered similar contracts with the Townships. 6 RES 09-07 AMEND CHAPTER 9, GROUNDWATER ORD 5628 DOWNTOWN MERCHANTS ASSOCIATION, GRANT OF LICENSE Trustee Zadel, seconded by Trustee Skowron, moved for approval of RES No. 09-07: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE HIGHWAY DIVISION OF ELK GROVE TOWNSHIP FOR MAINTENANCE OF LINNEMAN ROAD LYING SOUTH OF AND ADJOINING DEMPSTER STREET Roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Mayor Wilks presented for a 1st reading an ordinance amending Chapter 9 (Public Utilities, Pavement and Tree Regulations) of the Village Code. Village Manager Janonis stated this ordinance, which prohibits the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method, is similar to an ordinance passed earlier this year at the request of Shell Oil Products. Specifically, the ordinance prohibits the use of groundwater wells within a certain limited area around Shell's facility located at 1798 South Elmhurst Road so that Shell can obtain a No Further Remediation letter from the Illinois Environmental Protection Agency (IEPA). Public Works Deputy Director Sean Dorsey and the Village Manager responded to questions regarding drilling of new wells from the Village Board. . Residents are not allowed to drill new wells. Only the Village can drill a new well. · There no wells at the Shell site. . The agreement includes a Hold Harmless clause and Shell is paying for remediation. . Shell Oil must satisfy all IEPA soil remediation requirements before IEPA issues the No Further Remediation letter. Trustee Hoefert, seconded by Trustee Corcoran, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5628: AN ORDINANCE AMENDING CHAPTER 9 (PUBLIC UTILITIES, PAVEMENT & TREE REGULATIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Wilks presented a resolution authorizing execution of a grant of license with the Mount Prospect Downtown Merchants Association (MPDMA) to conduct car shows. The resolution authorizes grant of license to the MPDMA to conduct "Blues Mobile Cruise Night" car shows at the commuter parking lot. 7 RES 20-07 MANAGER'S REPORT 2007/2008 SODIUM CHLORIDE CONTRACT Mayor Wilks invited Mount Prospect Chamber of Commerce Executive Director Jim Uszler to provide additional information regarding this community activity. Mr. Uszler stated the Chamber of Commerce is assisting the MPDMA with this popular summer activity. He thanked the Village for allowing the MPDMA use of the parking lot and highlighted the following: · Car shows are every Saturday night, May 19th - September 29th 6:00 p.m. - 9:00 p.m. - Commuter parking lot · Specific vehicles are highlight at each event but other cars are welcome · Special features include - theme nights, music Mr. Uszler thanked the many volunteers and organizations including the Public Works Department for contributing to the success of the car shows. Trustee Zadel, seconded by Trustee Skowron, moved for approval of RES No. 20-07: A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT DOWNTOWN MERCHANTS ASSOCIATION TO CONDUCT CAR SHOWS Roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Mayor Wilks congratulated the MPDMA on the very successful Fun and Fitness Art Walk held Saturday, April 28, 2007. VILLAGE MANAGER'S REPORT Village Manager Janonis presented for the Village Board's approval a request from the Public Works Department to accept the bid for the 2007/2008 Sodium Chloride (road salt) contract in an amount not to exceed $50,000. Public Works Deputy Director Sean Dorsey provided background information including an overview of the Village's salt purchases over the last several years. Mr. Dorsey stated that over the last seven (7) years the Village has seen a 9% annual increase in salt purchased through the State contract, while communities not using the State contract paid significantly less for salt. In consideration of the State contract costs and the increase in salt usage, Public Works sought to gain greater control of salt costs, and put the purchase of road salt out for bid. The low bid came in 2.6% higher than the State bid price for last year's salt; last year $44.66/ton - bid price $45.81/ton. An increase significantly less than the 9% average annual increase with State contracts. Staff recommends acceptance of the low bid of $45.81/ton submitted by North American Salt. Mr. Dorsey also noted that since salt usage for the beginning of 2007 far exceeded expected usage, there are insufficient funds in the salt account, therefore Public Works Department will, at a later date, submit a request for a budget amendment. The Village Board had several questions and comments regarding: · Environmental impact of salt usage. · Excessive salt piles left on streets due to inefficient equipment; consider accelerating the purchase of replacement equipment for more efficient spreaders · Staff provide analysis of factors impacting salt prices including oil prices, (transportation) and winter cycles; information will enhance Village Board budgetary planning. 8 OTHER BUSINESS ADJOURN Mr. Dorsey also shared the following: · salt alternatives are less efficient and more costly. Public Works treats the salt with sodium chloride to accelerate salt effectiveness, which reduces the amount of salt used. · Public Works will return when notified to recover the piles of salt for reuse. · Public Works staff will conduct analysis regarding salt prices in relation to the oil price index (transportation costs), winter intensity and other potential factors. Trustee Zadel, seconded by Trustee Skowron, moved to approve the request for Village Board approval to accept bid for 2007/2008 Sodium Chloride (Road Salt) Contract from North American Salt in an amount not to exceed $50,000. OTHER BUSINESS Trustee Hoefert asked if Jurisdictional Transfer Protocol was an item on the list for future Committee of the Whole discussions. Village Manager Janonis stated it was not on the list, but indicated staff will compile research and provide a report. ADJOURN Trustee Hoefert, seconded by Trustee Skowron, moved to adjourn the May 1, 2007 Village Board meeting at 8:25 p.m. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. M. Lisa Angell Village Clerk 9