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Home My WebLink AboutRes 13-07 05/01/2007 RESOLUTION NO. 13-07 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE GREATER WHEELING AREA YOUTH OUTREACH, INe. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that the Greater Wheeling Area Youth Outreach, Inc. shall provide summer programs and after school tutoring activities that include educational and recreational activities for the youths located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Greater Wheeling Area Youth Outreach, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low/moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the Greater Wheeling Area Youth Outreach, Inc., for the provisions of summer camps for School District 26 and 59, respectively, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That the President is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the Greater Wheeling Area Youth Outreach, Inc., for the provision of the Dream Makers Program, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel NAYS: None PASSED and APPROVED this 1 st day of May 2007. 'fk;~ ~~ Irvana K. Wilks, Mayor ATTEST: '-L M. H:\CLKO\fiIes\WIN\RES\CDBG\CDBG Wheeling Area Youth 2007.doc H,\CLKO\FILES\WINlRES\CDBGlCDBG WHEELING AREA YOUTH 2oo7 DOC '. AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREA TER WHEELING AREA YOUTH OUTREACH, INC. FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 5"7- THIS AGREEMENT, entered this / day of , 2007, by and between the Village of Mount Prospect (herein referred to the "Grantee") and Greater Wheeling Area Youth Outreach, Inc. (herein referred to as the "Sub-Recipient"). WHEREAS, the Grantee has applied for and received Community Development Block Grant (herein referred to as "CDBG") funds from the United States Department of Housing and Urban Development (herein referred to HUD) under Title I of the Housing and Community Development Act of 1974, Public Law 93-383; and WHEREAS, the Grantee wishes to engage the Sub-Recipient to assist the Grantee in utilizing such funds NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE A. Activities The Sub-Recipient will be responsible for administering a CDBG Year (2007) program in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. This program will include the following activities eligible under the CDBG program. The Grantee elects to contract for services with the Sub-Recipient for operation of a program to provide a summer day camp to youth for the northern area of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit A. B. National Objectives The Sub-Recipient certifies that the activities carried out with funds provided under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CRF Part 570.208: 1. Benefit Low/Moderate Income Persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet a need having a particular urgency/emergency. C. Levels of Accomplishment In addition to the normal administrative services required as part of this Agreement, the Sub-Recipient agrees to provide the following levels of program services: Activity Summer Adventure Total Clients/Year 74/Yr The sub-recipient will also report information as it relates to the Outcome Measurement System as described in Federal Register Notice on June 10,2005. Such information includes, but is not limited to: funds leveraged, number of persons with access to new/improved access to a service, and number of beds created in an overnight/emergency shelter. D. Performance Monitoring The Grantee will monitor the performance of the Sub-Recipient against goals and performance standards required herein. Substandard performance as determined by the Grantee will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by the Sub-Recipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. II. TIME PERFORMANCE Services of the Sub-Recipient shall start on January 1, 2007 and end on December 31, 2007. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which the Sub-Recipient remains in control of CDBG funds or other assets, including program income. III. PAYMENT It is expressly agreed and understood that the total amount to be paid by the Grantee under this contract shall not exceed $6,000. Payments may be contingent upon certification of the Sub-Recipient's financial management system in accordance with the standards specified in OMB Circular A-II0 Attachment F. 2 A. Payment Procedures The Grantee will pay to the Sub-Recipient funds available under this contract based upon information submitted by the Sub-Recipient and consistent with any approved budget and Grantee policy conceming payments. The Grantee will not process any invoices received until the Sub-Recipient submits a monthly, quarterly or seasonal report (depending on the reporting system the Sub-Recipient has decided to use) for the requested pay period. The Grantee will determine the appropriate amount to allocate per reporting period depending on the Levels of Accomplishment achieved by the Sub-Recipient. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Sub-Recipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Sub-Recipient accounts. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Sub-Recipient. B. Indirect Costs If indirect costs are charged, the Sub-Recipient will develop an indirect cost allocation plan for determining the appropriate Sub-Recipient's share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee. C. Program Income The Sub-Recipient shall report all program income as defined at 24 CFR 570.500(a) generated by activities carried out with CDBG funds made available under the contract. The use of program income by the Sub-Recipient shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Sub- Recipient may use such income during the contract period for activities permitted under this contract and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unused program income shall be returned to the Guarantee at the end of the contract period. Any interest earned on cash advances from the U.S. Treasury is not program income but needs to be remitted promptly to the Grantee. IV. REPORTING A. Progress Reports 3 The Sub-Recipient shall submit a Quarterly Report to the Grantee in the form, content, and frequency as required by the Grantee. All reports will be due 15 days after the close of the reporting period. This report should include the following: 1. Each client served during the month using CDBG funds; 2. Client's address; and 3. Type of service used by that client. B. Final Report A final report shall accompany the Sub-Recipient's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1,2007 to December 31, 2007, summarize the number of Mount Prospect residents served and include the completion of Exhibit B, herein attached. This report shall be due no later than January 15,2008. C. Submission to HUD Subsequent to the execution of this Agreement, the Grantee shall file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The Sub-Recipient shall not file any lawsuit against the Grantee or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the Grantee or any of its officers and employees. V. NOTICES & COMMUNICATIONS Notices and communications under this Agreement shall be sent registered or certified mail postage prepaid to the respective parties as follows: Grantee Sub. Recipient Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 (847) 818-5328 Fax: (847) 818-5329 Mr. Philip Herman Executive Director GWAYO 550 Business Center Drive Mount Prospect, IL 60056 (847) 759-0679 Fax: (847) 759-0687 4 VI. GENERAL CONDITIONS A. General Compliance The Sub-Recipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the HUD regulations concerning CDBG). The Sub- Recipient further agrees to utilize funds available under this Agreement to supplement rater than supplant funds otherwise available. The Sub-Recipient shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the Sub-Recipient shall be required to perform all acts under this agreement in the same manner as the Grantee, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the Sub-Recipient materially fails to comply with any term of the award in accordance with 24 CFR 85.44. B. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parities. The Sub-Recipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Sub-Recipient is an independent Sub-Recipient. C. Hold Harmless The Sub-Recipient shall hold harmless, save and indemnify the Grantee and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the Grantee may suffer as a result of any cause, matter, act, or omission arising out of the Sub-Recipient's performance or non-performance, or those acting under it to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with e the Sub-Recipient's performance under this Agreement. The Sub- Recipient agrees to defend any claims brought or actions filed against the Grantee with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or files. In case of such a claim brought or such an action files, the Grantee agrees that the Sub-Recipient may employ 5 attorneys of its own selection to appear and defend the claim or action on behalf of the Grantee, subject to reasonable approval by the Grantee, at the expense of the Sub- Recipient. The Sub-Recipient, at its option, shall have the sole authority for the direction of the defense. D. Amendments The Grantee or Sub-Recipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Sub-Recipient from its obligations under this Agreement The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Sub-Recipient. E. Suspension or Termination Either party may terminate this contract at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least 30 days before the effective date of such termination. Partial terminations of the Scope of Service in Section I, A above may only be undertaken with the prior approval of the Grantee. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Sub-Recipient under this Agreement shall, at the option of the Grantee, become the property of the Grantee, and the Sub-Recipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. The Grantee may also suspend or terminate this Agreement, in whole or in part, if the Sub-Recipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein; and the Grantee may declare the Sub-Recipient ineligible for any further participation in the Grantee's contracts, in addition to other remedies as provided by the law. In the event there is probable cause to believe the Sub-Recipient is in non-compliance with any applicable rules or regulations, the Grantee may withhold up to fifteen (15) percent of said contract funds until such time as the Sub-Recipient is found to be in compliance by the Grantee, or is otherwise adjudicated to be in compliance. 6 VII. ADMINISTRA TIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Sub-Recipient agrees to comply with Attachment F of OMB Circular A- 110 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Sub-Recipient shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations or A-21 "Cost Principles for Educational Institutions," as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. OMB Circular A-122 is included as Exhibit D. B. Documentation and Record-Keeping 1. Records to be Maintained The Sub-Recipient shall maintain all records required by the Federal regulations specified in 24 CFR Part 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall not include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives ofthe CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR Part 570.502, and OMB Circular A-II0; and g. Other records necessary to document compliance with Subpart K of24 CFR 570. 7 Said records shall include verification of household income and information on race/national origin and ethnicity. Eligible households for this program must have income below those noted in Exhibit C. The Sub-Recipient may establish program income criteria below that noted in Exhibit C. 2. Income Eligibility The Sub-Recipient shall utilize annual income in determining and documenting income for participating clients. Annual income is the gross amount of income anticipated by all adults in a family during the 12 months following the effective date of determination. To calculate annual income, the Sub-Recipient may choose one (1) of three (3) definitions of income listed below: 1. Annual income as defined under the Section 8 Housing Assistance Payments Program; 2. Adjusted gross income as defined for purposes of reporting under IRS Form 1040 (long form) for Federal individual income tax purposes; or 3. Annual income as defined for reporting under the Census long form for the most rent available decennial Census. Any use of another income format is considered ineligible for HUD and CDBG funding. Please note that grantees must ensure that applicants to their programs and activities are treated equitably. For this reason, the same income definition must be used throughout the activity for each applicant. Additionally, the Sub-Recipient shall maintain copies of any documents used to determine client's income. 3. Retention The Sub-Recipient shall retain all records pertinent to expenditures incurred under this contract for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non-expendable property acquired with funds under this contract shall be retained for five (5) years after final disposition of such property. Notwithstanding the above, if there are claims, litigation, audits, negotiations or other actions that involve any of the records cited that have started before the expiration of the three-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the three-year period, whichever occurs later. 4. Client Data 8 The Sub-Recipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. 5. Disclosure The Sub-Recipient understands that client information collected under this contract is private. The use or disclosure of such information, when not directly connected with the administration of the Grantee's or Sub-Recipient's responsibilities with respect to services provided under this contract, is prohibited, unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 6. Property Records The Sub-Recipient shall maintain a real property inventory, which identifies properties purchased, improved or sold using CDBG funds. Properties retained shall continue to meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b )(8), as applicable. 7. Close-Outs The Sub-Recipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. 8. Audits & Inspections All Sub-Recipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, their designees or the Federal Government, at any time during normal business hours, as often as the Grantee or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Sub-Recipient with 30 days after receipt by the Sub-Recipient. Failure of the Sub-Recipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Sub- Recipient hereby agrees to have an annual agency audit conducted in 9 accordance with current Grantee policy concerning Sub-Recipient audits and, as applicable OMB Circular A-133. 9. Availability of Law, Regulations and Orders The Grantee shall, upon the request of the Sub-Recipient, provide copies of all laws, regulations and orders, including those cited in this contract which regulate operation of the CDBG-funded programs, or which might otherwise affect the performance of this Agreement. This Agreement include program income requirements (See Section V, C, 1: Program Income.) set forth in section 24 CFR 570.504 (c) but is not applicable to the Sub-Recipient and uniform administrative requirements described in section 24 CFR 570.502. C. Procurement 1. Compliance The Sub-Recipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this contract. 2. OMB Standards The Sub-Recipient shall procure all materials, property, or services in accordance with the requirements of Attachment 0 of OMB Circular A-II 0, Procurement Standards, and shall subsequently follow Attachment N, Property Management Standards as modified by 24 CFR 570.502(b)(6), covering utilization and disposal of property. 3. Travel The Sub-Recipient shall obtain written approval from the Grantee for any travel outside the metropolitan area with funds provided under this contract. VIII. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance 10 The Sub-Recipient agrees to comply with the Illinois Human Rights Act (Act 775ILCS 5-1-101 et seq.) and with Title VIII of the Civil Rights Act of 1968 as amended, Section I 04(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246 as amended by Executive Orders 11375 and 12086. 2. Nondiscrimination The Sub-Recipient shall not discriminate against any worker, employee, applicant for employment or any member of the public because of race, color, creed, religion ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. Such affirmative action shall include, but not be limited to the following: employment, upgrading demotion or transfer, termination, compensation, and selection for training including apprenticeship. The Sub-Recipient agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both the Sub-Recipient's internal personnel practices and its actions in the performance of this Agreement. The Sub-Recipient hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The Sub-Recipient agrees and authorizes the Grantee and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy and reasonable notice to the Sub- Recipient. B. Conduct 1. Assignments The Sub-Recipient shall not assign the Agreement or any part thereof and the Sub-Recipient shall not transfer or assign any funds or claims due or to be come due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the Sub-Recipient shall be deemed of no force or effect and shall not be binding upon the Grantee. 2. Prohibited Activity 11 The Sub-Recipient is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities: sectarian or religious activities; lobbying, political patronage, and nepotism activities 3. Conflict of Interest The Sub-Recipient agrees to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the Agreement. The Sub-Recipient further covenants that in the performance of this Agreement no person having such a financial interest shall be employed or retained by the Sub-Recipient hereunder. These conflict of interest provisions apply to any person who is an employee, agent, consultant, officer or elected official or appointed official of the Grantee, or of any designated public agencies or Sub-Recipients which are receiving funds under the CDBG Entitlement Program. 4. Lobbying The Sub-Recipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under 12 grants, loans and cooperative agreements) and that all Sub- Recipients shall certify and disclose accordingly; and d. Lobbying Certification - Paragraph d This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. Religious Organizations The Sub-Recipient agrees that funds provided under this contract will not be utilized for religious activities to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CR 570.200(j). 6. Reversion of Assets Upon expiration of this Agreement, the Sub-recipient shall transfer to the Village any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Sub-recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub-recipient in the form of a loan) in excess of $25,000 shall either: a. Be used to meet one of the national objectives in Section 570.208 (formerly Section 570.901) of the CDBG regulations until five years after expiration of the Agreement; or b. If the real property is not used in accordance with paragraph 6a above, the Sub-recipient shall pay to the Village an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the Village. No payment is required after the period of time specified in paragraph 6a of this section. IX. SEVERABILITY 13 If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby, and all other parts of this Agreement shall nevertheless be in full force and effect. 14 IN WITNESS WHEREOF, the Parties have executed this contract: THE VILLAGE OF MOUNT PROSPECT GREATER WHEELING YOUTH OUTREACH, INe. BY:.~t. {fd~ Mayor ATTEST: '-.L22(~c/~ 0!{J Village ClerttJ tpt~~ Notary. u lie 'OFFICIAL SEAL" CAROL BALDINI Notary Public. State Of illinois My Commission Expires 7130/07 15 EXHIBIT A Attached you will find a full "Swnmer Adventure Camp" information flyer that will serve as a part ofthis attachment. On the flyer you will see the description of the program, which outlines the days and activities of the program. Also, enclosed you will see the camp location being the Euclid Elementary SchooL This is the second year that we are running this camp and the first year of running the camp at the school. We have worked very closely with School District #26 to ofter a summer school program the same weeks of camp. The school district will be offering a targeted summer school program to bilingual students, special education students, and kindergalten students. We are encouraged by the ongoing and growing support of the community in both camp sponsorships and assisting with reduced costs for field trips. As per our CDBG contract we are seeking to serve a minimum 01'74 low-income students residing in the northern area of Mount Prospect. Our goal is to reach a maximum of 120 youth in the camp, however, this will be our first year of an overlapping program with the school district. Summer Idventure Camp 2007 Camp Dates: July 23-August 10 (Monday-Friday) Age to Participate: Pre-K through 7th Grade This Year Location: Euclid Elementary School Camp Times: 12:00-4:00 PM DAILY ACTIVITIES: Arts & Crafts, Reading Activities, Organized Games and Activities, including swimming once a week at the River Trails Park District pool. EXTRA FIELD TRIPS: Pre-K to 1st Grades- Clayground Art Studio, Skokie Park District "Exploritorium" ~ ()rthb.-()Uk Theat.-e 2nd to 4th Grades- Northbrook Theatre, Wave Pool, Hill Street Nature Center Challenge Course 4th to 7th Grades- Rollerbladlng at the MPPD Central Community Center, Aquatic Center, Hill Street Nature Center Challenge Course BACK BY POPULAR DEMAND, OLYMPIC DAY! ON THE LAST DAY OF CAMP, AUGUST 10TH, Parents again invited. RUN BY: Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mt. Prospect, IL 60056 Phone (847) 759-0679 Fax (847) 759-0687 www.gwayo.org ~ Campamento llventura de Verano 2001 Dias del Campamento: Julio 23-Agosto 10 (Lunes-Viernes) Edades de Participacion: Pre-K al 7th Grado Este Aiio Lugar: Escuela Primaria Euclid Horario del Campamento: 12:00-4:00 PM ACTIVIDADES DIARIAS: Arte y oficios, actividades de lectura, juegos organizados, y incluye ir a la piscina del distrito de parques de River Trails una vez por semana. PASEOS EXTRAS: Pre-escolar a/ler Grado- Estudio de arte en Clay- ground, y elllExploritorium" en el parque del distrito de Skokie. ~ urthb.-uuk. Thea..-e 2do al 4to Grado- Teatro Northbrook , Piscina de Olas, Y el Concurso de natura/eza en el centro de Hill Street 4to al tmo Grado- Patinar en el centro comunitario de MPPD, Centro Acuatico, yal concurso de natura/eza enA;;ro* el centro de Hill Street POR DEMANDA POPULAR, REGRESA EL DIA OLIMPICO ! EI ultimo dia del campamento, 10 de Agosto, Padres estan invitados. Organizado Por: Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mt. Prospect, IL 60056 telefono (847) 759-0679 Fax (847) 759-0687 Campamento .Aventura de Verano 2001 (no esta afiliado con RTSD #26) Dias de Campamento: 23 de Julio -10 de Agosto Horario del Campamento : 12:00-4:00 PM Edades a participar: Pre-Escolar al 7mo Grado de Este Afio Participe en una tarde de juegos organizados, artes y oficios, paseos y actividades de lectura. Si usted asiste al programa especial del Distrito escolar #26 de la escuela de verano, la escuela primaria de la Euclid, se Ie proporcionara el transporte donde el campamento se realizara, si no, los estudiantes tendran que lluegar a la escuela prim aria de Euclid antes de las 12:00 p.m. para ser transportados al campamento. La transportaci6n a casa debe ser proporcionada por los padres 0 sera proporcionada por GWAYO para aquellos estudiantes que vivan lejos de la primaria de la Euclid. Los estudiantes que viven cercas, seran tornados por los consejeros del campamento en un grupo hacia su casa 0 departamento. Despues de la escuela de verano, comeran el almuerzo que los padres deberan de proporcionarles antes de lluegar al campamento, se Ie dara solo una bebida y un bocadillo por la tarde. Las fechas del campamento coinciden con el programa de escuela especial de verano del distrito escolar #26 excepto la primera semana de la escuela de verano. COSTO:$30 d6lares si usted recibe el almuerzo gratis. (Nota: Se Ie dara $5 d6lares de descuento por cada nino adicional que se matricule por fa- milia en el campamento, es decir, el 2do nino solamente pagara $25 d6lares, el 3ro. $20 dolares, el 4to. $15 dolares y el 5to.$10 dolares, etc.). $75 d6lares si usted recibe el almuerzo a precio reducido y se matricula para la escuela de verano. (Nota: $10 d6lares de descuento par cada nino adicional que se matricule por familia en el campamento - es decir. E 1 2do nino solamente pagara $65 d6lares, etc.). $175 d6lares si usted no recibe el almuerzo gratis 0 a precio reducido, 0 s i usted decide no enviar a su nino a la escuela de verano 0 solamente al campamento. (Nota: $15 d6lares de descuento por cada nino adicional que se matricule par familia en el campamento - es decir. EI 20 nino sera $160 d6lares, etc.). EI Campamento A ventura de Verano no es patrocinado por R TSD #26 Summer Adventure Camp 2001 (not affiliated with RTSD #26) Camp Dates: July 23-August 10 Camp Times: 12:00-4:00 PM Age to Participate: Pre-K through 7th Grade This Year Participate in an afternoon of organized games, arts and crafts, field trips, and reading activities. If you are attending a School District #26 special summer school programming, then transporta- tion will be provided to Euclid ElelTIentary School where the camp will be run, otherwise, students will have to get to the school by noon. Transportation home must be provided by a parent or will be provided by GWAYO for those students not in walking distance frOlTI Euclid Elementary School. Students within walking distance will be taken by staff in a group to their apartment building or home. After SmTIlTIer school you will eat lunch at camp by bringing your sack lunch and the camp will provide your drink and an afternoon snack. The dates of the camp coincide with the School District 26 special summer school programming except for the first week of summer school. COST: $30 if you receive free lunch (Note: $5 off for each additional child in a family that signs up for camp--i.e. 2nd child is $25, etc.). $75 if you receive reduced lunch (Note: $10 off for each additional child in a family that signs up for camp--i.e. 2nd child is $65, etc.). $175 if you do not receive free/reduced lunch (Note: $15 off for each additional child in a family that signs up for camp-- i.e. 2nd child is $160, etc.). Summer Adventure Camp is not a RTSD #26 sponsored program .,. n'.""if' .......'..','.. ......'...... ," ,"~' ,,'~ ;'- .. to,; '. ~", ~,.<....~~..;.. ,C'. ". n/." ,,", .".'''-' 'C"'.; . - . '- .. . l:' ~..~ ~.~~ ", . . ...".,;] ."l;:",4:\,J:'. ",_ ",":._ "'.i.- - Greater 'vVheeling Area Youth Outreach, Ine. Registration Form Summer .Adventure Camp--2007 Because the Village of Mount Prospect helps to fund this camp through CDBG (Community Development Block Grant) funds we need the following data to be filled out about the child and his/her family. lUl of this information will be kept confidential and be used for reporting purposes only to the Village of MP. Home Phone (_) Mother's Name Child's Name Father's Name Street Address City Father's Daytime Phone (_) Current School Grade School Your Child Attends Apt # Zip Code Mother's Daytime Phone (_) Male/Female Birthdate Will Thev Attend Summer School Household Size: (Please circle your household size bela,\,) 1 person 2 persons 3 persons 4 persons 5 persons 6 persons 7 persons 8 persons Adjusted Gross Income (Please circle your household's income below) $0 - $+1.700 $+1,700.01 to $47,700 $47,700.01 to $53,650 $53,650.01 to $59,600 $59,600.01 to $6+,350 $64,350.01 to $69,150 $69,150.01 to $73,900 $73,900.01 to $78,650 $78,650.01 and above Ethnicitv/Race of Child: American Indian or Alaskan Native Asian or Pacific Islander _ Black, Non-Higpanic Hispanic White, Non-Hispanic Multiracial/Ethnic Lunch Proeran): Free _ Reduced _ Neither (Please prmide a copy of your notification letter with this form. Please call Brett Balduf at (847) 259-3303 ex. 453 (Euclid) or (847) 298-1976 ex. 388 (Indian Grove) for another copy.) I give permission for my son/daughter, ' to participate in the Summer Adventure Camp program and to participate in all acti"\ities and field trips; to receive emergency medical treatment if necessary and to appear in pictures for publicity purpo~es. By signing below, I certify that the above information is true and correct. I understand that this information may be subject to future verification. PRINTED NA!\IE Di\TE SIGNA HIRE ----------------------------------------------------- Date ;' i --- Check Number For G WA YO, Inc. Office Use Only Cash Received Make Checks Payable to GW A YO, Inc, Check Amount Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mount Prospect, IL 60056 (847) 759-0679 Fax-(847) 759-0687 www.gwayo.org .1';'1~:" '- ... .. -. - ~u.-"",~ ~..--,,,--~ ii"'~'~'- }~I l~... -'.~ w -._~ !>-.- t~f,;',,~'::f:.~ ;"eOTe.{' ~n\J () (" n 1 ~.'i'( .....<.-. .~, .-,.-..:' -'- r)j~::;C1nlent() ~- ~?rC]nc. POI'que el pueblo de Mount Prospect nos ayuda a financial" este campamento detras de la beea CDBG (becas para el desarrollo a la comunidad) necesitamos que Henen 1a informaei,'m sabre su hijo/ a y de su familia. Toda esta informaci<'m es confidencia1 y solo va hacer usado para haeer un reporte en el pueblo de 1VIOlmt Prospect sobre el Campamento Aventura del Verano 2007. Nombre del Niiio/a Telerono de Ca:'-a (_) Nombre del Padre Nombre de 1a Madre Adomicilio Apartamento # _ Ciudad Cocl:igo Postal Ntunero de teletono de los padres <_) de 10s madres (_) Grado Varon/Hembra Fecha de Nacimiento Escuela que el estucl:iante atiende Van asis~.J.' ala escuela de yerano) Si/No Personas que viven en casa: (Circu]en el tamano de su fan1ilia apropiado) 1 persona 2. personas > J personas + personas j personas 6 personas 7 personas 8 personas Ingreso anual de la familia (Circulen el ingreso anual de la familia) 50- 541,700 54 1 ,700.Cll a S+ 7,700 5+7,700.01 a $53,650 553,650.01 a 559,600 559,600.01 a $6+,350 $64,350.01 a $69,150 569,150.01 a s7 3, 900 $73,900.01 a 578,650 578,650.01 0 Mas Etnicida/Raza de el Ni.Yi.o/a: Indio Americano 0 Nativo de Alaska Asiatica 0 lsleiio Pacilko _ AIi-o-Americano (No Hispano/Latino) _ Hispano/Latino _ Blanco (No Hispano/Latinol _ Otro (Mult.-Raza) Proframa de Almuerzo: _ Gratis Reducido NingcU10 (Fayol- de darnos una copia de la carta del almuerzo de la escuela cual sus hijo/ a asisten_ Favor de llamar a Brett Baldufal (847) 259-3303 ext.4S3 (Euclid) 0 (847) 298-1976 ext.388 (Indian Grove) para recibir otra copia de 1a carta de almuerzo. Doy permiso que mi hijo / a, , participe en e1 programa del C am- pamento Aventura de Verano, que pueda participar en todas 1as acti\idades, y todos 10s paseos que se Ies den. Tambien, Ies doy permiso que se les pueda dar medicamento en caso de tU1a emergencia, y que puedan ser fotografiados para la publicidad publica del programa. Finno, y anrmo que tocia la informacion que di es correcta y entiendo que la informacion puede ser veri- ficada. Firm" Nombre Fe-eh" ----------------------------------------------------- For GWAYo. inc. Office Use Only Cash Received Hagan el cheque a nombre de GW A YO, Inc. Check Amount Date --- Check Number Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mount Prospect, IL 60056 (847) 759-0679 Fax-(847) 759-0687 www.gwayo.org f~~:'~ i'" .~;... .. .. ~ ..... ~--"'I l~'r~ :;;.. "",j~ [:;--" ~,.'-- ~w~.'." ;:t;,"'" -..,-~ '*- ..: "', .. . -.~' *'" c.~ AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREATER WHEELING AREA YOUTH OUTREACH, INC. FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM . /5'/- , THIS AGREEMENT, entered thIS day oyl-%?a , 2007, by and between the Village of Mount Prospect (herein referred 0 as the "Grantee") and Greater Wheeling Area Youth Outreach, Inc. (herein referred to as the "Sub-Recipient"). WHEREAS, the Grantee has applied for and received Community Development Block Grant (herein referred to as "CDBG") funds from the United States Department of Housing and Urban Development (herein referred to HUD) under Title I of the Housing and Community Development Act of 1974, Public Law 93-383; and WHEREAS, the Grantee wishes to engage the Sub-Recipient to assist the Grantee in utilizing such funds NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE A. Activities The Sub-Recipient will be responsible for administering a CDBG Year (2007) program in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. This program will include the following activities eligible under the CDBG program. The Grantee elects to contract for services with the Sub-Recipient for operation of a program to provide an after school tutoring and mentoring program for Mount Prospect youth as outlined in the Scope of Services attached herewith as Exhibit A. B. National Obiectives The Sub-Recipient certifies that the activities carried out with funds provided under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CRF Part 570.208: 1. Benefit Low/Moderate Income Persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet a need having a particular urgency/emergency. C. Levels of Accomplishment In addition to the normal administrative services required as part of this Agreement, the Sub-Recipient agrees to provide the following levels of program services: Average Clients/Month .75/MONTH Total Clients/Year 9/YEAR The sub-recipient will also report information as it relates to the Outcome Measurement System as described in Federal Register Notice on June 10, 2005. Such information includes, but is not limited to: funds leveraged, number of persons with access to new/improved access to a service, and number of beds created in an overnight/emergency shelter. D. Performance Monitoring The Grantee will monitor the performance of the Sub-Recipient against goals and performance standards required herein. Substandard performance as determined by the Grantee will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by the Sub-Recipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. II. TIME PERFORMANCE Services of the Sub-Recipient shall start on January 1, 2007 and end on December 31, 2007. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which the Sub-Recipient remains in control of CDBG funds or other assets, including program income. III. PAYMENT It is expressly agreed and understood that the total amount to be paid by the Grantee under this contract shall not exceed $4,500. Payments may be contingent upon certification of the Sub-Recipient's financial management system in accordance with the standards specified in OMB Circular A-IlO Attachment F. A. Payment Procedures 2 The Grantee will pay to the Sub-Recipient funds available under this contract based upon information submitted by the Sub-Recipient and consistent with any approved budget and Grantee policy concerning payments. The Grantee will not process any invoices received until the Sub-Recipient submits a monthly, quarterly or seasonal report (depending on the reporting system the Sub-Recipient has decided to use) for the requested pay period. The Grantee will determine the appropriate amount to allocate per reporting period depending on the Levels of Accomplishment achieved by the Sub-Recipient. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Sub-Recipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Sub-Recipient accounts. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf of the Sub-Recipient. B. Indirect Costs If indirect costs are charged, the Sub-Recipient will develop an indirect cost allocation plan for determining the appropriate Sub-Recipient's share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee. C. Program Income The Sub-Recipient shall report all program income as defined at 24 CFR 570.500(a) generated by activities carried out with CDBG funds made available under the contract. The use of program income by the Sub-Recipient shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Sub- Recipient may use such income during the contract period for activities permitted under this contract and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unused program income shall be returned to the Guarantee at the end of the contract period. Any interest earned on cash advances from the U.S. Treasury is not program income but needs to be remitted promptly to the Grantee. IV. REPORTING A. Progress Reports The Sub-Recipient shall submit a Quarterly Report to the Grantee in the form, content, and frequency as required by the Grantee. All reports will be due 15 days after the close of the reporting period. This report should include the following: 3 1. Each client served during the month using CDBG funds; 2. Client's address; and 3. Type of service used by that client. B. Final Report A final report shall accompany the Sub-Recipient's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2007 to December 31, 2007, summarize the number of Mount Prospect residents served and include the completion of Exhibit B, herein attached. This report shall be due no later than January 15,2008. C. Submission to HUD Subsequent to the execution of this Agreement, the Grantee shall file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The Sub-Recipient shall not file any lawsuit against the Grantee or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the Grantee or any of its officers and employees. V. NOTICES & COMMUNICATIONS Notices and communications under this Agreement shall be sent registered or certified mail postage prepaid to the respective parties as follows: Grantee Sub-Recipient Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 (847) 818-5328 Fax: (847) 818-5329 Mr. Philip Herman Executive Director GWAYO 550 Business Center Drive Mount Prospect, IL 60056 (847) 759-0679 Fax: (847) 759-0687 VI. GENERAL CONDITIONS 4 A. General Compliance The Sub-Recipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the HUD regulations concerning CDBG). The Sub- Recipient further agrees to utilize funds available under this Agreement to supplement rater than supplant funds otherwise available. The Sub-Recipient shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the Sub-Recipient shall be required to perform all acts under this agreement in the same manner as the Grantee, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the Sub-Recipient materially fails to comply with any term of the award in accordance with 24 CFR 85.44. B. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parities. The Sub-Recipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Sub-Recipient is an independent Sub-Recipient. C. Hold Harmless The Sub-Recipient shall hold harmless, save and indemnify the Grantee and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the Grantee may suffer as a result of any cause, matter, act, or omission arising out of the Sub-Recipient's performance or non-performance, or those acting under it to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with e the Sub-Recipient's performance under this Agreement. The Sub- Recipient agrees to defend any claims brought or actions filed against the Grantee with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or files. In case of such a claim brought or such an action files, the Grantee agrees that the Sub-Recipient may employ attorneys of its own selection to appear and defend the claim or action on behalf of the Grantee, subject to reasonable approval by the Grantee, at the expense of the Sub- Recipient. The Sub-Recipient, at its option, shall have the sole authority for the direction of the defense. 5 D. Amendments The Grantee or Sub-Recipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Sub-Recipient from its obligations under this Agreement The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Sub-Recipient. E. Suspension or Termination Either party may terminate this contract at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least 30 days before the effective date of such termination. Partial terminations of the Scope of Service in Section I, A above may only be undertaken with the prior approval of the Grantee. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Sub-Recipient under this Agreement shall, at the option of the Grantee, become the property of the Grantee, and the Sub-Recipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. The Grantee may also suspend or terminate this Agreement, in whole or in part, if the Sub-Recipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein; and the Grantee may declare the Sub-Recipient ineligible for any further participation in the Grantee's contracts, in addition to other remedies as provided by the law. In the event there is probable cause to believe the Sub-Recipient is in non-compliance with any applicable rules or regulations, the Grantee may withhold up to fifteen (15) percent of said contract funds until such time as the Sub-Recipient is found to be in compliance by the Grantee, or is otherwise adjudicated to be in compliance. 6 VII. ADMINISTRA TIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Sub-Recipient agrees to comply with Attachment F of OMB Circular A- 110 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Sub-Recipient shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations or A-21 "Cost Principles for Educational Institutions," as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. OMB Circular A-122 is included as Exhibit D. B. Documentation and Record-Keeping 1. Records to be Maintained The Sub-Recipient shall maintain all records required by the Federal regulations specified in 24 CFR Part 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall not include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR Part 570.502, and OMB Circular A-IlO; and g. Other records necessary to document compliance with Subpart K of 24 CFR 570. Said records shall include verification of household income and information on race/national origin and ethnicity. Eligible households for this program must 7 have income below those noted in Exhibit C. The Sub-Recipient may establish program income criteria below that noted in Exhibit C. 2. Income Eligibility The Sub-Recipient shall utilize annual income in determining and documenting income for participating clients. Annual income is the gross amount of income anticipated by all adults in a family during the 12 months following the effective date of determination. To calculate annual income, the Sub-Recipient may choose one (1) of three (3) definitions of income listed below: 1. Annual income as defined under the Section 8 Housing Assistance Payments Program; 2. Adjusted gross income as defined for purposes of reporting under IRS Form 1040 (long form) for Federal individual income tax purposes; or 3. Annual income as defined for reporting under the Census long form for the most rent available decennial Census. Any use of another income format is considered ineligible for HUD and CDBG funding. Please note that grantees must ensure that applicants to their programs and activities are treated equitably. For this reason, the same income definition must be used throughout the activity for each applicant. Additionally, the Sub-Recipient shall maintain copies of any documents used to determine client's income. 3. Retention The Sub-Recipient shall retain all records pertinent to expenditures incurred under this contract for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non-expendable property acquired with funds under this contract shall be retained for five (5) years after final disposition of such property. Notwithstanding the above, if there are claims, litigation, audits, negotiations or other actions that involve any of the records cited that have started before the expiration of the three-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the three-year period, whichever occurs later. 4. Client Data The Sub-Recipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description 8 of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. 5. Disclosure The Sub-Recipient understands that client information collected under this contract is private. The use or disclosure of such information, when not directly connected with the administration of the Grantee's or Sub-Recipient's responsibilities with respect to services provided under this contract, is prohibited, unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 6. Property Records The Sub-Recipient shall maintain a real property inventory, which identifies properties purchased, improved or sold using CDBG funds. Properties retained shall continue to meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b )(8), as applicable. 7. Close-Outs The Sub-Recipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. 8. Audits & Inspections All Sub-Recipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, their designees or the Federal Government, at any time during normal business hours, as often as the Grantee or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Sub-Recipient with 30 days after receipt by the Sub-Recipient. Failure of the Sub-Recipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Sub- Recipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning Sub-Recipient audits and, as applicable OMB Circular A-133. 9. Availability of Law, Regulations and Orders 9 The Grantee shall, upon the request of the Sub-Recipient, provide copies of all laws, regulations and orders, including those cited in this contract which regulate operation of the CDBG-funded programs, or which might otherwise affect the performance of this Agreement. This Agreement include program income requirements (See Section V, C, 1: Program Income.) set forth in section 24 CFR 570.504 (c) but is not applicable to the Sub-Recipient and uniform administrative requirements described in section 24 CFR 570.502. C. Procurement 1. Compliance The Sub-Recipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this contract. 2. OMB Standards The Sub-Recipient shall procure all materials, property, or services in accordance with the requirements of Attachment 0 of OMB Circular A-II 0, Procurement Standards, and shall subsequently follow Attachment N, Property Management Standards as modified by 24 CFR 570.502(b)(6), covering utilization and disposal of property. 3. Travel The Sub-Recipient shall obtain written approval from the Grantee for any travel outside the metropolitan area with funds provided under this contract. VIII. PERSONNEL & PARTICIPANT CONDITIONS A. Civil Rights 1. Compliance The Sub-Recipient agrees to comply with the Illinois Human Rights Act (Act 775ILCS 5-1-101 et seq.) and with Title VIII of the Civil Rights Act of 1968 as amended, Section 1 04(b) and Section 109 of Title I of the Housing and 10 Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246 as amended by Executive Orders 11375 and 12086. 2. Nondiscrimination The Sub-Recipient shall not discriminate against any worker, employee, applicant for employment or any member of the public because of race, color, creed, religion ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. Such affirmative action shall include, but not be limited to the following: employment, upgrading demotion or transfer, termination, compensation, and selection for training including apprenticeship. The Sub-Recipient agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both the Sub-Recipient's internal personnel practices and its actions in the performance of this Agreement. The Sub-Recipient hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The Sub-Recipient agrees and authorizes the Grantee and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy and reasonable notice to the Sub- Recipient. B. Conduct 1. Assignments The Sub-Recipient shall not assign the Agreement or any part thereof and the Sub-Recipient shall not transfer or assign any funds or claims due or to be come due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the Sub-Recipient shall be deemed of no force or effect and shall not be binding upon the Grantee. 2. Prohibited Activity The Sub-Recipient is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities: sectarian or religious activities; lobbying, political patronage, and nepotism activities 11 3. Conflict of Interest The Sub-Recipient agrees to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the Agreement. The Sub-Recipient further covenants that in the performance of this Agreement no person having such a financial interest shall be employed or retained by the Sub-Recipient hereunder. These conflict of interest provisions apply to any person who is an employee, agent, consultant, officer or elected official or appointed official of the Grantee, or of any designated public agencies or Sub-Recipients which are receiving funds under the CDBG Entitlement Program. 4. Lobbying The Sub-Recipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all Sub- Recipients shall certify and disclose accordingly; and d. Lobbving Certification - Paragraph d 12 This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making / or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. Religious Organizations The Sub-Recipient agrees that funds provided under this contract will not be utilized for religious activities to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CR 570.2000). 6. Reversion of Assets Upon expiration of this Agreement, the Sub-recipient shall transfer to the Village any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Sub-recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub-recipient in the form ofa loan) in excess of $25,000 shall either: a. Be used to meet one of the national objectives in Section 570.208 (formerly Section 570.901) of the CDBG regulations until five years after expiration of the Agreement; or b. If the real property is not used in accordance with paragraph 6a above, the Sub-recipient shall pay to the Village an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the Village. No payment is required after the period of time specified in paragraph 6a of this section. IX. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby, and all other parts of this Agreement shall nevertheless be in full force and effect. 13 IN WITNESS WHEREOF, the Parties have executed this contract: THE VILLAGE OF MOUNT PROSPECT \ GREATER WHEELING YOUTH OUTREACH, INe. BY: ~~ ti~ Mayor (.. ATTEST: Village Clerk 'OFFICIAL SEAL" CAROL BALDINI Notary Public, State Of illinois My Commission Expires 7/30m 15 EXHIBIT A Please see the attached program brochure for the detailed description of this program. Weare encouraged because we have already served 12 youth from Mmmt Prospect in this program. In addition, we are excited as we approach the summer as we will be adding new students in our existing program and expanding to adding River Trails Middle School students in the fall. This should actually double the number of Mount Prospect students served in this program. 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Z ~ .~ :., - - :., ~ --, .::: - ...:: - - CI':l ~ - r.:... ;:: :: -< ~r ~ 7: - - 0 ~ . . ~ ~ '-.,- ':0.- - '- ;:: :., .~ ;:: '5--1 '7 ~ ~ ;:J ..? :., - .- :., ~ ;..... - '::'1 - :2 U :., - 7- :2 2 <.0 ?: ~ ..... 0 - .... ~ - I...... l_-': - - - - 7: - - 0 ~ - :., - 0 ~ ." :., :::: :., ~ :., - = 0 ..... ~ rJj ~ ;... S'r ~ ...... - - - ::::; :., ...... - ~ CI':l ~ ~ Z - :r ..- ;....., :., . ..- :., I :., :., ~ . . . . . 0 rJj 'f: :., :., - :., ~I - 'f: - . "!:, 0 0 . ~I :., ...... - - 0 z ~ ~ c::: - ...... ~ z "" ~ - - SERVICE AREA Any youth who attends BulLilo Cro\'(:, Elk (~row', llcrsey, Prospect, Rolling lVlcadows, or \\'heeling lligh Schools; or the I(:eder schools or Ho!tnes or Londoll \liddle Schools is eligihle to participate ill the progTanl. This includes all or thc COlllnlllllities or .\rlingtoll Heights, Elk Crow' \'illage, Mount Prospect, Prospect Heights, Rolling IVlcadows, and \\'heeling and parts or BulLilo Crow' and Des Plaines. PARTICIPANT SELECTION Students who meellhe I(lllowing criteria arc eligihle I(lr lhe progralll: I) (Jualil\' I(lr rree/n:duced lunch Q[ arc ill special education classes at school 2) { lnderachieying acadelllically (especially in math or reading) :n Haye a desire to receiye help and hetter t helllselyes I.) Arc legal in lhe { rSA (cilizen, alien regislralion card, or naturalization papers) \\'e nllTt with eligihle students and their l;llniIies to c\:plainlhe progr;un's ohjectiw's and npeclations, To ensure a studcnl's acadelllic SWTCSS \\'(: encourage blllil\" support a!)(l participalion. Each sludenl is cyaluated on an indi\'idual hasis; OIHT we ha\'(' rcceiw'd the ellrolllllent application and lhe stlHlent's last rull year's reporl canl, Ilnal appro\'al or a slwknt can he lIlade. HOW THE DREAM MAKER'S PROGRAM FUNCTIONS The progralll pro\"ides transportal ion \'ia J:")-passenger vans Ii lr students rrO! 11 their schools to our progralll sites and to their homes. \ \' e l'onccntrate Oil academics I(lr an hour and Illicen minutes, including tinle ror a snack. Slalr Inelllhers work wilh the S,lllle small group or students cach day. ()ur olljectiw's arc cOlllpletion or hOllll'WOl-k lirst, then pr<~jects desiglled 10 strengthen sludents' reading, lIlath. test-taking, organization, and Iileracy skills. The students ha\'(' access to cOlllpulers and lillen:d intel'llcl access lilr hOllle\\'ork assignments and research. The lIliddle school progralll runs rour days a week; lhe high school prograllls rtlll \"arious cOlllhinations or days with all or thnn heing three da\' a week programs, DAILY REWARDS .\her academic time, students arc awarded :\0- Ii") minules or galllc tilllC. \\'e haw' g'ame rooms where lhey can use arcade games, air hocke~', l(loshall. ping-pong, a poollahle, hoard ganll's, and a jukeho\:. Sports arc also a part or game time, including haskclhall and \"olle\"hall. \\'hen lhe weal her allows we take lhe students 10 local parks. Sludent use or the game roo III is an immediate reward I(lr the work put I(lrt!t during the academic time. ()ur starr uses g'anle time as an opportnnit\, 10 huild strong and lasting relationships with the st\l(lents. STUDENT EXPECTA'rIONS Each student is e\:pected to illlproye their acadelllic SUlH'SS, including their CP.\, while in the progl'am. Thercl(lre, no students will he allowed to Elil an~ class at am grading period aner complcling one quarter or trimester ill the progranl. A studcnt lIla\" also he ('('nlm'ed upon the third une\:cused ahsence in a school year, and will need 10 sUlH'ssrully cOlllplete reinslalclllent to rclunl. E\'(...~ st udent has the power to secure his/her place ill the progralll hy hing up to the standards or academic achil'\'l'Inent. attendanlT, and lll'ha\'ior as pul I(lrth hy lhe C\\'A),(). lne. INCEN'rIVES C\\'A),() prO\'idl's sludents with till' opportunity to attend semi-annuallield trips, including lrips to Creat AlIlerica and ( >Id Count IT Bulkl. St udellts w!to achil'w' their academic goals are rewarded with gili certilicates 10 a store or tlwir choice. \\'e also help students lind part tillle johs and internships particularh' in lhl' summer prograln, LONG TERM GOALS {'pon higll school gradllation, sludents are l'llCouraged to pursue additional higlll'r nlucation: trade school. \'ocational school, cOlnnlllllit\" collegc, or a lillll' year college. \\'e help sludenls procure linancial aid. In addition, we will pay up to .),'),000 or Ulllllcl n)K'nSl'S per year, lill' up to lilur years, lilr tuition, roolll and hoard, and hooks. AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND GREA TER WHEELING AREA YOUTH OUTREACH, INC. FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT, entered this 1'y7- day of /??a- y' , 2007, by and between the Village of Mount Prospect (herein referred to;as the "Grantee") and Greater Wheeling Area Youth Outreach, Inc. (herein referred to as the "Sub-Recipient"). WHEREAS, the Grantee has applied for and received Community Development Block Grant (herein referred to as "CDBG") funds from the United States Department of Housing and Urban Development (herein referred to HUD) under Title I of the Housing and Community Development Act of 1974, Public Law 93-383; and WHEREAS, the Grantee wishes to engage the Sub-Recipient to assist the Grantee in utilizing such funds NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE A. Activities The Sub-Recipient will be responsible for administering a CDBG Year (2007) program in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. This program will include the following activities eligible under the CDBG program. The Grantee elects to contract for services with the Sub-Recipient for operation of a program to provide a summer day camp to youth from the southern area of Mount Prospect as outlined in the Scope of Services attached herewith as Exhibit A. B. National Obiectives The Sub-Recipient certifies that the activities carried out with funds provided under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CRF Part 570.208: I. Benefit Low/Moderate Income Persons; 2. Aid in the prevention or elimination of slums or blight; or 3, Meet a need having a particular urgency/emergency. C. Levels of Accomplishment In addition to the normal administrative services required as part of this Agreement, the Sub-Recipient agrees to provide the following levels of program services: Activity Summer Adventure Total Clients/Year 41/Yr The sub-recipient will also report information as it relates to the Outcome Measurement System as described in Federal Register Notice on June 10, 2005. Such information includes, but is not limited to: funds leveraged, number of persons with access to new/improved access to a service, and number of beds created in an overnight/emergency shelter. D. Performance Monitoring The Grantee will monitor the performance of the Sub-Recipient against goals and performance standards required herein. Substandard performance as determined by the Grantee will constitute non-compliance with this Agreement. If action to correct such substandard performance is not taken by the Sub-Recipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. II. TIME PERFORMANCE Services of the Sub-Recipient shall start on January 1, 2007 and end on December 31,2007. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which the Sub-Recipient remains in control of CDBG funds or other assets, including program income. III. PAYMENT It is expressly agreed and understood that the total amount to be paid by the Grantee under this contract shall not exceed $6,000. Payments may be contingent upon certification of the Sub-Recipient's financial management system in accordance with the standards specified in OMB Circular A-IlO Attachment F. 2 A. Payment Procedures The Grantee will pay to the Sub-Recipient funds available under this contract based upon information submitted by the Sub-Recipient and consistent with any approved budget and Grantee policy concerning payments. The Grantee will not process any invoices received until the Sub-Recipient submits a monthly, quarterly or seasonal report (depending on the reporting system the Sub-Recipient has decided to use) for the requested pay period. The Grantee will determine the appropriate amount to allocate per reporting period depending on the Levels of Accomplishment achieved by the Sub-Recipient. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Sub-Recipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Sub-Recipient accounts. In addition, the Grantee reserves the right to liquidate funds available under this contract for costs incurred by the Grantee on behalf ofthe Sub-Recipient. B. Indirect Costs If indirect costs are charged, the Sub-Recipient will develop an indirect cost allocation plan for determining the appropriate Sub-Recipient's share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee. C. Program Income The Sub-Recipient shall report all program income as defined at 24 CFR 570.500(a) generated by activities carried out with CDBG funds made available under the contract. The use of program income by the Sub-Recipient shall comply with the requirements set forth at 24 CFR 570.504. By way of further limitations, the Sub- Recipient may use such income during the contract period for activities permitted under this contract and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unused program income shall be returned to the Guarantee at the end of the contract period. Any interest earned on cash advances from the U.S. Treasury is not program income but needs to be remitted promptly to the Grantee. IV. REPORTING A. Progress Reports 3 The Sub-Recipient shall submit a Quarterly Report to the Grantee in the form, content, and frequency as required by the Grantee. All reports will be due 15 days after the close of the reporting period. This report should include the following: 1. Each client served during the month using CDBG funds; 2. Client's address; and 3. Type of service used by that client. B. Final Report A final report shall accompany the Sub-Recipient's final billing. This report will highlight the accomplishments of the program for the fiscal year, from January 1, 2007 to December 31, 2007, summarize the number of Mount Prospect residents served and include the completion of Exhibit B, herein attached. This report shall be due no later than January 15, 2008. C. Submission to HUD Subsequent to the execution of this Agreement, the Grantee shall file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The Sub-Recipient shall not file any lawsuit against the Grantee or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the Grantee or any of its officers and employees. V. NOTICES & COMMUNICATIONS Notices and communications under this Agreement shall be sent registered or certified mail postage prepaid to the respective parties as follows: Grantee Sub-Recipient Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 (847) 818-5328 Fax: (847) 818-5329 Mr. Philip Herman Executive Director GW A YO 550 Business Center Drive Mount Prospect, IL 60056 (847) 759-0679 Fax: (847) 759-0687 4 VI. GENERAL CONDITIONS A. General Compliance The Sub-Recipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the HUD regulations concerning CDBG). The Sub- Recipient further agrees to utilize funds available under this Agreement to supplement rater than supplant funds otherwise available. The Sub-Recipient shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the Sub-Recipient shall be required to perform all acts under this agreement in the same manner as the Grantee, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the Sub-Recipient materially fails to comply with any term of the award in accordance with 24 CFR 85.44. B. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parities. The Sub-Recipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Sub-Recipient is an independent Sub-Recipient. C. Hold Harmless The Sub-Recipient shall hold harmless, save and indemnify the Grantee and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the Grantee may suffer as a result of any cause, matter, act, or omission arising out of the Sub-Recipient's performance or non-performance, or those acting under it to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with e the Sub-Recipient's performance under this Agreement. The Sub- Recipient agrees to defend any claims brought or actions filed against the Grantee with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or files. In case of such a claim brought or such an action files, the Grantee agrees that the Sub-Recipient may employ 5 attorneys of its own selection to appear and defend the claim or action on behalf of the Grantee, subject to reasonable approval by the Grantee, at the expense of the Sub- Recipient. The Sub-Recipient, at its option, shall have the sole authority for the direction of the defense. D. Amendments The Grantee or Sub-Recipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Sub-Recipient from its obligations under this Agreement The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Sub-Recipient. E. Suspension or Termination Either party may terminate this contract at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least 30 days before the effective date of such termination. Partial terminations of the Scope of Service in Section I, A above may only be undertaken with the prior approval of the Grantee. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Sub-Recipient under this Agreement shall, at the option of the Grantee, become the property of the Grantee, and the Sub-Recipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. The Grantee may also suspend or terminate this Agreement, in whole or in part, if the Sub-Recipient materially fails to comply with any term of this Agreement, or with any of the rules, regulations or provisions referred to herein; and the Grantee may declare the Sub-Recipient ineligible for any further participation in the Grantee's contracts, in addition to other remedies as provided by the law. In the event there is probable cause to believe the Sub-Recipient is in non-compliance with any applicable rules or regulations, the Grantee may withhold up to fifteen (15) percent of said contract funds until such time as the Sub-Recipient is found to be in compliance by the Grantee, or is otherwise adjudicated to be in compliance. 6 VII. ADMINISTRA TIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Sub-Recipient agrees to comply with Attachment F of OMB Circular A- 110 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Sub-Recipient shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations or A-21 "Cost Principles for Educational Institutions," as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. OMB Circular A-122 is included as Exhibit D. B. Documentation and Record-Keeping 1. Records to be Maintained The Sub-Recipient shall maintain all records required by the Federal regulations specified in 24 CFR Part 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall not include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by 24 CFR Part 570.502, and OMB Circular A-II 0; and g. Other records necessary to document compliance with Subpart K of24 CFR 570. 7 Said records shall include verification of household income and information on race/national origin and ethnicity. Eligible households for this program must have income below those noted in Exhibit C. The Sub-Recipient may establish program income criteria below that noted in Exhibit C. 2. Income Eligibility The Sub-Recipient shall utilize annual income in determining and documenting income for participating clients. Annual income is the gross amount of income anticipated by all adults in a family during the 12 months following the effective date of determination. To calculate annual income, the Sub-Recipient may choose one (1) of three (3) definitions of income listed below: 1. Annual income as defined under the Section 8 Housing Assistance Payments Program; 2. Adjusted gross income as defined for purposes of reporting under IRS Form 1040 (long form) for Federal individual income tax purposes; or 3. Annual income as defined for reporting under the Census long form for the most rent available decennial Census. Any use of another income format is considered ineligible for HUD and CDBG funding. Please note that grantees must ensure that applicants to their programs and activities are treated equitably. For this reason, the same income definition must be used throughout the activity for each applicant. Additionally, the Sub-Recipient shall maintain copies of any documents used to determine client's income. 3. Retention The Sub-Recipient shall retain all records pertinent to expenditures incurred under this contract for a period of five (5) years after the termination of all activities funded under this Agreement. Records for non-expendable property acquired with funds under this contract shall be retained for five (5) years after final disposition of such property. Notwithstanding the above, if there are claims, litigation, audits, negotiations or other actions that involve any of the records cited that have started before the expiration of the three-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the three-year period, whichever occurs later. 4. Client Data 8 The Sub-Recipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. 5. Disclosure The Sub-Recipient understands that client information collected under this contract is private. The use or disclosure of such information, when not directly connected with the administration of the Grantee's or Sub-Recipient's responsibilities with respect to services provided under this contract, is prohibited, unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 6. Property Records The Sub-Recipient shall maintain a real property inventory, which identifies properties purchased, improved or sold using CDBG funds. Properties retained shall continue to meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b )(8), as applicable. 7. Close-Outs The Sub-Recipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. 8. Audits & Inspections All Sub- Recipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, their designees or the Federal Government, at any time during normal business hours, as often as the Grantee or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Sub-Recipient with 30 days after receipt by the Sub-Recipient. Failure of the Sub-Recipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Sub- Recipient hereby agrees to have an annual agency audit conducted in 9 accordance with current Grantee policy concerning Sub-Recipient audits and, as applicable OMB Circular A-133. 9. Availability of Law. Regulations and Orders The Grantee shall, upon the request of the Sub-Recipient, provide copies of all laws, regulations and orders, including those cited in this contract which regulate operation of the CDBG-funded programs, or which might otherwise affect the performance of this Agreement. This Agreement include program income requirements (See Section V, C, 1: Program Income.) set forth in section 24 CFR 570.504 (c) but is not applicable to the Sub-Recipient and uniform administrative requirements described in section 24 CFR 570.502. C. Procurement 1. Compliance The Sub-Recipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this contract. 2. OMB Standards The Sub-Recipient shall procure all materials, property, or services in accordance with the requirements of Attachment 0 of OMB Circular A-II0, Procurement Standards, and shall subsequently follow Attachment N, Property Management Standards as modified by 24 CFR 570.502(b)(6), covering utilization and disposal of property. 3. Travel The Sub-Recipient shall obtain written approval from the Grantee for any travel outside the metropolitan area with funds provided under this contract. VIII. PERSONNEL & PAR TICW ANT CONDITIONS A. Civil Rights 1. Compliance 10 The Sub-Recipient agrees to comply with the Illinois Human Rights Act (Act 775ILCS 5-1-101 et seq.) and with Title VIII of the Civil Rights Act of 1968 as amended, Section 1 04(b) and Section 109 of Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246 as amended by Executive Orders 11375 and 12086. 2. Nondiscrimination The Sub-Recipient shall not discriminate against any worker, employee, applicant for employment or any member of the public because of race, color, creed, religion ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. Such affirmative action shall include, but not be limited to the following: employment, upgrading demotion or transfer, termination, compensation, and selection for training including apprenticeship. The Sub-Recipient agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both the Sub-Recipient's internal personnel practices and its actions in the performance of this Agreement. The Sub-Recipient hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The Sub-Recipient agrees and authorizes the Grantee and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy and reasonable notice to the Sub- Recipient. B. Conduct 1. Assignments The Sub-Recipient shall not assign the Agreement or any part thereof and the Sub-Recipient shall not transfer or assign any funds or claims due or to be come due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the Sub-Recipient shall be deemed of no force or effect and shall not be binding upon the Grantee. 2. Prohibited Activity 11 The Sub-Recipient is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities: sectarian or religious activities; lobbying, political patronage, and nepotism activities 3. Conflict of Interest The Sub-Recipient agrees to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the Agreement. The Sub-Recipient further covenants that in the performance of this Agreement no person having such a financial interest shall be employed or retained by the Sub-Recipient hereunder. These conflict of interest provisions apply to any person who is an employee, agent, consultant, officer or elected official or appointed official of the Grantee, or of any designated public agencies or Sub-Recipients which are receiving funds under the CDBG Entitlement Program. 4. Lobbying The Sub-Recipient hereby certifies that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement; b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under 12 grants, loans and cooperative agreements) and that all Sub- Recipients shall certify and disclose accordingly; and d. Lobbying Certification - Paragraph d This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. Religious Organizations The Sub-Recipient agrees that funds provided under this contract will not be utilized for religious activities to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CR 570.2000). 6. Reversion of Assets Upon expiration of this Agreement, the Sub-recipient shall transfer to the Village any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Sub-recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub-recipient in the form of a loan) in excess of $25,000 shall either: a. Be used to meet one of the national objectives in Section 570.208 (formerly Section 570.901) of the CDBG regulations until five years after expiration of the Agreement; or b. If the real property is not used in accordance with paragraph 6a above, the Sub-recipient shall pay to the Village an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the Village. No payment is required after the period of time specified in paragraph 6a of this section. IX. SEVERABILITY 13 IN WITNESS WHEREOF, the Parties have executed this contract: THE VILLAGE OF MOUNT PROSPECT GREATER WHEELING YOUTH OUTREACH, INe. By:~j{t1~ Mayor ATTEST: ..))c;~4~ Qf Vi lage Cl ~b ~Z/td # fL~ Notarykublic .OFFICIAL SEAL" CAROL BALDINI Notary Public, State Of illinois My Commission Expires 7/30/07 ~ 15 EXHffiIT A Attached you will find a full "Summer Adventure Camp" infonnation flyer that will serve as a part of this attachment. On the flyer you will see the description of the program, which outlines the days and activities of the program. Also, enclosed you will see the camp location being the Mount Prospect Bible Church. This is the second year that we are being able to base this program at this location. School District #59 is including the church as a school bus stop for most of its summer school buildings with the remainder of the students within walking distance as they attend Frost Elementary School for their summer school. We are encouraged by the ongoing and growing support of the community in both camp sponsorships and assisting with reduced costs for field trips. As per our CDBG contract we are seeking to serve a minimum of 41 low-income students residing in the southem area of Mount Prospect. We anticipate serving in excess of this number as we have 48 students from Mount Prospect presently registered that qualify for free or reduced lunches. Additional students from Mount Prospect will be served but they do not qualify for these lunch programs. . Summer ldventure Camp 2001 Camp Dates: June 18-22, June 25-29, July 9-13, July 16-20 Age to Participate: Pre-K through 7th Grade This Year Location: Mount Prospect Bible Church Camp Times: 12:00-4:00 PM *Note: On these four Fridays (June 22,29, July 13, and 20) Camp Time will be 9 AM to 2:30 PM (No Summer School) DAilY ACTIVITIES: Arts & Crafts, Reading Activities, Organized Games and Activities, including swimming once a week at the Arlington Heights Park District pool. 2nd to 4th Grades- Pirate's Cove Children's Theme Park, Laser Quest, Elk Grove Township Teams Course FRIDAY FIELD TRIPS: Pre-K to 1st Grades- Elk Grove Township Teams Course, Cosley Zoo, Pirate's Cove Children's Theme Park LAS E R 0 U EST .~,~ 4th to 7th Grades- Metropolis Performing Arts Center, Elk Grove Township Teams Course, and Laser Quest 1:' METROPOLIS '- I f h ! j ~ " \ t I' \ \ 1 h 1 BACK BY POPULAR DEMAND, OLYMPIC DAY! ON THE LAST DAY OF CAMP, JULY 20TH, Parents again invited. RUN BY: Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mt. Prospect, IL 60056 Phone (847) 759-0679 Fax (847) 759-0687 www.gwayo.org Summer Adventure Camp 2007 (not affiliated with CCSD 59) Camp Dates: June 18-22, June 25-29, July 9-13, July 16-20 Camp Times: 12:00-4:00 PM (June 22, 29, July 13 and 20 from 9:00 to 2:30) (On these days students will be picked up between 8-9 AM and dropped off between 2:30-3:30 PM.) Age to Participate: Pre-K through 7th Grade This Year Participate in an afternoon of organized games, arts and crafts, field trips, and reading activities. If you are attending a District 59 Smumer School, transportation by bus or 15-passenger van will be provided to Mount Prospect Bible Church where the camp will be run. Transportation home must be provided by a parent or will be provided by GWAYO transportation for those students on freel reduced lunch. You bring your sack lunch and the camp will provide your drink and an afternoon snack. The dates of the camp coincide with the District 59 Summer School plus these four Fridays (June 22, June 29, July 13 and July 20), which will be all day camp (9 AM - 2:30 PM). Students will be picked up and brought home by GWAYO on these Fridays. COST: $30 if you receive free lunch and sign up for summer school. (Note: $5 off for each additional child in a family that signs up for camp--i.e. 2nd child is $25, etc.). $75 if you receive reduced lunch and sign up for summer school. (Note: $10 off for each additional child in a family that signs up for camp--i.e. 2nd child is $65, etc.). $175 if you do not receive free/reduced lunch or you choose not to send your child to smUtTIer school. (Note: $15 off for each additional child in a family that signs up for camp--i.e. 2nd child is $160, etc.). Summer Adventure Camp is not a CCSD 59 sponsored program of Mount Prospect helps to fund this camp through CDBG Block Grant) funds we need the following data to be filled out about the child and his/her family. All of this information will be kept confidential and be used for reporting purposes only to the Village of MP. Child's Name Father's Name Street Address City Father's Daytime Phone (_) Current School Grade School Your Child Attends Home Phone <_) Mother's Name Apt. # Zip Code Mother's Daytime Phone (_) Male/Female Birthdate Will They Attend Summer School Household Size: (Please circle your household size below) 1 person 2 persons 3 persons 4 persons ') persons 6 persons 7 persons 8 persons Adjusted Gross Income (Please circle your household's income belo,v) $0 - $41,700 $41,700.01 to $47,700 $47,700.01 to $53,650 $53,650.01 to $59,600 $59,600.01 to $64,350 $64,350.Cll to $69,150 $69,150.01 to $/3,900 $73,900.01 to $78,650 $78,650.01 and above Ethnicitv IRace of Child: American Indian or Alaskan Native Asian or Pacific Islander _ Black, Non-Hispanic _ Hispanic _ White, Non-Hispanic Multiracial/Ethnic Lunch Prop,ram: _ Free Reduced (Please provide a copy of your notification letter with this form. misplaced contact your school office for another copy.) Neither If your form has been I give permission for my sonl daughter, , to participate in the Summer Adventure Camp program and to participate in all activities and field trips; to receive emergency medical treatment if necessary and to appear in pictures for publicity purposes. By signing below, I certify that the above information is true and correct. I understand that this information may be subject to future verification. SIGNATURE DATE PRINTED NAME For GWA YO, Inc. Office U5e Onlv Cash Received Make Checks Payable to GWA YO, Inc. Check Amount Date / / --- Check Number Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mount Prospect, IL 60056 (847) 759-0679 Fax-(847) 759-0687 www.gwayo,org Q"", "'-. ' .. """-"" ."--',,.....,.(,'...':.. >: .':.;,.... ':. [;] Greater Wheeling Area Youth Outreach, Inc. Registro para el Campamento de Verano de Aventura-2007 Porque el pueblo de Mount Prospect nos ayuda a financiar este campamento detras de la beca CDBG (becas para el desarrollo a la comunidad) necesitamos que llenen la informacion sobre su hijo/ a y su familia. Toda esta informacion es confidencial y solo va hacer usado para hacer un reporte en el pueblo de Mount Prospect sobre el Campamento de Aventura del Verano 2007. Nombre del Niiio/a TelHono de Casa (_) Nombre del Padre Nombre de la Madre Adomiccilio Apt. # Ciudad C6digo Postal Numero de telefono los padres de dia (_) Grado Varon/Hembra Escuela que el estudiante atiende Personas que viven en casa: {Circulen el tamano de su familia apropiadol 1 persona 2 personas 3 personas 4 personas 5 personas 6 personas 7 personas 8 personas 9 personas Fecha de Nacimiento Van asistir a la escuela de verano? Si/No Ingreso annual de la familia: (Circulen el ingreso annual de la familia) , $0-$41,700 $41,700.01-$47,700 $47,700.01-$53,650 $53,650.01-$59,600 $59,600.01-$64,350 $64,350.01-$69,150 $69,150.01-$73,900 $73,900.01-$78,650 $78,650.01 0 Mas Etnicidad/Raza de el Niiio/ a Indio Americano 0 Nativo de Alaska _ Hispano Asiatico 0 Isleiio Pacifico _ Blanco (No Hispano) _ Afroamericano (no hispano) _ Otro (Multi-Raza) Programa de Almuerzo: Gratiz Reducido Ninguno (Favor de darnos una copia de la carta del almuerzo de la escula. Si no la tiene, esta carta puede ser obtenida por la oficina de la escuela que su hijo/a asistio.) Doy permiso que mi hijo/ a, , participar en el Programa del Campamento de Aventuras de Verano, que de participar en todas las actividades, paseos, que les den. Tambien les doy permiso que les administraen medicamento en caso de una emergen- cia, y que puedan ser fotografiados para publicidad publica del programa. Firmando, yo afirmo que toda la informacion que di es correcta y entiendo que la informacion puede ser verificada. Firma Nombre Fecha -----------------------------------------.-.-------.- , For GWAYO, Inc. Office Use Only Cash Received Haga el cheque a nombre de GW A YO, Inc. Check Amount Date / / --- Check Number Greater Wheeling Area Youth Outreach, Inc. 550 Business Center Drive, Mount Prospect, 11 60056 (847) 759-0679 Fax-(847) 759-0687 www.gwayo.org 0"",,',,' -\-"."-"'. . .......'.; ~. )'~~;---" ~"-..Ie ,:,.<,' ',-, .. -',",', .<.:..>',.::/t/ .:'_ ':\.__ ",- .>'c\ , Q", '- '. fI_.5- .~ """.- }{;"" ....::., .<., ,:::-::.,:':", ~" ~