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Home My WebLink AboutRes 20-07 05/01/2007 RESOLUTION NO. 20-07 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION TO CONDUCT WEEKLY CAR SHOWS WHEREAS, the Village of Mount Prospect supports the summer "Blues Mobile Cruise Night" car shows held in the commuter parking lots; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village would be served by entering into a Grant of License between the Village and the Downtown Mount Prospect Merchants Association in order to conduct the annual Car Shows from May 19,2007 through September 29,2007. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the President and Board of Trustees of the Village of Mount Prospect do hereby authorize the execution of a Grant of License to the Downtown Mount Prospect Merchants Association to conduct the Car Show on Union Pacific Railroad property, which property is leased by the Village and under the control of said Village, a copy of the Grant of License is attached hereto and hereby made a part of as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel NAYS: None PASSED and APPROVED this 1st day of May 2007. ;/Itt/JtIM- t: J1~ Irvana K. Wilks Mayor ATTEST: ~ / ~ ; ,/ I. / "'W~ /' / 'tC~gell ..~. Village Clerk C',\Dc)cuments Setbnqs\TernpCJJary lriternel leso:u(ion2007 doc Exhibit "A" GRANT OF LICENSE The Village of Mount Prospect hereby grants a license to the DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION (licensee) for the purpose of operating a Car Show on the parking lots located at the Union Pacific Railroad property located both east and west of Main Street/Elmhurst Road, which property is currently leased by the Village of Mount Prospect from the Union Pacific Railroad Company. This License is subject to the following conditions: 1. The term of the License shall be from May 19, 2007 through September 29,2007. 2. Each vendor selling food at the Car Show shall utilize a food cart licensed by the Village of Mount Prospect Environmental Health Division and in compliance with all health and sanitation regulations of the Village and the State of Illinois. 3. This License shall be revocable at any time by the corporate authorities of the Village of Mount Prospect if the licensee or any vendor is in violation of state or local laws or this Grant of License. 4. Within ten (10) days of the execution of this Grant of License, the licensee shall submit to the Village Manager a pro forma revenue and expense statement setting forth certification fees and estimated revenues, expenses, management fees, if any, and the proposed disposition of potential net revenues. 5. Priorto November 30,2007, the licensee shall issue a written report to the Village Manager outlining the financial aspects of running the Car Show, problems encountered in the year 2007 season, along with proposed solutions, proposals for improving the Car Show and the outlook for the future of the Car Show. 6. The licensee shall possess a Certificate of Insurance for public liability insurance in an amount of not less that $1,000,000 per occurrence naming both the Village of Mount Prospect and the Union Pacific Railroad Company as additional insured. 7. The licensee/grantee shall not discriminate against any employee, applicant, volunteer, authorized vendor or event participant because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status or an unfavorable discharge from military service. Page 2/2 Car Show License 2007 This Grant of License is personal to the DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION and may not be transferred to any other person or entity. Dated this 1st day of Mayl, 2007. VILLAGE OF MOUNT PROSPECT APPROVED/ACCEPTED: Prospect Merchants Association . . EXHIBIT "B" HOLD HARMLESS WHEREAS, DOWNTOWN MOUNT PROSPECT MERCHANTS ASSOCIATION ("GRANTEE") has requested permission of the corporate authorities of the Village of Mount Prospect, ("GRANTOR") to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located both east and west of Main Street/Elmhurst Road; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect did adopt Resolution No. 20-07 on May 1, 2007, entitled "A Resolution Authorizing Execution of a License to the Downtown Mount Prospect Merchants Association to Conduct the Annual Car Show in the Village". NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt of sufficiency of which are hereby acknowledged, the GRANTOR has granted a Grant of License to GRANTEE to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located on both the east and west sides of Main Street/Elmhurst Road, which license is conveyed, however, subject to the following terms, covenants and conditions: 1. The GRANTOR may at any future time after the date hereof revoke the License referenced herein and without notice to the GRANTEE and without cost to either the GRANTOR or his/her successors or assigns. 2. Upon such revocation of said License by the GRANTOR, and with written notice of said revocation to the GRANTEE, the GRANTEE shall cease operation of said Car Show. 3. GRANTEE shall at all times, and under all circumstances, indemnify, protect, and save harmless the GRANTOR, its grantees, licensees, agents, lessees and invitees, from and against any and all damages, losses, claims, demands, actions, and causes of action whatsoever (including any reasonable costs, expenses, and attorneys' fees which may be incurred in connection therewith) whether or not the claim, demand or other action asserted by meritorious, and which results from or is alleged to arise as a result of the activity being the subject of this Agreement. 4. GRANTOR shall not be liable to GRANTEE, her grantees, licensees, agents, lessees, or invitees for any damages or injuries (including death) to any person thereof except to the extent that injuries or damages are caused by the negligent, willful, or malicious misconduct of GRANTOR. ~ ~ Page 2/2 Car Show Hold Harmless 5. Any notice herein provided to be given shall be deemed properly given if in writing and delivered personally or mailed to the GRANTOR at: 50 South Emerson Street Mount Prospect, Illinois 60056 or to the GRANTEE at: P. O. Box 632 Mount Prospect, Illinois 60056 or to such other person or address as the parties hereto may from time to time designate upon written notice. 6. This Agreement shall insure to the benefit of and be binding upon the parties hereto and their respective successors in interest. IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed by their proper officers, thereunto duly authorized and their respective seals to be affixed this 1 sl day of May, 2007. DOWNTOWN MOUNT PRO PECT MERCHANTS ASSOCIATION ~ By: VILLAGE OF MOUNT PROSPECT, a municipal rporation ATTEST: /;>;ef~~ PcP M. isa Angell 0 . Village Clerk and Sfjtt!n9~,,\Temporf.!IY l:Hemet Fil6\S\OLKCmcar Mount Prospect Downtown Merchants Association Village of Mount Prospect 50 S. Emerson St. Mount Prospect, IL. 60056 As requested in the Grant of a License for holding a car show on the parking lots located at Union Pacific Railroad Property located both east and west of Main Street, here attached is a revenue and expense statement as budgeted for 2007. A Certificate of Insurance naming the Village and Union Pacific Railroad as additional insured has already been submitted per Aback & Associates our insurance agent. We thank the Village for their support of this popular event that will bring many residents and families to our Downtown. David Peters, Jim Uszler, Paul Seils, Christy Watychowicz, Richard Sassan Car Show subcommittee BUDGET 2007 Cruise Night Ordinary Income/Expense *14Spons Income Membership Dues 1,200.00 Program Fees Art Walk 0.00 Cruise Night 1,600.00 Door to Door 0.00 Fall Festival 0.00 Total Program Fees 1,600.00 Total Income 2,800.00 Expense Advertising 0.00 Contract Labor 0.00 Insurance 250.00 Licenses and Permits 0.00 Profession Fees 0.00 Recognition 200.00 Postage and Delivery 0.00 Printing and Reproduction 700.00 Program Entertainment 1,500.00 Program Expense 0.00 Signs and Banners 1,900.00 Total Expense 4,550.00 Net Ordinary Income -1,750.00 2006 Expenses 3244.96 ACORD~ CERTIFICATE OF LIABILITY INSURANCE CSR LM I DATE (MMlDD/YYVY) MTPRO-1 04/25/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Aback & Associates, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1100 W. Northwest Hwy Ste 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Mount Prospect IL 60056 Phone: 847-398-1950 Fax:847-398-1956 INSURERS AFFORDING COVERAGE NArc # INSURED INSURER A: Zurich U.s. Small Business INSURER B: Mt Prospect Downtown Merchants INSURER C: Tom Nelson P.O. Box 632 INSURER D: Mount Prospect IL 60056 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTIMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT IMTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR[ TYPE OF INSURANCE POLICY NUMBER PD9N~lJ~rJ'.ftW;E PQ~L~Y{FXPIRA T.!gN LIMITS DATE MM/DDNY GENERAL LIABILITY EACH OCCURRENCE $1,000,000 f-- A X ~ COMMERCIAL GENERAL LIABILITY PAS01588666 04/07/07 04/07/08 PRE'MISEs (E~"c;~~~nce) $1,000,000 '-- :=J CLAIMS MADE [!] OCCUR MED EXP (Anyone person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 - GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 Xl n PRO- nLOC POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - $ ANY AUTO (Ea accident) - ALL OWNED AUTOS BODILY INJURY - $ SCHEDULED AUTOS (Per person) - HIRED AUTOS BODILY INJURY - (Per accident) $ NON-OWNED AUTOS - - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ =l ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ ~ OCCUR D CLAIMS MADE AGGREGATE $ $ =l DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORY LIMITS I IU/H- ER EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ ~~~MtS~~~v~g?6~s below EL. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERA TlONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED IN REGARDS TO "CRUISE NIGHT" EVENT TO BE HELD EVERY SATURDAY 6:00-9:00 PM AT THE MT. PROSPECT METRA STATION PARKING LOT - MAY 19TH, 2007 THROUGH SEPTEMBER 29TH, 2007. CERTIFICATE HOLDER UNION PACIFIC 101 N. WACKER DR - STE 1910 CHICAGO IL 60606 CANCELLATION UNIONPA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. ~Q C. /?&:'lcA..., I """,,,0RD CORPORATION 1988 ACORD 25 (2001/08) ACORDN CERTIFICATE OF LIABILITY INSURANCE CSR LM r DATE (MM/DDIYYYY) MTPRO-1 04/25/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Aback & Associates, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1100 W. Northwest Hwy Ste 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Mount Prospect IL 60056 Phone: 847-398-1950 Fax:847-398-1956 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: Zurich U.S. Small Business INSURER B: Mt Prospect Downtown Merchants INSURER C: Tom Nelson P.O. Box 632 INSURER D: Mount Prospect IL 60056 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTV\HHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V\nTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IINSR ~~~c POLICY NUMBER PD~~~'l'ri~iJg~E pgk~1r(~~b'glJ!,~N LIMITS LTR TYPE OF INSURANCE GENERAL LIABILITY EACH OCCURRENCE $1,000,000 - A X X COMMERCIAL GENERAL LIABILITY PAS01588666 04/07/07 04/07/08 ~~E~ISEs (Ea occurence) $ 1,000,000 - ~ CLAIMS MADE ~ OCCUR - MED EXP (Anyone person) $ 10,000 PERSONAL & ADV INJURY $1,000,000 - GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COM PlOP AGG $2,000,000 !Xl . n PRO- nLOC X POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT I- $ ANY AUTO (Ea accident) l- I- ALL OWNED AUTOS BODILY INJURY (Per person) $ SCHEDULED AUTOS I- HIRED AUTOS BODILY INJURY I- (Per accident) $ NON-OWNED AUTOS l- I- PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ R ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ o OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORY LIMITS I IU1H- ER EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTlVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ ~~~M~s~~~v~~16~s below E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED IN REGARDS TO "CRUISE NIGHT" EVENT TO BE HELD EVERY SATURDAY 6:00-9:00 PM AT THEMT. PROSPECT METRA STATION PARKING LOT MAY 19TH, 2007 THROUGH SEPTEMBER 29TH, 2007. CERTIFICATE HOLDER VILLAGE OF MOUNT PROSPECT 50 S. EMERSON ST. MOUNT PROSPECT IL 60056 CANCELLATION VILLAGM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA TION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. ~Q C- //t.'1e-A.- I ",,,,,,,,0RD CORPORATION 1988 ACORD 25 (2001108)