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HomeMy WebLinkAbout1718_001* 1*1 MINUTES 1011 MOUNT PROSPECT FINANCE COMMISSION M I Eadwsm I Roll Cal 1 The meeting 'was called to order at 7*030 by Village Manager Terrance L. Burghard. Commissioners present included: Richard Bachhuber'. Paul'Davies, William Holloway,-Maxi[ne Holderried,, Tom Pekras and Ann Smi1anic. Also present were. Village Manager Terrance Burghard, Finance Director David Jepson, Community Development Director'Ken Fritz, Human Services Coordinator Nancy Morgan and Assistant Planner Mike Sims. Minutes of Finance Commission MOetinq -J,gnu ary23, 1985 The minutes. of ,the January 23, 1985 meeting,were corrected to show Commissioner William Holloway as present and Commissioner Newt Hallman as absent. Additio- nally, CommissiOner�Holloway requested that specificTo�concerns and/or recommen- dations by Commissioners* be included in,minutes of future meetings. The followi'ng items were added to the minutes of the January 23,, 1985 meeting. 1. The Commisstoners recommende&that the V`illage investigate medical insurance plans that are in effect in the private 0 sector, It was pointed out that the purpose of medical insurance is to guard against catastrophic loss and not as a baa Accord*ngly, if the reimursement for•ll medicl costs. 1 deductible was raised1or Vil.l.age employees, it may encourage more prudent use of medical insurance. 2# Concern was expressed at the January 23,, 1985 meeting over the expansion of the Cable TV Program budget due to uncertain - I ties regaraing the profitability of Cable TV,.franchises. Also, questions were raisedlas to the need and value of local programsO I The minutes of January 23, 1985 were approved with the above correction and additions. Commissioner Holloway suggested that it would be worthwhile if the Commissioners wo I uld make notes during the meeting and summarize their fi,ndings at the conclusiol of the meeting. He offered to take notes during this meeting, have them typed and include them with,the minutes of the meeting, All Commissioners agreed with this suggestion, (II 1985/86,,,..,B,u,dg,e,t Review - Human Services Village Manager Burghard stated that in prior years, the Human Services budget had been presented as a division of the Health and Human Services Department. However, with the voluntary departure of the former Director of Health, he evaluated the structure ofthe Health Department,, lats,workload, and services that are provided., Based upon this evaluatioj,n, he recommended to the Mayor and Board of Trustees that health related inspection functions be transferred to the Division of Code Enforcement and that the Human- Services Division report 0 0 directly to the Village Manager's Office,. Along with this change, the adminis tration of the refuse pick-up contract would be assigned to the Department of PUblic.,Works. 0 10 M The reasons for.the ab-ove changes are aimed at improving serviceto the.resi,dents of Mount Prospect while reducing costs and administrative overhead. These changes.�will allow,�the' Village,Manager's Office to have a c -loser relationship w *th I Senior Center act*v*t* i i les and health code enforcement w*ll benefit from support and cross-trainingof existing personne1within the Code Enforcement Division, 0 Burghard introduced Nancy Morgaln, the,Village's Human Services Coordinator, to the Commissioners. 0 Ms. Morganpresented the 1985/8,6 Human Services budget of $151,495. Of this total, $101,560, or 2/3, is for personalservices* $44,685 for contractual services $4,250 for commodittes; and $1,000 for capital expenditures. Personal Services have 'increased $8'.500 due to increased hours that are being recommended for the Registered'Nurse,,'.Caseworker,, and secretarial help. Included in1con- tractual services is $28,000 for taxi -cab rei1mbursements for senior citizens and handicapped residents She also pointed out that revenues of $37,000 are expected from the RTA,, EUGrove Townshipland for program reimbursements which result in net budget expense,of,$114,495. Nancy Morgan then presented, a",,number of slides to il1ustrate the Programs of the �The sl*des includd Human Services Divisilon, I ethe f ol 1 owi ngservi ces , and activities. Home Delivered Meals, Health Screening, Emergency Food Pantry, Counseling,fl*nanci,al Assistance, Housing Information, Nurses" Lending Closet, Outreach and Homebound Services�, Educational,,Programs, Employment Counseling, Taxicab Program, and 'Recreational 16.And Social Activities. Other --servi ces include the Adult Day Care Program, Flu Shot Program, Hearing Clinic, &lood Donor Program, assisting Seniors with forms and claim, and referral services to other social agencies, Nancy stated that the volume of activity has i,ncreasea in all programs and that 0 0 V# she i's -recommending an increase in the,part-time caseworker's hours in the 1985/86 budget and.an expansion of the Nurses' Program to include Community Out- reach Nursing, 0 After the presentation, the Commissioners discussed various services and the potentiall,y greater needs for these services as the average age of the population increases, Ms. Morgan pointed out that the needs do exist and are growing, and that more individuals are relying on the Vi,llage for these services. She also stated that. leadership for many ofthe' programs is proviaed by Senior Citizens and emphasized that many volunteers regularly support the programs. Additionally she noted that it i,s difficult to categorize what age constitutes a Senior C*t* i izen and that services are actually Wed to res*dents of all ages. provi 1 The V , illage Manager concluded by noting,that the dollars allocated to Human Services are a small part of the total Village budget, but they provide the basis for meeting family and social needs.of many V,illage resi'dents. IV 1985/86 Bud et Review Communi-tyBevel opment pepartment 01 00110010111110 00 1 Ken Fritz, Director of Community Development, ,presented the 1985/86 Community Development budget of $905,475, Mr. Fritz pointed out that the Community Devel.opment budget i's funded by two sources.- $86,250 from the General ,Fund, and Community Development Block Grant funds of $819,225. The budget provides for five area of concentration for CDBG funds i'n 1985/86: Residential Rehab $165 , CCC Commercial Rehab 150,000 Recreati onal Area Development 71,000 Multi -Family Rehab 203sOOO Downtown 'Improvements 125sOOO Mr. Fritz also explained the role of the department as liaison with various Boards and Commissions and coordinating physical development within the Village. Mr. Fritz then presented slides *showing improvements that have been made in the Village as a result of the block grant funds. Specific areas of improvement included Busse'Wille ,, Pro spect Avenue, various commerclai property facade improve- ments, residential improvements,, and recreational area improvements. Also included on the slides were architectural drawings of planned improvements to multi -family,prop erty and the commuter railroad station. After the slides, Mr. Fritz discussed the requirements for participation in the 0 various CDBG programs and reviewed what has been accomplished since the program 1 -4 0 was estaDilshed in 1978, The Residential Rehab Program provides up to $15,000 in interest- free loans to income eligible families. Some 35 homeowners have taken part in the program to date, with improvements totaling $3509000, The Commercial Rehab Program makes grants of up to 50% or $5,000 ,(whichever i's less) available to eligible property owners. 4# Currently 20 applications are being processed for improvements to 32 storefronts., The Multi -Farm ly Rehab Program will be available to the Boxwood, Judith Ann and Maple Court areas 1n 1985/86. N a 4 Downtown Improvements include continued improvements to?rospect, Avenue in 1985/86. Als ' o, ' in cooperation wi,th the RTA, improvements are being planned for the railway- stationO The provision forlR,,ecreational Area Improvements is the fourtKand- final year of a program of improvements to the Commonwealth Edison right-of-way. The Commissioners recommended that,&policy be considered whereby commercial. 4 - property owners woulld be required to pay back all --or a portion ofthe Commercial Rehab Grant if property increased in valueas a result of the grant and was sold for a gain. The potential pay -back could be reduced d6pen'ding upon the number of years the improvement was in place. I Mr. Fritz also stated that planni*.ng is proceeding for the establishment of a tax 'incremental financing (TU) district in the downtown area. oil db 11 46 IM A 11 II 0 a A a AV, W V V W 0 V W V AS Itwas agreed that William Holloway would summarize the concerns and comment't of the Commissioners and.these would be made a part of the minutes. His summary is attached. A1s,p attached i's a c.opy of the Village's latest Sales Tax Report that was requested by Commissioner Smilanic. A VII Adj,ournment,, `here being no further business, the meeting dj ou rn d at :15 PIMO Respectfully Submitted David C. Jepson Finance Director COMMENTS OF MOUNT PROSPECT FINANCE CO11LTiISS ION CONCERNING REVIEW OF HUMAN SERVICES, COMMUNITY DEVELOPMENT AND CIVIC AND COMMUNITY SERVICES BUDGETS The following are comments and recommendat ions which the Finance Commission wishes to make to the Village Board with respect to go0 It -s rev'Lew of the Village budgets for Human Services, Community 0 Development and Civic and Community Services, Such review taken place February 6, 1985. The Commiss ion expressed appreciation for theexcellent and a 0 # informative presentation and responses to questions which were 'ded by Terry Burghard, David Jepson and members of their provi staffs, Human Services @W 0 Several C'omml*ssL*On members expressedpraise for the - It high-quality program provided at a very reasonable cost in this area. Following questions about the demographics in Mount Prospect, some concern was expressedabout the possible growth 'in theseprograms, particula rly if Mount Prospect continues to experience a growth in the proportion o elderly residents. Communit Development Block Grants . .. . .......... . . With respect to"the Grants for the development of commercial property where 50% or some other portion of the funds *ded "is presently an out-r-ght gift, the Commission provi. I recommended that the Village Board consider changing the 0 0 1.0 policy so that, 'if the property *IS Sold within a speciried period of time, the money which presently would be I 'dered a gift would be required to be returned to the consi I I Village for reinvestment in the program. The Commission felt that not only would this Policy be fair (no owner of business property would realize a windfall 'in 'increased and selling value of his property which was financed by the taxpayers generally) but al,so the funds returned to the program would help perpetuate the program 'in a period where It is anticipated that Federal budget constraints will likely reduce funds available for these Block Grants.' The Commission felt that, after a period of years, the amount to be repaid ought to decline on the assumption o.L depreciat ion obsolescence, etc. For example, a policy could provide that property sold 'in the first five years would require 100% repayment and that repayment would decline by "x"% per year thereafter until no repayment was required after "y" years. Community and Civic Services - - -_- - - ----------- ........... . . . . The Commission members expressed the belief that all the organi.zations designated for 'contributions of Village funds were worthy organizations. In discussion of Village policy and criteria for determining wnicn organizations would be sole -supported, the Commission members felt that it might be helpful 'if more explicit guidelines were set by the Board. For example, possi I Die criter3".a might call for a Mount Prospect organizat ion an organizatlion serving totally or predominantly residents of Mount Prospect, an organizat ion that has A clo'se connection to generally accepted government responsib1lity of the Village, etc. Several Commission members agreed that 'it would be 'Improper to tax. citizens, to make charitable contributiVons simply because the chati t ab1 e organizations werle worthwhile since the choice among the multitudes of charitable organ izations couldbe made by the taxpayer's 'individually or through other organizations such as,communLty funds, etc, OVERALL P0141GY COMHENT one member indicated that, although he realized that Federal funds had to be spent to benefit certain groups and categories of people 'in the community and that certain groups were in need of services more than others, he felt that the Village should, as a policy matterV strive to achieve a balanced communi" ty in the senseAl that encouragement be, given to all groups (young, f am ilies 0 ch g g Ad-bearinaes em, tv-ne&ters and elderl ) so as to L' P y maintain the character of the Village, WILLIAM HOLL91 Secretary Pro Ten VILLAGE OF MOUNT PROSPECT SALES TAX COLLECTIONS Month of Collection Month ofPercentage Sale Ar�our�t _ Col 1ected _l� Increase _ _ _ X981- - 1982- -� 1 - 4- (Decrea'se) June March $ 258,137 264 857 $ 2792153 $ 3012807 8.12 July April 239 332 255 920 317,537 337,184 6.19 August May 259X861 277s297 221486 336,120 4.23 September dune 277 502 26 525 3082711 37 6 s 822 22,60( October July 2542249 261 10233 31.2,2E1 1,583 6.22 November August 253,479 290 352 29 5,701 305 305$926 3.11 December September 237,180 290$138 317,980 34 , 713 7 , 7 January October 268,585319 ___"wuw ___ __ 897 ___ "a__I..__ 292 _____�-a� ___315 � 8 7.66 Year -To -Date $2,,058,333 $2 , 236:1209 $22447 , 682 $29647,540 8.17 February November 311x852 331,737 330,087 March December 385,543 415,457 425,628 April January 235 180 253,364 272,503 May February 2439934 249 450 285,153 TOTAL $32234,842$3,486,217 $3,761,053 yJ 1fG ✓� yy 4 f� " MAYOR v CAR# LYN H. KRAUSE TRUSTEES F RALPH,*. kHU GERALD L. FARLEY LEO FLOWS NORMA J. MURAUSKIS GEORGE R. VAN DEEM THEODO R E J., WATTENS E RG VillaPA �` e - VILLAGE MANAGER 100 S. Emerson Mount P'�" Prospect, Illinois 60056 TERR NCE L. SURGHARI � r ''hone 312 3S2-6000 G E N D A BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Special Meeting Wednesday, February 13, 1985 2nd Floor, Village Hall 7:30 P.M* I1110- CALL TO ORDER ROLL CALL OLD BUSINESS B . Review of facade improvement application f r 1. Total Design Concept for 2 W. Busse 34 S. Main Street IV* NEW BUSINESS A. Presentation of Facade Improvement Program Block Studies by Planning Resources, Inc. V ADJ URN14EN 11014'' 1-11 1 JANUARY 22, 1985 The meeting was called to order at 7:34 p.m. Present at the meeting were: Mayor Carolyn Krause; Trustees Ralph Arthur, Gerald Farley, Leo Floros, Norma Murauskis, George Van Geem and Theodore Wattenberg. Also present at the meeting were: Village Manager Terrance Burghard, Director of Public Works Herbert Weeks, Deputy Director of Public Works Glen Andler, Village Engineer Chuck Benci*c,, Director of Community Development Kenneth Fritz, Village Planner Steve Park and Village Clerk Carol Fields. Also in attendance were two persons from the print media, I I a MINUTES -C The Minutes of the Committee of the Whole meeting o.L January 8, 1985 were accepted and filed, '­ III,w CITIZENS TO BE HEARD There *'bei*ng no citizens present at the meeting desiring to make any presentations before the Committee of the Whole, the Mayor moved on to the next 'Item of business, Village Clerk Carol Fields held a lottery to determine the placement on the forthcoming Municipal Election Ballot because of the simultaneous filings of all candidates, The names of Trustees Floros, Murauskis and Arthur were placed in a ballot box and with the assistance of Steve Park, Carol Fields selected, through the lottery the following place- ment. FI* rst on the ballot will be Trustee Floros, second on the ballot will be Trustee Murauskis and third on the ballot w ill be Trustee Arthur, Trustee Wattenberg suggested to the Committee of the Whole that the Village consider contacting our legislators 9pringfield to see "if they might be able to change the lav3 for municipal elections when elections are uncontested* Mro Wattenberg that it is a duplication and redundant N 'ballots printed and go through the normal expense to ha, e voting proc,iodIqre` when an election is uncontested. Th r e responded that emainder of the Committee of the Whol udges must be hired for elections anyway and to have e write-ins go to particular buildings might prove inequitaD access to the polling procedures. Mr. Wattenberg, also suggested the Village contact Springf ield and f ind ways to combine special government agencies that might have an overall community view as. opposed to their own sp,ecial purpose view* V DEVELOPMENT CODE eo/ . . . . .. . . VIe ORDINANCE ADOPTION POLICY The Committee of the Whole reviewed a memorandum prepared by Trustee Farley regarding the procedures under which the Village should consider possible waivers of rules requiring two readings of an Ordinance, There was general consensus among the Committee of the �1hole members that Trustee Farley had articulated the policy considerations generally followed by the Village Board 'In' the past. There will be circum- stances 'in the future where the waiver of two readings may be expeditious, an emergency or in the best interests of the Village and the petitioner. The Committee of the Whole was concerned that adequate notice be given to neighborhoods and interested parties in all cases coming before the Mayor and Board of Trustees and the two -reading process 'is an aid in doing that. Mayor Krause thanked Trustee Farley for putting together the schematic behind the Village's policy and her vi*ew was 0 shared by other elected officials. VII* MANAGER'S REPORT Village Manager reported that the JAWA Executive Committee had met f or , f our hours coon Monday January 21 look ing at # 10 mpleting some existing construction contracts, preparing N ting manuat fo-x the Agency and explor out o', 64;1& ing ways to contr,a,ct� for the oper�atlon of the system rather than employ our �O.Vnl $�,taff and r,ep,,alr systems,, The Agency's general contractor at the main pumping station has now employed a replacement electrical subcontractorand we are, back on schedule. The target date for operation remains as June 20, 19850 The BUDGET HEARINGS are scheduled for the next four subse- quent Committee of the Whole meetings at the Senior Center 0 and will be carried live on cable television, The Village Manager appra ' ised the Village Board on the use of supple- mental information and setting the general two-hour time limit for the Budget Hearings, Mayor Krause suggested that L f 1 t is necessary to exceed the two hours in length for the Budget Hearings that we should feel free to do so, Trustee Van Geem suggested that the Board members be given copies of any materials that will be presented on slides so they can accurately study and keep them in their files. 5911 The Village Manager reported that the TELEPHONE SYSTEM CHANGEOVER "s scheduled for the Village Hall, Senior Center and Public Works building on Wednesday, January 23 and for he Public Safety Building and Fire Stations on Friday, January 25. The village may experience some difficulty with the tape system that the Trustees use for dictat ion but the staff is working on an exped i t i us solution. VIII*ADJOURNMENT There bei . �.o further business , the meeting was adjourned at approximately 8:50 p.m. Respectfully submitted, TERRANCE L. BURGHARD Village Manager TLBrcw IEM