HomeMy WebLinkAbout1702_001COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location: Meeting Date and Time:
Board Room, 2nd Floor Tuesday, October 23, 1984
112 East Northwest Highway 7:30 p.m.
ACCEPTANCE OF is . 1984
III. CITIZENS TO BE •
PROCESSING EQUIPMENT
For the past several months, several administrative staff
members have been evaluating the need for word processing
within the Village and evaluating various pieces of
equipment. Attached for your review area memorandums
from Stephen Park, Village Planner, and David Jepson,
Finance ' Director., outlining the process used for evalua-
tion and the .a.ppropriate budgetary considerations.
The staff is recommending that the Village acquire
Exxon word processing stations as a standard piece of
equipment. This would facilitate work when various
secretarial staff are shifted among Departments to fill
in for various absences. The Community Development
Department has had an Exxon word processor for over a
year and finds the equipment satisfactory and the company
support adequate to meet our needs.
We are proposing the purchase of four word processing
stations; one in the Village Manager's office, one in
the Engineering office and two in the Public Works office.
There are sufficient budget funds for these units. We
are further recommending that units be contemplated for
the Finance Department, the Clerk's Office, th.e Police
Department and the Fire Department, however, funds were
not budgeted this fiscal year for those work stations
and e will hold off on their acquisition until next
budget year.
If the Board concurs ,with these recommendations, it will
be necessary at a subsequent Village Board meeting to
waive the bidding procedures and authorize the administra-
tion to purchase the units from Exxon at prices not to
exceed the published GSA contract prices. These prices
will be good until next budget year.
V. PAVEMENT EVALUATION PROGRAM
During the budget prep ara tion , the staff reviewed with
the Mayor and Board of Trustees the need to have an
updated pavement, evaluat,i*lon'to replace the last evaluation
data that ranges in age from, dour to seven years. During
our presentat ons, we thought that it was possible to
buy our own computer program and eventually do the
evaluation with our own forces. In the Engineering
budget, account number 21-074-01-8020, on page 140, we
had set aside $30,000 for a micro -computer, word processing
equipment and the Pavement Evaluation Program.
After evaluating several options during this past
summer, the staff has concluded that the work would be
done more expeditiously and for less cost in the long -
run by having such a service contractually. Various
methods of pavement evaluation were explored and attached
is the recomendation of Fred Tennyson of the Engineering
Division. The total Program cost would be $82 ' 650
spread over three fiscal years. The cost this year
would be $14,000, next fiscal year - $41,100 and in the
1986-1987 fiscal year - $27,550.
The Engineering staff will be available at the meeting to
review with you the necessity of the Pavement Evaluation
Program, how it is performed and how it relates to our
accelerated Repaving Program.
VI. WOLF ROAD AND WILLOW ROAD
The City of Prospect Heights is proposing certain in.ter-
section at Wolf and Willow Roads. The
Engineering staff has reviewed the tentative plans and
has serious reservations as they impact the Village of
Mount Prospect.
Attached are memorandums from Village Engineer Chuck Bencic
and Director of Public Works Herbert Weeks together with
appropriate site maps. We bring this matter to your
attention because the 'improvements do have an impact upon
our own residents and one of the options being considered
by Engineering is a jurisdictional transfer of some
Mount Prospect roadway to the City of Prospect Heights.
The Engineering staff will be available at the meeting to
discuss this in detail with you,
VII. MANAGER'S REPORT
1., Water Project.
2. Tax Increment Financing Districts.
3. Route 83 Paving.
4. Emerson Street Crossing.
VIII .ANY OTHER BUSINESS
IX. ADJOURNMENT
IN -21:33
Development Code Update
Sidewalk./Lawsuit Notice
Citizens Utilities Acquisition
Safety Bonus System
Traffic Ordinance Sunset Provisions
Citizens Utilities Rate Case
TIF Districts
Audit Letter