HomeMy WebLinkAbout1629_001Vill,age-of M,ount Prospect
Mount Prospect, 111ino*is
0
TO: Village Manager
FROM: Director Public Works
Village Engineer
DATE: December 3, 1982
SIBJECT: Crumlev Basin Improvements
Sealed bids were publicly opened at 10.-00 A.M. on Noveinher 30
1982 for the proposed expenditure on some flood control
money for the improvement of the drainage system of the
Crumley Retention Basin.
The proposed plans include a 15" sewer starting at the head
wall of the basin increasing up to 24" in size for a new
discharge pipe at the bottom of the basin discharging 'Into
Weller Creek. In addition, there will be several 6" lateral
under drains in the center of the basin.
This work is being recommended as we need a quicker release
rate for storm water and additional sewers for complete de-
watering the basin during dry weather,
Bid tabulations for this work are as follows: I
Productive Paving $82r653.10
Martam, Construction $85,498.00
Plote Inc. $97rl38.00
Nagel Excavating Inc. $102r448-50
There is no side slope bank stabilization included as part
of this recommendation. If such work were to be required
at a later date, our estimated cost would be approximately
$25,000,00. It is our recommendation to do the primary
work first and if further stabilization work is needed in
the future, rebid at that time with no damage being incurred
to existing work.
11
On page 85 of the new current budget, there is $60,000.00
being allocated out of the ''73 Corporate Flood Control monies
for detention basin improvements.
0
INTEROFFICE MEMORANDUM
'Cr .......... um,1111111111eyj�,a s in nts
Continued
Page 2
I would recommend acceptance of the lowest bid as submitted
by Productive Paving In the amount of $82,653.10 and that
the additional funds required for this contract be drawn from
our '73 Corporate Flood Control monies.
---------------
Herbert L. Weeks
Director Public Works
19
- — -------------
Chuck Bencic
Village Engineer
Village of Mount Prospect
Mount Prospect, Illinois
TO: TERRANCE L, BURGHARD, VILLAGE MANAGER I
DATE: DECEMBER 21 19821
The Community Development staff has completed 'Its research for
a Word Processing and an Information Processing System, The
staff requests that the Village Board waive the formal bidding
procedure (substituting the detailed Request for Proposal
procedure completed) and allow awarding of the contracts to
two companies.
The reconnended Word Processing Syster, is the Exxon 510 at a
total cost of $6200.00. A payment of $2250 would be made from
Budget page 61B, Item 01-062-01-8003; with the remainder on a
three-year lease. Quarterly payments woula" be approximately
$440e00*
The recomnaended Information Processing System is the Victor 9000
with a total cost of hardware not to exceed $7300.00. This wouli
be charged against Line Item 23-062-04-8003 Page 65 of the Budgl,..,
Software programming for the Information ProcessincT Svstern would
also be charged against the Block Grant Program upon delivery.
9
o
oil
11
Model 510
CPU
Screen
Keyboard
Single disk drive
Sof tware license
LQ Printer with tracto,-i
Subtotal
Delivery/Instal.
Total
$2250 Down Payment
$ 4 4 2 e 4 O/quarterly
Payment 3 -year ter
Maximum 10% buyout]
MAINTENANCE
510 CPU
Screen
Keyboard
Single disk driv
Printer I
SYSTEM CONFIGURATION
I
INFORMATION PROCESSING
VICTOR*
9000** $6050*
R F
iM Print -
a * '053
Subtotal $7103
Delivery/Instal. 175*
Total $7278*
*Not to exceed price st,4-
"Includes screen, keyboli"O'
CPU, 1 disk drive, 1
Winchester Disk Drivej��
0
$1369*00
136.90
$1232.104 Dual
POSSIBLE SOFTWARE
Wordstar
500
Victor Writer 11
645
DBase 11
695
Victorcalc
300
Time Manager
195
Training Manuals
$19,20
Wordstar
20
4,80
DBase 11
29
4*80
Victorcalc
75
12.00 (approx.)
284,80
MAINTENANCE
$69.60/month
Victor 9000
$834„00
Hard Disk
400*001,111''
Printer
I--I-c; nn�
0
$1369*00
136.90
$1232.104 Dual
Village of Mount Prospect
Mount Prospect, 111in-ols
INTEROFFICE MEMORANDUM
TO: TERRANCE Lo BURGHARD, VILLAGE MANAGER
W
FROM 0 KENNETH H. FRITZ COM4UNITY DEVELOPMENT DIRECTOV
D
0 ',
DATE: NOVEMBER 30, 1982
The Communio ty Development staf f has been analyzing the data and
information generated in the conduct of zoning, planning and
community development activities, Two separate issues are
believed to be of sufficient magnitude to bear investigating.
The f irst is the need f or ef f ici ent word processing. The depart-
ment is currently operating with one secretary assisting four ful,
time professionals and several periodic interns. Four primary
functions of that secretarial position can be identified which ar0,W';"
of sufficient complexity, repetition, or quantity to consider
assistance through electronic equipment. These four functions ara,
1) Multiple revisions of rrultiple page ordinances and r,epo,1
2) Systematic reports, with the same format*
60
3) Development of form letters for periodic issuance; and
4) Basic record keeping of department activities.
The staf f investigation cons idered the existing operating systems
regarding these four functions, It analyzed the manual systems
for record keeping, the existing equipment (an IBM MagCard I
Typewriter) and cor.parison to IBM memory typewriters existing in
other' devartments., It is the staff " s opinion that the purchase
of a word processing system would increase the productivity and.
efficiency of the position. Industry reports estimate up to 50%
increase 'in productivity by reducing repetitive typing and faster
initial document preparation,,, The extent to which these objectiv4
are achieved i*s a function of the word processing software and
hardware, and the organization of the department work load,
The second principal issue i's the potential use of an information
processing system 'in the Community Development Department. The
71
Terrance L. rLurghard Page Two
November 30, 1982
staff currently keeps financial and data records on numerous subjects.
The Village has increased the departrent responsibilities and.
activities since its 'inception. Sign inventory, census data,
downtown development, and additional Block Grant projects have
major data needs. Within the last twelve months, the Village has
also expanded the Department's work program to include Residential
Care Homes, Amusement Games, and Sign Ordinance. The nature and
subject matter of " these responsibilities dictates that large amounts
of information ana data be gathered and synthesized. The current
and pro3ected data base is felt to be of sufficient volume,
complexity, and analytical demands -to warrant electronic storage
,,and manipulation. The current demands on the department are such
,that 'important information cannot be maintained because staff time
and storage/retrieval systems are not sufficient. The level of
,sophistication of reports and studies are believed to require
omputer facilities.
7he Community Development staff prepared a
which established the minimum specifications
0 0
,,software.- Extensive analysis was included o
.Pach "work station" so vendors would know th
size of file. The request for proposal was
Community Development Department staff, the
the Director of Management Services prior to
to the completion of this document, a
of all departments to discuss potential uses
and the status of existing 1i*es. The
indicate that "microcomputers" were reasonah
department-specc applications were involvi
department requirements,
7�quest for proposal
f or hardware and
specif ications for
type of activity, and
�_eviewed by the
�anag,erls Office, and
release. Subsequent
fer called a meeting
of computer facilities
iscussion seemed to
t,
-e for use because
as opposed to inter -
A major concern developed in the Community Development Department
analysis and reinforced at the Department Meeting was the need for
a uniform data base to eliminate confusion and conflict. Thi's
issue relates to general communication criteria. Preliminary
research indicates that hardware and software do exist to create a
communication network between the IBM System 34 'in Management
Services and microcomputers (of different manufacture),
The Communi+,,--y Development Department system(s) can take two
different conz.-L'igurations. Type one, would be two separate work
stations, each with full capabilities, Two separate stations
would be adequate provided interchange of information was no..
needed. This option could imply two stations of single or
different manufacturers, Benefits of this option are:
No interdependence would still allow one station to
operate if the other malfunctioned. Solid state devices
are extremely reliable but not entirely problem free.
Mechanical components, cables, and printers, are more apt
to give problems.,
im
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Terrance L, Burghard - Page Four
November 30, 1982
A. B. D i ck
AJ
_4 i I cro
-.Joh�7,, M
Altos
Apple
Compu-pro
Coln,,trol Data
Corvus
Cromemco
Data -lite
Digital
Eagle
Exxon
Fortune
Hewlett Packard
IBM Displaywriter
IBM Personal Computer
Monroe
Olivetti'
Osborne
Radio Shack
Texas Instruments
Vector Graphics
Victor Business Products
Wang
Xerox 860
Xerox 820
Zenith
9
This initialreview involved literature comparisons, product in-
formation, product cost, software compatibility, vendor suitability,
and ongoing service. It is recognized that far more products may
have been considered. The small desktop computer represents one
of the fastest growing industries in the world. We believe,
however, that an open invitation for response would have brought
marginal,improvements 'in usefulness at the cost of 'increased
volume of review.
A second list was then compiled when the review indicated acceptable
selection criteria, The Community Development staff prepared the
Request for Proposal which included minimum requirements for hard-
ware and software and detailed functions anticipated for each work
station (word processing and information processing). Proposals
were requested from eleven vendors representing over sixteen
products. The vendors, their products and their recommendation(s)
are listed below:
VENDOR PRODUCT RECOMMENDED PRODUCT
Compu Shop App None
IBM P. C.
Computerland Altos Fortune System 10
Apple
Fortune
IBM P,C.
Control Data Control Data Zenith Z-100/Wangwr i te r
Hewlett Packard
Wang
Zenith
Data Dont ain Alpha- Micro None
Apple
V
sborne
Terrance L. Purghard - Page Five
November 30, 1982
Datalite Systems
Digital Equi rren.t
d- -
Exxon Office Systems
IBM
Datalite
Digital
Exxon
IEM
Radio Shack
11
J"ctor
Xerox
Datalite System
I.... .... ..... 4 * 0 4
[_ BM D i s p 1 aywr
IBM PeCo
V1* ctor 9000
Xerox 860/Xerox��
Each specific proposal was then reviewed. Software ease of use,
functional design, processing capability and storage, flexibilit,
and expansion potential system costs, and service and support
availability and costs were primary concerns. A third reduction
was made from this review of the proposal documentation. The fi"
vendor list included:
Digital Equipment Corporation DecMate I/DecMate II
Exxon Office Systems 510/520
Radio Shack Model 16/Terminal DT -1
Victor Business Products Victor 9000/terminal
Fwll�
dal
Because of the difference in functions between the word and inf'o,'��'
mation processing work stations, separate systems are recommendel.,1111"',.
This allows the system to be more accurately tailored to the
demands of the pos ition (s) The word processing station requixle''
extensive training, ease of use, and flexibility to modify doc nts.
Storage and memory requirements are not significant. A letter
quality printer is needed but high speed is not critical. The
information processing station must have a more powerful memory I
and much higher storage capacity because of the large files invo,,ve....-..
The printer does not have to be letter quality but should be
capa-ble of limited graphic displays for future.use. Because
several personnel would use this station, training should be in-
house and self -paced rather than formal classroom training. Serv., ce
on both stations should be provided on-site to minimize office
disruption. I
A detailed analysis and demonstration (s) were completed for thes
four systems. The integration of hardware and software, vendor
support and service and potential for expansion were the three
critical selection criteria. Exxon and Victor represent the tw*
best systems from the selection process. The following chart
depicts the systems recommended by vendors which were excluded
and a brief reason for each exclusion. Following that is a
comparison of the system components and some of the selection
criteria for the Exxon and Victor Systems.
0
r7errance i. zl'�urghard - Page Six
November 30, 1982
APPROXe
SYSTEM
COST
REASON FOR EXCLUSION
Ii
1. Dec ate 1*
61620
Exxon easier to use, training
2. DecMate 11**
81200+
Low storage capability, Victor is
I
more flexible
3. Datalited **
81500+
Corporate support,, -insufficient in-
formation, no printer specified
4. Exxon 520**
7j,735
Storage capacity, printer availability
5. Fortune System 10**131775
High cost, support,, software,proDiems
6* IBM Diosplaywriter*
13,445
High cost
7o IBM Personal Cow -p**
6r5OO
Storage inadequate, software
8, Radio Shack"
10,9475
Training and support, Victor is
more flexible, cost
9. Wang*
7,700
Training and support, cost
10. Xerox*
NoA,
Inadequate information, no specific
system recommendation
11. Zenith"
81780
Storage '41nadequate, difficult to use
*WORD PROCESSOR
**INFORMATION PROCESSOR
SYSTEM
COMPARISON
EXXON
VICTOR
Keyboard ', qua1it /des i gn
X
CRT quality
X
Data storage
X
CPU capability
X
CPU size (max.)
X
Printer quality
Printer cost
Dot -Matrix Printer
3/83
X
Hard disk
6/83
X
Terrance L, Burghard - Page Seven
November 30, 1982
SYSTEM COMPARISON (CONT.)
EXXON VICTOR
Multi-user capability 6/83* 1/83
Software avaliability 40.0 Now
Word Process ing X
Data base X
Graphics X
Other programming X
It
Training
ng X
Service 0- *ON*
Corporate standing .0" wow
X10 0-
SYSTEM ADVANTAGE --SYSTEMS EQUAV
The two companies considered would both meet the needs of the
Community Development Department,,. The Victor 9000 System has
better hardware and more exttensive programming capability,, It
represents a "state of the art" system. Exxon, on the other ha,n,,d,,
has better training and support and is easier to operate for
word processing functions. i
'.. PUO 0- 16101 - I A IOU
For these reasons the staff recommends the Exxon 510 with we e. ..I...
quality printer for the word processing system. The total cost
$6200.00 including delivery, installation, and training. The st",
sugge ' sts a downpayment of $2250.00 (budget item ' 01-062-01-8003
page 61B) with the remainde_r on a three-year lease at a quarterl
payment of $442.20. This is slightly less in cost compared to tf
current three-year lease of a memory typewriter of $162.77 per
month. The maintenance costs, after the 90 -day warranty, are
approximately $70.00 per month. The Community Development Depa.,.1-1,
IB14 111agCard typewriter service contract costs $46.00 per month.
For the information processing station, the s�aff recommenas the
purchase of a Victor 9000 System with a 10 MB Winchester Disk ann
a aot-matrix printer. The cost of the system. hardware is not to
exceed $7300.00 including delivery, installation, and training.
This would be charged against Account 23-062-04-8003 on page 65
of the Budget. On-site maintenance would be approximately $1200w,
M
Terrance L. Burghard - Page Eight
Novernbe r 3 0 ® 8 2
per year after the 90 -day warranty and is chargeable against the
Block Grant Program. Numerous software/programs exl*st for -the...
system. The two principal software packages would be approximately
6
$1400.00 including training. These will be acquired, upon -delivery
and charged to the Block Grant Program,
UVW-f-MMO
l.;�rrance L. Bur hard , Village Manager
John A., Hedstrom,, Eirector of
Management Services �
Audit Year Ending April 30, 19B3
DATE: December 1, 1982
We have received proposals from five firms qua.11fied to
perform this fiscal rear's audit. We requested proposal's from
two additional firms, Coopers Lybrand and estine rina i and
Associates, and since they did not respond, we have to assume
they are not interested.
The five firms responding and their fees are
Kam scan & Byrne $11,201000
Alexander ran - 13,000
Laventhol & Hcrvath 13 0
London, Witte & Company141,rOOO
Detter eck & Company 16r,800
To the hest ofray knowledge all the firma are highly quali-
fied and several have partners serving on the Illinois CPA' ocie rxs
' overnmen al Accounting" committee. Based on pride and background,
my recommendation has to he Karrison & Byrne. Their proposal lists
eleven loca.l governments as references including such communities as
Evanston ,and Oak Lawn. In addition to these eleven for references
-they also list the Northwest Municipal Conference, Du Page Mayor's
and Managers and the Northwest Suburban Municipal aoint Action Water
Agency.
........... "
V1011ag' e of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
........ . .. ...
TO: 14AYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES
FROM.- VILLAGE MANAGER
DATE: DECEMBER 2. 1982
SUBJECT.- AUDIT FOR FISCAL YEAR 1982-1983
Attached is a memo from John Heds,tromDirector of Manageme
Servicesl tabulating the fee proposals from five firms to
provide the audit required by law for the current fiscal
year.
The Village Board has established an informal policy of
soliciting audit fee prcposals every three to five years.
The Village has been with London Witte for four years and
based upon that informal policy direction of the Mayor and
Board., we have solicited these proposals.
Mr. Hedstrom recommends, and I concurY that the audit be
performed by Karrison and Byrne for a fee not to exceed
$12,000. This would represent a potential savings of some
1
$4,000 over the, 'most recent audit cost performed by London
Witte and Company.
A;s
TERR.ANCE L.
TLB/rcw
attachment
Villa e af I\Aount Prospect
9
Niount Prospect, Illinois
INTEROFFICE MEMORANDUM
4P A
TO,: Terrance L. Burghard, Village Manager
FROM: John A. Hedstrom, Director o'
1b nag Services X
*1 30, 1983
RE: Audit - Year Ending Apri
DATE: December 1, 1982
We have received proposals from five firms qualified to
perform this fiscal year's audit. We requested proposals from
two additional firms, Coopers & Lybrand and Pesti ne Brinati and
Associates, and since they did not respond, we have to assum'e
they are not interested.
The five firms responding and their fees are-,
Karrison & Byrne $12,000
Alexander Grant 13,000
Laventhol & Horvath 13F500
London, Witte & Company 14,000
Detterbeck & Company l6r8OO
To the best of my knowledge all the firms are highly quali-
fied and several have partners serving on the Illinois CPA Society's
"Governmental Accounting" committee. Based on price and background,
my recommendation has to be Karrison & Byrne. Their proposal lists
eleven local governments as references including such communities as
Evanston and Oak Lawn. In addition to these eleven for references
they also list the Northwest Municipal Conference, Du Page Mayor's
and Managers and the Northwest Suburban municipal Joint Action Water
Agency.
�v
Village of Mount.. Prospect
Mount Prospect, Illinois
��� �
WW Ow
2-,
SO,
INTEROFFICE MEMORANDUM
TO: Terrance L. Burghard, Village Manager
FROM: John A. Hedstrom, Director of Management Servicen
SUBJECT: Second Quarter Financial Report - Ending
October 31, 1982
DATE: November 24
The following information represents a review of the revenues
expenses through the second quarter of the fiscal year:
R -E -V -E -N -U -E -S
General F.und
..... ....... ....
The Village has collected approximately 51% of the projected
revenue estimate for this fiscal year. The major revenue components
of the General Fund are as follows:
Pro ertv Taxes The Village has received 56% of this projected revenue
Thefirst installment of the 1982 taxes, to be received in March and Apri,
1982, will bring the total to approximately 98 to 100 per cent.
,Sales, Tax -Receipts are 48% of the total for the year. Based on our
estimate on a month to month basis (months vary by sales volume), we are
only .33% under the estimate, or $51186. The largest collection month is
December received in March, 1983.
Income Tax -Receipts are 48% of the total estimate. Based on our estimate,
on a month to month basis, we are 7% under the estimate, or $38,800.
Inq
'Fees/Licenses -The Village has collected 40% of this revenue. The related,
I
Building Permit. fees are at 48% of the estimate. Since receipts will less',_41
during the winter months, it is anticipated we will not meet the total
estimate, possibly $35,000 under. Vehicle and Dog Licenses receipts are
at 39% of estimate. Collections to date are. for new vehicles, delinquentsi
and transfer fees. Licenses for next year go on sale approximately Feb. 15
-
with a due date and de, isplay date of May 1. With the display date moved
to May lst from June 15th, it is anticipated 85% of the vehicle licenses
will be purchased prior to May lst to avoid the increased cost after that
date. Based on the estimated revenue presented in a memorandum dated
August 2, 1982, 85% of $442,347 would produce approximately $376,000.
This amount added to the current 6 -month receipts $143,723 we could anticilI ate
some $159,000 more in vehicle license revenue. It is anticipated total Fe
Revenue could exceed the estimate as much as $124,000.
2
-Although total revenue to date is at 56% of the estimate,
is anticipated the balance of the Senior Citizens Grant f or period ending
September 30th amounting to $C--,700 will be received in November, bringing
the total to $7,834 of the $10,000 budgeted. The new Grant beginning
October is is approximately $1,600. It is difficult to determine how mucIl
more we Will receive on Police Training since only a percentage was paid
on requests submitted. We have received $12,613 of the $18 000 budgeted
r
and could conceivably receive the balance if funds are available. State
Fire Training has reimbursed only $9,060 of the estimated $13,000 and do
not anticipate any further funds.
M
Interest Income -High interest rates continued for the first part of the
6 month period, but are now on the decline. We are now at 60% of total
estimate. It is anticipated, because of lower cash balance and lower ratz's,,
revenue for the next 6 onths will bring totl Interest Income to the tot, 1
estimate of $110.0oo. ma11
ordinance Fines -Revenue for them 6 months totals $86,118 or 31% of t he
. ..............
total estime te. Based on this trend and that of the previous year, tot I -
revenue may be short of the estimate by $100,000.
MiLscel,Ianeious -Income -This source of -income is very unpredictable since
it -is a classification for revenues not specifically defined elsewhere
in the budget. We are presently at 71% of total anticipated revenue. It,
is anticipated the receipts for the next 6 months to he approximately
$25rOOO to $30,000 is will produce $7,000 to $12,000 additional revenu
Federall' All.otirae-nt -The Village has received 50% of the projected allocatio,
This amount is the second half of the Period 13 allocation. We have
received notification that Period 14 allocation is $278,621 of which
one -hall ($136,032) will be received during this fiscal year. This
allocation will result in a decrease of the balance to be received in the
next 6 months in the amount of $39,798.
Aotor Fuel. Tax Fund
. ... .......... . . ...
Total revenue is at 52% of total estimate. Allocations from the State
have varied -each month compared to last year and is at 6% below estimate.
Reimbursement on Projects exceeds the estimate. Although Interest -Income
is at 53%, it is anticipated of estimate will be reached by year end
as less monies will he available for investments during the remaining
6 month period.
Community Development Block Grant
. . . . ........
Revenue for this fund is received from a grant. Funds are requested as
needed.
Illinois Munici-oal Retirement Fund
Real Estate taxes received are at 57%. Balance of the taxes to be receive,
in March and April. Property Replacement Tax is being I received as schedulld,
3
Waterworks & Sewerage Fund
Total revenue collected is at 50% of the estimated revenue. The main
source of revenue, water and sewer collections, is at 51% of total estimz
Meter Rental and
to and Sewer Taps are below estimate as these relate
new construction. Interest Income is only at 22% of estimate. Original
estimate may 'nave been high. Miscellaneous income is above total estimal
some $900 as redinbursements for dainaged property have increased.
Meter Collections Unit #1 -Revenue is at 49% of estimate and on schedule.
This is the sr)ace located on the C & NW Railway ROW.
Meter Collections Unit #2 -Revenue is at 55% of estimate. This is the
Maple Street Lot which is restricted to use of Mount Prospect residents o,r
This Dercenta(ae indicates greyr utilization of the space.
Interest Income, -Revenue is at 30% of estimate. Interest rates have
been lower tha-n anticipated and original estimate high.
'a z
tal Imorovement Repair or Replacement Funwmd
Pr Op e ty, Ta, x e s - Collections are at 62% of the estimate. Balance of taxes
T" U,
be received in are and April.
Sale of Equipment -Receipt of funds from the sale of equipment at auction
received in November, will bring total above estimate.
Interest Income -Earnings are at 79% of estimate. More funds have been
available for investment than anticipated.
val
Corporate Purposes Construction Fund 1973
This fund is at- 7% of estimate. Interest Income is at 62% due to longer
investment of funds since the projects anticipated have not proceeded on
schedule. EPA Grant funds have not been received as the proDect has not
commenced.
Generali on Bond & Interest Funds
Proj .rTaxes -Total of all f unds taxes are at 58% of estimate. The
balance of taxes to be received in March and April.
Personal Property Replacement Taxes Receipts from this source will be
received in January and April as scheduled.
Interest Income Earnings are at 64%.
Police Pension Fund
I
In
I
Total Revenue is at 61% of estimate. Real Estate Taxes are at 52% of estiinate,,,
Interest Income is 74% of estimate. All other revenues on schedule.
Firemen's Pension Fund
Total Revenue is at 58% of estimate. Real Estate Taxes are at 51% of
estimate. Interest Income is at 66% of estimate. All other revenues
on schedule.
E -X -P -E -N -D -I -T -U -R -E -S
Public RePresentation
--- ...........
Budget for Annual Audit and Memberships
expended during period (95%). Publication
of Notices and Ordinances, under Advisory
Boards & Commissions, exceeds the
budget .
Village Manager's Office
Expenditu-r-es are on schedule except for
Prosecutor Program which 'is 63% expended.
Salary ad--ninistratic n allocation of
$350,000 has not been spread to the budgets
of various departments. This will also have
an impact on the total ex 'nenditures compared
to the budget in the other departments,,
Excluding this a -mount 51% of budget is
expended.
Finance ID.] -vision
Clerk ' s 0--" f ice
The Finance Division is behind schedule
because a major insurance expense (IRMA)
will not be made until December.,
Public Safe tv & Protection
-4
Police Deoartment
Fire Depal-t-ment
Central D-ispatch
Expenditures for Police & Fire are
on schedule.
'Health and Ener; ronment
Health Services
Senior CiLizens
The expenL`4'itures for Health and Environment
Services are on schedule except Garbage Collection
by contract as the billing for October service
was not paid until November. If this expense was
considered', the total expenditures would be
Expended
67%
5
Community Development De artment
p
Administration & Support is 75% expended due 24%
to allocation of personal services not related
to specific CDB G activities. CLUB G administration
is at 62% expended because expenditures relating
to the Busse -Wille Improvement not budgeted as it
was anti-cipated the project would be completed
A.
in last fiscal year. Senior Citizen Site
Improvement is at 114% expended since this project
was also anticipated to be completed during last
fiscal year. The remaining numerous projects have
had limited activity and expenditures relate mostly
to personal services.
Maintenance of Public Facili�ti],Ee
...........
Street Division 45%
Water & Sewer Division 35%
Parking Division 29%
Engineering Division 40%
Street Divisio
-. ..........
Public Buildings Program is at 67% expended due to
major roo--L;:-:' repairs at Public Works Building.
Public Grounds program is 75% expended as it relates
to seasonal operations. Leaf program expenses are at
28% as much of the labor costs have yet to be charged to
the account. Likewise, the Forestry Program is at 39%
expended as contracted trimming is yet to be done.
Snow Removal Program is at 4% and relates to the
next 6 months expenditures.
'Kater & Sewer Division
Administration and Support program expenditures is
at 31% for which a major item, insurance expense
(IRMA) will not be paid until late December.
Buildings Maintenance is only 21% expended as seasonal
fuel costs have not been billed and labor for painting
and repairs are normal charges for the winter months.
x.
Well Maintenance & Repair Program is at 38% expended.
Extraordinary Well Repairs have not been done nor has
a truck been purchased. Water Distribution Program is
only at 32% expended as labor and material for main
break repairs are winter costs. Equipment Maintenance is
only at 40% as only a portion of the replacement trucks
have been nurchased,
Park -Ing Division
................ . . ,,,
Total expenditures are low because some capital
expenditures have not been made.
Engineering Division
Flood Con-L---rol and Drainage Program expenditure
is at 28% because there have been no payments
made on 2 major projects, namely, Sewer Rehabilitation
Plans and Sewer Rehabilitation Phase I. Motor Fuel
Tax Construction Prograin s at 70% of ex
penditure
because the major resurfacing project has been
completed. Street Lighting Program is at 37% expended
as only a portion of new Street Project has been paid.
.A.
Community and Civic Services
Community Groups
Share - 4th of July Celebration
Christmas Decorations
Community Groups
All expenditures have been made for items budgeted
except one half of the amount to be paid to Shelter,
Inc. which is paid on a quarterly basis.
Share - 4th of J111, Celebration
All expenses relating to this program have been
paid.
Christmas Decorations
Part of the wreath rental has been paid. Remainder
of the rental cost and labor will be paid during
November and December.
Trust & Debts
Police Pension Fund
Firemen's Pension Fund
G. 0. Bond & Interest
Revenue Bonds
I
The Pension Funds budget amounts are for levying
purposes and the expenditures for pensions, refunds
and other expenses as related to the levy are the
percentages shown above. Principal and interest
payments of the G. 0. Bonds are paid as outlined in
each issue's payment schedule . Funds 'are provided
by Property Tax Receipts. Revenue Bonds principal
and interest payments are also paid as outlined
in each issue's payment schedule. Funds are provided
from the Waterworks & Sewerage Fund receipts.
Exoended
In conclusion, the revenues are being collected on schedule, except for
those highlighted in the Revenue portion of this report and expenditures
are being incurred at budget level in most programs.
SECOND QUARTER FINANCIAL REPORT
(50% of Year
Revenues
General Fund
Revenue Sharing Fund
Motor Fuel Tax Fund
Community Development
Block Grant
Illinois Municipal
Retirement Fund
Waterworks & Sewerage Fund
Parking System Revenue Fund
Capital Improvement, Repair
or Replacement Fund
Corporate Purposes
Construction Fund 1973
General Obligation Bond &
Interest Fund -
Police Pension Fund
Firemen's Pension Fund
Total
Balance
7
SECOND QUARTER FINANCIAL REPORT
(50% of Year
Revenues
General Fund
Revenue Sharing Fund
Motor Fuel Tax Fund
Community Development
Block Grant
Illinois Municipal
Retirement Fund
Waterworks & Sewerage Fund
Parking System Revenue Fund
Capital Improvement, Repair
or Replacement Fund
Corporate Purposes
Construction Fund 1973
General Obligation Bond &
Interest Fund -
Police Pension Fund
Firemen's Pension Fund
t -cent
I
��--eived
51
51
52
14
58
50
47
65
7
X54
61
58
Total
Balance
Annual
Receipts
To Be PIE!
Budget
Year to Date
Received
$8,858,147
$41529F477
$4f328f670
j
3591200
182,r577
176,623
787r000
4121310
374,690
9-07r099
125,075
782,rO24
314r200
180,678
133f522
21279,800
lrl37r2O2
1,142,598
126r880
59,922
66,958
173r300
112r816
60,484
565f000
40,538
524f462
840,759
457,893
382,866
975,685
594,464
381,221
11271F110
733,037
538,073
t -cent
I
��--eived
51
51
52
14
58
50
47
65
7
X54
61
58
SECOND QUARTER FINANCIAL REPORT
............... . ............ ............................ . .....
(50% of Year)
P
I rcent
t),en,ded
67
19
27
48
49
47
SO
42
49
24
45
35
29
40
53
27
12
40
22
6
Total
Unexpended
.A.-
Annual
Disbursements
Annual
Expenditures
Budget
Year to Date
Buc"Ca
Public Representation $
52,600
$ 35,266
$ 17 334
Village manager
562,342
1081144
454,198
Management Services:
Finance Division
844f520
228f721
615,799
Clerk's Office
97,604
46f528
51,076
Public Safety & Protection:
Police Department
2F335,248
11134,496
11200r752
Fire Department
2r443f4ll
11147r513
1f295,898
Central Dispatch
205, 000102
if 280
102F720
Health & Enviro=ent:
Health Services
1f134r036
477,384
656,652
Senior Citizens
86f426
42r294
44r132
Community Development
971,157
229r397
741r760
Maintenance of Public Facilities:
Street Division
1r294,008
578F251
715r757
Water & Sewer Division
2J131889
746,998
11366,891
Parking Division
123,805
35f490
88,315
Engineering Division
2f309fl91
926f277
11382r914
Community & Civic Services
32,062
17,003
15.r059
Trust & Debts:
Police Pension
375,r000
102,112
272,888
Firemen's Pension
530,000
66r007
463,993
I.M.R.F.
250,000
99f651
150F349
G.O. Bond & Interest
6341615
138r601
496r014
Revenue Bonds
200,575,
12,788
187,x"87
P
I rcent
t),en,ded
67
19
27
48
49
47
SO
42
49
24
45
35
29
40
53
27
12
40
22
6
December 2, 198f4i
Village of Mount Prospect
100 South Emerson Street
Mt. Prospect, IL 60056
Attn: Mr. William L. Amundsen
Zoning Off i cer
Dear Mr. Amundsen:
SS# 15001
Wolf & Euclid
Mt. Prospect, IL
Standard Oil Division
Arnoco Oil Company
Midwest Region
P.O. Box 428
Oak Brook, Illinois 60521
312) 789-4197
R_ J- R ii, L' 'cher
Regional V e President
C
R. H Ma- k1ey
Director of 'Aarkeling
to
COMMUNITY DEVELOPMEAT.,
VILLAGF OF NIOUNIT PROSREW.C]
Reluctantly, Amoco oil Company hereby withdraws its request for Rezoning,
Use. and front, side and rear yard variances for the above location.
As you know, Amoco requested the above items, per your direction, for the s
purpose of obtaining a permit that would allow us to increase our undergrou,
storage tank capacity at this location. I
A h It J t' e Zonh*ng Board of" Appeals, menting on October 28, 1982, the Board unanini�
approved the' Rezming pe"tition atA Special Use request. The Variance was ap
also, but subject 'to Apoco agreeing to cease using the south and west 20 feet' a
the profpertyand to work, with the Village on a plan that through landscaping 11
a guardrail this 20 foot area would become a buffer to the adjoining residencra
It appears that we will not be able to comply with the condition attached to
variance approval We are apparently unabl e to rel i nqui sh the use of so I ar
an area along with being somewhat restricted by our lease arrangement with
Mr. Thomas Miller.
It is unfortunate that the matter had to end this way after so much time and
had been expended. This is especially true since a similar request in 1977 f,
this location also had to be withdrawn for similar reasons.
I foresee this matter coming up again at some future time. Hopefully, we wil
be more successful then. Thank you for the kind assistance and cooperation
extended to our company in this matter.
Yours truly,
Michael P. Hubbarth
Real Estate Attorney
R. L. Gamrath
C. F. Glickley
Village if Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: TERRANCE Le BURGHARD, VILLAGE MANAGER
F
0 ROM* KENNETH H* FRITZf C01q4UNITY DEVELOPMENT DIRECTOR
SUBJECT: ZBA-43—SU-82, ZBA-44—V-82 CLEARBROOK CENTER FOR THE
HANDICAPPED
► *111"timill1l
lip
DATE: DECEMBER 1. 1982
The petitioner is requesting a special use to allow the operation
of a group care home for six developmentally disabled adults.
The Clearbrook Center is also requesting a variation to provide
two off-street parking spaces 'instead of the normally required
four parking spaces. The public hearing was held at the Zoning
L
Board of Appeals October 28, 198,2 public hearing, where the
Zoning Board of Appeals reconurended 6-0 in favor of the two cases,
The Community Development staff also recorranended approval of both
requestsO
MEM
13
Village of Mount Prospect
Mount Prospect, Illinois
11
TO& & TERRANCE L, BURGHARD, VILLAGE MANAGER.
FROMS KENNETH He FRITZf COMWUNIT.A.Y DEVELOPMENT DIRECTOR
SUBJECT. ZBA-45—V-82f ANGELA Me VOLPE
LOCATION: 901 EAST ARDYCE LANE 'V
DATE: DECEMBER 1. 1982
The petitioner is requesting a variation in the required floor
area ratio to allow an addition to the existing duplex structure,
The request is for an increase in floor area from .459 to .488.
The existing requirement in the Zoning Ordinance states a maximum
floor area ratio in this R-2 District of .35, Community Developmi
staff recommended against approval of the petition and the Zoning
Board of Appeals voted 5-0 to deny the request, This case was
discussed at the November 4, 1982 public hearing of the Zoning
Board of Appeals.
ammo
it
a
Village of Mount Prospect
Mount Prospect, Illinois
TO: TERRANCE L, BURGHARDr VILLAGE MANAGER'
FROM& .0
KENNETH H* FRITZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ZBA-47—V-82t MERICA'S BEST PIZZA, INC*
LOCATION: 820 EAST RAND ROAD
DATE: DECEMBER 1. 1982
The petition before the Board is to correct existing nonconformin
use of required yards. The property, as currently developed, is
using the required transitional front yard of 30 feet and require
rear yard of 20 feet4 Encroachments into the required yards in-
clude parking and related maneuvering aisles, truck loading, and
an architectural projection of the building, The Zoning Board of
Appeals voted 5-1 to recommend approval of this petition at the
November 4, 1982 public hearing* Community Development staff had
endorsed the variations., The staff has been working with the
peoner to schedule improvements in parking and landscaping on
the site for this coming Spring,
MRAM
a
Village of Mount Prospect
Mount Prospect, Illinois
TO: TERRANCE L, BURGHARD, VILLAGE MANAGER
FROM: KENNETH He FRITZ, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ZBA-48—A-82r CATHOLIC BISHOP OF CHICAG4
DATE: DECEMBER 11 1982
The Catholic Archdiocese is requesting a text ainendment to allow
radio and television transmitting and receiving towers with a
maximum height of 80 feet for religious, cultural, institutional
and municipal services. The original request was amended at the
Zoning Board of Appeals public hearing on October 28, 1982. The
revised request would allow for a maximum height of 80 feet and
one antenna per institutional location. The staff endorsed the Jim
amendment and the Zoning Board of Appeals recommended approval o,"
the amended request by a vote of 5-1. If the Village Board gran
approval of this text amendment the R -X, R -A, and R-1 Single
Family Districts would all be amended to include the attached
language.
F
Section $ @ _ e 14.1204.C. be deleted in
their entirety andreplaced by following:
"Federally - e amateur radio e e e - _ e - ®
antenna . ewith _height of ity e feet _ e
such antenna tower having an overall height of
.ee more _seventy (70) _federally , : single,
/� »\\/\..]
radio e e television transmitting or ® antenna t w \
per e located e - ® as -
permitted useunderArticle andis usedin conjunctioj
with - broadcasting ofreligious, or edu-
cational
e_e _ e e■ _ or services,ith _ \\. » ul ,
height esixty(60) --with suchantenna e - E K u 2%
having an - _ height e not morethan eighty (80) feet
flagpoles esteeplesshall e®excluded from
regulations e _Section
Vi'llage of M'ount Prospect
Mount Prospect, Illinois
TO: TERRANCE L BURGHARD r VILLAGE MANAGER I
FROM: KENNETH Ho FRITZ, COMMUNITY DEVELOPMENT DIRECTOR
'e
BJECT: ZBA-52—V-821 ARTHUR POYER
LOCATION: 1828 WILLOW LANE
DATE: DECEMBER 1. 1982
The petitioner is requesting an increase in floor area ratio for
purposes of building an addition to the existing single family
residence*, The property is in an R -A Single Family District which
has a maximum floor area ratio of .30. The existing floor area
ratio is .27 and the requested variation would increase this to
.366. The staff suggested that ho hardship per the Zoning ordinan
existed but rather if the Board was inclined to grant such a reque'
the requirements in the text should be reconsidered. The Zoning
Board of Appeals at their November 18, 1982 public hearing voted
5-0 to recommend approval of the request. The Zoning Board endor-st
the staff suggestion of an investigation of the floor area standar�
in the residential districts. I
Village uf Mount Prospect
Mount Prospect, Illinois
TO TERRANCE L BURGHARD VILLAGE PALANAGER
FROM: KENNETH H, FRITZr COMUNITY DEVELOPMENT DIRECTOR
0
SUBJECT: ZBA-54—V-82, BURTON SCHULTZ
DATE: DECEMBER 11 1982
The petitioner is requesting a variation from the floor area
ratio requirement so that an addition could be made to the
existing single family residence. The property is located in
an R -A District which has a maximum floor area ratio of .30.
The existing floor area ratio is .278 and the proposed would
be .338. Community Development staff stated that no hardship
existed per the Zoning Ordinance in this case as the request
was not unique to this proper.-ty. They suggested that the Board
may want to consider staff investigating the floor area ratio
requirement in the various zoning districts for its suitability
or whether it should be updated. The Zoning Board of Appeals
at their November 18, 1982 public hearing recommended approval
of the petition by a vote of 6-0 0
ammo
Village of Mount Prospect
Mount Prospect, Illinois
TO: TERRANCE Le BURGHARDI VILLAGE MANAGER
FROM: KENNETH H, FRIT Z, COM -1 -UNITY DEVELOPMENT DIRECTOR
SUBJECT: CHURCH'S RESUBDIVISION
DATE: DECEMBER 1, 1982
The subject subdivision is a consolidation of previously divided
property. The property is located at the intersection of Derppst
and Algonquin Road. The plat is presented in order to make the
property a legal lot of record per Village Ordinances., The Plan
Commission has recommended 'ap 6'
November 17 rneeting* proval of this subdivision at their
umumme
1041
to's
wt
. .........
O -Z
Z7
qi
Vallag' of Mount ��rospect
Mount Prospect, Illinois
W
TO: TERRANCE Le BURGHARDt VILLAGE MANAGER
FROM: KENNETH He FRITZr COM�UNITY DEVELOPMENT DIRECTOR
SUBJECTO He As SELLKE RESUBDIVISION
DATE: DECEMBER ly 1922
The resubdivision before the Board is for a consolidation of
property located at the corner of Northwest Highway and Central.
The property is currently occupied by Mr. Sellke's accounting
and income tax practise offices. The property previously
consisted of portions of several lots and according to ordinance
must be consolidated into -a single lot of record. The Plan
Commission considered the resubdivision at their November 17
meeting and recommended approval at that time.
4,
1-34-
n
ti'i1lagE�- of Mount Prospect
�%Iount Prospect, Illinois
TO: TERRANCE L, BURGHARD . VILLAGE MANAGER
FROM:
KENNETH H, FRITZf COMIUNITY DEVELOPMENT DIRECTOR
SUBJECT: H. A, SELLKE RESUBDIVISION
0
DATE. DECEMBER lr 1982
The resubdivision before the Board is for a consolidation of
property located at IR of Northwest Highway and Central.
The property is currently occupied by Mr. Sellke's accounting
and income tax practise offices. The property previously
consisted of portions of several lots and according to Ordinance
must be consolidated into a single lot of record. The Plan
Con -mission considered the resubdivision at their November 17
meeting and recommended approval at that time,
4,
mum
i►I