The URL can be used to link to this page

Home My WebLink About2. DRAFT MINUTES 04/03/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 3, 2007 CALL TO ORDER Mayor Wilks called the meeting to order at 7:06 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadelled the Pledge of Allegiance. I NVOCA TION INVOCATION Mayor Wilks gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held March 20, 2007. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Abstain: Corcoran Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT MAYOR'S Mayor Wilks stated there was no need for a Closed Session as listed on the REPORT Agenda, and therefore cancelled. Mayor Wilks presented proclamations in recognition of: · NATIONAL LIBRARY WEEK, APRIL 15-21, 2007 · HOLOCAUST DAYS OF REMEMBRANCE, APRIL 15 -22,2007 · SEXUAL ASSAULT AWARENESS MONTH, APRIL 2007 In accepting the National Library Week proclamation, Mr. William Walters, Mount Prospect Public Library Board Chairman, thanked the Village Board for the recognition and encouraged all residents to come to the library to experience all the library has to offer. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Bills dated March 15-28, 2007 APPROVE BILLS 1 RES 7-07 RES 8-07 PROFESSIONAL SERVICES CONTRACT OLD BUSINESS Pl-14-06, 1040 W. NW HIGHWAY CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE NEW BUSINESS CHAPTER 22, FLOOD PLAIN REGULATIONS ORD 5620 MANAGER'S REPORT 2. A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR HOME BUYER ASSISTANCE PROGRAM 3. A RESOLUTION AMENDING RESOLUTION NO. 30-00 SUPPORTING THE CREATION OF THE FIRST TIME HOMEBUYER ASSISTANCE PROGRAM 4. Request Village Board approval to enter into a professional services contract with retail recruitment specialist (consultant) Cathy Maloney, in an amount not to exceed $39,000. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. OLD BUSINESS Mayor Wilks stated that as noted on the Agenda the Village Board had approved (March 6, 2007 Village Board meeting) deferral of the second (2nd) reading of ordinances for property located at 1040 West Northwest Highway; (1) amend the official zoning map of the Village of Mount Prospect and (2) granting a conditional use permit and variation until the May 1, 2007 Village Board meeting. Mayor Wilks stated that as noted on the Agenda the Village Board had approved (March 6, 2007 Village Board meeting) deferral of the second (2nd) reading of an ordinance to amend Chapter 18 (Traffic) of the Village Code until the May 1, 2007 Village Board meeting. NEW BUSINESS Mayor Wilks presented for a first (151) reading an ordinance amending Chapter 22, (Flood Plain Regulations) of the Village Code. This ordinance amends Section 22.102, "Definitions" and Section 22.105, under Article I, "Flood Plain Management Regulations." Trustee Korn, seconded by Trustee ladel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Noting the presentation and discussion of the recommended modifications to Chapter 22 at the March 20, 2007 Committee of the Whole meeting there was no additional discussion. Trustee Hoefert, seconded by Trustee Corcoran, moved for approval of Ordinance No. 5620: AN ORDINANCE AMENDING CHAPTER 22 (FLOODPLAIN REGULATIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Assistant Village Manager David Strahl stated Water/Sewer Superintendent Matt Overeem would present requests from the Public Works Department to accept bids for the following: (1) Sewer Line Spot Relays (2) Sewer Repairs Using Cured-in- Place-Pipe (CIPP) Process and (3) Professional Services for Cured-in-Place-Pipe (CIPP) and Spot Relay Work. 2 SEWER LINE SPOT RELAYS SEWER REPAIRS USING CURED- IN-PLACE PIPE (CIPP) PROFESSIONAL ENGINEERING SERVICES (1) Sewer Line Spot Relays Public Works Water/Sewer Superintendent Matt Overeem provided an overview stating this is the third (3rd) year of the multi-million dollar project for combined sewer system repairs. The proposed work will complete rehabilitation of the worst defects (Category 5) and begin to address the Category 4 defects identified in the 2004 Combined Sewer System Evaluation Study (CSSES). Staff recommends acceptance of the low bid from Suburban General Construction of La Grange Park, in an amount not to exceed $209,465; this amount includes a contingency of $45,000. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the request to accept the bid from Suburban General Construction for Sewer Line Spot Relays in an amount not to exceed $209,465. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion Carried. (2) Sewer Repairs Using Cured-in-Place Pipe (CIPP) The proposed work primarily consists of rehabilitating existing sewer main pipes using a no-dig, cured-in-place-pipe (CIPP) process. This work, along with the repair work performed in 2005 and 2006 will complete rehabilitation of the worst defects (Category 5) and approximately 50% Category 4 defects in the combined sewer system. In addition, repairs to a portion of the separate sanitary sewer system will also be made using the CIPP process. Staff recommends acceptance of the low bid from Insituform Technologies USA, in an amount not to exceed $976,776.90; this amount includes a contingency of $25,000. In response to questions from the Village Board Mr. Overeem and Public Works Director Glen Andler provided the following information. · Contingency fund for $976,776.90 CIPP project is less than the contingency fund for $209,465 sewer line spot relays work because staff have a greater degree of confidence in amount of work to be performed with CIPP project, greater number of unknowns with sewer line spot relays repairs. · If pricing for work remains favorable completion of the comprehensive sewer rehabilitation program should be completed in 10 to 12 years rather than 15 years. Trustee Zadel, seconded by Trustee Skowron, moved to approve the request to accept the low bid from Insituform Technologies USA, for sewer repairs using Cured-in-Place Pipe (CIPP) in an amount not to exceed $976,776.90. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion Carried. (3) Professional Services for Cured-in-Place-Pipe (CIPP) and Spot Relay Works In consideration of the scope of the multi-million dollar and multi-year sewer rehabilitation project staff recommends the professional services of consultant to assist Village staff in the oversight of this project. The 2007 rehabilitation work includes 22,8845 lineal feet of CIPP and 50 lineal feet of 12" and 70 lineal feet of 21" diameter sewers for sewer line spot relays. Staff recommends acceptance of the proposal from Baxter & Woodman Consulting Engineers to provide engineering assistance with the Sewer Line Spot Relay Repairs and the Sewer Rehabilitation using (CIPP) in an amount not to exceed $95,800. 3 NEIGHBORHOOD TRAFFIC STUDY APRIL 18, 2007 VILLAGE BOARD MEETING OTHER BUSINESS Trustee Zadel, seconded by Trustee Skowron, moved to approve the request to accept the proposal from Baxter & Woodman Consulting Engineers for professional services for CIPP in an amount not to exceed $95,800. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion Carried. Assistant Village Manager Strahl stated Public Works was also requesting Village Board approval to accept a proposal for Professional Services for Neighborhood Traffic Study and Post-Studies. Project Engineer Matt Lawrie provided background information including (1) the three (3) completed neighborhood traffic studies, Zones 7, 8 and 13 and (2) the three (3) neighborhood traffic studies currently being conducted, Zones 9, 12 and 15. Mr. Lawrie added, Engineering staff agreed with the Village Board that post-studies near the 6- month and 12-month marks after implementation are necessary to ensure the changes have created a safe and efficient environment. Mr. Lawrie stated the 2007 study will include new traffic studies in Zones 14, 17, 11, 16 and 18 and post-studies in Zones 7, 8, 13 and 12. Data collection in Zones 14 and 17 as well as post-study data collection in Zones 7, 8, and 13 would begin immediately; analysis, public meetings and final recommendations would take place over the spring and summer. Data collection for Zones 11, 16 and 18 as well as post-study data for Zone 12 would take place in the fall. It is the recommendation of the Engineering staff that KLOA Inc. be retained to perform the intersection traffic control studies in an amount not to exceed $152,300. The recommendation is based on KLOA's previous work performance and proposal submitted for the 2007 study. In response to questions from the Village Board regarding newly installed stop signs, Mr. Lawrie stated the flashing red lights affixed to the stop signs are temporary but the red reflective strip on the new stop signs are permanent; eventually all stop signs will have the reflective strip. Trustee Skowron, seconded by Trustee Corcoran, moved to approve the request to accept the proposal from KLOA Inc. for Neighborhood Traffic Study and Post- Studies in an amount not to exceed $152,300. Upon roll call: Ayes: Nays: Motion Carried. Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Assistant Village Manager Strahl stated that because of the Tuesday, April 17, 2007 Consolidated Elections the next Village Board meeting would be held Wednesday, April 18, 2007 at 7:00 p.m. The Village Clerk reminded voters of the opportunity to vote early, and encouraged voters with questions to contact the Village Clerk's office; 847.818.5333. Mayor Wilks encouraged everyone to vote and related the benefits of serving as an election judge or poll watcher. OTHER BUSINESS In light of the recent discussion and support at the state level for a state-wide smoking ban the Village Board asked if there had been any feedback from the businesses seeking the lounge exception of the Village's smoking ban. 4 Assistant Village Manager Strahl responded with general information regarding the PUBLIC SMOKING Village's work with those businesses, and indicated staff would compile a more BAN detailed report to include the number of businesses who applied for the exception and their status. Trustee Korn invited residents to the April 19, 2007 Sister Cities Potluck. For SISTER CITIES additional information and registration, contact the Village's Public Information POTLUCK Officer at 847.392.6000. On behalf of the entire Village Board, Trustee Hoefert congratulated Mayor Wilks on the recent birth of her first grandchild. Mayor Wilks stated her grandson Thomas Allan McElroy was born March 23, 2007 in Charlotte, North Carolina. Thomas is the son of Mayor Wilks' daughter Jolynn and husband Tom McElroy. ADJOURN ADJOURN Trustee Hoefert, seconded by Trustee Corcoran, moved to adjourn the April 3, 2007 Village Board meeting at 7:49p.m. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. M. Lisa Angell Village Clerk 5