Loading...
HomeMy WebLinkAbout03/13/2007 COW minutes COMMITTEE OF THEWHOLE MINUTES MARCH 13, 2007 I. CALL TO ORDER The meeting was called to order at 7:10 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, GIS Analyst Greg Nichols, Public Works Administrative Superintendent Jason Leib, Public Works Forestry Superintendent Sandy Clark and Forestry Technician David Hull. II. MINUTES Approval of Minutes of February 27, 2007. Motion made by Trustee Korn and seconded by Trustee Hoefert. Minutes were approved. III. CITIZENS TO BE HEARD None IV. GIS/PV WEB/HANSEN DEMONSTRATION Village Manager Janonis stated that this presentation was to show the Board and public, the use of technology for mapping and Public Works functions, and to highlight the progress of the use of GIS technology. Deputy Public Works Director Sean Dorsey provided information regarding the GIS system whereby GIS can by defined as an electronic map connected to a database to allow questions to be asked of the database and the results displayed graphically. There are currently over fifty-eight different layers of information on the GIS system. He stated Public Works is using the GIS location information for all the utility locations and for consolidating information from different departments. He stated they use Cook County information wherever possible; however, it does tend to be a little dated which requires some consolidation by Village staff. GIS Analyst Greg Nichols highlighted the PVWEB which allows for typical computer users to utilize GIS information without all the knowledge and training required of GIS operators. Deputy Public Works Director Sean Dorsey highlighted the Hansen System which is a relational database connected to the GIS system. Public Works utilizes the Hansen system extensively for tracking customer service requests. He also provided examples of the various maps showing the use of GIS technology information and the Hansen system for tracking customer service requests and asset management work orders. He highlighted the added value of tracking all work orders and costs associated with each work order. General comments from the Village Board members included the following items. Several Trustees commented on the value of the process that Public Works has undertaken to utilize this information. There was also the discussion regarding the upcoming fly over update for the various structures that have changed since the previous fly over. V. EMERALD ASH BORER UPDATE Forestry Superintendent Sandy Clark provided an update regarding the Emerald Ash Borer and the events that have transpired since August of 2006. She stated the Borer has been found in Kane and Cook Counties. She stated the Village currently has 4,348 Ash trees plus approximately another 4,000 on private property. She estimates the potential removal cost at $1.8 million and the potential replanting costs of $1.5 million. She also stated the opportunity for insecticide treatments would cost approximately $455,000 annually. She added the season for the Emerald Ash Borer would be May through August which includes the immergence and mating of the insects. She also stated the Illinois Department of Agriculture may require Ash trees to be removed within 'Y:1 mile of the infected area and removed at the State expense. She said the quarantine area in Cook County within the 'Y:1 mile radius does not incorporate any of Mount Prospect as yet. She also suggested the Village Board consider signing the compliance agreement from the Department of Agriculture which commits the Village to tasks that are actually already being undertaken currently. She said there still is a need for marshalling areas for Ash disposal which have yet to be set up. She also requests the Village Board to consider continuing the reward program for finding an Emerald Ash Borer within the community. She added that once the Emerald Ash Borer is identified within the community there will be a need to return to the Board for possible funding requests to eradicate Ash trees. Consensus of the Village Board was to sign the compliance agreement with the Illinois Department of Agriculture at the next available Board meeting. Village Board also approved the continuation of the $500.00 reward for identification of the Emerald Ash Borer within the community. Village Manager Janonis stated the Village Board may want to consider earmarking some funds in the upcoming CIP as seed money for possible tree removal for Emerald Ash Borers. VI. VILLAGE MANAGER'S REPORT None VII. ANY OTHER BUSINESS None VIII. ADJOURNMENT Meeting adjourned at 8:55 pm. DAVID STRAHL Assistant Village Manager 2