HomeMy WebLinkAbout03/06/2007 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VillAGE OF MOUNT PROSPECT
March 6, 2007
CALL TO ORDER Mayor Irvana Wilks called the meeting to order at 7: 15 p.m.
ROLL CALL
Present:
Mayor I rvana Wilks
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee John Korn
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Absent:
Trustee Michael Zadel
PLEDGE
PLEDGE OF AllEGIANCE
Mayor Wilks led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Korn gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Korn, seconded by Trustee LOhrstorfer, moved to approve the minutes of
the regular meeting held February 20, 2007. .
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
APPROVE BILLS APPROVE BillS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and all items further listed in that manner would be considered with
one (1) vote, as business item "IX. CONSENT AGENDA."
MAYOR'S MAYOR'S REPORT
REPORT Mayor Wilks presented a request from the applicant of Chung Ki Wa Restaurant,
1658 West Algonquin Road, to continue operating under the existing Class uR"
(Restaurant Only) liquor license. It was noted that the address on the Agenda
was incorrect; the correct address is 1658 West Algonquin Road as listed on the
petitioner's request
The applicant, Ms. Michelle Kim, responded to questions from the Village Board
through her interpreter Mr. Man Ho Hong. Although Ms. Kim will be the owner,
the restaurant will continue under the management of the current owners. Ms.
Kim indicated she understands Village requirements and the restaurant will comply
with all liquor license regulations.
Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the change
in ownership of Chung Ki Wa Restaurant, 1658 West Algonquin Road, Class uR"
Liquor License.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
APPOINTMENTS APPOINTMENTS
None.
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CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Greg Ibbotson
Moose Lodge 660
601 North Main Street
Mr. Ibbotson requested the Village amend the public smoking ordinance to allow
the lounge exception for private clubs such as the Moose Lodge.
II The Moose Lodge is a private not public club; service is limited to
members.
II The Moose Lodge will maintain current Class "0" liquor license
The Village Board responded with the following points:
II The Moose Lodge is a public place in terms of the ordinance.
II The Moose Lodge could seek a change in liquor license class to pursue
the lounge exception as provided in the Village Code
" At this time the Village Board does not support reopening discussion to
amend the ordinance.
CONSENT CONSENT AGENDA
AGENDA Trustee Hoefert, seconded by Trustee Korn, moved to approve the following
business items:
APPROVE BILLS 1. Bills dated February 15-28, 2007
2. A RESOLUTION AUTHORIZING THE EXECUTION OF AN
RES 4-07 AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT
AND ILLINOIS DEPARTMENT OF TRANSPORTATION (lOOT)
RES 5-07 3. A RESOLUTION AUTHORIZING APPROVAL OF THE OFFICIAL
ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT
RUGGEDIZED 4. Request Village Board approval to waive bid and purchase
TABLET PCS Ruggedized Tablet PCS in an amount not to exceed $23,130.
5. Request Village Board approval to accept bids for Stump Removal
STUMP contract in an amount not to exceed $37,300.
REMOVAL 6. Authorize payment to Metro Federal Credit Union in the amount of
$26,158.38.
CREDIT UNION
Upon roll call: Ayes:
Nays:
Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
None
Motion carried.
PZ-14-06,
1040W. NW
HIGHWAY
OLD BUSINESS
Mayor Wilks presented for second (2nd) readings: (1) an ordinance to amend the
official zoning map of the Village of Mount Prospect and (2) an ordinance granting
a conditional use permit and variation to allow construction of a 17 unit town home
development at 1040 West Northwest Highway.
Mayor Wilks stated the second (2nd) reading had been deferred from the February
20, 2007 Village Board meeting at the request of the developer. She stated a
super majority, 4 affirmative votes, were required for approval of the ordinances.
OLD BUSINESS
Community Development Director William Cooney provided a brief review of the
proposed town home development and stated Mr. John Schiess, project architect
would present a revised project plan that included a reduction in the number of
units from seventeen (17) to fifteen (15).
Mr. John Schiess, Architect
Oak Park, Illinois
Mr. Schiess stated that in consideration of the comments and concerns expressed
by the Village Board and residents from the Northwest Meadows Homeowners
Association at the February 6, 2007 Village Board meeting several revisions to the
proposed project had been made.
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· Density reduction - eliminated 2 town homes; 17 to 15 units
· Increased guest parking - 8 to 15 parking spaces
· Enhanced turn-around - increased driveway size near unit 8
· Building 5 - eliminated 2nd floor terrace
· Garages - reconfigured to add space for solid waste containers
· Fencing - added wrought iron fence
· Architecture - changed some to be compatible with Villas
As part of the discussion and consideration of the revised proposed project the
Village Board acknowledged revisions, and commented on the following issues of
concern;
· Patio size - inadequate
· Density - remains high
· Parking - remains inadequate
· Incomplete application - no color renderings
· Building 2 setback - inadequate
· Building 5 - little architectural design
· Water/sewer - will flooding be an issue
· Zoning - questioned basic appeal, appearance and size
of proposed development for Village to accommodate developer's
request to rezone property from commercial to residential
Residents residing in the adjacent single family homes who addressed the Village
Board and a collective list of their primary concerns and comments follow:
Ms. Allison Kelly
801 West Isabella Street
Mr. Paul Glombowski
206 MacArthur Blvd.
Ms. Nancy Fritz, Northwest Meadows Homeowners Association President
103 North MacArthur Blvd.
· History of issues when State Farm building went up 19 years ago
· Headlights shining in single family residents' homes
· Density still high even with revisions
· Revised plans do not include elevation
· McArthur and Withorn flood during heavy rains
· Questioned integrity of existing sewer structure for McArthur Blvd.
· and Withorn Lane
· Questioned whether townhome development was appropriate
· Looking for development that is compatible with their area
· Suggested the Village Board return the town home development
project to Planning and Zoning Commission so the Commission
and single family homeowner's can work with the developer
Public Works Director Glen Andler and Village Engineer Jeff Wulbecker addressed
questions/concerns regarding the impact on the water/sewer system.
· The project is not at the stage of development where Village would review
drainage, however, as the proposed development would need to comply
with the Village's current drainage requirements, which are more
restrictive than when State Farm was built, the drainage would be better.
· Water run-off from the property would be less than it is now.
· Public Works will look into flooding concerns.
· Public Works already has scheduled work for combined/water sewer
system for MacArthur Blvd. and Withorn Lane.
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CHAPTER 18
(TRAFFIC)
OF THE VILLAGE
CODE
In consideration of the concerns/questions that remain and apparent lack of
support for the project as presented, the Village Board asked Mr. Schiess if he
would like them to vote on the ordinances before them or to defer the second (2nd)
reading allowing him time to make further revisions to the proposed development.
In light of the positive remarks that were made about the proposed project Mr.
Schiess felt the owner would want to continue with the project, and make additional
revisions to address the concerns/comments expressed by the Village Board and
residents.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval to defer
the second (2nd) reading of (1) an ordinance to amend the official zoning map of
the Village of Mount Prospect and (2) an ordinance granting a conditional use
permit and variation to allow construction of a 17 unit town home development at
1040 West Northwest Highway until the May 1, 2007 Village Board meeting.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Mayor Wilks presented for a second (2nd) reading an ordinance amending Chapter
18 (Traffic) of the Village Code. This ordinance implements components of the
Village's new "Residential Intersection Traffic Control" program and the
"Residential Speed Limit" program for Zone 12.
Mayor Wilks stated the Village Board had voted at the February 6, 2007 Village
Board meeting to defer the second reading until this date to allow for further
discussion. She asked Trustee Hoefert to provide an overview of the meeting held
between Trustee Skrown, a small group of residents from South Wa-Pella and
himself.
Trustee Hoefert stated the meeting was productive and the concerns raised by the
Wa-Pella residents provided validation to restudy the recommendations to remove
the stop signs on Wa-Pella Avenue.
" Questioned conditions when traffic study was conducted
" Traffic counts were not conducted on all blocks
" Questioned definition of a school zone
" Explore additional options to enhance safety
indicating there was a need for additional time to restudy the area, Trustee Hoefert
recommended the second reading of the ordinance to amend Chapter 18 of the
Village Code of Mount Prospect be deferred.
Trustee Hoefert, seconded by Trustee Skowron, moved to defer the second
reading of an ordinance amending Chapter 18 of the Village Code of Mount
Prospect until the May 1, 2007 Village Board meeting.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Wa-Pella Avenue resident representative Ms. Christy Watychowicz, 301 South
Wa-Pella Avenue questioned who was responsible for the cost of the additional
study. She suggested the consultant KLOA should be responsible for the
additional costs since it was KLOA who conducted the study resulting in
questionable results.
Mayor Wilks stated the Village of Mount Prospect will pay for the cost of the
additional study. The Village is requesting the additional for re-evaluation
purposes, the original contract with KLOA did not include an initial re-evaluation of
the area.
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NEW BUSINESS
PZ-02-07, LAKE
CENTER PLAZA
ORD NO. 5617
Village Engineer Jeff Wulbecker responded to questions regarding the post study
of Zone 8, the first neighborhood traffic zone to have components of the Village's
Residential Traffic Control and Residential Speed Limit programs implemented. It
was suggested that having the post study data from Zone 8 would be beneficial as
the Village Board moves forward in their discussion of other neighborhood traffic
zones including Zone 12.
NEW BUSINESS
Mayor Wilks presented for a first (1st) reading an ordinance amending Ordinance
3831, granting a special use for property commonly known as Lake Center Plaza,
PZ-02-07, 1630-1791 Wall Street, 500 Algonquin Road, 300-301 LaSalle Street,
1698-1700 South Elmhurst Road.
Community Development Director William Cooney provided background
information for the proposed development. In 1987 Lake Center Plaza received
zoning approval to construct a Planned Unit Development (PUD) that allowed for
industrial, office and office research businesses. The Petitioner has now
submitted plans to construct two (2) warehouse buildings on the west side of Wall
Street and requests Ordinance 3831 be amended to allow (1) building setback
relief and (2) allow more than 75% lot coverage for an individual lot; overall lot
coverage not to exceed 75%. The Planning and Zoning Commission
recommended approval of the request by a 7-0 vote.
Mr. Cooney stated the petitioner (Alter Group) also conducted traffic impact studies
and at the suggestion of the Engineering Division petitioned the Illinois Department
of Transportation (lOOT) to install a traffic signal at LaSalle/Elmhurst Road. The
signal would be for traffic turning left on to Elmhurst Road.
Mr. Lawrence Freedman, attorney for Alter Group was in attendance and gave a
brief account of Alter Groups' effort to develop the subject property dating back to
1971. Mr. Freedman indicated there is a strong market for commercial
development of the two (2) distribution warehouses. Mr. Rolf Kilian, traffic
engineer for the project also provided an overview of the traffic impact study.
While a request for signalization installation has been submitted to IDOT, Mr. Kilian
stated that based on experience, the traffic volume may not be significant enough
for lOOT to approve signalization at LaSalle Street and Elmhurst Road. Traffic is
evenly distributed between the three (3) driveways and most truck traffic leaving
the property will be going south (right turn) on Elmhurst Road. If lOOT does
approve signalization, Alter Group will pay its share for traffic signalization.
The following information regarding the subject property was also provided:
· Detention Ponds - Declaration of Covenant since 1970's requires all
property owners to share in cost of maintenance.
· Future Development - Alter Group anticipates additional development
after this project is completed.
· Project completion - end of 2007
Trustee Corcoran, seconded by Trustee Korn, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of
Ordinance No. 5617:
AN ORDINANCE AMENDING ORDINANCE 3831 GRANTING A
SPECIAL USE OF PROPERTY COMMONLY KNOWN AS LAKE
CENTER PLAZA IN THE VILLAGE OF MOUNT PROSPECT
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CHAPTER 5,
BOARDS AND
COMMISSIONS
OF THE VILLAGE
CODE
ORD 5618
CHAPTER 21,
BUILDING CODE
CHAPTER 23,
OFFENSES AND
MISC.
REGULATIONS
AND APPENDIX
A - DIVISION II
ORD 5619
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 5
(Boards and Commissions) of the Village Code. This ordinance amends Article
XVI, "Foreign Fire Insurance Tax Board", Section 16.106.B. entitled "Use of
Funds" .
Assistant Village Manager Strahl stated the amended language to the Village Code
was a housekeeping revision to clarify Section 16.1 06.B. "Use of Funds".
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to waive the rule
requiring two (2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron
Nays: None
Absent: Hoefert
Motion carried.
Trustee Corcoran, seconded by Trustee Korn, moved for approval of
Ordinance No. 5618:
AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND
COMMISSIONS) OF THE VILLAGE CODE OF MOUNT
PROSPECT
Upon roll call: Ayes: Corcoran, Korn, lohrstorfer, Skowron
Nays: None
Absent: Hoefert
Motion carried.
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapters
21, 23 and Appendix A - Division of the Village Code. This ordinance amends
Article XVIII, "Residential landlord Tenant Regulations" of Chapter 23 (Offenses
and Miscellaneous Regulations) to add a new offense "Chronic Public Nuisance
Property and Section 21.607, entitled "Enforcement Fees" of Appendix II, "Fees,
Rates and Taxes" of the Village Code.
Deputy Police Chief Mike Semkui provided background information as the
proposed ordinance relates to the Village's Crime Free Housing program.
Noting the Village Board has previously discussed and supported the Crime Free
Housing Program there were no questions or discussion.
Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule
requiring two (2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Lohrstorfer, moved for approval of
Ordinance No. 5619:
AN ORDINANCE AMENDING CHAPTERS 21, 23 AND APPENDIX
A - DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Corcoran, Hoefert, Korn, LOhrstorfer, Skowron
Nays: None
Motion carried.
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MANAGER'S
REPORT
TREE TRIMMING
CONTRACT
TREE REMOVAL
CONTRACT
VILLAGE MANAGER'S REPORT
Assistant Village Manager Strahl stated the Public Works Department requests
Village Board approval to accept bids for (1) tree trimming and (2) tree removal.
Forestry/Grounds Superintendent Sandy Clark presented the results and
recommendations for both contractual services.
1) Tree trimming - trimming for trees in areas due for routine pruning on the
Village's five (5) year cycle and emergency storm damage tree work.
Bids were substantially higher than expected; lowest bid was 57% higher
than 2005-2006 contract. Increase due to fuel cost, workers'
compensation and projected increase in costs to handle Emerald Ash tree
debris. As a result of the unexpected pricing it may be necessary to use
funds allocated for tree planting to complete all areas due for trimming on
the five (5) year cycle.
Staff recommends acceptance of the lowest qualified bid from R. W. Hendricksen
Company in an amount not to exceed $180,590 and the provision to allow
extension of the contract for a second year at the same bid prices, if the contractor
and Village agree.
At the Village Board's request Ms. Clark clarified the provision for the second year
contract extension.
Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve staffs
request to accept the bid from R. W. Hendricksen, Inc. for tree trimming in an
amount not to exceed $180,590, and a provision for contract extension.
Upon roll call: Ayes:
Nays:
Motion Carried.
Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
None
2) Tree Removals - removal of dead, dying or structurally unsound parkway
trees to ground level; approximately 132 trees to be removed. The bids
for tree removal were also much higher than expected due to the
increases in fuel costs, workers compensation and Emerald Ash debris.
Staff recommends acceptance of the lowest qualified bid from Kramer Tree
Specialists in an amount not to exceed $80,000 and the provision to allow
extension of the contract for a second year at the same bid prices, if the contractor
and Village agree.
Trustee Corcoran, seconded by Trustee Skowron, moved to approve staffs
request to accept the bid from Kramer Tree Specialists for tree removal in an
amount not to exceed $80,000 and a provision for contract extension.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion Carried.
Ms. Clark responded to several questions regarding removal of diseased trees
including Dutch Elm and Emerald Ash. Ms. Clark stated if contractual funding is
not adequate for removal of all the diseased Dutch Elm trees, Public Works staff
would also do removals. She added that the potential cost for removal of
diseased Emerald Ash has yet to be determined but it would be very costly.
Ms. Clark concurred that it is more likely a matter of when rather than if the
Emerald Ash Borer is found in Mount Prospect. She will be providing an extensive
report at the March 13, 2007 Committee of the Whole meeting regarding the
Emerald Ash Borer. For contingency planning the Village Board requested
additional information to include costs for removal, disposal and reforestation.
7
2007 STREET
RESURFACING
PROGRAM
COFFE WITH
COUNCIL
OTHER
BUSINESS
CLOSED
SESSION
ADJOURN
Assistant Village Manager Strahl stated the Public Works Department was also
requesting Village Board approval to accept bid fro 2007 Street Resurfacing
program.
Village Engineer Jeff Wulbecker presented background information stating this
year's street resurfacing project represents the eleventh (11th) year of the thirteen
(13) year extended street improvement program and includes the resurfacing of
approximately 5.1 mile of Village streets. He added that as in the past the MFT
funded program and, the Village Street Improvement program were combined into
one (1) project to secure an early and more favorable bid.
Mr. Wulbecker stated since available funding for this project is $2,980,000 and the
low bid of $2,412,085 is less than the budgeted amount, staff recommend the
Village take advantage of the lower than anticipated unit price and add additional
streets up to the budget limit.
Staff further recommended the low bidder, Arrow Road Construction Company be
awarded the contract for 2007 Street Resurfacing program in an amount not to
exceed $2,980,000.
Trustee Corcoran, seconded by Trustee Hoefert, moved to approve staff's request
to accept the bid from Arrow Road Construction Company for the 2007 Street
Resurfacing program in an amount not to exceed $2,980,000.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
Assistant Village Manager Strahl stated Coffee with Council would be held
Saturday, March 1 Olh, 9:00 - 11 :00 a.m. in the Village Hall Community room.
OTHER BUSINESS
None.
CLOSED SESSION
None.
ADJOURN
Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the March 6, 2007
Village Board meeting at 9:28p.m.
Upon roll call:
Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron
Nays: None
Motion carried.
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M. Lisa Angell '
Village Clerk
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