HomeMy WebLinkAboutCOW Agenda Packet 03/13/2007
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COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, March 13, 2007
7:00 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Irvana K. Wilks
Trustee Timothy Corcoran Trustee Richard Lohrstorfer
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee John Korn Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF FEBRUARY 27,2007
III. CITIZENS TO BE HEARD
IV. GIS/PV WEB/HANSEN DEMONSTRATION
Public Works staff will update the Board on efforts to utilize computer technology to improve
asset management, customer service, work management, and increase the efficiency of
business processes. Presentations will be made detailing the Village's geographic
information system (GIS) and the public works department's enterprise-wide infrastructure
management system.
V. EMERALD ASH BORER UPDATE
Forestry/Grounds staff will once again update the Board on recent developments in the fight
to control Emerald Ash Borer (EAB) in Illinois. Since last August's update, staff has been
actively involved in attempts to convey municipal concerns to local legislators as well as
state and federal agencies. With an expected May 1 start of the beetle's flight season, staff
will ask the Board to consider signing the Illinois Department of Agriculture's "Compliance
Agreement" and begin discussing the possibility of emergency EAB funding should the
beetle be found in Mount Prospect.
VI. VILLAGE MANAGER'S REPORT
. STATUS
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
NOTE:ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT
BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTlCIPA TE, SHOULD
CONTACT THE VILLAGE MANAGER'S OFFICE A T 50 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
MA YOR
!rvana K. Wilks
MountPtospect
TRUSTEES
Timothy J. Corcoran
Paul Wrn. Hoerert
A. John Korn
Richard M. Lohrstorfer
Michaele W. Skowron
Michael A. Zade!
Phone: (847) 392-6000
Fax: (847) 392-6022
TOO: (847) 392-6064
VILLAGE MANAGER
Michael E. Janonis
VILLAGE CLERK
M. Lisa Angell
Village of Mount Prospect
50 South Emerson Street Mount Prospect, Illinois 60056
o R D E R OF BUS I N E S S
SPECIAL MEETING
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Mount Prospect, Illinois 60056
Meeting Date and Time:
Tuesday
March 13, 2007
6:00 P.M.
I. CALL TO ORDER
II. ROLL CALL
Mayor Irvana K. Wilks
Trustee Timothy Corcoran Trustee Richard Lohrstorfer
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee A. John Korn Trustee Michael Zadel
III. CLOSED SESSION
LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use
of the public body, including meetings held for the purpose of discussing whether a particular
parcel should be acquired.
PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body, including hearing testimony
on a complaint lodged against an employee to determine its validity.
IV. ADJOURNMENT
*****
ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO A TTEND THIS MEETING SHOULD CONTACT
THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064.
MINUTES
COMMITTEE OF THE WHOLE
FEBRUARY 20, 2007
I. CALL TO ORDER
The meeting was called to order at 7:07 p.m., in the Village Board Room of Village Hall,
50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were:
Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele
Skowron and Michael Zade!. Staff members present included: Village Manager Michael
Janonis, Assistant Village Manager David Strahl, and Community Development Director
William Cooney.
II. MINUTES
Approval of Minutes of November 14, 2006. Motion made by Trustee Hoefert and
seconded by Trustee Corcoran. Minutes were approved.
III. CITIZENS TO BE HEARD
Jim Uszler, Executive Director of Mount Prospect Chamber of Commerce spoke.
He thanked the Village for its cooperation in coordinating the Candidates Forum that
occurred on February 24. He also wanted to highlight a Home Health Wellness Expo on
March 3 at the new Sheraton Hotel in Wheeling.
IV. AT&T PROJECT LlGHTSPEED
David Strahl, AT&T Director of External Affairs spoke. He provided an overview of the
product and how AT&T has cooperated with other communities to provide the proposed
video product to interested customers and residents. He is requesting the Village Board
consider approving a proposal by AT&T to start construction of the necessary
infrastructure enhancements to provide the video product to the residents in the
community.
He also highlighted the components of an alternative franchise agreement between the
Village and AT&T. He provided an overview of the commitment of AT&T and its service
and support of the Project Lightspeed. He stated the offering of Project Lightspeed video
service to residents of Mount Prospect would lower the cable rates to residents within
the community and to date he and representatives from AT&T have talked to over 200
communities throughout Illinois and have obtained four agreements with those
communities. He stated many communities want 100% build out in order to service the
entire community however AT&T's position is to provide service based on market needs
and returns.
He started that there has also been some discussion regarding the VRAD boxes and the
placement of these boxes in the right of way. These boxes are necessary to convert the
video signal from the fiber optic lines for insertion into the copper phone lines through
the cross boxes which currently provide phone service to area residents.
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He stated AT&T can not serve the entire community through the Phase I build out which
is scheduled through 2008. He stated this build out is limited based on available capital
that must be spread among the many communities throughout the thirteen state AT&T
coverage region. He also stated the addition of these boxes would expand DSL service
from approximately 70% to approximately 90% of the community.
The general comments from the Village Board members included the following items.
· There were numerous comments regarding the need or desire to have more
extensive if not 100% coverage of the community.
· There were also questions regarding the advocacy funding that AT&T has
undertaken with so called "Grass Roots Organizations".
· There were also questions regarding actual price reductions for subscribers and
incumbent communities once Project Lightspeed was introduced.
· There was extensive discussion regarding the VRAD boxes their size, location,
and opportunities to minimize their impact upon the right of way.
· Several Trustees questioned the possible revenue which may be generated from
this service and its impact on the existing incumbent cable providers.
· There was a discussion regarding possible citizens' complaints as to the location
to the VRAD boxes in the right of way and how such complaints might be
addressed.
Assistant Village Manager Dave Strahl provided information to the Village Board
regarding the proposed location of the VRAD cabinets and the potential impacts
regarding these locations and how staff might work to minimize such impacts if the
Village Board were interested with moving forward with this product. He also provided
information regarding the proposed coverage areas that would include more DSL service
and the addition of the video service product.
Dave Strahl, AT&T, External Affairs Manager spoke. He stated there is a current bill
pending at the General Assembly, House Bill 1500, which would establish state wide
franchise agreements and preserve the rights of way and revenue sources for the
communities but would not block entry into the individual community markets as many of
the franchise negotiations partly cause. He stated he has no knowledge as to what
Phase II might be and when it would start; therefore if the community were to be fully
served it would be under a different phase than this initial construction phase.
Consensus of the Village Board was to request additional information. The information
requested includes the following items:
1. Determine from existing cable franchise agreements whether there were time
frame provisions requiring a build out throughout the community by other cable
providers.
2. A disclosure statement by AT&T outlining the amount of funding they currently
provide to "Grass Roots Organizations" to pressure residents, citizens, and
legislators to obtain favorable legislation. This disclosure will also include a
listing of all the grass roots organizations currently funded by AT&T for this
purpose.
3. Request consideration from AT&T that if a franchise agreement were reached
that as technology changes in the future the VRAD boxes should become
smaller. When the boxes do become smaller the existing large boxes would be
replaced as part of a franchise agreement between AT&T and the Village.
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4. AT&T is to provide a listing of actual cable rates and how they have changed
due to Project Lightspeed entry into the market within each specific community.
5. Review House Bill 1500 to determine whether there is a revenue impact upon
the Village.
6. Confirm with AT&T whether the footprint as provided in the graphic illustration to
the Board includes the cross box as part of the overall footprint.
Once this information has been provided to the Village Board then a follow up discussion
about the other restrictive items that AT&T has previously articulated could take place to
determine whether there is an interest by the Village Board to proceed or not.
V. RETAIL CONSULTANT STATUS REPORT
Cathy Maloney, Contract Retail Consultant spoke. She provided an overview of her
activities during the past year, including the marketing and communication activities that
she has undertaken. She stated one of the first items she undertook was a community
interest survey, which was very helpful in determining what the community was
interested in supporting or felt what was needed to be developed as a retail base. She
also has undertaken numerous meetings with marketing contacts and brokers to focus
on retail development including boutique grocers, apparel/accessory services, home
decor/gifts, hobbies/toys and games, dinning/entertainment, and shops to compliment
existing businesses currently here including home and fitness.
She stated she has developed a very good working relationship with the MPDMA and
they have been very helpful in getting the word out about the interest in retail
opportunities in the community. She stated she felt the first year was a foundation year
where tangible results will become more noticeable in the upcoming year.
Several comments from the Village Board members included the following items:
Several board members stated it was important to establish the contacts and the
marketing strategy for retail development in the community and expect results in the
upcoming year. Consensus of the Village Board was to continue the relationship with the
consultant.
VI. ECONOMIC DEVELOPMENT COMMISSION ANNUAL REPORT
David Lindgen, Chairman of the EDC spoke. He presented a twelve page report to the
Village Board, which includes a summary of the business development in town including
some warehouse expansion that is currently taking place on vacant property in the
community. He stated the number of permits remains steady so there is much interest in
the community.
He stated that EDC members have been working with Cathy Maloney and have
participated in business retention visits throughout the community. He also stated that
one of the major limiting factors for continued business growth in the community is the
property tax situation within Cook County, which has a detrimental competitive impact
compared to other counties.
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VII. 2007 COW Topic Discussion
Village Manager Janonis reviewed all the topics that had been submitted and described
them to obtain a consensus as to inclusion for discussions during 2007. The items
include the following:
· Multi Family Zoning Regulations
· Space needs report for public safety building and Public Works in addition to
Station 14
· Landscape in the Right Of Way regarding sight obstruction issues
· Fences on major roadways for uniform appearance
· Lean Project List Review
· Mature Tree Policy For Private Property Tree Protection
· Succession Planning
· Floor Area Ratio Discussion
· Downtown Traffic and Coordination Discussion
. PVC Fencing
. E-Bill Payment Policy
· Long Term Financial Policy and Strategy
· Review Business License Fee Schedule
. Emerald Ash Borer Discussion
. Rand Road Corridor
· Exclusive Commercial Refuse Contract and Discussion On Recycling Revenue
Return
· Pool Vehicle Discussion Regarding Hybrid and E85 Vehicles
. Sanitary Sewer Flow Monitoring Results
. Comprehensive Plan Update
. Zoning Code Update
. Village Emergency Operations Center Development
. Emergency Medical Services Substations
. Live Streaming and Internet Archiving of Village Board Meeitings
. Neighborhood Resource Center
. Review Boards and Commissions Structure
· Regional Informational Technology Departments and Consolidation
. Common Village Identity
· Indoor Clean Air Ordinance Revisions regarding restaurants that want to change
a liquor license in order to allow smoking to continue (this item did not get
consensus support for further discussion)
. LED Lighting Options
· Additional Redevelopment Options Outside of the Downtown
Arlene Jurasek, 303 S. Lancaster spoke. She commented that Com Ed has a new rate
structure regarding the cost of electricity for street lights and the Village may want to
consider Grant opportunities to address the electrical power increase.
VII. VILLAGE MANAGERS REPORT
None
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IX. OTHER BUSINESS
Mayor Wilks mentioned the upcoming Kiwanis Club Spaghetti Dinner at Grace Lutheran
Church on March 3rd. She also mentioned the Kiwanis scholarship program is currently
recruiting applicants.
X. ADJOURNAMENT
There was no further business to discuss, the Committee of the Whole adjourned at 9:58
p.m.
DAVID STRAHL
Assistant Village Manager
5
Mount Prospect
INTEROFFICE MEMORANDUM
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Mount Prospect Public Works Department
TO: VILLAGE MANAGER MICHAEL JANONIS
FROM: FORESTRY/GROUNDS SUPERINTENDENT
DATE: MARCH 13,2007
SUBJECT: EMERALD ASH BORER UPDATE
At the August 8, 2006 Committee of the Whole meeting, Forestry/Grounds staff provided an overview of
the Emerald Ash Borer (EAB) threat. The following includes a brief summary ofthe problem and an
update on activities at the state, federal and local levels since that time. The update is followed by staff
recommendations specific to Mount Prospect.
The Problem
Since August 2006, there have been several additional finds of EAB in Illinois. Attachment A shows the
currently known infestations in our state; all are in Cook or Kane Counties.
As previously explained, EAB threatens to destroy all ash trees in Illinois and perhaps the nation. Recent
estimates state- that 25 million trees have already been lost nationwide due to this insect. The Illinois
Department of Natural Resources (IDNR) recently updated an estimate of potential costs to remove and
replace all the state's ash trees. As seen in Attachment B, the total estimate exceeds $5.5 billion.
In Mount Prospect, 4348 publicly-owned trees (roughly one of every six) is an ash. The number of
privately owned ashes has been estimated at 4000. The death of these trees would be a substantial loss to
the Village's urban forest, depriving our citizens of the numerous benefits that healthy trees provide.
Additionally, costs to the Village and to our citizens would be monumental. As seen in Attachment C, we
recently updated our cost estimates for removal and replacement of publicly owned ashes, using recent
bid prices. The cost of public ash tree and stump removals went up from an August 2006 estimate of $1.1
million to a revised cost of $1.85 million. Added to the previous estimate of $ 1.5 million for tree
planting, the new total for removal and replacement amounts to $3.4 million. (Note that these figures do
not include any estimates for increased debris handling costs because they are still unknown at this time.)
Villa2e Efforts Since AU2ust
With the help and support of Mayor Wilks, Forestry/Grounds staffwas able to meet with our local state
legislators and brief them on the magnitude of the problem. The briefing resulted in a well-attended
Roundtable discussion in the Village Hall, hosted by the Northwest Municipal Conference, and
development of a "White Paper" of Municipal Concerns. All the legislators expressed their gratitude and
concern, and several have gone on to pursue action at the state level, as explained below.
H:\FORESTRY\EAB IN MP\MEMO-EAB-BRD-UPDATE MAR 07.DOC
Forestry/Grounds staff members have also been active in the development of the state "Municipal EAB
Team" and the Northwest Municipal Conference's "EAB Best Practices Committee". Many hours have
been spent at these and other meetings with state and federal officials, offering municipal cooperation
wherever possible but also pressing for decisive action and funding by state and federal authorities.
Forestry crews spent considerable time last September working with Morton Arboretum staff on the
Arboretum's "Ash Felling" project. This was a very labor-intensive task, involving the removal of
selected parkway ashes in our town and then manually stripping off multiple bark samples to try to detect
any hidden larvae. (Note that all trees were being removed for reasons other than EAB and no larvae
were found.) Our crew repeated the same process on additional ash removals this past February and
shared the results with the Illinois Department of Agriculture (IDOA). We also continued to inspect
suspect ashes on public property as they were observed, and on private property by request.
Public education efforts continued, including information packet distribution, news releases, Village
Newsletter and website updates and a Comcast news segment.
Finally, the Village Arboricultural Standards Manual was modified so that ash trees are now prohibited
for future planting on public right-of way. A memo was also sent to the Community Development
Department, asking them to modify their private property Landscape Ordinance in the same manner.
Proposed State Le2islation
In the past month, we have learned of two promising pieces of proposed legislation. The first, Senate Bill
1617, proposes low-interest or zero-interest loans to municipalities for replacement of public trees lost
due to EAR This bill was introduced in February by Senator Jeffrey Schoenberg and co-sponsored by
our own legislators Senator Susan Garrett and Senator Dan Kotowski. Few details have been included in
the bill thus far.
The second, Senate Bill 0550, was introduced in February by Senator Kirk Dillard. This bill proposes
that the IDOA promulgate rules to control firewood importation into the state. Again, no details are
included, but this could be a very useful piece of legislation since most of the rapid spread of EAB has
been attributed to the movement of firewood.
EAB Team
The Illinois EAB team, chaired by the Morton Arboretum's Edith Makra, has several sub-committees
working on specific issues. Two significant accomplishments include a proposal for grant funds to
increase ash wood utilization opportunities in the state, and the "Insecticide Guidelines" included in
Attachment D. Though the official USDA-APHIS position still does not endorse pesticides, these
guidelines now provide unbiased facts that will help property owners decide whether to treat their trees.
(We have posted these guidelines on the Village website).
Federal Activities
USDA-APHIS is overseeing the state delimiting survey described below. They also conduct research,
fund public outreach efforts, and have helped develop a "Recommended Tree Species" list for
H:\Forestry\EAB IN MP\MEMO-EAB-BRD-UPDATE MAR 07.doc
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reforestation in Illinois. Research on biological controls has revealed a parasitic wasp (Tetrastichus
planipennis) that helps control EAB in its native China; tests are underway to see ifit could be useful in
the United States.
Additionally, since August APHIS has adopted stricter rules about transporting deciduous firewood over
state lines. Shortly thereafter, at our request, they sent an inspector to a local firewood dealer operating
near Mount Prospect's corporate limits to make sure no laws were being violated.
State ActivitieslIssues
The Illinois Department of Agriculture is the lead agency for EAB control in our state, while the Illinois
Department of Natural Resources plays a supportive role.
The IDOA has finally posted some job announcements for the additional positions that were made
possible by the $7.6 million that Senator Dick Durbin helped procure last summer. They have recently
begun to cooperate and communicate more effectively with municipalities, and made their web site much
more useful. Since last June, they have been conducting a delimiting survey designed to detect the full
extent of the EAB infestation in Illinois. Based on this survey they have expanded state quarantines to
include all of Kane County, and the portion of Cook County seen in Attachment E.
The IDOA has also been working on getting municipalities and contractors in and near their quarantines
to sign the "Compliance Agreement" seen in Attachment F. This agreement regulates the movement of
ash material within the state, as well as the movement of all deciduous firewood out of or through
quarantine zones.
Additionally, on March 8, 2007 the IDOA announced that they will pay for removal, this spring only, of
certain ash trees within ~ mile of a confirmed infestation. (The trees must exhibit multiple symptoms of
a possible EAB infestation). They will not force these removals; the property owners can choose whether
or not to participate.
To our disappointment, two important activities that the IDOA has not done is to publish their work plan
and budget as requested, or to establish subsidized marshalling yards where ash logs can be taken. There
is strong municipal support for both of these, especially a marshalling yard within the Cook County
quarantine area. Currently, there is no place within that quarantine area where ash logs can be taken
during the beetle's flight season.
The Illinois Department of Natural Resources has also updated their website and distributed periodic
updates to municipal arborists. They are also again revising their recommended framework for a
"Community EAB Readiness Plan". Unfortunately, the current version recommends certain activities that
seem unreasonable or extremely costly for individual municipalities. These include the suggestions that
municipalities: 1) License and pre-qualify tree care companies to work in their town (including on private
property) and 2) Establish a permitting/monitoring system for firewood vendors. The first idea has some
merit in that it could protect the public from a rash of untrained and unlicensed individuals with
chainsaws claiming they can safely remove trees. However, it would require a good deal of time from
municipal staff, and could increase municipal liability. The second would be extremely time-consuming
and costly as well.
H:\Forestry\EAB IN MP\MEMO-EAB-BRD-UPDATE MAR 07.doc
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Additionally, both the IDOA and IDNR are suggesting that communities should begin considering ash
reduction plans. This involves the systematic removal of ash trees before EAB hits, the idea being that
the crisis will be more manageable that way and new plantings can start growing immediately. The most
extreme example of this is Wilmette's highly publicized plan to remove all their public ash trees within
the next seven years, which is being funded by a 2% tax increase.
I personally believe this measure of ash reduction is too extreme, although it is probably advisable for
Mount Prospect to being removing some poor quality ash trees, or those with a high frequency of branch
failure ("hangers"), when our budget allows.
Yard Waste Concerns/Garbaee Concerns
Very recently, we learned that there could be soine problems in Cook County related to yard waste and
garbage collection. Because homeowners can put out tree branches and logs that may be ash, the
companies that haul these products are being asked to sign Compliance Agreements, and they need to
abide by the state and federal laws. The IDOA has recently stated they need ARC Disposal and
SW ANCC to do so. It is unknown at this time how seriously this will affect current practices or contracts.
(Attachment G shows how ash brush/logs in Mount Prospect are currently handled).
Staff Plans and Recommendations
In addition to continuing the activities we are already involved in, Forestry/Grounds hopes to accomplish
the following in the coming year:
., Further develop our "Community Readiness Plan"
III Increase awareness ofEAB by the Illinois Municipal League.
., Attend additional community events to distribute EAB information
.. Further refine our list of possible candidates for an "ash reduction policy" (due to poor condition
and/or frequency of broken limbs)
., Consider whether an EAB Nuisance ordinance should be recommended to the Board at a future
date. (We do not believe it is prudent to recommend this to the Board at this time because there are
still too many questions unanswered by the State.)
Additionally, we will continue to recommend that citizens aid in the battle by helping to look for the
beetle, reporting stressed ashes, planting for diversity, providing proper care for trees, and restricting
firewood movement. Additionally, we plan to issue a news release asking citizens to burn any firewood
that may include ash before May 1 st.
Finally, at this time we are recommending that the Village Board consider signing the IDOA Compliance
Agreement, and also begin discussions about the possible need for emergency funds for the day when
EAB inevitably is found in Mount Prospect.
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H:\Forestry\EAB IN MP\MEMO-EAB-BRD-UPDATE MAR 07.doc
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I concur:
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Attachments
A. Map of EAB Finds in Illinois
B. IDNR "Money Matters"
C. Mount Prospect Cost Estimates Updated March 2007
D. U of! Extension's Insecticide Guidelines
E. Map of Current Cook County Quarantine
F. IDOA Compliance Agreement
G. Current Ash Brush/Log Disposal Methods in Mount Prospect
H:\Forestry\EAB IN MP\MEMO-EAB-BRD-UPDATE MAR 07.doc
5
WI
ATT/lel7 HEIUT B
Money Matters
$ Facts about Ash Trees and EAB.
These figures were based on research data with the worst case scenario for
Emerald Ash Borer.
CURRENT EAB STATUS
FACT: Since the Emerald Ash Borer was discovered in 2002, it has already destroyed 20
million trees in five states or about $10 billion of trees (based solely on tree removal costs)
and at least $20 billion to replace these trees with smaller diameter trees.
ILLINOIS ASH TREE POPULATION STATUS
FACT: Illinois has an estimated 110 - 130 million ash trees in its private lands, public areas,
and communities.
GENERAL BENEFITS FROM 110 MILLION ASH TREES
fACT: According to the American Forest organization, it takes ten trees to provide enough
oxygen for one person per year. Therefore, Illinois' 110 million ash trees provide enough
oxygen for 11 million people per year (nearly the entire population of Illinois).
FACT: According to "Illinois Report on Sustainable Forest Management: Criteria and
Indicators", the majority of elm-ash-cottonwood forest type is between 20-60 years of age.
This is the age where trees maximize their carbon sequestration. The elm-ash-cottonwood
forest type contains 22.8% of the relative carbon content on Illinois timberland. Assuming
that ash is an equal 1/3 of this forest type then a total of nearly 8% of the carbon content
stored in ash trees could be lost as infested ash trees are incinerated.
GENERAL IMPACT ON URBAN AND COMMUNITY FORESTS
FACT: "Illinois Tree City USA communities spend approximately $82 million annually on tree
planting and care," per Illinois Urban Conservation Program's annual survey of Illinois Tree
City USA Program participants. This amount will likely increase as communities are forced to
remove ash trees infested with the Emerald Ash Borer and reforest their communities.
FACT: Urban and community forestry is a part of a .$4.7 billion industry in Illinois. This
industry includes nurseries, municipal and public forest managers, arborists and landscape
contractors. Some nurseries may suffer from the loss of ash tree sales. Arborists could have
a boom in tree removal requests. Municipal foresters and arborists will be actively removing
and replacing community trees as EAB spreads to their communities. The cost to Illinois
communities can range from $8,000 for the very small towns to $1.2 billion in Chicago.
FACT: According to the American Forests organization, a mature tree during its life time can
provide about $57,000 worth of amenity benefits such as: oxygen, energy savings,
protection from the sun, erosion control, pollution control and wildlife benefits. According to
"Urban Forest Structure: The State of Chicago's Urban Forest" by David J. Nowak, Research
Forester, USDA Forest Service, Northeastern Forest Experiment Station, Chicago and
surrounding NE Illinois Counties have 4,627,500 trees in the study area alone. If these ash
trees were able to reach maturity and provide those benefits, Northeastern Illinois citizens
would receive $263,767,500,000 (trillion) in amenity benefits.
H:\Foreslry\EAB NEWS NOT MP\IDNR Money Matters.doc
ESTIMATE Of ASH TREE VALUE: Illinois has an estimated 5 million urban and community
trees. Using the Council of Tree and Landscape Appraisers' methodology, the average
estimated value of a tree in a community is about $1000 per tree (for insurance, litigation,
or replacement purposes) as referenced by the low estimate associated with the Nov. 2001
"A study of CTLA formula Values" by Gary Watson (pg 289). Using this estimate, Illinois'
urban and community forestry ash trees would be worth: $5 trillion.
POTENTIAL TREE REMOVAL/REPLACEMENT COSTS TO ALL ILLINOIS
COMMUNITIES
(NOTE: THESE COSTS DO NOT INCLUDE RESIDUAL WOOD HANDLING COSTS)
fACT: Suburbs and DuPage County Public Spaces were inventoried. According to "Urban
Forest Structure: The State of Chicago's Urban Forest" by David J. Nowak, USDA Forest
Service, in NE Illinois Cook and Dupage County suburbs there are 4,132,100 ash trees
planted. If tree removal and replacement costs combined are $ 800 per tree, then the
estimated cost to Illinois suburban communities would be: $3,305,680,000 or over $3
billion.
fACT: CITY EXAMPLE#l In 1996, Wood ridge, IL (a 15 year Tree City USA community)
received a grant for IDNR to conduct an inventory of their community forest. Based on the
results of this inventory, this Illinois medium sized community (population 33(000) had a
tree population of approx. 8,000 public trees. At the time of the tree inventory 25% of the
public trees were ash. Therefore, if the Emerald Ash Borer were to infest all of the publicly-
owned ash trees, Wood ridge would lose 2000 trees. According to the survey the majority of
the ash trees are now from 8- 18 inches with an average size of 12 inches. Using an
estimated average for tree removal cost of $500 per tree to remove all ash trees, the
potential cost for removing all ash trees in Woodridge would be: $1,000,000. Using the
Northern Illinois tree replacement (purchase and planting) price of $400 per 3 inch diameter
tree, it would cost an additional $800,000 to implement a tree for tree replacement policy.
Therefore, EAB could cost Wood ridge an estimated $1.8 million to remove and replace all
public-owned ash trees should they become infested.
fACT: CITY EXAMPLE#2 Urbana is a 30 year Tree City USA community with a population of
about 37,000. According to City Arborist, Mike Brunk, Urbana has 13,000 public trees of
which 5.6% are ash. With this excellent but not typical percentage of ash, Urbana has 728
ash trees. The average age of the ash trees was estimated at 14- 15 years with an average
size of 15 inches. He estimates the average cost for tree removal and stump grinding at
$400 to $500 per tree. The potential removal/stump grinding cost for all ash trees in Urbana
would be: between $291,200 to $364,000. Using the Central Illinois tree purchase and
planting price of $350, the one for one replacement cost would be an additional $254,800.
Therefore, EAB could cost Urbana an estimated $546,000 to $618,800 to remove and
replace all publicly-owned ash trees should they become infested.
fACT: CITY EXAMPLE #3 Chicago (population 3 million) is the largest of Illinois' 1,350
municipalities. According to "Urban Forest Structure: The State of Chicago's Urban Forest"
by David J. Nowak, USDA forest Service, of the 4.1 million urban trees, 603,000 are ash
trees. According to the study, ash trees are small to mid range in diameter. Using the
$1000 removal cost per tree since the trees are of smaller caliper; EAB could cost Chicago
$603,000,000 for removals. A $1000 per tree replacement cost due to union labor would
equal $603,000,000. Thus 100% loss due to EAB could cost Chicago $1.206 billion to
sustain its urban forest canopy.
H:\Forestry\EAB NEWS NOT MP\IDNR Money Matters.doc
FACT: Non- Chicago and collar county areas contain several mid sized and small
communities. It is estimated that these mid-sized communities have 274,000 ash trees.
Using $800 per tree for removal and replacement, EAB could potentially cost mid-sized
communities $219,200,000 for tree removal and replacement should a 100% loss occur. Of
1,350 Illinois municipalities, there are 1212 communities with populations under 25,000 and
most are outside the NE Illinois area. According to the "Illinois Small Communities Tree
Programs: Attitudes, Status and Needs" by Green, Howe and Schroeder, 1998, tree
populations in small communities range from 377 to 7,638 trees. Using an average of 4000
trees per community and assuming that 20% of the trees are ash trees, there would be an
estimated 969,600 ash trees in small Illinois communities. Using $500 each for tree removal
and $350 each for tree planting, our small rural Illinois communities could be faced with a
cost of $824,160,000 for removal and replacement. In summary, the economic impact on
the remaining community forests (mid sized and small communities in the non-NE area)
could be: $1,043,360,000 or over $1 billion.
FACT: The combined total of potential loss of ash trees in all of Illinois communities is
estimated at over $5,555,040,000 billion. This amount would double or triple if debris
removal and other community costs taken into consideration.
ECONOMIC IMPACT ON RURAL PRIVATE LANDS-BOARD FOOT VOLUME
FACT: According to "Illinois Report on Sustainable Forest Management: Criteria and
Indicators" p. 13 Table 6. Volume of live trees on timberland in Illinois: 1998, there is
352,341,000 cubic feet of timber volume of ash in Illinois and an additional 312,155,000
cubic feet of growing stock. Ash lumber prices fluctuate between $100-$150 per thousand
board feet. Illinois' forest industry has the potential of a $99,674,400 loss to its economy
based just on the market value of ash trees in timberland.
CITIZEN ALERT AND CAUTION
FACT: During storm events and insect epidemics, unqualified and unscrupulous people may
show up and call themselves arborists. Some citizens may meet individuals who will ask for
payment up front and never deliver the service. Citizens lose money each year for tree
service fraud or from property damage by people who simply know how to run a chain saw
but don't know how to safely take down a big tree. Always check your tree service
credentials. See if they are a certified arborist or degreed forester. See the International
Society of Arboriculture's Certified Arborist list at (http://www.isa-
arbor.com/findArboristjfindarborist.aspx) and make sure they are bonded (insured for
damages they might cause).
Also, check with your local municipality and see if tree workers need a permit in order to be
able to provide tree removal services within the municipal boundary. Many cities have
permit systems to safeguard their citizens from unqualified or fraudulent tree care services.
From the Prairie Tree Companion Newsletter, first published Summer 2006, by Dr. Renee
Hildebrandt of the Illinois Department of Natural Resources. The Prairie Tree Companion
Newsletter is published periodically by the Illinois Department of Natural Resources, Urban
Forestry Program. Submit potential copy and address any inquiries to Reinee Hildebrandt,
Urban Conservation P,rogram Administrator and Prairie Tree Companion Newsletter Editor,
One Natural Resources Way, Springfield, IL 62702-1271 or phone 217/785-8771.
Reinee. h i Idebra ndt@illinois.gov
H:\Forestry\EAB NEWS NOT MPIIDNR Money Matters.doc
Mount Prospect
Director
Glen R. Andler
~
Deputy Director
Sean P. Dorsey
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
Attachment C
Updated Cost Estimates Related to Mount Prospect's Parkway Ash Population
March 8, 2007
Total number of parkway ash trees 4348
This number includes a total of 6 different species of Fraxinus, consisting of 19 different
varieties. The sizes range from 1" to 34" in trunk diameter.
Note that one of every six of our parkway trees is an ash.
Appraised value of all parkway ash trees $11,800,000.00
The above value is a conservative estimate based on the current values used in our
computerized tree inventory. (This figure could be as high as $18,800,000.00 using the
most current formulas from the Guide for Plant Appraisal 9th edition, prepared by The
Council of Tree Landscape Appraisal and sanctioned by The International Society of
Arboriculture).
Cost to remove all parkway ash trees and stumps $1,845,700.00
This figure was calculated by using actual 2007 contract prices for tree and stump
removal. These prices are good through 2007 and may be extended through 2008, if
both the contractor and the Village agree to do so. (These prices include debris
disposal as long as Mount Prospect is not in a quarantine area. No cost estimates can
currently be made for any additional debris processing that may be needed due to
quarantine expansion.)
Cost to replace all 4348 ash trees with a mix of species $1,535,000.00
This figure was calculated by using our 2006 actual average contractual cost, $353.00
per tree, to plant and guarantee each 2.5" tree for one year.
Phone 847/870-5640 Fax 847/253-9377
H:\Forestry\EAB IN MP\COST ESTIMATE SUMMARY (2007).doc
www.mountprospect.org
Cost of annual preventative chemical control for EAB on parkway ash trees.
$455,000.00
Though not currently recommended, preventative chemical control would consist of an
annual soil injection with insecticide and two annual trunk applications with insecticide.
This figure was calculated by using a contractual cost estimate of $1.78 per diameter
inch to inject a total of 58,922 diameter inches of ash trees, costing $105,000.00. Trunk
application cost is based on an estimate of $40.00 per application for 4348 ash trees,
applied twice annually costing a total of $350,000.00. (Per discussion with Davey Tree
Company Fall 2006)
Cost to process yard waste
From recent discussions we've learned that brush/logs from collection of private yard
will need to be treated as ifthey contain ash. It's possible there will be additional
unspecified costs to municipalities when SW ANCC and Arc Disposal are forced by the
I DOA to sign compliance agreements.
Notes:
1) Our typical annual Forestry budget for maintenance of 24,000 trees is around
$1,000,000.00
2) None of the above estimates include ash trees on private property in Mount
Prospect; we estimate there are approximately 4000 of these trees.
3) Based on recent information, brush chipping (if chipper blades are kept sharp)
will suffice to make debris from tree trimming a non-regulated material. Also, we
don't believe stump grindings will have to be handled in a different manner than
in the past if the grindings are smaller than the regulated size (1 "xi" in two
dimensions). Therefore, we don't believe the disposal of chips and stump
grindings will raise trimming/stump removal costs.
Prepared by
Sandy Clark
Forestry/Grounds Superintendent
March 8, 2007
Phone 847/870-5640 Fax 847/253-9377
H:\Forestry\EAB IN MP\COST ESTIMATE SUMMARY (2007).doc
www.mountprospect.org
,~1 thet, n?ent b
EMERALD ASH BORER
INSECTICIDAL MANAGEMENT
UNIVERSITY OF ILLINOIS
EXTENSION
Entomology Fact Sheet, NHE-163
Department of Natural Resources &
Environmental Sciences
Efforts to manage the emerald ash borer on a large scale are primarily being conducted by federal
and state agencies. There are many unanswered questions concerning the prevention or control
of emerald ash borer, including the uncertainty ofthe effectiveness of any insecticidal control
efforts on emerald ash borer.
Current large scale activities being conducted to eradicate emerald ash borer or slow its spread
Nursery stock, lumber, wood product, and firewood quarantines
Infestation surveys
Tree removal
· Outreach education
Research on the insect and its management options
Factors when considering whether to attempt insecticidal control
The only certain method to control emerald ash borer is to remove the tree.
Healthy trees growing in a location with proper soil, fertility, light, wind exposure, and
other environmental factors will survive attack longer than those in poorer health.
· Weigh the value ofthe tree in the landscape against the cost of treatment, including its
eventual removal.
If many trees are being removed in an area, it will probably be less expensive to have it
removed than at a later date.
A tree in a regulated area is likely to be removed regardless of whether it has been treated
or shows signs of borer infestation.
· Cost of the purchase and planting of replacement trees not susceptible to emerald ash
borer should be considered. Only ash trees in the genus Fraxinus are susceptible.
Mountain ash and all other trees are not susceptible to this borer. Be sure that a variety of
trees is planted in the neighborhood. This ensures that the loss of one or a few kinds of
tree in the future will not be as devastating.
Features of insecticidal control efforts
Preventatively treat ash trees no more than 10-12 miles from known infestations.
Control is more effective on smaller trees, with a trunk diameter of less than 1 0 inches.
· Ifmany infested untreated ash trees are nearby, insecticide and other controls are unlikely
to protect the tree due to the heavy onslaught of beetles from nearby infestations.
It is more difficult to keep a tree alive that is already infested with emerald ash borer,
whether or not dieback is occurring.
· Research is ongoing to determine if tree survival continues or if insecticidal treatment is
just delaying the death of the tree.
· Follow insecticide label directions.
Professional insecticidal control options
lmidacloprid (Merit, IMA-jet, Imicide, Pointer) injected into the tree or the soil around it
annually appears to be the best option to protect the tree from EAB. Soil treatments
should be made within two feet of the trunk.
Foliar and bark sprays ofbifenthrin (Onyx), cyfluthrin (Tempo), permethrin (Astro), or
carbaryl (Sevin) in both mid May and mid to late June will control visiting beetles and
hatching larvae.
Homeowner do-it-yourself insecticidal control options
Apply Bayer Advanced Garden Tree and Shrub Insect Control, containing imidacloprid.
Due the chances of insecticide drift to other areas, and the specialized equipment needed
for application to large trees, foliar and bark application is best handled by certified
arborists or other professional horticulturists.
Factors concerning treatment with imidacloprid
Soil injections take 1 to 2 months to move throughout the tree. Apply them within two
feet of the trunk.
o Trunk injections take about 2 weeks to move throughout the tree.
e Larger trees, those with a trunk diameter of more than ten inches, take longer for the
insecticide to move throughout the tree so soil treatment in the late summer or early fall
when the leaves will stay green for several weeks is recommended. Trunk injections can
be made in the spring.
Smaller trees can be treated in the spring, but soil treatment should be made in the first
half of May. Trunk injections should be accomplished by early June.
A higher level of control is achieved once the tree has been treated for at least 2 years.
Certified arborists provide expertise in properly treating emerald ash borer as well as expertly
maintaining the health of ash and other trees and are listed at: http://www.illinoisarborist.org/.
More information on emerald ash borer is available at: http://www.agr.state.il.us/Environment/
Pest/index.html and http://www.emeraldashborer.info/. If you see emerald ash borer or its
damage, contact your local University of Illinois Extension Office listed at: http://web.extension.
uiuc.edu/state/ or the Illinois Department of Agriculture at (800)641-3934.
October 2006
Prepared by Philip L. Nixon. Extension Entomologist, Department of Natural Resources and
Environmental Sciences, College of Agricultural, Consumer, and Environmental Sciences, Uni-
versity of Illinois, Urbana, Illinois. Input provided by the Illinois Emerald Ash Borer Readiness
Team. For additional copies, contact your local University of Illinois Extension Office.
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Emerald Ash Borer Eradication Program
Cook County, Illinois
November 2006
Bureau of Environmental Programs
Division of Natural Resources
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Illinois Department of Agriculture
EMERALD ASH BORER COMPLIANCE AGREEMENT
Nursery, Nursery Dealer, Landscape Waste, Tree & Shrub Maintenance, Tree Pruning & Removal, Firewood
Company Information:
Company Name: _________________________________ Contact Name: MrJMs.____ _______________________
Mailing Address: Street_______ _________ _ _____ __ CitylTown __ ___ __ _ __ _ __ __ ___ _ State _ __ ___ Zip code _____ __
Telephone:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Fax:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E-mail:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Disposal or Processing Yard Location (if different than mailing address):
StreeC _ _ _ __ _ _ _ _ _ __ _ _ ___ __ _ _ __ _ _ _ _ _ _ _ _ _ Citylfown _ _ _ _ _ _ _ _ _ __ _ _ _ __ _ _ _ _ _ _ _ Zipcode _ _ _ _ _ _ _ _ _ _ _ _ __
Applicable to State or Federal Cooperative Domestic Quarantines for the Emerald Ash Borer (,4grilus planipennis)
pursuant to the Imect Pest and Plant Disease Act (505 Dlinois Compiled Statutes 90/1 et~.)
I acknowledge State and Federal regulations governing the Emerald Ash Borer (EAB) and "regulated articles"*. When working within and near
EAB quarantine zone(s), I agree to supply records that may be required for inspection. I agree to comply with the procedures listed in this
agreement or with other procedures as required by the Director of the Illinois Department of Agriculture as follows:
1. Regulated articles shall not be moved out of quarantine zone(s) unless: a) the regulated articles have been
chipped/processed to a size measuring less than 1.0 inch in two dimensions; b) the bark and outer Y2 inch of sapwood has
been removed; or c) the regulated articles are moved to a certified processing site (Certified processing sites may accept
any regulated articles from September 1 sl to April 30th. Only regulated articles processed to a size measuring less than 1.0
inch in two dimensions or with the bark and outer one-half inch of sapwood removed may be accepted by a certified
processing site from April 30 to September 1 S\
2. All ash stumps will be ground to eight inches (8") below the soil surface and covered with soil;
3. Employers will inform their employees about the EAB quarantine zone(s) borders and about EAB quarantine regulations.
Employers will also instruct employees how to identify the EAB and its signs;
4. The Illinois Department of Agriculture will be informed of any suspected EAB infestation;
5. A copy of this compliance agreement will be carried by employees working within EAB quarantine zone(s);
6. Per this agreement, ash products, ash nursery stock and/or live ash trees that originate from or are brought into a quarantine
zone may not be removed from the zone, and may be subject to confiscation and destruction; and
7. Movement of AIL deciduous (non-coniferous) firewood out of or through the quarantine zone(s) is prohibited, regardless of initial
origin unless the firewood has been kiln-dried and is accompanied by an appropriate regulatory certificate.
'''Regulated Articles" are hereby defined as the following:
1) The Emerald Ash Borer (Agrilus planipennis Fairmaire) in any living stage of development;
2) Ash trees (Fraxinus spp.) of any size;
3) Ash limbs and branches;
4) Any cut non-coniferous firewood;
5) Bark from ash trees and wood chips larger than one inch in two dimensions from ash trees;
6) Ash logs and lumber with either the bark or the outer one-half-inch of sapwood or both, attached;
7) Any item made from or containing the wood of the ash tree which is capable of spreading the emerald ash borer;
8) Any other article, product, or means of conveyance when it is determined by the Director of Agriculture that it presents the risk of
spread of the Emerald Ash Borer in any stage of development.
Affixing of1he signatures below will validate this agreement which shall remain in effect lU1til cancelled This document may be revised as necessary or revoked for nrncompliance by 1he
Depamnent
Signature/Title
Date Signed
State Agency Official Signature
Compliance Agreement No:
Illinois Department of Agriculture
2280 Bethany Road, Suite B
DeKalb, Illinois 60115
Phone: 815-787-5476
Fax: 815-787-5488
Illinois Department of Agriculture
P.O. Box 19281
Springfield, Illinois 62794-9281
Phone: 217-785-2427
Fax 217-524-4882
One original signed agreement to be maintained at the Illinois Dept. of Agriculture and a second original signed agreement to be maintained at
the company office. For up-to-date information on EAB please go to: www.aar.state.il.us or www.mortonarb.ora/olantinfo/plantclinic/EAB.htm.
[11/9/2006, EABComplianceAgreement IV. doc}
Mount Prospect
Director
Glen R. Andler
Deputy Director
Sean P. Dorsey
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
Attachment - G
CURRENT ASH BRUSH/LOG DISPOSAL METHODS IN MOUNT PROSPECT
March, 2007
Public Trees
VillaQe crews:
Crews currently chip all tree branches, up to approximately 14" in diameter, on site. (Once
chipped, as long as smaller than 1" in two dimensions, the material would no longer be
regulated by the state even if we were in a quarantine area.) The woodchips are then dumped
at the Public Works facility, or at Melas Park. From there they are either used for mulching
trees/shrubs, delivered to property owners, or hauled away and recycled by the Ramirez
Company. Logs are hauled to the R.W. Hendricksen Company in Wheeling to be tub ground
and recycled.
Tree care contractors workina for the Villaae:
It should be noted that currently Mount Prospect is not within either of the two quarantine
zones. However, our 2007 contracts require that all contractors working for the Village have
signed a compliance agreement with the state. Currently, all three of our contractors for 2007
have a compliance agreement with the state.
R.W. Hendricksen Co. (2007 tree trimming) - takes all material to their Wheeling yard where
logs are tub ground.
Kramer (2007 tree removal) - takes all material to their yard in West Chicago; they are
considered by the state to be a certified processing site.
Winkler (2007 stump removal) - stump debris will be considered a non-regulated material due
to its small size.
Private Trees
From Yard Waste collection bv ARC Disposal:
Currently residents are allowed to put out yard debris, including woody material, along with their
normal trash. All yard debris, including grass clippings and woody material up to 3.5" in
diameter, is picked up as yard waste. This material is taken to ARC's yard in unincorporated
Cook County near Mount Prospect, where it is then picked up by Midwest Forestree and taken
to their location in East Dundee. Woody material larger than 3.5" in diameter (in other words,
logs) are picked up by ARC with the regular trash and transferred to the SWANCC Transfer
station in Glenview. SWANCC then distributes the refuse to numerous landfills, some of which
are out of state (in Wisconsin).
Private Iv hired contractors:
The Village currently has no way of knowing where these contractors take debris.
Phone 847/870-5640 Fax 847/253-9377
H:\Forestry\EAB IN MP\REGULATED MATERIALS.doc
www.mountprospect.org
Mount Prospect
Director
Glen R. Andler
Deputy Director
Sean P. Dorsey
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
SAFETY COMMISSION
AGENDA
MEETING LOCATION:
Public Works Building
1700 W. Central Road
Mount Prospect, Illinois 60056
MEETING DATE AND TIME:
Monday
March 12, 2007
7:00 p.m.
I. Call to Order
II. Roll Call
III. Approval of Minutes
IV. Citizens to be Heard
V. Old Business
VI. New Business
A. Introduction to Safe Routes to School Program
VII. Commission Issues
VIII. Adjournment
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME
ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET,
847/392-6000, EXTENSION 5327, TDD 847/392-6064.
Phone 847/870-5640
Fax 347/2tJ3-9377'
l'vIount Prospect
~
Chair:
Dorothy Kucera
Members:
Tokiko Blaine
Skip Farley
Janice Farley
Lil Floros
Mike Karsen
Cindy Kiel
John Kom
Gary Randant
Mama Reschke
Paul Seils
John Sibrava
Mary Ann Sibrava
Judy Thome
Adelaide Thulin
Rachel Toeppen
Irvana Wilks
Mount Prospect Sister Cities Commission
50 South Emerson Street
Mount Prospect, Illinois 60056
847.392.6000
SISTER CITIES COMMISSION
March 15, 2007
Village Hall Community Center,
50 S. Emerson Street 5:30 PM
I. CALL TO ORDER
II. OLD BUSINESS
A. Official visit to Sevres - Irvana Wilks
B. Report on Hoffman Estates Event - Rachel Toeppen
C. 2007 Sister Cities Activities/Reports
- Potluck Dinner - April 19 - Rachel Toeppen/Judy Thorne
- French Film Festival- July 13 - Judy Thorne/Mary Ann Sibrava
- Wine Tasting at Vino 100 - Maura Reschke
- Jr. High Pen Pal program - Maura Reschke
- PHS/Conservatoire Music Collaboration -Janice/Skip Farley
- PHS/International School Exchange -Dorothy Kucera
- 4th of July - parade - Gary RandanUMike Karsen
- Thanksgiving in October - October 25 -Mary Ann and John Sibrava
- Winter Festival - December 1 - Cindy Kiel
III. NEW BUSINESS
- Commission member resignation/new appointment
- Illinois State Convention - April 20-21 -Belleville, IL
- Rotary French Promotion
- Representation at Downtown Block Party and New Residents Open House
- Meeting Minutes - email soon after meeting?
IV. OTHER BUSINESS
- Next Sister Cities Commission meeting on May 17th
V. ADJOURNMENT
www.mountprospect.orJ!/sistercities
sistercities@tnountprospect.org
MOUNT PROSPECT SISTER CITIES COMMISSION
Minutes
Januarv 18.2007
Members Present:
Janice Farley
Skip Farley
Lil Floros
Mike Karsen
Cindy Kiel
John Kom
Dorothy Kucera
Gary Randant
Maura Reschke
Paul Seils
Mary Ann Sibrava
Judy Thome
Rachel Toeppen
Irvana Wilks
Members Absent:
Toikiko Blaine
John Sibrava
Adelaide Thulin
Guests:
Felicien Sirois
Staff Liaison:
Maura EI Metennani
The meeting was called to order at 5:30 p.m. by Chairperson Dorothy Kucera.
It was requested that items be added to the agenda. "Official Visit to Sevres" was added as item C under
Old Business. "Report on Hoffman Estates Events" was added under New Business.
Dorothy introduced Felicien Sirois, who generously volunteered to translate articles for the Commission.
Corrections to minutes of November 16: Rachel did not attend the performance ofthe barbershop quartet.
It is not the responsibility of the Programming Subcommittee to explore establishment of the "Friends of
Sister Cities" group.
OLD BUSINESS
Winter Parade
Cindy Kiel provided a report on the Winter Parade participation (see attached). Rachel Toeppen also
assisted and passed out brochures. They met a woman who was very interested in getting involved.
Harris Wofford Award
Dorothy reported that the commission's nominee for the Sister Cities International Harris Wofford Youth
Leadership A ward did not win.
Official Visit to Sevres
Mayor Wilks reported on email she received from Mayor Kosciusko-Morizet. He suggested September as
the best time to visit. French presidential elections will be held April 22 and May 6, 2007. Their next
local election is in March 2008. The Commission came to the decision to go the first week of October. It
was suggested that Mayor Wilks propose this to Mayor Kosciusko-Morizet and explore the matter further.
He also offered day trip options such as a trip to the Normandy Coast.
The following members expressed interest in going on the trip:
Gary Randant - Maybe
Judy Thorne -Yes (2)
Mike Karsen - Yes (1)
Village of Mount Prospect
January 18,2007 Meeting Minutes
Page 2
2/5/2007
Maura Reschke - Maybe (2)
Sibrava - Yes (2)
Rachel Toeppen - Yes (2)
Farleys - Yes (2)
Wilks - Yes (2)
Dorothy - Yes (I)
NEW BUSINESS
Sister Cities International Report
Judy provided an update from Sister Cities International Quarterly Newsletter:
II The organization is pursuing legislation to obtain funding from Congress for exchanges.
Ii Young Artist Showcase - will be on exhibit in Union Station, DC
.. Gathering of the Youth - Youth Conference/Summit
Materials were distributed for both State and National Conferences.
2007 Programs
( see attached)
The subcommittee discussed the following activities/events:
III Thanksgiving in October Banquet - October 25
Community Band is willing to perform.
II
Potluck Dinner - April 19
Chef Charles - Dessert?
Community Center Room is available.
II
Capannari's - French Movie Night, Bastille Day
Would need to find sponsor
Lil Floros expressed concern at this idea.
Felicien suggested Language Stars Program in Arlington Heights as potential sponsor.
Another alternative would be the Library.
II
Wine Tasting
Maura Reschke contacted new wine shop, Vino 100 about wine tasting. They are not scheduled to
open until March, but are interested in working with us.
III
Young Artist Showcase (SCI)
New original art
Entry Fee - $30
Top 10 displayed at National Convention
III
Pen Pal Program
Nancy Lee, French teacher at Lincoln Junior High is willing to participate - Classroom to
Classroom, not individual.
Rachel suggested an art exchange for elementary schools.
Village of Mount Prospect
January 18,2007 Meeting Minutes
Page 3
2/5/2007
· Musical composition collaboration with HS and Christopher Beckett, of SEL.
· Humanitarian - Wheelchairsfor Peace
Judy moved that the following events be consideredfor 2007:
· Thanksgiving in October (one more time)
· Potluck Dinner (one more time)
· Movie Night (if we can find sponsor)
· Wine Tasting
The motion was seconded by Rachel Toeppen.
Irvana moved, seconded by John Korn to add to the motion:
Participation in the 4th of July Parade, Winter Parade.
The motion, including the amendment passed.
Mike Karsen expressed concern that Commission could manage all of these events/programs.
Mayor Wilks will explore Young Artist Showcase.
Judy moved that the Commission pursue the following Youth Projects:
Art Exchange
Musical Composition
HS Exchange
Pen Pal if possible - (difficult to coordinate)
Motion passed.
Wheelchairs for Peace was table to the next meeting until more information could be obtained.
Rachel stated that there was a need for more publicity for the Commission and events. She asked ifthere
were more places the brochure could be displayed and made available to the public. She suggested
including a tear off in the brochure that people could send in for more information. It was suggested that a
press release go out concerning projects for 2007.
Rachel announced Sister Cities events in Hoffman Estates for March 2. The event will be held at their
Village Hall from 7-9 p.m., the cost was $30. They would be having chefs visiting from their sister city
and Harper students would be in attendance as well.
Meeting adjourned at 6:55 p.m.
Call to Meeting
The Mount Prospect Fire Department Foreign Fire Tax Board
Regular Meeting
Thursday March 15,2007
7:00 PM - Fire Station 13
Agenda
I. Call to Order
II. Roll Call
W. Foehring - Chairman
P. Buffalo - Vice Chairman
J. Flory - Treasurer
T. Huemann - Trustee
J. Miller - Secretary
III. Officers Reports
D Chairman
D Treasurer
D Secretary reading of the minutes
IV. New Business
D Submittals
Mount Prospect Fire Department
Meeting on January 22, 2007
Foreign Fire Tax Board
Minutes
Date: January 22, 2007 Start Time: 8:45 AM
Roll Call:
Name: Present Name: Present
Willie Foehring - Chairman Yes Phil Buffalo - Vice Chairman Yes
Jim Flory - Treasurer No Tony Huemann - Trustee Yes
Jim Miller - Secretary Yes
Officers Reports:
Chairman Report:
N/A
Vice Chairman Report:
N/A
Treasurer Report:
N/A
New Business:
. Submittal by Ron Redlin for ten SCBA buddy breathing quick connections at a
cost of $4900.
Deputy Chief Malcolm said that this was the first time he heard of the request
and he would work with Lt. Wojtkiewicz to purchase the hoses.
Motion to return the submittal with no action was made by Huemann and second
by Buffalo. Vote: (Yes - 4 - No - 0)
. All new submittals will also be given to the Fire Chief and the Deputy Chief so
they might be able to address any questions during the FFTB meetings.
Voting:
. Open positions to include: Lieutenant - Battalion Chief - Non-sworn member
All of the above positions went un-opposed and all current Board members will
continue to serve on the Board.
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A conflict was discovered regarding the bond for the Treasurer position and a
new Board member must move into that position. BIC Huemann offered to take
the responsibility of Treasurer.
Motion was made to accept BIC Huemann and accepted by M. Ghawaly and
second by DIC Malcolm.
Motion was passed to switch BIC Huemann as the Treasurer and Lt. Flory as the
Trustee.
Change Village Ordinance 5511 - Section 16.106 - B:
. Discussion regarding the Ordinance regarding how the funds from the Foreign
Fire Tax be used and what can be purchased.
Explanation by DIC Malcolm on how the FFTB works within the Village and the
Fire Chief. The goal of the change is to meet the intent of the FFTB and to clear
up the verbiage.
. Current Ordinance states: "food or beverages or for any recreational or
entertainment activities".
. Proposed change: "for parties or alcoholic beverages or for any activity
deemed in appropriate by the Foreign Fire Tax Board".
A motion was made to propose the change to the Fire Chief and to the Village
was made and accepted by P. Buffalo and second by BIC Huemann.
Meeting was adjourned at 9:30 am.
. Future meeting dates:
March 15, 2007 @ 7:00 PM
May 25, 2007 @ 8:30 AM
September 27, 2007 @ 7:00 PM
November 12, 2007 @ 8:30 PM
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