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HomeMy WebLinkAbout8. MEETING NOTICES 03/06/2007 SPECIAL EVENTS COMMISSION AGENDA Saturday, March 03, 2007 Village Hall- 9:00 A.M. I. Call To Order by Chairman II. Approve February 10,2007 Minutes III. Current Financial Report - M. J. (Notified Absence) IV. Welcome To Mt. Prospect - D. D. (Scheduled for April 28) - Report V. Art Fair - T. W. (Scheduled for June 23) - Report VI. Fourth of July Parade Start Up - Jill F. - Report (Notified Absence) VII. Sousa Event - M. H. (Scheduled for July 30) - (No report necessary) VIII. Family Bicycle Ride - T. W. & C. G. (Scheduled for September 8) - (No report necessary) IX. Winter Festival Parade - K. J. & M. J. - (No report necessary) X. Christmas House Decorating Event - P. S. - (No report necessary) XI. Snow Sculpture Contest - J. U. & M. J. - (Tentatively scheduled for February 1 - 3, 2008) - (No report necessary) XII. Celestial Ball - Everyone - February 2, 2008) - (No report necessary) XIII. Other (For the good of the cause!) Thanks to one and all for your faithfulness in attending the February Commission Meeting. As a result, we were able to have a meaningful critique of the February 3rd banquet. THINGS CAN'T HAPPEN WITHOUT YOU, YOUR PRESENCE AND YOUR PARTICIPATION. TREATS BY PAUL SEILS (Due to the notified absences of the Janonis's) Mt. Prospect Special Events Commission Meeting Minutes February 10,2007 Attendees: Della Baldwin, Sandra DiCaro, Dale Drazin, Janice Farley, Skip Farley, Jill Friedrichs, Eileen Gattas, Chris Greco, Martha Helm, Linda Hoefert, Mike Janonis, Jim Uszler, Teresa Wolf, Laury Youngquist Absent: Kathy Janonis (N), Paul Seils Chairman Skip Farley called the meeting to order at 9:07 am. Linda moved to approve the January 7, 2007 meeting minutes, and Jill seconded. The minutes were approved. Skip Farley presented the financial report as of February 9, 2007. Skip commented that Sandy did a "job well done" soliciting business donations for the Celestial Celebration, $11,480. The financial report was approved. Welcome to Mount Prospect - April 28, 2007: Dale reported that we plan to combine the Fitness Walk with the Welcome to Mount Prospect this year. She will submit a press release to the Village by Feb. 14,2007. Art Fair - June 23, 2007: Teresa reported that twelve applicants have applied to participate. The guitarist from last year is returning, and will play approximately 2 hours longer than last year with an increased fee of $650.00. The commission discussed contributing to the Art Scholarship again this year. Della will review the 2006 meeting minutes and report next time on our scholarship guidelines. Teresa is looking into a business sponsor for this year's event. Fourth of July Parade: Jill asked for ideas about this year's theme. Since it's Mount Prospect's 90th birthday, we decided that would be a terrific theme to use. Jill let us know she will not be in attendance at our next meeting. Sousa Event: Martha reported that the Sousa Event is Monday, July 30,2007. Family Bicycle Ride - September 8,2007: Teresa reported she will be working with the 2 bicycle shops in town on this event. Winter Festival Parade: No report necessary. Christmas House Decorating Event: No report necessary. Snow Sculpture Contest: Jim reported that the Snow Sculpture Contest was the weekend of Feb. 10-1 ph, and encouraged everyone to visit Randhurst and enjoy the event. The Snow Sculptures will remain "standing" on the Randhurst property as long as the weather permits. Celestial Ball: The commission members spent a good deal of time discussing the Celestial Ball, what went well, and possible improvements for next time. What went well: 1 Skip is no longer anxious about the event @ 2 We received a lovely thank you note from Leo and Lil Flores, who greatly appreciated their Lifetime Recognition A ward, and also one from Jim Weyrick 3 The Oscar theme was well received; the decorations were awesome Some suggested the theme be utilized again next year. 4 As usual, Linda and Leo did a great job as our MCs 5 The centerpieces were stunning, and perfectly suited to the Oscar theme 6 Less crowded, up to 600 seems to be a perfect number of attendees 7 Food selection was excellent 8 The availability of photos for attendees is a nice addition 9 The programs were clever and possible the best ever 10 The nametags were great, we liked attendee's first name in the larger font 11 Sound system worked well, people could hear well in the back of the room 12 The band maintained it's high standards; we liked the BEARS theme 13 The Oscar favors added a nice touch 14 Publicity for the event created public awareness and interest Possible Improvements for next time: 1 We need to feed the TV crew earlier in the evening 2 Add a list of Awards (not names) in the program, so attendees can follow along 3 Add a new category, "Program with the Best Mission" 4 Acknowledgement letters to all who were nominated is being looked into by Skip, as well as letters to those who nominated the award winners, and letters to nominees who didn't win, but are still greatly appreciated 5 Make sure the noise from the kitchen crew is as low level as possible 6 We had 125 favors left over. . . . . . . . . maybe we can improve the ordering process 7 The band took a break fairly quickly, and we lost a lot of people at that point. Can we continue the music beyond background music to maintain interest? All in all, many committee members felt this was the best Celestial Ball ever! Skip ended the discussion with a huge compliment to the committee members, thanking us for our involvement, and coming through in "marvelous fashion." Other: Jim mentioned that the Candidates Forum would be held at the Village Hall on Feb. 24th, from 9 AM to noon. The meeting was adjourned at 10:20 am. Respectfully submitted, Della Baldwin MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Korn Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel Mount Prospect Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA MARCH 07,2007 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY 7:00 P.M. I. Call To Order n. Roll Call III. Approval of February 07, 2007 Minutes IV. Election of Co-Chair V. Public Relations Committee VI. Youth Services and Program Committee VII. Recruitment Committee VIII. Bicycle Helmet Committee IV. Old Business V. New Business VI. Other Business VII. Adjournment VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprosvect.org It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend a meeting, please contact Chairwoman Sarah Corcoran - 847-506-9232 or Secretary Cindy Rumore - 847- 818-5237, by phone or bye-mail, 24 hours prior to the meeting. In an emergency, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 847-818-5337 at the time of the meeting. Upcoming meetings are scheduled for: - April 04,2007 - May 02, 2007 - June 06, 2007 Any individual with a disability who would like to attend this meeting and needs some accommodation to participate should contact: The Mount Prospect Police Department 112 East Northwest Highway Mount Prospect, IL. 60056 847-870-5656 847-392-1269 TDD MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Korn Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel PRESENT: ABSENT: GUESTS: Mount Prospect VILLAGE MANAGER Michael E. Janonis ~ VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Ill:inois 60056 MOUNT PROSPECT YOUTH COMMISSION MINUTES MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY WEDNESDAY, FEBRUARY 07, 2007 7:00 P.M. SARAH CORCORAN, CHAIRWOMAN MICHAEL ARTWOHL TIMOTHY ARTWOHL PAUL BERAUER BRENT BUSSE ANGELO CAMPOS MICHAEL HIGGINSON NICOLE LOGISZ STEVE LONG AlA KIMBERLEY NAGEL AI A DAVID SCHEIN SECRETARY CINDY RUMORE NICOLE BRAUS, ALYSSA HILLMAN, ANDREW STEINWEG, DEREK STEINWEG, A/A LARRY BRAUS, A/A BRIAN GILLIGAN, A/A RICHARD LOHRSTORFER, A/A PATTI WALPOLE MA YOR IRV ANA WILKS MR. GEORGE CLOWES CALL TO ORDER Chairwoman Sarah Corcoran called the February 07, 2007 Youth Commission meeting to order at 7:12 p.m. in the first floor training room of the Police and Fire Headquarters, Mount Prospect, Illinois. ROLL CALL Secretary Cindy Rumore called the roll. MOUNT PROSPECT YOUTH COMMISSION MINUTES FEBRUARY 07,2007 PAGE TWO APPROV AL OF MINUTES Steve Long, seconded by Paul Berauer, moved to approve the minutes of the January 03, 2007 Youth Commission meeting. Motion carried by unanimous approval. GUEST Mayor lrvana Wilks attended the Youth Commission meeting to advise members of the impending resignation of a member. PUBLIC RELA nONS COMMITTEE Paul Berauer, Brent Busse Brent Busse presented a sign-up sheet for Youth Commission members to sign-up to attend one of the Village Commission or organization meetings on behalf of the Youth Commission. Members to attend meeting of choice and report at the next monthly Youth Commission meeting on youth related issues. A/A David Schein distributed February Village calendars with Village Committee meeting dates. Mr. George Clowes distributed park district meeting schedules and church youth groups to contact. YOUTH SERVICES AND PROGRAMS COMMITTEE Steve Long, Angelo Campos, Michael Higginson, Andrew Steinweg YOUTH RESOURCE CATALOG Steven Long continues to update the Youth Resource Catalog. He is checking phone numbers and contacts, determining whether the organizations listed are active or not, and will advise when it is completed. RECRUITMENT COMMITTEE Sarah Corcoran, Michael Artwohl, Timothy Artwohl, Nicole Logisz Members discussed possible recruitment activities. BICYCLE HELMET COMMITTEE Andrew Steinweg, Derek Steinweg, Brent Busse Members to finalize the Bicycle Helmet program in the upcoming months. OLD BUSINESS LIBRARY DISPLAY CASE Alyssa Hillman and Nicole Logisz_to set up the Teen Zone display case at the Mount Prospect Public Library for the month of March 2007. MOUNT PROSPECT YOUTH COMMISSION MINUTES FEBRUARY 07, 2007 PAGE THREE NEW BUSINESS CO-CHAIR ELECTION Due to anticipated Co-Chair vacancy, an election will be held at the March meeting to fill the vacancy. CHANGES TO THE UNDERAGE DRINKING ORDINANCE Youth Commission members discussed possible changes to the underage drinking ordinance: 13 .129: REGULATIONS WITH RESPECT TO UNDERAGE PERSONS Section C: Presentation ofIdentification - No change to be made to ordinance. Section D: Identification Cards - Members agreed unanimously that a local ordinance penalty should be accessed for violation. 13.130: CONSEQUENCES OF FACILITATING THE USE OF ALCOHOLIC BEVERAGES BY UNDERAGE PERSONS Section E: Vicarious Liability of a Parent or Other Person Facilitating the Use or Abuse of Alcoholic Beverages - Discussion was held - no change to be made to ordinance. 13.133: OPERATION OF A MOTOR VEHICLE WHILE IN A STATE OF IMPAIRMENT 13.134: OPERATION OF A MOTOR VEHICLE BY UNDERAGE PERSONS WITH AN ALCOHOLIC BEVERAGE IN OR ON THE VEHICLE: WHEN THE UNDERAGE PERSON IS IMPAIRED DUE TO ALCOHOL OR HAS ALCOHOL IN THE SYSTEM OR IS OPERATING THE VEHICLE IN VIOLATION OF A RESTRICTION PURSUANT TO THIS CHAPTER 13.135: PROCEDURE FOR DRIVING RESTRICTION NOTIFICATION; HEARING 13.136: PENALTY FOR VIOLATING DRIVING RESTRICTION Statewide law zero tolerance covers Sections 13.133 through 13.136 - Members unanimously agreed since a state law is in place these sections could be eliminated from the ordinance. 13.137: PENALTIES; GENERAL Members discussed the penalty fines and unanimously agreed to leave the minimum fines in place and recommended increasing the maximum allowable fines. MOTION TO ADJOURN Michael Higginson, seconded by Nicole Logisz, moved to adjourn the meeting. Motion carried by unanimous approval. MEETING ADJOURNED Chairwoman Sarah Corcoran adjourned the meeting at 9:14 p.m. /cjr Village of Mount Prospect 112 E. Northwest Highway Mount Prospect. Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS Phone 847/870-5656 THE REGULAR MEETING OF THE MOUNT PROSPECT BOARD OF FIRE AND POLICE COMMISSIONERS SCHEDULED FOR MARCH 6, 2007 HAS BEEN CANCELLED. VILLAGE OF MOUNT PROSPECT AUDIT COMMITTEE AGENDA Tuesday, March 6, 2007 6:00 PM Village Hall Building 50 South Emerson Street Third Floor Executive Conference Room I. Call to Order II. Approval of Minutes - November 14,2006 III. Chair Report IV. Director of Finance Report V. Old Business a. Discussion on 12/31/2006 Annual Audit i. Items for consideration for inclusion in the external audit ii. Recommendations for additions to scope of audit VI. New Business VII. Other Business VIII. Next Meeting - TBD IX. Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TOO (847) 392-6064. MAYOR lrvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Korn Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax; 847/392-6022 www.mountvrospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 COMMUMITY RELATIONS COMMISSION ORDER OF BUSINESS REGULAR MEETING Meeting Location Village Hall 50 South Emerson Street Mount Prospect, IL 60056 Meeting Date and Time: March 8, 2007 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES . February 8, 2007 IV. OLD BUSINESS . Suburban Mosaic Book Program · Make A Difference Day Update · Forum on Racism & Ethnic Diversity V. NEW BUSINESS Mission of the Community Relations Committee ~. CORRESPONDENCE VII. ADJOURNMENT ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO A TTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064.