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HomeMy WebLinkAbout6.5 Motion to accept proposal for Pavement Condition Evaluation ServicesOctober 9, 2020 Village of Mount Prospect Department of Public Works 1700 W. Central Road Mount Prospect, IL 60056 Attention: Mr. Jeff Wu I becker Village Engineer Re: Cost Proposal to Provide 2020 Pavement Condition Evaluation Services Dear Sir: Our cost proposal to provide our services for the 2020 Pavement Condition Evaluation Services project is attached. The scope of work and our proposed services is described in the accompanying Technical Proposal. Please contact me with any comments or questions you may have with either the Technical Proposal or Cost Proposal. Thank you, and we look forward to working with Village staff on this project. Sincerely, MDS Technologies, Inc. I 1 lam. ti Trevor T. TrifFo Principal Pavement Management Systems Right of Way Asset Management Systems 0 Mobile Mapping 0 GIS 350 S. Northwest Highway, Suite 300, Park Ridge, IL 60068 Tel: 847.656.5385 e Web: www.mdstechnologies.com e Fax: 847.656.5201 C! Attachment A Cost Proposal MDST's all-inclusive lump sum fee to provide the services described in our accompanying Technical Proposal is shown below. MDST will submit invoices to the Village upon completion of the field work task and on a monthly basis therefter. Invoiced amounts will be pro -rated based on percent complete by Task. Payment terms are Net Thirty (30) days. This fee schedule is valid for ninety (90) days. Project Task Fee Task 1: Initiate Project $1,250 Task 2: Perform Fieldwork $6,500 Task 3: Pavement Condition Evaluation $10,190 Task 4: Upload Data &Calculate PCI Scores $1,450 Task 5: Link Digital Imagery $1,950 Task 6: Consultation/Training $1,400 Total: $22,740 These figures exclude the cost to upgrade the Village's PAVER software to the latest version as we assume that the Village will purchase a new license directly from the supplier (either APWA or Colorado State University). The published cost of a two -seat license is $995 for APWA member organizations. MDS Technologies, Inc. Mobile Data Solutions MDS Technologies, Inc. Technical Proposal for 2020 Pavement Condition Evaluation Services Prepared for: The Village of Mount Prospect Public Works Department M Desktop - PAVER 7.0,6 dile System Tables and Teels Preferences, ,add -ins, Window Help Invent€rry - �io Reports - Selectors - Work Inspection PCI Family Models - f Cond. 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Central Road Mount Prospect, IL 60056 Attention: Mr. Jeff Wulbecker Village Engineer Re: Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Dear Sir: MDS Technologies, Inc. is pleased to submit this proposal to provide the above referenced services to the Village of Mount Prospect. We are uniquely qualified to provide these services to the City for these reasons: • We have previously provided these services to the Village in 2010 and 2020. It is very important that pavement condition is assessed in a consistent way so that valid comparison can be made to the results of the previous survey. MDST will use the same team for this project as was used for the previous studies; • We have expert knowledge and many years of experience implementing MicroPAVER for many other municipalities in the Chicago area and elsewhere throughout the country; • We have the vehicle -based technology needed to assess the condition of the City's road network quickly, accurately, and cost-effectively; • We have a reputation for providing high quality services delivered according to schedule for a very competitive fee. If any questions arise regarding our submission, please contact the undersigned for clarification at any time. We look forward to working with you on this project. Sincerely, MDS Technologies, Inc. Trevor T. Triffo Principal Pavement Management Systems e Right of Way Asset Management Systems 0 Mobile Mapping 0 GIS 350 S. Northwest Highway, Suite 300, Park Ridge, IL 60068 Tel: 847.238.2402 e Web: www.mdstechnologies.com e Fax: 847.656.5201 7 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page i Table of Contents 1 Introduction............................................................................................................1 1.1 Company Overview..........................................................................................1 1.2 Business Philosophy.....................................................................................1 1.3 Relevant Experience and Expertise................................................................2 2 Project Team........................................................................................................... 3 2.1 Project Manager..........................................................................................3 2.2 Project Manager Role and Involvement..........................................................4 2.3 Field Operations Technician..........................................................................4 3 Project Profiles.......................................................................................................5 4 Work Plan.............................................................................................................13 Task1: Initiate Project.........................................................................................14 Task 2: Perform Field Work..................................................................................14 Task 3: Pavement Condition Evaluation.................................................................16 Task 4: Upload Data and Calculate PCI Scores.......................................................17 Task 5: Link Digital Imagery.................................................................................18 Task 6: Consultation to Village Staff......................................................................19 6 Project Schedule.............................................................................................19 AppendixA - Resumes.............................................................................................. 20 MDS Technologies, Inc. Mobile Data Solutions p Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 1 MDS Technologies, Inc. (MDST) is pleased to submit this Technical Proposal to the Village of Mount Prospect (Village) to provide pavement evaluation services to the Village's Public Works Department. MDST is located in the Chicago, IL area and will provide services to the Village from this location. MDST's address and general contact information is: MDS Technologies, Inc. 350 S. Northwest Highway Suite 300 Park Ridge, IL 60068 Tel: 847.238.2402 Fax: 847.656.5201 Web: www.mdstechnologies.com Questions regarding this proposal should be addressed to Mr. Trevor T. Triffo, Principal at the above address and telephone number. Mr. Triffo can also be reached by e-mail at ttriffo@mdstechnologies.com or by cell phone at 847-830-1074. MDST specializes in implementing pavement management systems for municipal and county governments. MDST staff has successfully implemented upward of one hundred pavement management systems for municipalities and counties throughout the United States and Canada. 1,1 Company Overview We use vehicle -based technology to evaluate the condition of entire road networks quickly, accurately, and systematically. MDST provides services to implement pavement management software developed by third parties. We have successfully implemented the MicroPAVER system for the Village of Mt. Prospect in 2010 and 2015. We have also implemented MicroPAVER (also known and referred to hereafter as PAVER) and other systems for number of municipalities in the Chicago area and elsewhere around the country. MDST also implements systems to manage assets such as traffic signs, signals, pavement markings, street lighting, sidewalks, storm -water conveyance systems, urban forests, and other public works assets. Services include inventorying, assessing the condition of these assets, and mapping these assets in GIS. Z, 2 Business Philosophy MDST's mission is to be recognized by clients and industry peers as a top provider of pavement management data collection and pavement management system implementation services. To achieve this objective, the company feels that it must excel in several key areas: • When planning our approach to a project, first and foremost we must consider the needs of our client and devise an approach to meet those needs; MDS Technologies, Inc. Mobile Data Solutions X Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 2 • The company must execute work effectively and provide quality services on time and on budget; • The company must keep abreast of emerging technologies and incorporate them into our practice when appropriate. Our goal is to provide high value services that exceed the expectations of our clients on every project that the company undertakes. Approximately 75% of our work is repeat business with existing clients. Z,3 Relevant Experience and Expertise MDST possesses considerable experience and expertise regarding implementation of pavement management systems. This experience and expertise are highlighted below. Pavement Condition Evaluation — MDST staff have also evaluated pavement condition for tens of thousands of miles of pavements nationwide. The severity and extent of distresses occurring on a wide variety of pavement types have been evaluated using a number of techniques including manual surveys, windshield surveys, key board surveys, and condition assessment from digital imagery. Development of En_ ineering Models for Pavement Management — A key part of implementing a pavement management system is modeling the behavior of the agency's roads and decision process with regard to selection and prioritization of rehabilitation projects. Although there are often similarities between agencies, every agency is unique in some way and this should be reflected in the models developed for the pavement management system. This modeling component requires a thorough understanding of the detailed workings of pavement management software and engineering judgment that is developed through experience. Pavement Management System User Training — MDST staff has provided system administrator and user training as part of implementing pavement management systems. Training is tailored to meet the needs and experience level of the agency and can range from navigating the user interface, viewing data, and creating standard reports to modifying engineering models, performing complex analysis, creating custom reports, adding new fields, and creating new functionality. Pavement Management System Linka_ a/Integration to GIS — Many of the systems implemented by MDST staff have been linked to GIS. In some cases this has been done on a fixed segment basis, and in other cases routes have been created to take advantage of dynamic segmentation functionality in GIS. Pavement Management Software Development — MDST staff has been responsible for the ongoing maintenance and development of pavement management software that was used by municipal and county governments throughout the country. This includes prioritizing and performing bug fixes, and planning, designing, developing, and distributing systems enhancements. MDS Technologies, Inc. Mobile Data Solutions 10 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 3 MDST will perform this project in its entirety with experienced in-house staff. We do not anticipate the use of any sub -consultants for this project. The key individuals for this project are the Project Manager and the Field Operations Technician. The qualifications, experience, and role of these individuals is described below. 2, Z Project Manager Mr. Trevor T. Triffo will function as MDST's Project Manager for this project. Mr. Triffo holds a Master of Science Degree in Civil Engineering specializing in the geo- technical/pavements field. He has worked in the pavement and right of way asset management field in roles of increasing responsibility over his 33 -year professional career and is a recognized leader in this field. He has participated in literally hundreds of pavement and right-of-way asset management system implementation projects as field engineer, data analyst, project manager, and principal in charge. These projects have been located throughout the United States, Canada, and the Middle East. Clients include municipal and county governments, metropolitan planning organizations, DOTs, and foreign governments. Over the last five years, Mr. Triffo has functioned as Project Manager of successful pavement evaluation projects for: • Village of Mount Prospect, IL • Village of Bartlett, IL • Village of Bensenville, IL • Village of Carpentersville, IL • Village of Cary, IL • Village of North Aurora, IL • City of Warrenville, IL • City of Wheaton, IL • Fayette County, GA • City of Burnsville, MN • City of Boulder, CO • Town of Superior, CO • Summit County, CO • City of Sheridan, WY • City of Green River, WY • City of Dickinson, ND • City of Moscow, ID • City of South Jordan, UT • City of Willcox, Az • City of Kitchener, ON (Canada) • City of Guelph, ON (Canada) Mr. Triffo has made numerous presentations to senior staff and elected officials of municipal and county governments to provide/summarize the results of pavement management studies. He has also conducted numerous training sessions to transfer knowledge to new and experienced users of pavement management applications. A detailed resume for Mr. Triffo is provided in Appendix A. MDS Technologies, Inc. Mobile Data Solutions 11 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 4 2,2 Project Manager Role and Involvement As Project Manager, Mr. Triffo will be intimately involved in a I I aspects of the work for the duration of the proms Any work not done specifically by Mr. Triffo will be directly overseen, reviewed for quality, and ultimately approved for release to the Village by Mr. Triffo. As MDST's Manager of this project, Mr. Triffo will: • function as the project team's point of contact for Village staff; • implement a Project Communication Plan to facilitate effective communication between the Village and MIDST; • personally attend all project meetings at the Village; • manage the activities of the MIDST field crew; • personally perform the office -based pavement condition assessment; • personally handle the consultation/training component of the project; and, • monitor the status of the project from a cost and schedule perspective and act as required to keep the project on track. 2, 3 Field Operations Technician Mr, Anthony Raitano will function as MDST's Field Operations Technician for this project. Mr. Raitano has functioned in this capacity with MIDST for five years and has operated our data collection vehicle on a number of data collection projects including the Village of Mount Prospect, IL; Village of Bartlett, IL; Village of Carpentersville, IL; and the City of Wheaton, IL. A detailed resume for Mr. Raitano is provided in Appendix A. Mr. Raitano's role on this project is to operate our data collection vehicle to capture high quality digital imagery of the Village's streets in accordance with company procedures. As part of the assignment, Mr. Raitano will keep Village's staff informed of his progress and whereabouts as desired by the Village. MDS Technologies, Inc. Mobile Data Solutions 12 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 5 MDST has been performing pavement condition assessment and implementing pavement management systems for county and municipal governments continuously since our inception in 2002. We have many clients who have are very pleased with our services. The references below are from clients where the scope of work is very similar to this project. We encourage you to contact the individuals identified below to learn about their experiences with our firm. Additional references can be provided if requested by City staff. Project: PAVER Pavement Evaluation/ Management System Implementation Project Client: Village of Mount Prospect, IL Timeframe: 2010, 2015 Fee: $34,,000 These projects involved updating the PAVER pavement management system for the Village of Mount Prospect, IL. The Village maintains approximately 136 centerline miles of roads and paved alleys. After confirming the roads to be included in the study, MDST used our vehicle -based data collection technology to capture sequential digital images of the Village's road network. Using a specially designed software tool, MDST staff performed a virtual drive' of these pavements in an office environment and captured the severity and extent of various pavement distresses that were present on each road segment. This pavement condition data was uploaded into a copy of the Village's PAVER database in our office and used to calculate a Pavement Condition Index (PCI) score for each segment. MDST also implemented the PAVER Mapping Module on behalf of the Village. This module allows pavement condition and other segment data to be displayed thematically on a map within PAVER. It also provides an alternate method of accessing segment data since a user can select the desired segment on the map using the mouse to call up the segment attribute and inspection data screens. This module was implemented by associating each segment in the PAVER database to the corresponding segment in a GIS pavement centerline file supplied by the Village. MDST installed the updated PAVER database on Village computers and provided user training to Village staff. Contact Info: Mr. Joel Michalik (retired) Project Engineer MDS Technologies, Inc. Mobile Data Solutions 13 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 6 Project: PAVER Pavement Management System and Asset Mapping Client: Village of Cary, IL Timeframe: 2017, 2018 Fee: $25,,000 The Village of Cary is located in the metropolitan Chicago area. MDST was hired in 2017 to implement a pavement management system for the Village's 65 centerline -mile road network. The road network was defined as a series of segments that were typically one block long. We collected geo-referenced digital imagery using our vehicle -based technology and assessed the condition of these pavements using the ASTM D6433 method to determine the severity and extent of various pavement distresses that were present on each road segment. This pavement condition data was uploaded into the pavement management database and a Pavement Condition Index (PCI) score was calculated for each segment. MDST installed the pavement management system on the Village's computer network and provided user training to Engineering Department staff. As part of the 2017 project, MDST also mapped the Village's sidewalks, sidewalk ramps, curb and gutter, traffic signs, and trees in GIS. In 2018, we were retained to perform budget analysis using the Village's pavement management system to assess the effect that various budget streams would have on the long- term condition of the Village's road network. We also assessed the condition of the Village's sidewalk network and provided a priority list of sidewalk segments for repair. Contact Info: Mr. Erik Morimoto, P.E., Village Engineer Tel: 630.837.0811 E-mail: emorimoto@caryillinois.com Project: PAVER Pavement Management System Implementation Client: Village of North Aurora, IL Timeframe: 2017/2018 Fee: $20,,000 MDST was hired to implement the PAVER pavement management system for the Village of North Aurora. The Village maintains approximately 77 centerline miles of roads and alleys and is in the suburban Chicago area. MDST collected geo-referenced digital imagery using vehicle -based technology. Using a specially designed software tool, MDST staff assessed the condition of these pavements using the ASTM D6433 method to determine the severity and extent of various pavement distresses that were present on each road segment. This pavement condition data was uploaded into the pavement management database and a Pavement Condition Index (PCI) score was calculated for each segment. MDST also developed amulti-year pavement rehabilitation program based on the PCI scores and Village pavement rehabilitation policies and practices. Contact Info: Mr. John Laskowski, Director of Public Works Tel: 630.897.8228 E-mail: jlaskowski@northaurora.org MDS Technologies, Inc. Mobile Data Solutions 14 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 7 Project: Pavement and Sidewalk Management System Implementation Client: Village of Bensenville, IL Timeframes: 2014, 2017, 2020 Fee: $25,,000 Bensenville is located in metropolitan Chicago near O'Hare airport. MDST was hired to evaluate the condition or the Village's road network in 2014. The ASTM D6433 model was used to evaluate pavement distress and calculate PCI scores for each pavement segment. MDST updated the Village's PAVER pavement management system with the new inspection data. A hard copy report was provided to the Village that presented the updated PCI scores and provided a rehabilitation strategy for each segment based on PCI score. A pavement centerline file was also provided so that the Village could view PCI scores in a GIS map. In 2017, MDST was re -hired to update the pavement inspection data, again using the ASTM D6433 method. The Village was also in the process of implementing an asset and work management system for the public works department, so MDST implemented the pavement management module of this system with Village staff. MDST transferred the pavement inventory information from the old system to the new system and made corrections and additions as needed so that the new inventory accurately represented Village's road network. As part of the 2017 project, MDST also implemented the sidewalk management module of the Village's asset management system. The Village had a sidewalk layer in GIS that was known to be incomplete and inaccurate. MDST revised the sidewalk layer based on the street -level digital imagery we collected to assess pavement condition. We then evaluated sidewalk condition using a bicycle -based approach in which the location of damaged panels was identified using a mobile phone application. This data was used to calculate a Distress Index for each sidewalk segment. The Distress Index was uploaded to the asset management system to help prioritize rehabilitation work. A pavement condition data update project for 2020 is just being completed. Contact Info: Mr. Joe Caracci, P.E., Director of Public Works Tel: 630.350.3431 E-mail: jcaracci@bensenville.il.us Project: PAVER Pavement Management System Implementation Client: Village of Bartlett, IL Timeframe: 2011, 2013, 2015, 2019 Fee: $24,,000 Bartlett is located in metropolitan Chicago. MDST was hired in 2011 to implement a pavement management system for the Village. The Village maintains approximately 130 centerline miles of roads and alleys. MDST collected geo-referenced digital imagery using vehicle -based technology. Using a specially designed software tool, MDST staff assessed the condition of these pavements using the ASTM D6433 method to determine the severity and extent of various pavement distresses MDS Technologies, Inc. Mobile Data Solutions 15 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 8 that were present on each road segment. This pavement condition data was uploaded into the pavement management database and a Pavement Condition Index (PCI) score was calculated for each segment. MDST installed the pavement management system on the Village's computer network and provided user training to Engineering Department staff. MDST was rehired in 2013, 2015, and 2019 to re-evaluate the condition of the road network and update the pavement management system with the new inspection data. Contact Info: Mr. Bob Allen, Village Engineer Tel: 630.837.0811 E-mail: rallen@vbartlett.org Project: PAVER Pavement Management System Implementation Client: Village of Carpentersville, IL Timeframe: 2009, 2014, 2019 Fee: $25,,000 MDST was originally hired by the Village in 2009 to implement a pavement management system for the Village. The Village maintains approximately 95 centerline miles of roads. MDST collected geo-referenced digital imagery using vehicle -based technology. Using a specially designed software tool, MDST staff assessed the condition of these pavements using the ASTM D6433 method to determine the severity and extent of various pavement distresses that were present on each road segment. This pavement condition data was uploaded into the PAVER pavement management database and a Pavement Condition Index (PCI) score was calculated for each segment. MDST installed PAVER on the Village's computer network and provided user training to Engineering Department staff. MDST was rehired in 2014 and 2019 to re-evaluate the condition of the road network and update the pavement management system with the new inspection data. Contact Info: Mr. Kevin Gray, Public Works Director Tel: 630.836.2464 E-mail: kgray@cville.org Project: City -Wide Sidewalk Condition Assessment Client: City of McHenry Timeframe: 2019 Fee: $10,000 MDST was hired to assess the condition of the City's 145 -mile sidewalk network. Distressed panels were inventoried and mapped in GIS. The type of distress (e.g. differential settlement/heave, spider cracking, etc.) and severity level (low and high) was recorded for each distressed panel. A GIS point feature Shape file containing this information was provided to the City. To assist the City in prioritizing repair work, a Distress Index was calculated for MDS Technologies, Inc. Mobile Data Solutions 16 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 9 each sidewalk block face based on the number of damaged panels on each sidewalk segment. The project was completed over the course of four (4) weeks. Contact Info: Mr. Scott Schweda, Streets Superintendent Tel: 815.363.2186 E-mail: sschweda@ci.mchenry.il.us Project: Lucity Pavement Management System and Pavement Marking Inventory Client: City of Wheaton, IL Timeframe: 2012, 2015, 2018 Fee: $28,,000 MDST was hired in 2012 to evaluate the condition of the City's 135 centerline mile road network, load data into its Lucity pavement management system, and perform analysis to determine the budget level needed to maintain the road network at the desired level. We were retained in 2015 and again in 2018 to update the inspection data and re -assess the annual budget needed to achieve the City's pavement condition goals. The City also hired us to map and assess the condition of pavement markings in 207. Contact Info: Mr. Sarang A. Lagvankar, P.E. Tel: 630.260.2067 E-mail: slagvankar@wheaton.il.us Project: PAVER Pavement Management System and Traffic Sign Inventory Client: City of Sheridan, WY Timeframe: 2019/2020 Fee: $40,,000 The City of Sheridan is located in north -central Wyoming. The City maintains 115 centerline miles of roads. MDST implemented the PAVER pavement management system for the City in 2019. MDST built the pavement management database, performed ASTM D6433 pavement inspections, and loaded the inspection data into the system to calculate a Pavement Condition Index for each road segment. In addition to assessing surface distress, we captured pavement roughness data with a cell phone application and provided a Riding Comfort Index (RCI) score for each segment. MDST also provided PAVER training so that City staff could use the system to view and edit data, create reports, perform budget analysis, and track pavement -related work history. The system was also linked to GIS. As part of this project, MDST also created a GIS inventory of the City's 4,600 traffic signs and identified signs with deficient retro -reflectivity. Contact Info: Mr. Nathan Rager Tel: 307.675.4236 E-mail: nrager@sheridanwy.net MDS Technologies, Inc. Mobile Data Solutions 17 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 10 Project: PAVER Pavement Management System Implementation Client: City of Green River, WY Timeframe: 2019, 2010 Fee: $20,,000 The City of Green River maintains 55 miles of roads. MDST implemented a pavement management system for the City in 2010. MDST built the pavement management database, performed ASMTM D6433 pavement inspections, and loaded the inspection data into the system to calculate Pavement Condition Index scores for each road segment. MDST also provided training so that City staff could perform their own inspections and use the system to view and edit data, create reports, and track pavement -related work history. The system was also linked to GIS. MDST was re -hired in 2019 to re-evaluate the condition of the road network. The updated inspection data was loaded into the City's pavement management system and used to determine the budget required to meet the City's long-term objectives for the condition of the road network. MDST's Project Manager presented the results of the study to City Council. Contact Info: Mr. Andy Hooten, P.E. Tel: 307.872.0524 E-mail: ahooten@cityofgreenriver.org Project: PAVER Pavement Management System Implementation Client: City of Boulder, CO Timeframe: 2007, annually 2009 through 2020 Fee: $40,,000 This ongoing work involves collecting ASTM D6433 pavement condition data and to keep the City's pavement management system up to date. The City maintains approximately 360 centerline miles of roads with both AC and PCC surfaces. MDST was originally hired in 2007 to implement the system for the City. The initial project involved providing pavement condition data for the entire road network so that the database contained current data for all road segments. The City was divided into three geographic areas with roughly equal road mileage for purposes of keeping the data current going forward. The pavement condition data in one area is updated annually every year since 2009 so that the data for the entire City is updated on a three-year cycle. MDST used its vehicle -based data collection technology to capture geo-located digital images of the City's road network. Using a specially designed software tool, MDST staff performed a `virtual drive' of these pavements in an office environment and captured the severity and extent of various pavement distresses that were present on each road segment. This pavement condition data was uploaded into the pavement management database and a Pavement Condition Index (PCI) score was calculated for each segment. MDST also provided training to City staff to manually perform PCI inspections. MDS Technologies, Inc. Mobile Data Solutions W Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 11 MIDST also integrated the pavement management system to the City's GIS. Through this linkage, the City can graphically display pavement condition and other data from the pavement management system thematically. Contact Info: Mr. Bryant Gonsalves, P.E. Tel: 303.441.3857 E-mail: bgonsaIves@bouldercolorado.gov Project: Pavement Management System and Traffic Sign Inventory Client: City of Moscow, ID Timeframe: 2013, 2015, 2017 Fee: $20,,000 The City of Moscow is located in western Idaho adjacent to the Washington State line. The City maintains 83 centerline miles of both AC and PCC surfaced roads. In the original project in 2013, MIDST implemented pavement management system to help staff manage the City's road network. The road network was segmented primarily on an intersection to intersection basis based on data acquired from the City's GIS. MIDST assessed the condition of the road network using the ASTM D6433 method and uploaded the data into the pavement management database. Pavement evaluation training was provided to City staff. Software user training was also provided. MIDST was retained in 2015 to configure the budget analysis module of the pavement management system so that City staff could use it to create multi-year rehabilitation programs and determine the effect that various pavement rehabilitation budget streams would have on the future condition of the City's road network. MIDST worked in conjunction with City staff to configure the system to reflect the City's pavement rehabilitation policies and practices. MIDST was retained to re -inspect of the City's roads again in 2017. The new inspection data and PCI scores were uploaded to the City's pavement management system. The City's traffic signs were also inventoried and mapped in GIS as part of the 2017 project. Contact Info: Mr. Carey Edwards Tel: 208.883.7023 E-mail: cedwards@ci.moscow.id.us Project: PAVER Pavement Management System Implementation Client: Fayette County, GA Timeframe: 2019 Fee: $55,,000 MIDST was hired in 2019 to implement the PAVER a pavement management system for the County. We used our vehicle -based technology to assess pavement condition of the County's 475 centerline mile road network using the ASTM D6433 method. This inspection data was loaded into the system and used to calculate PCI scores for each road segment. The project was completed within four (4) months. MDS Technologies, Inc. Mobile Data Solutions 19 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 12 Contact Info: Mr. Bradley Klinger, Road Department Assistant Director Tel: 770.320.6039 E-mail: bklinger@fayettecountyga.gov Project: PAVER Pavement Management System Implementation Client: City of Dickinson, ND Timeframe: 2019 Fee: $38,,000 The City of Willcox is located in western North Dakota. The City maintains 160 centerline miles of both AC and PCC surfaced roads. MDST implemented the PAVER pavement management system to help staff manage the City's road network. The road network was segmented primarily on an intersection to intersection basis based on data acquired from the City's GIS. MDST assessed the condition of the road network using the ASTM D6433 method and uploaded the data into the pavement management database. The budget analysis module system was implemented to create multi-year rehabilitation programs and determine the effect that various pavement rehabilitation budget streams would have on the future condition of the City's road network. A written report was provided that documented the needed budget to achieve the City's goals for road condition. Contact Info: Mr. Craig Kubas, City Engineer Tel: 701.456.7715 E-mail: Craig.Kubas@dickinsongov.com Project: Pavement Management System Implementation Client: City of Kitchener, ON Timeframe: 2020, 2018 Fee: $75,,000 MDST was originally hired in 2018 by the City to collect and provide pavement condition data for its 500 -centerline mile network of paved roads and alleys. MDST assessed the condition of the road network at 30 -foot intervals using the proprietary method required by the City's pavement management system. IRI data was collected for both left and right wheel paths using road profiling equipment meeting the requirements of ASTM E1926 . MDST was rehired in May 2020 to perform this evaluation again. This project is on-going and will be completed in September 2020. Contact Info: Tom Margetts, Manager of Infrastructure Asset Management Tel: 519.741.2600 x4137 E-mail: Tom.Margetts@kitchener.ca MDS Technologies, Inc. Mobile Data Solutions 20 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 13 The Village wants to update its PAVER Version 6.1 pavement management system to assist Village staff in effectively managing the Village's road network. The Village maintains approximately 136 centerline miles of pavements. This mileage equates to approximately 1,470 road segments in the PAVER database. Pavement condition and related data must be collected in a sound, systematic, and reproducible manner to accurately reflect the condition of the road network and facilitate comparison between road segments. This data must be loaded into the PAVER database. The consultant must provide all necessary field inspectors, vehicles, tools, equipment, and traffic control required to perform the work. The road network is also defined in an ESRI GIS shape file that is linked to the PAVER database. This linkage was created through a User Defined Field in PAVER called "ID". This linkage must be maintained. Digital images showing the road surface conditions must be provided for each road segment. These images must be linked to the PAVER database so that sequential images of each segment can be viewed through the PAVER user interface. Other requirements for the digital imagery are: • Must be in J PG format; • Shall be captured at approximately 12 -foot intervals; • Shall be in the forward direction and shall include the left edge and right edge of pavement in one image; • Shall have approximate resolution of 2,048 by 2,048 (4MB) resolution; and, • Shall be indexed to the corresponding PAVER segment. Finally, eight (8) hours of consultation is to be made available to Village staff. MDST has created a Task -driven Work Plan to meet the needs of the Village in an expeditious and cost-effective manner. The main Tasks in the Work Plan are as follows: Task 1: Initiate Project Task 2: Perform Field Work Task 3: Pavement Condition Evaluation Task 4: Upload Data and Calculate PCI Scores Task 5: Link Digital Imagery Task 6: Consultation to Village Staff Each of these Tasks is discussed in detail below. MDS Technologies, Inc. Mobile Data Solutions 21 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 14 Task 1,.,w Initiate Project Objective: Meet with Village staff to review/confirm the project scope and acquire the necessary information to begin the project and prepare for field work activities. A complete definition of the road segments to be included in the system is needed prior to starting the field work portion of the project. This information is available in the existing PAVER database and also in the GIS pavement centerline file linked to the PAVER database. MDST will obtain a copy of this data from the Village. In addition, any additional roads or alleys that have recently been assumed by the Village (if any) will need to be identified and added to PAVER database and the GIS pavement centerline file. Roads inside the Village boundary that are not maintained by the Village (e.g. State, County, privately owned roads) are typically excluded from the system. These roads were identified in our previous projects, but this should be revisited in cases changes have occurred. The GIS centerline file will be used during field operations since it can be loaded into the map display module of the data acquisition software on the data collection vehicle. The location of the vehicle is superimposed on top of this map. This makes it easy for the operator of the vehicle to ensure that all roads to be included in the project have been tested as part of the field work operation. Task Z; Perform Field Work Objective: Collect pavement condition data in a sound, systematic, and reproducible manner for approximately 136 centerline miles of Village maintained pavements in a manner consistent with PAVER inspection format and the previous survey performed by MDST. Data Collection Technology: The pavement condition data required to drive a pavement management system can be collected quickly and cost effectively using a vehicle -based approach/technology. The main components of the system are high resolution digital cameras, GPS receivers and related technology, and on -board computers. A software application manages and coordinates the flow of digital imagery from the cameras and ties each frame to position and orientation data obtained from the GPS receiver. The digital cameras are precisely located and mounted to the roof of the data collection vehicle. Two cameras are required for pavement condition evaluation. A forward-looking camera captures a pavement -oriented view of the streetscape. A downward -looking camera is used to capture detailed imagery of the pavement surface. MDST uses digital cameras that are capable of outputting imagery in full HD resolution at 30 frames/second in video mode. Each frame is written to on -board, high-capacity hard disk drives in JPG format. Images are typically captured at tight intervals (10 to 30 feet depending on the needs of the project) to ensure complete coverage of the pavement surface and all required data is captured. MDS Technologies, Inc. Mobile Data Solutions 22 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 15 The position and orientation of the images is captured with a GPS receiver. The cameras are typically positioned to the within three feet of their actual location under open sky conditions. This allows each image to be mapped in GIS and tied to the corresponding pavement segment. Camera views can be displayed inside the vehicle and are constantly monitored by MDST field crews to confirm that high quality imagery is being captured at all times. Approach: MDST will capture digital imagery along approximately 136 centerline miles of Village maintained roads. Two lane roads will be driven in one direction unless they are unusually wide. Imagery is collected in both directions on roads with more than two lanes so that the entire pavement surface can be evaluated. The two (2) camera configuration described above will be used for this project. At the option of the Village, more cameras can be mounted to capture additional imagery to inventory other assets such as traffic signs, sidewalks, pavement markings, etc. Data Collection Procedures and Quality Control: MDST has developed firm, standardized procedures that dictate how the data collection vehicle is to be configured and operated to maximize the consistency and quality of the data. Some of these are: • Fieldwork does not proceed if the pavement surface is obscured by standing water, snow, leaves, salt, or other substance/debris. • The sun must be sufficiently high off the horizon in order to collect quality imagery. This is because a certain amount of light is required to prevent underexposure. Also, images captured looking into the sun when it is too low on the horizon are subject to a "flash" effect that results in sub -standard images. These problems are avoided by starting fieldwork at least one hour after sunrise and finishing at least one hour prior to sunset. • Camera settings such as aperture, shutter speed, and color parameters are reviewed and adjusted at the start of every day to reflect the current weather conditions. Once initialized, the cameras continually self -correct to account for instantaneous changes in lighting conditions. In addition, the vehicle operator can view the images as they are being captured and make any manual adjustments as required. We also have standard procedures to review the data on an on-going basis while the fieldwork is progressing. Each image is tagged to spatial data that defines the location at which the image was obtained. This data is forwarded to our office on a daily basis so that office -based staff can monitor progress and confirm that all roads to be included in the system have digital imagery associated with them. This is done by loading the spatial data into GIS and performing analysis to compare the image locations to the road network to be tested to determine if any roads have not been driven. The result of this analysis is passed back to our field crew so that any roads that may have been missed initially are included in the fieldwork effort. A thorough final review is performed at the end of the fieldwork before the vehicle is de -mobilized from the Village. MDS Technologies, Inc. Mobile Data Solutions 23 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 16 Task 3; Pavement Condition Eva/nation Objective: Analyze the digital imagery to assess pavement condition in accordance with the PAVER Asphalt and Concrete Distress Rating Manuals and load this data into the PAVER database to calculate a Pavement Condition Index score for each road segment. Inspection Procedure: Pavement Condiiton data will be acquired through analysis of the sequential digital imagery captured with the data collection vehicle. Both the forward-looking streetscape view and the downward -looking detailed pavement view will be used to assess the severity and extent of up to 20 distresses for both asphaltic concrete (AC) and Portland Cement Concrete (PCC) surfaces. A sample image pair is shown below. Because each frame is tied to positioning data acquired from GPS, the location of each image pair can be easily tied to a road segment. Assessing the Severity and Extent of Pavement Distresses: An experienced pavement inspector performs a virtual drive' along a road segment by stepping through the image pairs one frame at a time. The inspector marks the location, severity, and extent of the distresses along each segment using software tools built for this purpose. Distress severity and extent are assessed in accordance with the PAVER Asphalt Distress and Concrete Distress manuals. These manuals are supplied with the PAVER system. The severity of a distress is related to the width of cracking for cracking -type distresses and the degree of deviation from the plane of the original surface for distortion -type distresses. For asphalt surfaced pavements, the extent of distress is determined by area (e.g. alligator cracking), length (e.g. longitudinal cracking), or occurrence (e.g. potholes) depending on the type of distress encountered. For PCC surfaced pavements, extent is determined based on the number of slabs affected by a distress. It is important to note that PAVER uses the Pavement Condition Index (PCI) method of MDS Technologies, Inc. Mobile Data Solutions 24 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 17 pavement condition evaluation. This method is the only pavement evaluation method to be accepted and standardized by the American Society for Testing and Materials (ASTM). This method is described in ASTM D6433. Our approach has been specifically designed to be compatible with this visual evaluation standard. Task 4; Upload Data and Ca/cu/ate PCI Scores Objective: Load the pavement condition data into the PAVER database and calculate a PCI score for each segment. Procedure: This procedure will be performed in our office using a copy of the Village's PAVER database. Once complete, the updated database will be provided to the Village as a backup file in E60 format which can be used to update the Village's system. Loading the new pavement condition data into the PAVER database requires several steps as described below: • A new Inspection record must be created to house the new inspection data. Since an Inspection occurs at a point in time, an inspection date must be assigned to each new Inspection. In our case, the Inspection Date is the date that the data collection vehicle traveled the road and captured the digital imagery. • An Inspection Sample must be created to tie the inspection data to an Inspection. In our case a single sample will be created that is equivalent in size to the area of the segment. • The type, severity, and extent of the observed distresses are entered for each Sample. The PAVER system then calculates a numeric Pavement Condition Index (PCI) score based on this data for each road segment. This score can range from 100 (no distresses present) to zero (very heavily distressed/failed pavement). As part of the quality control process, the newly calculated PCI scores will be compared against any existing PCI data. Any excessive differences between the new scores and the old scores will be reviewed to ensure that these differences are due to legitimate reasons such as rehabilitation work being performed between the two surveys. PAVER Software: The RFP states that the Village is using PAVER Version 6.1. This version is at least five years old, and several versions of PAVER have been released since then. PAVER releases are now in the 7 series which contain significant enhancements from the Version 6 releases, including some modifications to the Pavement Condition Index calculations. For these and other reasons, we recommend that the Village upgrade its PAVER software to the latest released version. We assume that the Village will acquire this software directly (either from APWA or Colorado State University). MDS Technologies, Inc. Mobile Data Solutions 25 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 18 Task 5: Link Digital Imagery Objective: Provide sequential digital images of the road surface conditions for each segment linked to the PAVER database. Discussion: Sequential digital images are created as the data collection vehicle travels the length of each road. Since each image is geo-referenced, linking them to the correct road segment is a straightforward process. A link to each image can be loaded into the PAVER database so that the images associated with each segment can be viewed through the user interface in PAVER. Alternatively, since each image is tagged with X,Y coordinates, this data can be provided as a point layer in SHP file or personal geo-database format so that the location of each image can be displayed in GIS. The attribute table will contain a filed with a link to the images. This allows the images at any location to be viewed through the GIS Hyperlink tool. This allows access to the digital images to be made widely available to City staff to use in their various job functions, not just users of the PAVER program. The images will meet the requirements listed in the RFP. MDS Technologies, Inc. Mobile Data Solutions 26 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 19 Task 6; Consultation to Vi//age Staff Objective: Provide up to eight (8) hours of PAVER consultation to Village staff. Discussion: This consultation/training can be performed in a single session or split into several sessions at the discretion of the Village. The consultation can be face-to-face or web based. The consultation will be tailored to the needs of the Village but could include any of the following items. • Concepts of pavement management; • Segmentation of the road network; • Viewing/editing/entering segment attribute data; • Viewing/editing/entering segment inspection data; • Viewing/editing/entering segment work history data; • Viewing/editing/entering data in parametric files/drop-down lists; • Developing pavement performance models; • Configuring PAVER to perform budget analysis; • Creating and interpreting budget analysis results; • Generating standardized reports; • Generating user defined reports; • Using the map interface; • Familiarization with database utilities; and, • Other items of interest to Village. 6 Project Schedule The Village intends to award the contract by October 20, 2020 and have a project Kick-off meeting by October 22, 2020. Fieldwork is to begin by November 2, 2020. MDST will conduct a project kick-off meeting and initiate the fieldwork by the dates required by the Village assuming the contract is awarded by October 20, 2020. The field work is expected to have a duration of 2 to 3 days (weather permitting). A significant weather-related delay is not expected in the early November timeframe. Task 3 (Pavement Condition Evaluation), Task 4 (Upload Data), and Task 5 (Link Digital Images) can be initiated after field work begins. These Tasks are expected to take a maximum of six (6) weeks to complete which means an updated PAVER database can be provided to the Village prior to the end of the calendar year. Task 6 (Consultation) can take place at the convenience of the Village after these tasks are complete. An alternative schedule can be considered if desired by the Village. MDS Technologies, Inc. Mobile Data Solutions 27 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 20 Appendix A - Resumes MDS Technologies, Inc. Mobile Data Solutions Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 21 Trevor T. Triffo Principal,, MDS Technologies, Inc. Introduction Mr. Triffo is Principal of MDST Technologies, Inc. In this position, Mr. Triffo is responsible for all aspects of company operations. Mr. Triffo has spent his thirty-year career in the pavement and transportation infrastructure asset management industry. He has participated in several hundred initial pavement management system implementation and data update projects for clients at the municipal, county, regional, and state level throughout the United States and Canada. On these projects, he has functioned in positions of increasing responsibility including Project Engineer, Project Manager, and Principal in Charge. Mr. Triffo has also functioned as Project Manager of a comprehensive infrastructure asset management system for the State of Kuwait. Pavement Inventory and Condition Assessment Experience Mr. Triffo has designed, participated in, and supervised data collection programs for numerous agencies ranging from small municipalities to state DOTs. Mr. Triffo has extensive experience with a variety data collection technologies and techniques. • Automated Condition Data Collection — Mr. Triffo has been involved in over 200 projects in which non -contact technology was used to acquire pavement roughness and wheel track rutting data. A significant percentage of these projects also required collection of automated geometric information such as grade, cross -fall, and radius of curvature. This data was collected using a combination of laser cameras, accelerometers, inclinometers, and rate gyroscopes. • Surface Distress Surveys— Mr. Triffo has been involved in roughly an equal number of projects that involved collection of surface distress data. Mr. Triffo is very familiar with numerous ways to collect this data including manual methods and semi -automated (windshield) methods. Mr. Triffo has also been involved in research efforts to develop a totally automated optical crack detection system that utilized high resolution digital cameras, a strobe lighting system, and a parallel process computing system to perform pixel analysis/crack detection in real time. • Non -Destructive Deflection Testing— Mr. Triffo is intimately familiar with non-destructive deflection (NDT) testing of pavements. Mr. Triffo has analyzed deflection data acquired by a Dynaflect device and Falling Weight Deflectometer (FWD) on thousands of miles of pavements of all types and in all areas of the United States and Canada. Mr. Triffo is trained as an engineer and with an emphasis in soils, materials, and pavements. His Master's research Thesis involved the study of concrete pavement deterioration due to exposure to freeze/thaw cycles. The combination of Mr. Triffo's academic training and practical MDS Technologies, Inc. Mobile Data Solutions 29 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Page 22 experience put him in a very strong position to understand an Agency's unique pavement issues and address them in the pavement management application. Pavement Management System Implementation Experience The vast majority of the data collection projects mentioned above involved loading data and/or implementation of a pavement management system for client Agencies. Mr. Triffo has vast experience with all aspects of system implementation including: • Agency needs analysis to determine the required functionality of the system; • Design of appropriate data collection programs that meet the technical needs and budget constraints of the agency; • Design and implementation of appropriate quality control plans to ensure data integrity; • Development of Agency specific models so that the output of the system reflects the Agency's unique combination of conditions, policies, and practices; and • Training of Agency staff on field data collection, principals of pavement management, and use of the selected system so that the Agency does not need to rely on outside sources to maintain the system. • Design interfaces between the pavement management application and other systems such as GIS and Work/Maintenance Management. • Presentation to senior staff and/or elected officials to communicate findings, conclusions, and recommendations resulting from implementation of the system. System Design and Development Mr. Triffo has successfully led the design and development of pavement management applications for the private and public sector. For the public sector, systems were designed to meet the specific needs of municipalities, counties, and DOT agencies. Mr. Triffo also designed and managed the development of a comprehensive right of way asset management system. This system utilized a generalized analytical engine that enabled users to inventory and assess the condition of a wide range of infrastructure assets. The types of assets that can be accommodated by this system are signs and supports, sidewalks, curb and gutter, pavement markings, sound and retaining walls, traffic signals, lighting systems, drainage inlets and manholes, fire hydrants, underground utilities such as storm sewer, sanitary sewer, and water distribution networks. MDS Technologies, Inc. Mobile Data Solutions W Jeff Wulbecker, village Engineer village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Work History MDS Technologies, Inc. Founder/Principal IMS Infrastructure Management Services, Inc. Senior Vice President Stantec, Inc. Manager, Implementation Department Shiplake Management, Ltd. Construction Engineer Trow Geotechnical, Ltd. Pavement Engineer Pavement Management Systems, Ltd. Data Analyst Frli irafinn York University Toronto, ON, Canada Coursework toward MBA Park Ridge (Chicago), IL 2002 to Present Page 23 Arlington Heights (Chicago), IL 1998 to 2002 Cambridge, ON, Canada 1989 to 1998 Toronto, ON, Canada 1988 to 1989 Brampton, ON, Canada 1987 to 1988 Cambridge, ON, Canada 1986 to 1987 1989- 1992 University of Manitoba 1984- 1987 Winnipeg, MB, Canada M.Sc. Civil Engineering (Geotechnical/Pavements) University of Manitoba Winnipeg, MB, Canada B.Sc. Civil Engineering MDS Technologies, Inc. Mobile Data Solutions 31 Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department Technical Proposal to Provide 2020 Pavement Condition Evaluation Services Anthony Raitano Field Operations Technician and Data Analyst Professional Experience Page 24 Mr. Raitano has functioned as a Field Operations Technician with MDST for over ten years, and as a Data Analyst for five years. In his role in the field, Mr. Raitano operates the MDST data collection vehicle. He performs daily calibration/quality checks and operates the vehicle in conformance with established company policies and procedures. Mr. Raitano communicates with clients to keep them informed of his whereabouts as their roads are driven and keeps them abreast of his progress. He also contacts our clients when it appears that the map documents are inaccurate or incomplete to address the situation and ensure that all roads to be included in the field work program are tested. He has performed demonstrations of our vehicle -based technology to clients. In his role as Data Analyst, Mr. Raitano analyzes data captured in the field to determine distress types, severities, and quantities in accordance with the ASTM D6433 method and company procedures. He also formats the data for upload into MicroPAVER and other pavement management systems. Project Experience Mr. Raitano has functioned as Field Operations Technician and Data Analyst on many projects, including Boulder, CO; Green River, WY; York County, SC; Bartlett, IL; Glen Ellyn, IL; Carpentersville, IL; Chatham County, GA; and Carmel, IN. Work History MDS Technologies, Inc. Field Operations Technician City of Park Ridge Po/ice Dicer Frhiratinn Harper College, Palatine, Illinois Criminal Justice Major Continuing Education 1989 - 2004 Park Ridge, IL 2009 to Present Park Ridge, IL 1996 to 2009 Illinois State Police Academy, Springfield, Illinois Graduated 1995 Class 400-54 MDS Technologies, Inc. Mobile Data Solutions 32 Director 1j, Kann Prospea U Sean P. Dorsey IL Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Request for Proposals DATE: September 25, 2020 TO*- MDS Technologies, Inc. Infrastructure Management Services FROW, Village of Mount Prospect Public Works Department RE*- Request for Proposal 2020 Pavement Condition Evaluation Deputy Director Jason H. Lieb Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a possible interview for professional services related to pavement evaluation for the Village of Mount Prospect. Attached to this memo are the following: • Exhibit A: Requirements for Technical Proposal and Cost Proposal • Exhibit B: General Scope of Work • Exhibit C: Location Map. A cover letter along with a Technical Proposal and Cost Proposal (two hard copies and one electronic copy each) should be forwarded to the following address and received no later than 5:00 p.m. on Friday, October 9, 2020. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly marked Technical Proposal for the Village of Mount Prospect 2020 Pavement Condition Evaluation and Cost Proposal for the Village of Mount Prospect 2020 Pavement Condition Evaluation Mr. Jeff Wulbecker Village Engineer Village of Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, Illinois 60056 Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org 33 Exhibit A Requirements for Technical Proposal and Cost Proposal Agency: Village of Mount Prospect Public Works Department Project: 2020 Pavement Condition Evaluation Location: Entire Village of Mount Prospect Local Road System — 136 miles Your Technical Proposal and Cost Proposal should include the following information: 1. Name, address and brief history of firm. 2. Resume's of key personnel to be assigned to this project. 3. Related experience during the last five years. For example: Projects where similar services were performed. o Examples of other projects which are similar in scope. Include the name of the project, a contact person and dollar amount for each example. 4. You are invited to include a maximum of one page (may include more) of additional information not included above, if you believe it may be useful and applicable to this project. 5. A separate complete cost proposal broken down by task as described in Exhibit B, General Scope of Work. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org 34 Exhibit B General Scope of Work Agency: Village of Mount Prospect Public Works Department Project: 2020 Pavement Condition Evaluation Location: Entire Village of Mount Prospect Local Road System - 136 miles The Village of Mount Prospect desires to update its pavement management database so as to effectively manage its road network. The Village is currently using the MicroPAVER system and plans to switch to Cartegraph system within the next 6 months. The Village maintains approximately 136 centerline miles of roadway pavement which it desires to re-evaluate and manage through the MicroPAVER 6.1 software. For this pavement, the Village has established a MicroPAVER database that currently includes approximately 1,470 street segments. These segments are also defined on a centerline SSRI shape file that is linked to the database. New Streets have been annexed into Mount Prospect since the previous pavement condition evaluation and will need to be included in this evaluation. The Village of Mount Prospect wants to determine the current pavement condition field data for its MicroPAVER pavement evaluation/management system so that the Village staff can effectively manage the Village's road network. Scope of Work for Pavement Condition Evaluatiom- Pavement condition data must be gathered in a sound, systematic, and reproducible manner to ensure consistent and accurate results. The Consultant will provide all necessary field inspectors, vehicles, tools, equipment, and traffic control required to perform this work. The Consultant shall-, • Note that the Village has created a User Defined Field called "ID" for each MicroPAVER Section. (This must be maintained.) Collect pavement condition/distress data for all Village maintained roads using the Inspection format established by the MicroPAVER software. Enter the pavement condition/distress data into the MicroPAVER database. Provide eight hours of consultation with Village staff. Collect digital images of the road surface conditions and link images to the MicroPAVER database. o Digital images shall be in Jpg format. o Each image shall be uniquely named. o Digital images shall be taken at approximate 12 ft intervals. o Digital images shall be in the forward direction and shall include the view of the left and right edge of pavement on one image. o Digital images shall have an approximate resolution of 2,048 x 2,048 pixels (4 MB)., o Digital images shall be indexed to the appropriate PAVER street segment. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org 35 Project Schedule The Village reserves the rights to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. The Villae of Mount Prospect •appreciates your interest in providing this service g . Any questions regarding this Request can be directed to Brandon Saccone, by phone at 847- 870-5640 or email at bsaccone@m�oun,,,t,p,,rospe,,ct.org'. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org 36 LOCATION MAP VILLAGE OF MOUNT PROSPECT, COOK COUNTY PUBLIC WORKS DEPARTMENT 1700 W. CENTRAL ROAD MOUNT PROSPECT, IL 60056 T 847.870.56401 F 847.253.9377 40#mlml Is bm*A I' is 14 j j wh lllw� momw I MR *W Amle wpm OWN* ,,Pox* S." a ;, �p a erre T t ja "A"A# W4 Ir f! 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