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HomeMy WebLinkAbout02/06/2007 VB minutes MINUTES OF THE REGULAR MEETING OF THE MA VOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 6, 2007 CALL TO ORDER Mayor Irvana Wilks called the meeting to order at 7: 10 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Members of the Mount Prospect Police Department Honor Guard presented Posting of Colors, after which Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Lohrstrofer, moved to approve the minutes of the regular meeting held January 16, 2007. Upon roll call: Ayes: Abstain: Nays: Motion carried. Hoefert, Korn, LOhrstorfer, Skowron Corcoran None APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BilLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MA VOR'S REPORT MAYOR'S Mayor Wilks read proclamations recognizing February 2007 as American REPORT Heart Month and Black History Month. AMERICAN Police Chief Richard Eddington recognized the following employees for being HEART MONTH selected among an outstanding group of pOlice officers for the annual Officer of the Year Award: BLACK HISTORY MONTH POLICE OFFICER OF THE YEAR: Officer Cheryl Specht OFFICER OF THE RUNNERS UP: Officer Maureen Kerrigan YEAR AWARD Officer Thomas Hoskinson I nvestigator Robert Riordan Police Chief Eddington highlighted the excellent service of each of these individuals and with the assistance of Mayor Wilks presented plaques to Officers Kerrigan and Hoskinson and Investigator Riordan. Commander Rzepecki accepted the plaque for Officer Specht as the nature of her police assignment did not allow her to attend the ceremony. Chief Eddington added that Officer Specht was the first female recipient of the Police Officer of the Year award. 1 AMEND CHAPTER 13, ALCOHOLIC LIQUORS ORD NO. 5612 APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS PUBLIC IMPROVEMENTS CONSTRUCTION ENG. SERVICES MAPPING PROJECT LUST PROJECT Village Manager Janonis stated Officer Specht would receive a monetary award for her distinction as Officer of the Year. In addition to recognizing the officers and all members of the Police Department, Village Manager Janonis thanked their families and noted the significant impact family support has on the officers and the department. Mayor Wilks called for a short recess at 7:27 p.m. The Village Board reconvened at 7:30 p.m. Mayor Wilks presented an ordinance amending Chapter 13, "Alcoholic Liquors" of the Village Code for a first 1st reading. This ordinance adds one (1) Class "V" liquor license (Wine Only Package) for Zenitram Group, LLC d/b/a/ Vino 100, 110 South Emerson Street. Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. The applicant, Ms. Martinez responded to questions from the Village Board and provided additional information about Vino 100. The business specializes in wine, promoting an assortment of over a 100 wines for $25 or less and provide assistance customers who are unfamiliar with wines. At this time sales are limited to wine but at a later time may consider expanding to specialty beers. Ms. Martinez is hopeful the business located in the Emerson Building in Downtown Mount Prospect will open in late March of this year. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5612: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion Carried. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Hoefert, moved to approve the following business items: 1. Bills, dated January 11-31, 2007 2. Request for Village Board approval to accept Public Improvements for Chillelli's Subdivision, Golf Road and Deborah Lane 3. Request for Village Board approval to accept Public Improvements for Hill Street Nature Center. 4. Request Village Board approval to accept proposal from CE Design for construction engineering services in an amount not to exceed $41,723. 5. Request Village Board approval to accept proposal for aerial photography and planimetric mapping project in an amount not to exceed $28,500. 6. Request Village Board approval to accept proposal for LUST closure and remediation project, 112 East Highland Street in an amount not to exceed $17,394. 2 OLD BUSINESS PZ-28-06, 103 SOUTH MAPLE STREET ORD NO. 5613 RES NO. 3-07 NEW BUSINESS Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. OLD BUSINESS Mayor Wilks presented for a second (2nd) reading an ordinance to grant a Conditional Use permit and Development Code Exception, PZ-28-06,103 South Maple Street, Historical Society. This ordinance grants a six (6) month extension of Conditional Use permit granted by Ordinance 5404 and a Development Code exception for storm water detention. As part of this project Mayor Wilks also presented a Resolution authorizing the execution of an agreement between the Village of Mount Prospect and the Mount Prospect Historical Society. This resolution grants approval of an off-site parking agreement for four (4) parking spaces in the municipal deck. Mr. Gavin Kleespies, Executive Director provided a brief summary of the project to relocate and restore Central School. Trustee Hoefert stated that as a Board Member of the Mount Prospect Historical Society he would abstain from the vote. Trustee Korn stated that as a member of the Historical Society he would also be abstaining from the vote. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5613: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND DEVELOPMENT CODE EXCEPTION FOR PROPERTY LOCATED AT 103 SOUTH MAPLE STREET Upon roll call: Ayes: Abstain: Nays: Motion carried. Corcoran, LOhrstorfer, Skowron, Wilks Hoefert, Korn None Trustee LOhrstorfer, seconded by Trustee Skowron, moved for approval of Resolution No. 3-07: A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT HISTORICAL SOCIETY Upon roll call: Ayes: Abstain: Nays: Corcoran, Lohrstorfer, Skowron, Wilks Hoefert, Korn None Motion carried. NEW BUSINESS PZ-01-07, 1429 Mayor Wilks presented for a first (1st) reading an ordinance to grant a conditional WIGWAM TRAIL use permit for the construction of a circular drive at 1429 Wigwam Trail. Community Development Director William Cooney provided an overview of the residential property and the petitioner's request for the conditional use. Mr. Cooney referenced the amendment to the Village Code that was done approximately a year and a half ago to allow for the construction of a circular drive. He stated the petitioner had met all the requirements including lot coverage under the amended Village Code and the Planning and Zoning Commission recommended approval by a 7-0 vote. 3 ORD NO. 5614 PZ-14-06, 1040 W. NORTHWEST HIGHWAY Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll cali: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. Also referencing the amended code and the Village Board's previous discussion of circular drives, Trustee Skowron questioned the condition recommended by the Planning and Zoning Commission to prohibit overnight parking. When previously discussed the Village Board did not support the restriction of no overnight parking due to enforcement issues. Mr. Cooney concurred and stated he would share the Village Board's comments with the Planning and Zoning Commission. Trustee Hoefert, seconded by Trustee Korn, moved to amend the proposed ordinance by removing the condition prohibiting overnight parking on the circular drive. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron None Motion carried. Trustee Hoefert, seconded by Trustee Korn, moved for approval of Ordinance No. 5614 as amended: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 1429 WIGWAM TRAIL Mayor Wilks presented for first (1st) readings; (1) an ordinance to amend the official zoning map of the Village of Mount Prospect and (2) an ordinance granting a conditional use permit and variation to allow construction of a 17 unit town home development at 1040 West Northwest Highway. Mayor Wilks stated the Planning and Zoning Commission recommended by a vote of 5-2 to deny the request, therefore, adoption of the ordinances require a super majority vote for approval. The Planning and Zoning Commission noted concerns with the lack of parking and density. Community Development Director William Cooney provided background information on the proposed project including revisions the petitioner made to the original site plans in response to concerns raised by residents and staff. He stated the revised project is for 17 units and 8 guest parking spaces and meets Village requirements. Mr. John Schiess, project architect, spoke on behalf of the property owner and developer. Mr. Schiess provided a brief summary of the property and the owner's efforts to develop the property including: II Meeting with property owners of the adjacent residential properties. II Modifications to the original plans to address comments and concerns of the adjacent residential property owners and staff. .. Compliance with Village requirements including lot coverage, setbacks and water drainage. Mr. Schiess stated. the owner would like to move forward with development of the property and is looking for direction from the Village Board. Comments and concerns were then presented from residential property owners adjacent to the proposed development site. 4 AMEND CHAPTER 18, (TRAFFIC) Ms. Nancy Fritz, Northwest Meadows Homeowners Association President 103 North MacArthur Drive · Proposed 17 -unit town home development does not match existing neighborhood. · Density of development and issues associated with high density development; potential flooding of adjacent residential properties due to inadequate drainage and overflow parking onto residential streets. · The size and appearance of the proposed buildings negatively impact the backyards of the adjacent single family homes. · A flyer sent to the adjacent residential property owners stating construction of new office building at 1040 West Northwest Highway would begin soon was read. Ms. Fritz questioned the intent and timing of the letter that residents received the same day as the case was before the Village Board. (Copies of the flyer were provided to the Village Board.) Mr. Paul Glombowski 206 MacArthur Drive · Infrastructure was not designed to take on additional storm and sanitary water from townhomes. · Density of development; inadequate parking on site, overflow onto adjacent residential streets · Questioned accessibility of emergency vehicles Mr. Cooney and Village Engineer Jeff Wulbecker responded to comments regarding retention of storm water and sanitary sewer. The proposed installation of restrictors for water drainage would work better than the current water retention and drainage system. As part of the discussion and consideration of the proposed project the Village Board commented on the following items of concern with the proposed development; · Density - too many units · Inadequate guest parking spaces · Site plan not compatible with the Villas and the single family homes · Patios/balconies/garages - inadequate in size · Capacity for Waste and storm water - (Village Engineer to research and provide additional information) In response to a question regarding the flyer sent to the residential property owners, Mr. Schiess stated he knew the contact person man listed on the flyer was unaware a flyer was distributed. Mayor Wilks stated the second (2nd) reading of the ordinances for this case would be held at the March 6, 2007 Village Board meeting. Mayor Wilks called for a short recess at 8:45 p.m. The Village Board reconvened at 8:50 p.m. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance implements components of the Village's new "Residential Intersection Traffic Control" program and the "Residential Speed limit" program for Zone 12. Following a brief overview of the Village's Residential Intersection Traffic Control Program and Residential Speed limit Program, Project Engineer Matt Lawrie provided a summary of the neighborhood traffic study conducted in Zone 12. A total of sixty-four (64) intersections were reviewed to determine the proper traffic control in Zone 12. 5 Included in his summary were recommendations for intersection traffic control and speed limit changes. Mr. Lawrie stated the traffic study results and recommendations were shared at an Open House held for residents in Zone 12 and a follow-up meeting was also held with residents residing on Wa-Pella Avenue in January of this year. Mr. Lawrie stated that based on the studies performed by the Village's consultant KLOA, Inc. and engineering staff, staff recommend the changes to Chapter 18 (Traffic) as listed in the proposed ordinance; recommendations for removal of stop signs along Wa-Pella Avenue remain unchanged from the initial traffic study. Mr. Lawrie stated Mr. Michael Werthmann, KLOA, Inc. was in attendance to respond to questions. Several residents from the 0-400 block of Wa-Pella Avenue were in attendance to demonstrate their support for the neighborhood effort to save the stop signs from removal as recommended by staff on Wa-Pella Avenue. Residents residing on Wa-Pella who addressed the Village Board and a collective list of their primary concerns and comments follow: Residents Donna Runge 400 South Wa-Pella Larry Lettow 307 South Wa-Pella Christy Watychowicz 301 South Wa-Pella Usa Snead 121 South Wa-Pella Jim Byrne 313 South Wa-Pella Nancy Bennett 200 South Wa-Pella Steve Fleming 319 South Wa-Pella Carol Kelly 312 South Wa-Pella Julie Johnson 101 South Wa-Pella John Harrington 311 South Wa-Pella Lee Habich 315 South Wa-Pella Laura Traviola 218 South Wa-Pella Comments/Concerns a How will the removal of stop signs enhance safety II Traffic congestion near Lincoln School II High traffic frequency on Wa-Pella including multiple bus stops " 91 children of varying age in the four (4) block area II Pedestrian safety - students attending Lincoln and St. Raymond walk to their respective schools '" Heavy use of Wa-Pella Avenue as a cut through street to Central Road '" Questioned accuracy of the data used for the traffic study; one of the counts was conducted while Wa-Pella was still under construction II Removal of signs will increase driver's speed II Read letter of support to keep stop signs from St. Raymond pastor II Concerned speed humps will be installed to calm traffic II Maintain 20 miles per hour speed limit through out area Mr. Werthman, KLOA, Inc., Mr. Lawrie and Mr. Wulbecker provided additional information regarding the study and standards applied in making their recommendations. The Village has undertaken a comprehensive traffic control study program to enhance driver and pedestrian safety and develop a uniform set of guidelines for the Village's traffic code. 6 AMEND CHAPTER 11 (HEALTH REGULATIONS), CHAPTER 19 (MERCHANTS AND BUSINESSES) AND APPENDIX A The consultant's recommendations are guided by (1) Village guidelines and (2) national traffic safety standards. Staff also responded that safety is based on motorist and pedestrian expectations. If a pedestrian crosses at an intersection with stop signs, but the cars don't stop, safety is compromised. If a pedestrian crosses at an intersection, with no stop signs, they wait for a gap in traffic. The Mayor and Village Board thanked the residents for their constructive comments and insights into their neighborhood. As part of their discussion the Village Board commented on the following: · The comprehensive traffic control study was undertaken to enhance traffic safety and uniformity and enforcement of the traffic code · Clarification of when the traffic counts were conducted and accuracy of the data - use of Wa-Pella as a cut-through to Central Road · Consideration of the number children on Wa-Pella and schools in the area · Separate consideration of the stop sign removals recommended for Wa- Pella Avenue · Continue discussion of the stop signs on Wa-Pella with a small group; representative from Wa-Pella Aveune, the Village Board and staff to consider potential areas of compromise. It was recommended that the proposed changes to the traffic code be considered as one but prior to the 2nd reading of the ordinance a small group discussion be conducted to re-evaluate and consider potential areas of compromise to the recommendations for removal of certain stop signs on Wa-Pella Avenue. Noting that a full Village Board would not be in attendance at the February 20, 2007 Village Board meeting Mayor Wilks asked for a motion to defer the second (2nd) reading of the ordinance until the March 6, 2007 Village Board meeting. Trustee Hoefert, seconded by Trustee Skowron, moved for approval to defer the second (2nd) reading of an ordinance to amend Chapter 18 (Traffic) until the March 6, 2007 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. Mayor Wilks called for a short recess at 10:35 p.m. The Village Board reconvened at 10:39 p.m. Mayor Wilks presented for a first (1st) reading an ordinance to amend Chapter 19, (Health Regulations), Chapter 11 (Merchants and Businesses) and Appendix A of the Village Code. Village Manager Janonis stated this ordinance represents changes to Chapter 11, 19 and Appendix A deemed necessary to create a more concise and understandable code as it relates to scavengers and solid waste collection services and fee structure. Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. 7 ORD NO. 5615 MANAGER'S REPORT PHASE 2, PROSPECT MEADOWS WATERMAIN PROJECT COFFE WITH COUNCIL SNOW SCULPTING EVENT OTHER BUSINESS FOOD PANTRY NEWSPAPER PUBLICATION Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5615 as amended: AN ORDINANCE TO AMEND CHAPTER 19 (HEALTH REGULATIONS), CHAPTER 11(MERCHANTS AND BUSINESSES) AND APPENDIX A OF THE VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Public Works Department requests Village Board approval to accept bid for the Prospect Meadows Watermain Replacement Project Phase2. Public Works Deputy Director Sean,Dorsey provided an overview stating the proposed project replaces approximately 2,~08 linear feet of existing watermain in the Prospect Meadows subdivision. Work includes the abandonment of 4" diameter cast iron pipe in rear-yard easements and the installation of new 8" ductile iron pipe in the public right-of way; reinstatement of water service lines; installation of new fire hydrants and driveway culvert replacements. Staff recommends acceptance of the low bid from J. Congdon Sewer Service of Carol Stream in an amount not to exceed $559,147; this amount includes a 10% contingency of $50,832. In response to questions from the Village Board regarding the durability and failure rate of the new pipe, Mr. Dorsey stated that the 8" ductile iron pipe was much sturdier compared to the failure rate of the 4" cast iron pipe. The Village Board recognized the work of the Public Works Department, adding that this is an essential Village service not visible to residents. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the request to accept the bid from J. Congdon Sewer Service, Inc. for Phase 2 of the Prospect Meadows Watermain Improvements project in an amount not to exceed $559,147. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion Carried. Village Manager Janonis announced the following community meetings/events. II Coffee with Council- February 10, 2007 9:00 a.m. - 11:00 a.m. Village Hall Community Room .. Snow Sculpting competition - February ih - 10th Randhurst Mall Sculpting begins on the ih and judging is on the 10th OTHER BUSINESS Trustee Korn stated the Village's Food Pantry has been well utilized and is great need of additional food donations. Trustee Korn also commented on a recent letter published in a local newspaper. Noting that the letter conveyed misinformation regarding the Village's role in a proposed dog park, he suggested newspapers should include a disclaimer if they are going to publish letters that contain inaccurate information. 8 CLOSED SESSION CLOSED SESSION As there was no need for discussion of Land Acquisition 5 ILCS 120/2 (c) (5) as listed on the Agenda, Mayor Wilks stated there would be no Closed Session. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. ADJOURN ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the February 6, 2007 Village Board meeting at 10:50 p.m. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron Nays: None Motion carried. -/'7A_M '4nr M. Lisa Angell Village Clerk 9