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HomeMy WebLinkAbout10/25/2006 FC minutes FINANCE COMMISSION CMM ORRECTED INUTES OF THE EETING O25,2006 CTOBER RD 3FECR LOOR XECUTIVE ONFERENCE OOM VH ILLAGE ALL I.CO ALL TO RDER The meeting was called to order at 7:05 p.m. Those present included Chairman Charles Bennett and Commissioners Wayne Gardner (arrived at 8:55), Vince Grochocinski, John Kellerhals, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Director of Information Technology Joan Middleton, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Daily Herald reporter Steve Zalusky arrived at 7:10. II. AM PPROVAL OF INUTES The minutes of the meeting of October 19, 2006 were distributed, but due to lack of review time, Chairman Bennett postponed approval until the next meeting. Chairman Bennett reminded the commissioners that at the end of this evening’s presentation there would be a discussion regarding the previous week’s presentations by Human Services, Fire and Public Works. III.RP2007VB EVIEW OF THE ROPOSED ILLAGE UDGET Administration Assistant Village Manager Dave Strahl began the discussion with an outline of the Divisions under Administration. Mr. Strahl mentioned that the organizational chart reflects the addition of Administrative Adjudication. Mr. Strahl stated that the adjudication process is an alternative due process program which was implemented in June. Currently the types of claims being handled through the adjudication process are nuisance claims from the Environmental Health Division. Beginning in 2007 the village would also like to include non-moving violations and local ordinance violations. Assistant Village Manager Dave Strahl outlined the budget highlights of Village Administration. Mr. Strahl stated that there is an increase of 55.7% or $225,750 in legal services due to the upcoming 2007 labor negotiations. Also outlined was the Information Technology budget which shows an increase of 8.1% or $68,967. Listed in the proposed budget is a new staff position request for $50,000. There was a discussion regarding the need for the additional staff member and how the needs of the various departments have grown and technology needs have increased. Chairman Charles Bennett asked for additional documentation to support the addition of the new position. Chairman Bennett asked to see the IT task list of what work is waiting to be done as well as what can not be done by IT without the addition of the new staff member. There was a consensus among the members that they would like to see compelling and more supportive evidence for the new position. Director of Information Technology Joan Middleton added that if they did not get approval for the new position there would likely be increases in overtime earning and consulting fees. Finance and Non-Departmental Director of Finance David Erb began his discussion regarding the 2007 Proposed Budget by outlining several 2006 accomplishments and 2007 objectives. There was a brief discussion regarding fixed assets and conducting a fixed asset valuation, which is an objective for 2007. Commissioner John Kellerhals asked how much the fixed asset valuation will cost. Mr. Erb stated that $30,000 is budgeted for this valuation. Director of Finance David Erb stated that the Finance Department’s total budget shows an increase of which 5.5% over the 2006 budget. Of importance was an increase of 91.7% in contractual services is related to the addition of an account to pay for ambulance billing services. Also discussed was a decrease in the insurance line item, which is due to a reallocation of charges. Director of Finance David Erb discussed several non-departmental items that appear in the Proposed is 2007 Budget. Under Community and Civic Services there an overall increase of 4.1%. The white lights line item showed an increase of approximately 20% which is attributed to decorations being put up in areas that were previously not decorated. Mr. Erb also discussed the Debt Service proposed budget that increased 8% to a total of $4,163,928. Mr. Erb stated that the total debt fluctuates based on the pay off schedule of the various debts. Mr. Erb also stated that the total proposed budget for Pensions is $5,137,624 and is up 3.75% and the Insurance proposed budget is $6,503,277 which is up 2.3% from the previous year. IV. C’R HAIRMANS EPORT Chairman Charles Bennett opened the floor to the commissioners to discuss and make recommendations regarding the Human Services, Fire Department and Public Works Department presentations of the previous week. There were no recommendations or changes to the Human Services Department budget. Commissioner John Kellerhals asked that the discussion regarding the Fire Department budget be postponed until next week so that the commissioners could have the opportunity to review the documents that would be provided in support of the proposed part time position. Commissioner Ann Smilanic expressed her interest in planning for the development of the new fire station. Village Manager Mike Janonis stated that until the space needs study is completed it would be premature to make any decisions regarding the proposed station. Commissioner John Kellerhals added that he would like to see some financial planning put in place now for the development of the new station. The discussions on the new fire station development and requested part time fire position would be postponed until the next Finance Commission meeting. There was a brief discussion on the Public Works proposed budget and there were no recommendations made to change the budget. 2 Commissioner John Kellerhals voiced his opinion on the direct billing charge for refuse. Commissioner Kellerhals would like to see the elimination of the direct charge and would like to see the fee applied to homeowner’s residential property tax bills. There was a lengthy discussion regarding the issue and whether there was support from the other commission members. Mr. Erb added that $1,019,000 is raised through the $75 direct bill charge for refuse. Commissioner Kellerhals would like to make sure that if the charge was redirected to the tax bill then the $75 refuse fee be entirely funded by the tax levy. After all members of the commission were able to voice their opinions on eliminating the direct bill and moving the refuse back to the tax bill, there was not sufficient support from the commission to support Kellerhal’s Commissioner recommendation. V. FD’R INANCE IRECTORS EPORT There was nothing to report. VI. OB THER USINESS There was nothing to report. VII.NM:N2,2006 EXT EETING OVEMBER Commissioner Tom Pekras motioned to adjourn which Commissioner Vince Grochocinski seconded. The meeting was adjourned at 9:45 p.m. The next meeting will be November 2, 2006. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3