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Home My WebLink AboutCOW Agenda Packet 02/13/2007 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesday, February 13, 2007 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Paul Hoefert Trustee Michaele Skowron Trustee John Korn Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF NOVEMBER 14,2006 III. CITIZENS TO BE HEARD IV. 2007 CAPITAL IMPROVEMENT PROJECT REVIEW This year the Village will undertake more than $5.3 million worth of various capital projects. The scope of work includes roads, sidewalks, streetscape, sewers, watermains and traffic signal upgrades. As in the past, Public Works will provide an overview of the various upcoming projects. V. TRANSFER OF PRIVATE ACTIVITY BOND VOLUME CAP Each year the Village is allocated private activity bond volume cap that can be used for the benefit of certain qualified private development projects. These projects include construction of apartments for low and moderate-income families or for first-time homebuyer programs. The 2006 allocation in the amount of $4,402,240 was reserved by the Village Board in March 2006. A portion of the cap was sold off to Sterns Brothers for use in a housing project in Washington, Illinois. The Village has received a request from Stern Brothers to transfer the remaining portion our 2006 cap to go towards the Assist Homebuyer Assistance Program. Assist is a program sponsored by communities throughout the state that offers families the opportunity to buy their own home. The homebuyer assistance feature of the Assist program provides families with funds to pay all or most of their closing costs and down payment, enabling families with good credit but little extra capital to buy their first home. Loans through the Assist program have been made in the Village in 2005 and 2006. Staff recommends that the Village formally transfer the remaining amount of volume cap for the benefit of the Assist program. Staff will make a presentation on the Assist program and will be on hand to answer questions and facilitate discussion. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TlON TO PARTICIPA TE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. VI. RECOMMENDATION FOR WORKER'S COMPENSATION THIRD PARTY ADMINISTRATIVE SERVICES The Village is self-insured in its worker's compensation program. To assist in the administration of claims the Village has contracted out the service to a third-party administrator (TPA). Since January 1, 1998, the Village has utilized Cambridge (Martin Boyer) to handle the administration of all worker's compensation claims. It has been almost ten years since the Village has requested proposals from firms to provide this service. A survey of neighboring communities was done to see what TPA's were active in the municipal market. From that survey we invited three firms to submit proposals for providing claims administration service. Each of the firms were invited for an interview where they were evaluated on several factors including relevant experience, staff size and claims load, utilization oftechnology and general philosophy in handling claims. The firms were also asked to provide a quote for services. Firms were rated based on their responses to the questions in the interview and an understanding of the workers' compensation arena. The search narrowed down the choices to a single firm at which time a site visit was made to view their operations. It is anticipated that the change to a new claims administrator would go into effect on March 1,2007. Staff will be on hand to present the results of the search process and to answer questions and facilitate discussion. VII. ACTUARIAL REVIEW OF VILLAGE'S SELF-INSURED PROGRAM FOR AUTO AND GENERAL LIABILITY Prior to 2005, the Village utilized a multi-tier approach of self-insurance, commercial insurance and pooled coverage to insure for auto and general liability claims. At the request of the Village Board, an actuarial firm (Milliman Consultants and Actuaries) was hired in 2004 to prepare an analysis of the self-insured program. The request by the Board to perform the actuary analysis was prompted by difficulties incurred in managing the Village's risk management program. Based upon the results of the analysis and a recommendation from Mike Nugent, the Village's insurance consultant, the Village increased its self insured retention to $2,000,000 in lieu of purchasing commercial insurance. A recommended reserve level of $1 ,385,000 was established. At that time, the Village had $439,000 in reserve for auto and general liability claims. Future budgets of the Risk Management Fund were prepared to allow monies to be set aside over a period of several years to meet the recommended reserve level. A follow-up actuary analysis was prepared for 2006 to calculate the reserve level based on claims experience since the last analysis and to determine progress in meeting the original recommended reserve amount. Milliman Consultants and Actuaries were again hired to perform the analysis for the Village. Direction from the Board regarding establishing a policy for reserve levels in the Risk Management Fund is needed. Staff will make a presentation on the Village's self-insurance program and will be on hand to answer questions and facilitate discussion. VIII. REVIEW OF CHAPTER 8 ARTICLE 8 OF THE VILLAGE CODE FOR REAL ESTATE TRANSFER TAX At the January 16, 2007 Village Board meeting an amendment to the Village Code relating to the application for rebate of the real estate transfer tax was presented to the Board for approval. During discussion of this item, additional questions were raised regarding the period allowed to apply for the rebate. At the direction of the Board, staff was asked to further research the matter and bring it back for discussion at a later date. In addition to a review of the two-year period for applying for a rebate, staff also looked into how consideration or the value of the transfer was being determined. The provision that permitted the two-year grace period for qualifying for the rebate was adopted on February 20, 1996 and can be found in Section 8.804 (A) (2) of the Village Code. Previous to this change, the grace period was one year. The change was made to be consistent with IRS regulations. At that time the IRS permitted a two-year window regarding the reinvestment of capital gains from the sale of a home. Since that time the IRS Code has changed so this regulation is no longer applicable. Staff is recommending that the grace period for becoming eligible for the rebate be changed to one year. We are also recommending a change to subparagraph G to remove the presumption of consideration with respect to real estate transfers pursuant to a divorce decree. About five years ago, we amended our ordinance to expand the definition of consideration so that we might treat virtually every real estate transaction as a taxable event. Subsequent to that amendment, we have interpreted the definition to include intra-family tax planning transfers, parental mortgage forgiveness and court ordered divorce transfers as taxable events. Most real estate transfer tax ordinances do not tax these types of transactions. In consultation with the Village Attorney, it appears that, except for the divorce decree language, we can simply adopt an administrative policy that narrows our interpretation of consideration to be consistent with the state law on real estate transfers. In addition to the attached information, appropriate staff will be on hand to answer questions and facilitate discussion. IX. VILLAGE MANAGER'S REPORT . STATUS X. ANY OTHER BUSINESS XI. ADJOURNMENT CLOSED SESSION PERSONNEL 5 ILCS 120/2 ( c) (1). "The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity." 5 ILCS 120/2 (c) (2). "Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. " MA YOR Irvana K. Wilks Mount Prospect TRUSTEES Timothy 1. Corcoran Paul Wm. Hoefer! A. John Kom Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel Phone: (847) 392-6000 Fax: (847)392-6022 TDD: (847) 392-6064 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Village of Mount Prospect 50 South Emerson Street Mount Prospect, Illinois 60056 o R D E R OF 8 U SIN E S S SPECIAL MEETING Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Tuesday February 13, 2007 6:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Paul Hoefert Trustee Michaele Skowron Trustee A. John Korn Trustee Michael Zadel III. CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. IV. ADJOURNMENT ***** ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO A TTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. MINUTES COMMITTEE OF THE WHOLE NOVEMBER 14, 2006 I. CALL TO ORDER The meeting was called to order at 7:11 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, IT Director Joan Middleton, Finance Director David Erb, Police Chief Richard Eddington, Deputy Chiefs of Police John Dahlberg and Michael Semkiu, Fire Chief Michael Figolah, Fire Marshal Paul Valentine, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Community Development Director William Cooney, Building Commissioner Bill Schroeder, Environmental Health Coordinator Bob Roels and Human Services Director Nancy Morgan. II. MINUTES Approval of Minutes of October 24, 2006. Motion made by Trustee Corcoran and Seconded by Trustee Skowron. Minutes were approved. Trustee Michael Zadel abstained. III. CITIZENS TO BE HEARD None. IV. CONTINUATION OF VILLAGE BOARD 2007 BUDGET DELIBERATIONS Mayor Wilks provided a general overview of the Budget process to date and what would be covered during the Budget discussion this evening. General Administration Budaet Assistant Village Manager David Strahl provided an overview of the Village Administration Budget including Public Representation, Village Manager's Office, Legal Services, Human Resources, Information Technology, Public Information, Television Services and Village Clerk's Office. He highlighted the addition of the Administration Adjudication process and it being supervised through the Village Manager's Office. He also highlighted the various changes in the Divisions within the Village Manager's Office budgets. He noted a substantial increase in the Legal Services' budget anticipating additional legal expenses relating to labor negotiations in 2007. He also provided some general information regarding the additional position for the Information Technology Division. 1 He provided background information regarding the current workload of the IT Division and the anticipation of reallocation of resources with the additional person. He highlighted the backlog of existing projects and the inter-relationship with other Departments and their operations. He stated that much of the workload in IT is impacting various Departments' use of technology. Finance Department Budqet Overview Finance Director David Erb provided an overview of the Department with the accomplishments and objectives from the past year and the upcoming fiscal year. He stated one area that the Department would like to move in more would be the use of the Internet for bill payments. He also stated that the Department would like to undertake a review of Business License fees and update the long-range financial policy. He highlighted the request for consultant services to conduct a Fixed Asset evaluation for all Village property and the need to assemble a comprehensive revenue manual for general utilization. He stated the Department budget is expected to increase 5.5% and the increase in contractual services is due to ambulance billing process that was undertaken earlier this year. Non-Departmental Budqet Review Community Activities' Budqet Finance Director Erb stated there is an increase of 4.1 % due to the increased cost of Holiday decorations. Debt Service Budqet He stated this fund is dependent on the scheduled repayments and the debt is currently 2.7% of EA V and should all be paid off by 2022. Pension Review He stated there is a projected increase of 3.75% in pension costs related to mandated pension enhancements. Insurance Budqet He stated the insurance budget is projected to increase 2.3% primarily due to liability premiums and the increase in Workers' Compensation costs. Mount Prospect Public Library The Mount Prospect Public Library budget includes an increase of 5.7%, a levy increase of 4.3%. Finance Director Dave Erb provided an overview of how electronic payments could be undertaken at the Village. 2 Community Development Department BudQet Overview Community Development Director Bill Cooney provided an overview of Departmental operations and highlighted the recent commencement of the Administrative Adjudication process and the streamlined Business License process. He stated the Department has expanded the Nuisance Abatement Program through the Vacant Property Registration Program. He stated the Department is currently undertaking a Comprehensive Land Use Plan update along with improving the applications and forms utilized by the general public. He stated many of the forms are on line and they have tried to modify them to make them more understandable. He stated the Business Retention Plan and the Downtown Redevelopment is currently under way and progressing well. He is proposing two new programs for 2007; one including a Sidewalk Inspector which would be responsible for general inspections of properties from the sidewalk primarily focusing on single-family homes. The second program is the Crime Free Housing Program and is a joint venture between Community Development and the Police Department. The Crime Free Housing Program would include a criminality amendment to all leases within the Village that would allow landlords to evict tenants who are charged with criminal activity. He said the overall Budget increase is slated at 11 % and that is primarily based on the new positions. Environmental Health Coordinator Bob Roels spoke. He stated that Administrative Adjudication court call has increased to include two calls per Hearing date with eight to ten cases per call. He stated the process has allowed for much better collection of fines and many fewer continuances compared to bringing these Cases to the Cook County Court system. Police Department BudQet Overview Police Chief Richard Eddington provided an overview of the Department's Budget which includes a 6% increase. Much of the increase is due to the Traffic Unit implementation. He also highlighted training by Command staff and the effort to secure grants for additional funding. He stated the Crime Free Housing Program will be very beneficial to the Police Department in addressing activities prior to extensive service calls. He also wanted to advise the Board that there will be a time in the near future where a Neighborhood Resource Center will need to be considered. He also highlighted the Police recruiting efforts that are currently underway. He provided a summary of the Crime Free Housing Program. The Program is a three-phase initiative that includes training of the landlord, a crime free housing addendum which would allow eviction of tenants if the tenant is involved in criminal activity and annual meetings with Village staff. This Program has proven successful in reducing calls for service and improving quality of life in rental unit complexes. He stated it will take time for the results to be absorbed and would request a five-year commitment from the Village Board. The Police Department is requesting the additional staff to handle the crime free housing coordination Police functions and measure and create benchmark activities relating to program goals. Community Development Director Bill Cooney provided information relating to the Crime Free Housing Program as it relates to Community Development. The Crime Free Housing Program would allow revocation of Rent License Agreements issued to landlords for rental units once the property is declared a nuisance. The landlord cannot issue or agree to any new leases. 3 Staff is proposing that the initiative apply to all rental units which total 6400 units and approximately 900 owners. He said there is the option to inspect the properties annually or every five years which is currently being utilized with other multi-family units. He stated a significant effort would need to be undertaken to develop a data base for notification and monitoring. Police Chief Eddington stated that an arrest for criminal activity would be cause for the lease to be voided under the proposed Program. Mr. Cooney stated it would take approximately three years to train all known and potential property owners to get the program fully implemented. General consensus of the Village Board was to support the Crime Free Housing Program implementation as proposed by staff under Option 1 which would include one Inspector and one additional Police Department staff person (non- sworn). Chuck Bennett, Finance Commission Chairman, spoke. He provided the Finance Commission recommendations for consideration by the Village Board based on their meetings with the various staff and Departments providing details on their Budgets. He stated the Commission was satisfied that a balanced Budget with a surplus was proposed that includes a modest Property Tax increase. He stated much of the critical review of the Commission was relative to the new staff requests. The Commission feels that the IT position should be considered as a part-time, temporary position. The Commission also felt that the requested position for a part-time position in the Fire Department to assist in disaster and emergency preparedness is the first step toward a full-time position next year. The Commission also voiced concerns about the expenditure of emergency generators for the wells that had been requested by Public Works. He said the Commission supports the Crime Free Housing Program and the necessary fee increases that may be required to support the Program. He stated the Commission was not supportive of the Sidewalk Inspector as proposed by Community Development. The Commission would request the Board move forward on the Station 14 construction process as soon as possible and to utilize any excess funds above the 25% reserve for funding of the Station construction to reduce the debt. The Commission is also requesting the Board consider raising the Sales Tax for the permanent funding source. General comments from Village Board members included the following items: It was mentioned that the administration needs to undertake a systematic process review across all Departments to determine the ideal state and how to move toward the ideal state as defined. This would allow an illustration of how waste could be removed and improve processes for the future. Discussion of positions as proposed: Crime-Free Housing Program - Option 1 Inclusion of one Inspector in Community Development Civilian position in the Police Department The Village Board is supportive of the Program as defined as Option 1. 4 Sidewalk Inspector position - Village Board is supportive of adding this position. Network Administrative position in IT - The Village Board is supportive of the position and would like staff to undertake a strategic effort to review possible consolidation of computer operations among other communities. The part-time position in the Fire Department defined as Disaster Coordinator- consensus of the Village Board was to support the position on a part-time basis. VIII. ANY OTHER BUSINESS Village Manager Janonis stated the CIP permanent funding discussion would take place during the early months of 2007. Nancy Morgan provided an announcement regarding the flu-shot vaccination schedule starting November 15 and continuing to November 16. IX. ADJOURNMENT There being no further business to discuss, the Committee of the Whole adjourned at 10:10 p.m. ~~~{{/ DAVID STRAHL Assistant Village Manager 5 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VILLAGE ENGINEER DATE: FEBRUARY 8, 2007 SUBJECT: 2007 CONSTRUCTION PROJECTS FEBRUARY 1 3TH COMMITTEE OF THE WHOLE MEETING The construction season is soon to be upon us and for your information I have compiled a list and corresponding map of the public construction projects that have been scheduled for this year. I have attached copies for your use. The map depicts these Village projects: . Street Resurfacing (highlighted in red) . Other Village Projects (highlighted in blue) The map also depicts the following projects by other agencies (highlighted in green): . Levee 37 Project by the Army Corps of Engineers No other agencies have scheduled any projects in Mount Prospect for this year. I will be at the February 13th meeting to provide a brief summary of each project and to answers any questions. ~~ Cc: Glen R. Andler, Public Works Director X: Engineering\Pro j ectsl\2007 constprojectmm .II ""'___. ... ...un.. .....peeI: aOO7 C ....,..... LIaI: FEBRUARY 8, 2007 VILLAGE PROJECTS 1. 2007 STREET RESURFACING PROGRAM Work: 25 streets / 5.1 miles of intermittent curb repair and asphalt resurfacing at various locations throughout the Village. See attached list. $2,700,000 Arrow Road Construction Start work / April 2007 Cost: Contractor: Schedule: Completion / September 2007 2. LINNEMAN ROAD IMPROVEMENTS (Algonquin Road to Dempster Street) Work: Pavement widening, installation of curb and gutter, storm sewer, street lights and resurfacing of Linneman Road in conjunction with Briarwood Development. Developer will pay for section in front of their development. ViLLage wiLL use CDBG funds and general funds to pay for northern 600' of improvements. $200,000 Undetermined / Developer Bid Opening Spring Start work I April 2007 Completion I June 2007 Cost: Contractor: Schedule: 3. STREETSCAPE Location: Work: Cost: Contractor: Schedule: Emerson Street from Northwest Highway to Central Road Busse Avenue from Emerson Street to Main Street Parkway landscaping and planters, brick sidewalk improvements, street lights and pedestrian Lights. $700,000 Undetermined Start work / April 2007 Completion I July 2007 4. 2007 SIDEWALK IMPROVEMENT PROGRAMS (Various locations throughout the Village) Work: Share/Cost Sidewalk Replacement and New Sidewalk installation Programs. Cost: $ 125,000 Contractor: Undetermined I Bid Opening May 7th Schedule: Start work / June 2007 Completion / September 2007 5. PROSPECT MEADOWS WATERMAIN REPLACEMENT PHASE 1/ (prospect Meadows Subdivision) Work: Replace existing 4" watermain with new 8" watermain, install new water service lines and fire hydrants. $560,000 J. Congdon Sewer Service, Inc. Start work I March 2007 Cost: Contractor: Schedule: Completion I June 2007 6. COMBINED SEWER REPAIR PROGRAM (Various locations throughout the Village) Work: Categories 4 8: 3 sewer point repairs and cured in place lining of existing combined sewers. $1,000,000 U ndetermi ned Start work I April 2007 Cost: Contractor: Schedule: Completion I November 2007 7. TRAFFIC SIGNAL IMPROVEMENT PROGRAM (Various Locations) Work: Installation of pedestrian crossing signals. Cost: $50,000 Contractor: Meade Electric Schedule: Start work I September 2007 Completion I October 2007 'Ij ARMY CORPS OF ENGINEERS PROJECTS 8. LEVEE 37/ US ARMY CORPS OF ENGINEERS, PHASE I (North of Palatine Road I west of River Road) Work: Construct waLL along the north side of Palatine Road to prevent flood water from flowing around Phase II levee waLL on River Road when completed. Undetermined Undetermined I Bid Opening Summer 2007 (tentative) Start work I Fall 2007 (tentative) Completion I Winter 2007 (tentative) Cost: Contractor: Schedule: 9. LEVEE 37/ US ARMY CORPS OF ENGINEERS, PHASE II (ALong River Road from Euclid to PaLatine) Work: Construct Levee waLL and pump stations aLong the west side of River Road and Milwaukee Avenue to protect subdivisions west of Des Plaines River. Undetermined Undetermined I Bid Opening date not set yet, Start work I undetermined CompLetion I undetermined Cost: Contractor: Schedule: - 2 - ..< STREET BUSSE AV CAN DOT A A V CHOLO LN CORKTREE LN COUNCIL TR ELM ST ELMHURST A V EMERSON ST EVERGREEN A V GREENWOOD DR HENRY ST KINGSTON CT LARKDALE LN LOUIS ST MAPLE ST ORIOLE LN PHEASANT TR PROSPECT A V REDWOOD A V SCHOOL ST SMALL LN SUNSET RD THAYER ST WAPELLA A V YATES LN 2007 Street Resurfacing Program Street List FROM MAIN ST LINCOLN ST HOPI LN COLUMBINE DR ELMHURST RD CENTRAL RD LARKDALE LN NW HWY LOUIS ST SYCAMORE LN MAIN ST FEEHANVILLE DR FORESTA V THA YER ST THAYER ST FOREST A V CITY LIMIT MAPLE ST DEMPSTER ST NW HWY STRATON LN NAWATA AV ELMHURST A V EVERGREEN A V EMMERSON LN TO ELM ST BUSSE A V BURNING BUSH LN PEARTREE LN EMERSON ST ISABELLA ST BOB 0 LINK RD CENTRAL RD GEORGE ST WOLF RD MAPLE ST CUL DE SAC PROSPECT MANOR RAND RD GREGORYST PROSPECT MANOR TAMARACK DR MT PROSPECT RD COTTONWOOD LN EVERGREEN A V STEVENSON LN CAN DOTA AV PINE ST BUSSE A V LOWDEN LN - 3 - THE VILLAGE OF MOUNT PROSPECT 2007 CONSTRUCTION MAP - ) Jntr^J _ J~ I.~f ~ fI 'kid~lJ ~ ~ ~;l L, ---1 I 5 R~UL= ~"B 1-m.j . \~'Gl=1 '\ q ~ ..- q~~ - '\1-~j 0 ~~ \l.Jf I: ~ D: ~ ~ ..- H+~~t .1 \ -(~ iJ \.L L.J...= ~ -ow:! "'.....:0;:- .~ If-I--' 11~1- Rn ~ r---1 T I ~l - .v-r- -;::::- F=== IT I 11 ~ c WjJJI c: c- n~ ~~/~ ~' .....J.. \ ~r-- I" f1-= ._..._..~.s I r .-""lIo.., I-f-'/ L-,;'K ~I-= L - r- ~~ r-. ~~ r' I ...........'- .... 3 . " 11> WJ 2 20137 Construction Project Map Legend Village Projects 1) Street Resurfacing Program (See List) 2) Linneman Road Improvements (Algonquin Road to Dempster Street) 3) Streetscape (Emerson Street from Northwest Highway to Central Road (Busse Avenue from Emerson Street to Main Street) 4) 2007 Sidewalk Improvement Program (Various Locations) 5) Prospect Meadows Watermain Replacement Phase 1\ 6) Combined Sewer Repair Program (Various Locations) 7) Traffic Signal Improvement Program (Various Locations) Army Corps of Engineers Projects 81 levy 37 Phase I 9) Levy 37 Phase II Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: FEBRUARY 6, 2007 SUBJECT: TRANSFER OF PRIVATE ACTIVITY BOND VOLUME CAP Each year the Village is allocated private activity bond volume cap that can be used to issue tax-exempt debt for the benefit of certain qualified private development projects. These projects include construction of apartments for low and moderate-income families or for first-time homebuyer programs. On March 7, 2006, the Village Board approved Ordinance 5551 reserving the private activity bond volume cap allocation for 2006. In September 2006, Stern Brothers purchased $1 million of cap for a housing project in Washington, IL. The balance of the cap ($3,402,240) remained unused for the remainder of the year. Recently, Stearns Brothers contacted the Village requesting a transfer of the remaining portion of the cap to go towards the Assist Homebuyer Assistance Program. For the past 12 years, the City of Aurora has served as the lead issuer for the Assist program for more than 80 communities throughout the State. Attached is an outline of the Assist program explaining the parameters of the loan program and a list of participating communities. Loans through the Assist program have been made in the Village in 2005 and 2006 as a result of Cook County's participation. I am recommending the Village transfer the remainder of its 2006 cap to Aurora for the benefit of the program. Aurora will carry forward the cap from 2006 and issue bonds, the proceeds of which will be made available to banks and other lenders and homebuyers in the Village. I have spoken with Clare Sloan, the Village's Neighborhood Planner regarding this program. Ms. Sloan is responsible for the Community Development Block Grant program for Mount Prospect which recently was awarded a grant from the Illinois Housing Development Authority (IHDA) for a first-time homebuyer program. According to Ms. Sloan, the parameters ofthe program compare favorably to the IHDA grant. In addition, a Mount Prospect branch for a regional bank participates in the Assist program and will work with Ms. Sloan in getting the word out to our residents on the program. Assist Homebuyer Assistance Program February 6, 2007 Page 2 Since the volume cap for 2006 was already reserved by the Village all that is needed is a letter under my signature confirming the transfer. The letter formally transfers the remaining amount of 2006 private activity volume cap to the City of Aurora on behalf of Sterns Brothers for the benefit of Mount Prospect for use in the Assist first-time homebuyer program. Please review this information and let me know if you have any questions. Thanks. "A f '.- t ' ~'"I {~~. t)" ~_ David O. Erb Director of Finance DOE! Attachments 1:\Private Activity Bonds\2006\Transfer for Assist Program.doc Assist 2006 Homebuyer Assistance Affordable home ownership for families Program Outline An innovative program sponsored by communities throughout the state that offers families the opportunity to buy their own home. The home buyer assistance feature of the Assist program provides families with funds to pay all or most of their closing costs and down payment, enabling families with good credit but little extra capital to buy their first home. Overview . Communities join together and issue tax-exempt single family bonds . Home rule communities contributes private activity bond volume cap . Non-home rule communities apply for volume cap from the State . No financial contribution or commitment required from any participant . Any Illinois municipality can participate Description of Bond Issue . Tax-exempt bonds are issued using the combined volume cap of the communities . The bonds are sold at a premium, a price greater than their face amount . Proceeds of the bonds are used to make the home loans and the assistance . The bond premium supplies the extra funds to provide home buyer assistance . The bonds are not a debt of the municipalities or paid from any participating communities funds . The City of Aurora acts as issuer on behalf of all the communities . The bonds are secured by loans on homes purchased with Assist loan Description . 30 year fixed rate loans . FHA, VA and conventional loans available . Assist pays 4.25% cash assistance to qualifying home buyers · 1.00% to lender as origination fee · 0.25% to lender as discount fee · 3.00% net to home buyer for closing . Loans are funded with proceeds of the bonds . Loan interest rate determined at bond closing . Loan interest rate below conventional loan rates as of bond closing Stern Brothers & Co. Assist 2006 Homebuyer Assistance Affordable home ownership for families Qualifvina Homebuvers @ First time home buyers (not owned residence in three years) e Will occupy the home as their residence III Meet income guidelines It Meet purchase price guidelines Page 2 Advantaaes III Provides additional home ownership opportunities in each Community ED Home ownership provides added stability in a community CD Serves the 40% of potential home buyers who qualify for loans but lack funds · Strategic alliance with lenders throughout the state III Customized marketing in each municipality It No out-of-pocket expense to any community to participate Families Qualifying for loans Have Down Payment No Down Payment Program Details Total Home Buyer Assistance: Closing Costs and Down Payment: Origination Fee: 4.25% 3.00% 1.25% Anticipated Mortgage Rate: 6.10% FHAN A & conventional lending Period: December 1 , 2006 through November 30,2007 Master Servicer: National City Mortgage Service Co. Bond Counsel: Chapman & Cutler Stern Brothers & Co. STATE OF ILLINOIS PURCHASE PRICE AND INCOME LIMITS SINGLE FAMILY PROGRAMS COUNTY NAME INCOME LIMITS PURCHASE PRICE LIMITS NON-TARGETED AREAS 1 or 2 People 3 or More People New Homes Existing Homes BOONE $66,600 $76,590 $237,030 $237,030 BUREAU $66,600 $76,590 $237,030 $237,030 CHAMPAIGN $66,600 $76,590 $237,030 $237,030 COLES $66,600 $76,590 $237,030 $237,030 COOK $72,400 $83,260 $325,895 $325,895 DEKALB $69,400 $79,810 $325,895 $325,895 DUPAGE $72,400 $83,260 $325,895 $325,895 GRUNDY $72,800 $83,720 $325,895 $325,895 KANE $72,400 $83,260 $325,895 $325,895 KANKAKEE $66,600 $76,590 $237,030 $237,030 KENDALL $72,400 $83,260 $325,895 $325,895 LAKE $72,400 $83,260 $325,895 $325,895 LASALLE $66,600 $76,590 $237,030 $237,030 MACON $66,600 $76,590 $237,030 $237,030 MADISON $66,600 $76,590 $253,125 $253,125 McLEAN $73,500 $84,525 $237,030 $237,030 OGLE $66,600 $76,590 $237,030 $237,030 PEORIA $66,600 $76,590 $237,030 $237,030 ROCK ISLAND $66,600 $76,590 $237,030 $237,030 SANGAMON $66,600 $76,590 $237,030 $237,030 St. CLAIR $66,600 $76,590 $253,125 $253,125 STEPHENSON $66,600 $76,590 $237,030 $237,030 TAZEWELL $66,600 $76,590 $237,030 $237,030 VERMILION $66,600 $76,590 $237,030 $237,030 WILL $72,400 $83,260 $325,895 $325,895 WINNEBAGO $66,600 $76,590 $237,030 $237,030 TARGETED AREAS 1 or 2 People 3 or More Peonle New Homes Existine: Homes BOONE NA NA NA NA BUREAU NA NA NA NA CHAMPAIGN $79,920 $93,240 $289,705 $289,705 COLES NA NA NA NA COOK $86,880 $101,360 $398,315 $398,315 DEKALB $83,280 $97,160 $398,315 $398,315 DUPAGE NA NA NA NA GRUNDY NA NA NA NA KANE $86,880 $101,360 $398,315 $398,315 KANKAKEE $79,920 $93,240 $289,705 $289,705 KENDALL NA NA NA NA LAKE $86,880 $101,360 $398,315 $398,315 LASALLE $79,920 $93,240 $289,705 $289,705 MACON $79,920 $93,240 $289,705 $289,705 MADISON $79,920 $93,240 $309,375 $309,375 McLEAN $88,200 $102,900 $289,705 $289,705 OGLE NA NA NA NA PEORIA $79,920 $93,240 $289,705 $289,705 ROCK ISLAND $79,920 $93,240 $289,705 $289,705 SANGAMON $79,920 $93,240 $289,705 $289,705 St. CLAIR $79,920 $93,240 $309,375 $309,375 STEPHENSON $79,920 $93,240 $289,705 $289,705 TAZEWELL $79,920 $93,240 $289,705 $289,705 VERMILION $79,920 $93,240 $289,705 $289,705 WILL $86,880 $101,360 $398,315 $398,315 WINNEBAGO $79,920 $93,240 $289,705 $289,705 Assist Participating Communities Village of Arlington Heights City of Aurora Village ofBartonville City of Belleville City of Belvidere Village of Bell wood Village of Bridge view City of Burbank City of Champaign City of Charleston City of Crest Hill City of Collinsville Village of Creve Coeur City ofDanville City of Decatur City ofDeKalb Village of Dolton City of East Moline City of East Peoria City of Edwardsville City of Elgin Village of Evergreen Park City of Freeport Village of Godfrey City of Harvey City of Joliet Village of Justice City of LaSalle City of Lockport City of Loves Park Village of Machesney Park Village of Marquette Heights City of Mattoon Village of Mendota Village ofMinooka Village of Montgomery City ofNaperville Village of North Pekin Village of Oak Park Village of Palatine Village of Park Forest City ofPekin City of Peoria Village of Peoria Heights City of Peru City of Princeton Village of Robbins City of Rochelle City of Rockford Village of Rock ton Village ofRomeoville Village of Round Lake Beach Village of Schaumburg Village of Shorewood City of South Beloit City of Springfield Village of Tinley Park City of Urbana City of Washington City of Wood River Village ofYorkville County of Champaign County of Coles County of Cook County of DeKalb County of Fulton County of Kankakee County of Lake County of Macon County of Madison County of McLean County of Peoria County of Rock Island County of St. Clair County of Tazewell County of Winnebago Mount Prospect Village of Mount Prospect Mount Prospect, Illinois ~ INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: FEBRUARY 7, 2007 SUBJECT: RECOMMENDATION FOR WORKERS' COMPENSATION (WC) THIRD- PARTY ADMINISTRATIVE SERVICES PURPOSE: To obtain the Village Board's approval of a third-party administrator (TPA) for the Village's workers' compensation insurance program. BACKGROUND: The Village is self-insured in its workers' compensation program. To assist in the administration of claims the Village has contracted out the service to a TPA. Since January 1, 1998, the Village has utilized Cambridge (Martin Boyer) to handle the administration of all workers' compensation claims. The original agreement was for three years through December 31, 2000. Since the end of the term of the original agreement the Village has extended the agreement with Cambridge in one-year increments. Since January 2007, Cambridge has agreed to administer the claims on a month to month basis. DISCUSSION: Since it has been almost ten years since we went out to the market for this service it was decided that we would bring in some other TPA's and see how their services compared to that of Cambridge. A survey of neighboring communities was done to see what TPA's were active in the municipal market. From that survey we invited three firms to submit proposals for providing the claims administration service. Below is a listing of the TPA's and location of their home office. Provider CCMSI Custard Claims Services Employers Claim Service Location Oak Brook, Illinois Arlington Heights, Illinois Libertyville, Illinois Each of the firms was invited for an interview where they were evaluated on several factors including relevant experience, staff size and claims load, utilization of technology and general philosophy in handling claims. Each of the firms was then asked to provide a quote for services. A summary of the proposals is attached for your review. Workers' Compensation TPA February 7, 2007 Page 2 The firms were rated based on their responses to the questions in the interview and an understanding of the workers' compensation arena. A follow-up site visit was made to the preferred TPA (CCMSI). During the visit with CCMSI we were able to view their on-line capabilities and meet the claims adjuster and claims supervisor that would be handling our account. Although the quote from CCMSI came in higher than the other firms that were brought in for an interview, staff felt the service they would be able to provide distinguished them from the others. On average, the caseload for CCMSI adjusters is between 100 and 125. The other firms maintained caseloads for adjusters at between 150 and 250. This higher number of per adjuster claims managed by the other firms would prevent them from giving the level of attention the Village desires. In addition, CCMSI is able to offer web access to the complete claim file, including adjuster notes and appointment calendar. Web access will also allow staff to print various claims management reports on demand and reduce the amount of time spent following up on outstanding claim issues. RECOMMENDATION: That the Village Board approve the engagement of CCMSI to provide workers' compensation third-party administrative services for the Village beginning March 1,2007. Aft~ U David O. Erb Director of Finance DOE! Attachment 1:\Risk Management\2007 Memos\TPA Services - CCMSl.doc Village of Mount Prospect Comparison of Workers' Compensation Alternatives 2007 Current Proposed Quotes Cambridge CCMSI Custard Employers Medical Only Claim $ 129 $ 125 $ 300 $ 130 Indemnity Claim $ 925 $ 775 $ 300 $ 850 Incident/Record Only nla $ 30 nla nla Annual Minimum Deposit $ 10,000 $ 12,000 $ 9,600 $ 12,000 Annual Administration Fee $ 500 $ 2,500 $ - $ 1,200 Internet Claims Access nla $ 1,000 nla nla Run-Off Claims Year One $ 100 $ 450 $ 300 $ 350 Year Two $ 100 $ 300 $ 300 $ 250 Year Three and Subsequent $ 100 $ 200 $ 300 $ 250 Avg # of Med Only Claims 12 $ 1,548 $ 1,500 $ 3,600 $ 1,560 Avg # of Indemnity Claims 12 $ 11 ,1 00 $ 9,300 $ 3,600 $ 10,200 Estimated # of Run-Off Claims 20 $ 2,000 $ 9,000 $ 6.000 $ 7,000 Claims Administration Fee $ 14,648 $ 19,800 $ 13,200 $ 18,760 Account Administration Fee $ 500 $ 2,500 $ - $ 1,200 Total Est. First-Year Fees $ 15,148 $ 22,300 $ 13,200 $ 19,960 Mount Prospect INTEROFFICE MEMORANDUM VILLAGE OF MOUNT PROSPECT MOUNT PROSPECT, ILLINOIS TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: FEBRUARY 7,2007 SUBJECT: ACTUARIAL REVIEW OF VILLAGE'S SELF-INSURED PROGRAM FOR AUTO AND GENERAL LIABILITY PURPOSE: To present to the Village Board results from an actuary analysis of the Village's self insured program and to recommend an established reserve level for auto and general liability claims. BACKGROUND: Prior to 2005, the Village utilized a multi-tier approach of self-insurance, commercial inslJlrance and pooled coverage to insure for auto and general liability claims. At the request of the Village Board, an actuarial firm was hired in 2004 to prepare an analysis of the self-insured program. The request by the Board to perform the actuary analysis was prompted by difficulties incurred in managing the Village's risk management program. Volatility in the insurance market forced the Village to change insurance carriers several times. This made it difficult in managing claims occurring over multiple periods. For example, a single claim occurring over several years with coverage provided by several different insurers would require the Village to exhaust its self-insured retention (SIR) of $250,000 for each of the years before the insurance companies would begin covering the claim. In addition to issues related to the SIR, the autonomy to defend a claim is restricted by the wishes of the insurer. In instances where it would be economically feasible for the insurer to settle a claim, the Village, by doing so could potentially be setting precedent it would otherwise have avoided by continuing to fight the claim. Based upon the results of the analysis and a recommendation from Mike Nugent, the Village's insurance consultant, the Village increased its self insured retention to $2,000,000 in lieu of purchasing commercial insurance. At that time, a recommended reserve level of $1 ,385,000 was established. At that time the Village had $439,000 in reserve for auto and general liability claims. Future budgets ofthe Risk Management Fund were prepared to allow monies to be set aside over a period of several years to meet the recommended reserve level. DISCUSSION: A follow-up actuary analysis was prepared for 2006 to calculate the reserve level based on claims experience since the last analysis and to determine progress in meeting the original recommended reserve amount. Milliman Consultants and Actuaries were again hired to perform the analysis for the Village. The Introduction and Summary of Results sections of the actuarial report are included for your review. Following is results from the valuation. Page four of the report provides an estimate for the Village's liability as of July 31, 2006. The unpaid claims liability for auto and general liability claims is $488,795. This figure includes an amount for existing claims as well as an approximation for claims incurred but not yet reported. The Self-Insurance Review February 7, 2007 Page 2 unpaid claims liability decreased approximately $890,000 since 2004 based on good claims experience and more historical data for which to prepare the actuary analysis. Since the Village has had very little loss experience in excess of $250,000 per claim, industry data that increased limit factors was used to estimate losses. In addition to establishing the reserve sufficient to cover the unpaid claims liability, there is also a need to address the reserve funding for the self-insured retention. As mentioned earlier, the village self-insures each auto and general liability claim up to $2,000,000. At any point in time, the Village should be prepared to cover the entire self-insured amount. There are two approaches to funding the self-insured reserve. The first approach funds the self- insured retention at 100%. This is obviously the most conservative approach. The second approach is to determine other funding mechanisms that are available that could supplement a reserve at less than 100% in the event of a catastrophic claim. For example, if the reserve for funding the self-insured retention is set at 75%, are there other revenues available from the Village to cover the balance. After speaking with Mr. Nugent it was determined that an appropriate approach would be to fund the self-insured retention at 50%, or $1,000,000. This decision was based on existing fund balances of the Village and ability to accumulate the additional funds needed through the Risk Management Fund budget over a 3-5 year period. This is typically the time it takes from becoming aware of a claim to its final disposition. Based on the results of the actuary analysis and recommendation for the reserve level in the self- insured retention the total reserve for the auto and general liability program should be $1,488,795. As of the December 31 , 2005 audit there was a fund balance of $882,757 in the Risk Management Fund. Preliminary results from activity in the Risk Management Fund for 2006 show a projected increase in the fund balance of $663,000. Total projected fund balance at December 31,2006 is $1,545,757. Direction from the Board regarding establishing a policy for reserve levels in the Risk Management Fund is needed. RECOMMENDATION: I would like to request that this item be placed on the agenda for discussion at the February 13 Committee of the Whole meeting. ~/&-k David O. Erb Director of Finance DOEI Attachments 1:\Risk Management\Milliman Actuary - 2006.doc ACTUARIAL ANALYSIS OF THE VILLAGE OF MOUNT PROSPECT UNPAID CLAIM LIABILITIES AS OF JULY 31,2006 INTRODUCTION Milliman Inc. (Milliman) has been retained by the Village of Mount Prospect (Mount Prospect) to estimate Mount Prospect's unpaid claim liabilities associated with its self-insured automobile liability and general liability exposure. This report provides estimates of: . The outstanding reserves as of July 31, 2006; and . The funding requirements for the 2006-2007 year. The Village of Mount Prospect is part of HELP (High Excess Liability Pool), which provides excess insurance to supplement Mount's Prospect's self-insurance. Mount Prospect retains $250,000 per occurrence for self-insured years 1984 through 2004. These retentions apply to auto and general liability. Beginning January 1, 2005, Mount Prospect retains the first $2,000,000 per occurrence. MILLIMAN - 2- LIMITED DISTRIBUTION OF RESULTS This report has been prepared for the use of and is only to be relied upon by the management of Mount Prospect. No portion of this report may be provided to any other party without Milliman's prior written consent. In the event such consent is provided, the report must be provided in its entirety. This report may not be filed with the SEe or other securities regulatory bodies. In the event Milliman's work is distributed to other parties due to statute or regulations, or by agreement of Milliman and Mount Prospect, Milliman requires that its work be distributed in its entirety, and that any recipient be advised to have their own actuary review the work. Milliman does not intend to benefit any third party recipient of its work product or create any legal duty from Milliman to a third party even if Milliman consents to the release of its work product to such third party. Milliman's work is prepared solely for the internal business use of Mount Prospect. Milliman's work may not be provided to third parties without Milliman's prior written consent. We understand that Mount Prospect intends to distribute some of Milliman's reports to its auditors in connection with the preparation of the financial statements of the Village of Mount Prospect. We will consent to such distribution provided each work product is distributed in its entirety. The auditor may want to have its own actuary review the work. Milliman does not intend to benefit any third party recipient of its work product including the auditor, and does not intend to create any legal duty from Milliman to the auditor even if Milliman consents to the release of its work product. In the event that any audit reveals any error or inaccuracy in the data underlying this report, Milliman requests that the auditor notify Milliman as soon as possible. MilliMAN - 3 - Any reader of this report must possess a certain level of expertise in areas relevant to this analysis to appreciate the significance of the assumptions and the impact of these assumptions on the illustrated results. The reader should be advised by, among other experts, actuaries or other professionals competent in the area of actuarial projections of the type in this report, so as to properly interpret the projection results. MILLIMAN -4- SUMMARY OF RESULTS The following table displays our estimates of Mount Prospect's self-insured unpaid claim liability as of July 31, 2006. Village of Mount Prospect Net Indicated Unpaid Loss and ALAE Limited to Retention as of Julv 31,2006 Total Accident Auto General Limited to Year Retention Liability Liability Retention 2001 $250,000 $0 $11,514 $11,514 2002 250,000 0 21,237 21,237 2003 250,000 0 61,042 61,042 2004 250,000 0 67,724 67,724 2005 2,000,000 15,342 117,587 132,929 2006* 2,000,000 28,142 166,207 194,349 Total $43,484 $445,311 $488,795 *2006 represents a full year of exposure. The unpaid claim liability includes a provision for case reserves, expected development of case reserves, incurred but not reported (IBNR) reserves, and allocated loss adjustment expense (ALAE) reserves. In this report, the term "loss" includes loss and ALAE unless otherwise specified. We have not estimated a provision for administrative costs and overhead costs of claim handling. The estimates in the above table are net of Mount Prospect's excess insurance protection, and are shown on an undiscounted (full value) basis. Mount Prospect has had very little loss experience to date in excess of $250,000 per claim. Therefore, we have relied on industry data to select increased limit factors in order to estimate Mount Prospect's ultimate losses at $2,000,000 limits. Mount Prospect's actual experience excess of $2,000,000 may be higher or lower than the excess losses indicated by the industry information. MILLIMAN Mount Prospect Village of Mount Prospect Mount Prospect, Illinois ~ INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: FEBRUARY 8, 2007 SUBJECT: REVIEW OF CHAPTER 8 ARTICLE 8 OF THE VILLAGE CODE FOR REAL ESTATE TRANSFER TAX At the January 16, 2007 Village Board meeting an amendment to the Village Code relating to the application for rebate of the real estate transfer tax was presented to the Board for approval (Attachment I). During discussion of this item, additional questions were raised regarding the period allowed to apply for the rebate. At the direction of the Board, staff was asked to further research the matter and bring it back for discussion at a later date. In addition to a review of the two-year period for applying for a rebate, staff also looked into how consideration or the value of the transfer was being determined. A copy of Article 8 of the Village Code is included as Attachment II. The provision that permitted the two-year grace period for qualifying for the rebate was adopted on February 20, 1996. Section 8.804 (A) (2) of the Code states that Within two (2) years of the date of selling the previous residence located within the village, the person purchased and currently occupies a single-family residence, townhouse or condominium within the village as his or her principal residence and paid the appropriate tax on that house. Previous to this change, the grace period was one year. The change was made to be consistent with IRS regulations. At that time the IRS permitted a two-year window regarding the reinvestment of capital gains from the sale of a home. Since that time the IRS Code has changed so this regulation is no longer applicable. Attachment III are the Minutes from the February 10, 1996 Coffee with Council meeting that include discussion on this. Staff is recommending that the grace period for becoming eligible for the rebate be changed to one year. We are also recommending a change to subparagraph G to remove the presumption of consideration with respect to real estate transfers pursuant to a divorce decree. About five years ago, we amended our ordinance to expand the definition of consideration so that we might treat virtually every real estate transaction as a taxable event. Subsequent to that amendment, we have interpreted the definition to include intra-family tax planning transfers, parental mortgage forgiveness and court ordered divorce transfers as taxable events. Most real estate transfer tax ordinances do not tax these types of Real Estate Transfer Tax February 8, 2007 Page 2 transactions and persons involved in them have a difficult time understanding why they should be taxed when no money has changed hands. This expanded definition has marginally increased our revenues, but has exponentially increased hard feelings when we inform residents of our broad interpretation of consideration for transfer tax purposes. In consultation with the Village Attorney, it appears that, except for the divorce decree language, we can simply adopt an administrative policy that narrows our interpretation of consideration to be consistent with the state law on real estate transfers. We are, however, asking that the Village Board "bless" this administrative policy change. We truly believe that is not worth the amount of hard feelings that the broad application of consideration engenders with residents. Please review this information and let me know if you have any questions. I would like to request that this item be placed on the agenda for discussion at the February 13 Committee of the Whole meeting. {fiN4J t~ David O. Erb Director of Finance DOE! 1:\Real Estate Transfer Tax\Followup Memo - February 2007.doc Attachment I Mount Prospect Village of Mount Prospect Mount Prospect, Illinois ~ INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF FINANCE DATE: JANUARY 11,2007 SUBJECT: AMENDMENT OF CHAPTER 8 ARTICLE 8 OF THE VILLAGE CODE FOR REAL ESTATE TRANSFER TAX PURPOSE: To present for the Board's consideration an ordinance amending the Village Code for handling the application for rebate for the real estate transfer tax. BACKGROUND: Chapter 8, Article 8 of the Village Code imposes a tax on the transfer of certain interests in real estate in the village. The liability for the payment of the tax rests with the buyer. Village Code currently permits a rebate of a portion of this tax for persons who sell real estate while purchasing a second or subsequent property in Mount Prospect. DISCUSSION: The current Village Code for this section states only that an owner must have owned and occupied the property in question to obtain the rebate, but does not specify the timeframe for the occupation. The amendment being proposed specifies that the owner must have owned and occupied the dwelling as his or her primary residence within two years of the date of sale. The intent of the proposed code change is to ensure that only dwellings that are owner/occupied properties and not rental properties qualify for the rebate. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance amending Chapter 8 of the Village Code entitled "Application for Rebate." DAVID O. ERR DIRECTOR OF FINANCE DOE/ 1:\Real Estate Transfer Tax\Application for Rebate - January 2007.doc ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8 ENTITLED "VillAGE GOVERNMENT; MISCEllANEOUS PROVISIONS" OF THE VillAGE CODE OF MOUNT PROSPECT, ILLINOIS BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VillAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Section 8-804 entitled "Application for Rebate" of Chapter 8 entitled "Village Government; Miscellaneous Provisions" of the Mount Prospect Village Code shall be amended by deleting subparagraph (A) of Section 8-804 in its entirety and inserting in lieu thereof a new subparagraph (A) which shall be and read as follows: A. Residential Property: 1. Within two years of making the application for a rebate, the applicant shall have: a. Owned and occupied a single family dwelling unit in the Village of Mount Prospect as his or her principal residence and then sold that same dwelling unit. b. Paid the transfer tax of $3.001$1 ,000.00; and then 2. Within two {2} years of the date of selling the same residence referred to in {1} above, the applicant shall have: a. Purchased and be occupying a single-family dwelling unit within the Village as his or her principal residence; and b. Have paid the appropriate tax on that house; or SECTION 2: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. iManage 1865431 AYES: NAYS: ABSENT: PASSED and APPROVED this ATTEST: M. Usa Angell, Village Clerk iManage 186543 1 day of ,2007 Irvana K. Wilks, Village President Attachment II ARTICLE VIII REAL ESTATE TRANSFER TAX 8.801: DEFINITIONS: PERSON: Any natural person, trustee, receiver, administrator, executor, conservator, assignee, trust in perpetuity, trust, estate, firm, copartnership, joint venture, club, company, joint stock company, business trust, domestic or foreign corporation, association, syndicate, society, or any group of individuals acting as a unit, whether mutual, cooperative, fraternal, nonprofit, or otherwise. Whenever the term "person" is used in any clause prescribing and imposing a penalty, the term as applied to associations shall mean the owners or part owners, and as applied to corporations, the officers. RECORDATION: The recording of documents transferring applicable interests with the office of the recorder of deeds of Cook County, Illinois. VALUE: The amount of the full actual consideration for any transfer covered by this article, includina the amount of any mortaaae, lien or liens assumed by the arantee or purchaser. fOrd. 5157, 12-19-2000, eft 1-1-2001) 8.802: LOCAL REAL ESTATE TRANSFER TAX IMPOSED: A. Imposition of Tax: A tax is imposed on the privilege of transferring certain interests in real estate in the village. For purposes of this tax, transfer shall include the execution and delivery of any of the following: 1. Deed; 2. Assignment of title or other beneficial interest; 3. A lease or similar contract for a term of more than thirty (30) years (including assignment or reassignment); 4. Articles of agreement to convey deed or similar document upon the future payment of money. B. Corporate Transfer: Transfer shall also include any corporate buyout, merger, or stock transfer, where the real property in the village is specifically valued or specifically set forth as consideration or a portion of the consideration, for any transfer or assignment of corporate equity. C. Circumstances of Transfer: This tax shall apply to the transfer of any of the foregoing interests in property that is located within the village and shall include, but not be limited to, the following circumstances: 1. The transfer purports to vest either a beneficial interest in or legal title to the real estate. 2. The interest transferred is only the possession or use of the real estate so long as consideration is paid for the possession or use. 3. Even if the consideration is to be paid in the future or the actual transfer is to be made in the future as under articles of agreement. D. Rate Of Tax: 1. Except as otherwise provided in section 8.804 of this article, the tax shall be at the rate as set forth in appendix A, division II of this code. If the real estate is transferred subject to a mortgage or similar lien or an existing mortgage is to be assumed by the transferee, the outstanding balance of the mortgage shall be added to any other consideration paid for the real estate interest. If a transaction is determined to be exempt pursuant to this article, a fee shall be assessed for the exemption seal as set forth in appendix A, division II of this code. 2. This tax shall be in addition to any and all other taxes. E. Liability For Payment: The primary liability for payment of the tax shall be borne by the grantee or purchaser. It shall be unlawful for the grantor or seller to convey real property in the village and for the grantee or purchaser to accept a conveyance if the transfer tax has not been paid. If the tax has not been paid, then the grantee's title shall be subject to the lien provided in section 8.811 of this article and the grantee or purchaser shall be liable for payment of the tax. F. Transfers In Trust: No trustee of real estate shall accept an assignment of beneficial interest in real estate located in the village without first obtaining a statement of consideration from the assignor and assignee and unless revenue stamps in the required amount have been affixed to the assignment. G. Property Ineligible For Transfer: No interest in property may be transferred from one person to another if the property is in violation of any building regulation or if the transferor of the property owes any judgment, fee or fine of any kind or nature to the village. The sole exception shall be if the transferor or transferee obtains a letter from the department of community development stating that the department has approved the transfer in order to achieve the correction of any violations. H. Investigation Of Documentation; Immunity: The village shall attempt to expeditiously comply with any request for transfer stamps or an exemption. In any instance, the village shall have at least three (3) business days to process the application. Under no circumstances shall the village, its agents, officials or employees have any liability of any kind or nature for any failure of the real estate transaction to close or a document to be recorded because the village attempted to verify the nature of the transaction or amount owed. The applicant shall have the right under all circumstances to pay the amount that the village asserts to be due. If proof is provided that the amount paid was not the actual amount due, the appropriate amount will be refunded. (Ord. 5157, 12-19-2000, eff. 1-1-2001; amd. Ord. 5189, 5-15-2001) 8.803: TAX ON TRANSFER OF INTERESTS IN LEASEHOLDS GREATER THAN THIRTY YEARS: Leasehold interests of greater than thirty (30) years shall be taxed as follows: A. Upon the execution of a lease, the tax shall be paid on the present value of the net lease amount that is payable over the term of the lease. Net lease amount shall exclude tax and utility payments. Present value shall be figured using the interest rate paid on one year U.S. treasury bills on the date of execution of the lease. B. If the entire lease amount is paid in a lump sum, then the tax shall be figured on the lump sum. C. If the transaction involves the transfer or assignment of an exiting leasehold interest, then the tax shall be figured on the value of the consideration paid for the transfer plus the present value of the remaining lease term. This shall be due even if the remaining lease term is less than thirty (30) years provided the original lease was for more than thirty (30) years. (Ord. 5157,12-19-2000, eft. 1-1-2001 ) 8.804: APPLICATION FOR REBATE: Any person who has paid the real estate transfer tax at the rate set forth in appendix A, division II of this code, shall be entitled to a rebate on the purchase of a second or subsequent property in Mount Prospect. This rebate shall be at the rate set forth in appendix A, division II of this code, provided that proper application is made to the village finance department and further provided that the person provides proof of the following: A. Residential Property: 1. The person shall have owned and occupied a single-family residence, townhouse or condominium unit within the corporate boundaries of the village as his or her principal residence. Such single-family residence, townhouse or condominium unit must have been sold within two (2) years of the date of the application for rebate; and the transfer tax of $3.00/$1,000.00 must have been paid on such transfer; and 2. Within two (2) years of the date of sellina the previous residence located within the vil/aae. the person purchased and currently occupies a sinala-family residence. townhouse or condominium within the vil/aae as his or her principal residence and paid the appropriate tax on that house: or B. Nonresidential Property: 1. The person shall have owned and operated a duly licensed business within the corporate boundaries of the vil/aae and the properlY on which the business was located was sold; and there was a transfer tax of $3.00/$1.000.00 paid on such transfer; and 2. Within two (2) years of the date of sale of the previous business IJropertv located within the vil/aae. the person purchased nonresidential property in the vil/aae and currentlv operates a duly licensed business at the property and paid the appropriate tax on that business property. Within thirty (30) days following the receipt of application for rebate of real estate transfer tax, the director of finance shall verify the information provided. If, in the opinion of the director of finance, the applicable criteria has been met the director of finance shall cause the rebate to be issued to the person applying for the rebate. (Ord. 5157, 12-19-2000, eft. 1-1-2001; amd. Ord. 5189, 5-15- 2001 ) 8.805: DECLARATION FORMS: This section has been affected by a recently passed ordinance, ORDINANCE NO. 5576: VILLAGE GOVERNMENT. Go to new ordinance. A. Declaration Of Consideration: At the time the tax is paid, or application is made for an exemption, there shall also be presented to the director of finance, on a prescribed form, a declaration of consideration signed by at least one of the sellers or grantors and by at least one of the purchasers or grantees involved in the transaction. The declaration may be signed by an attorney or agent, or by a licensed real estate salesperson or broker having knowledge of the terms of the transaction. The declaration shall state the full consideration for the property and shall be deemed a confidential record. If the property is in a land trust and the trustees are the mere repository of record legal title with a duty of conveying the real estate only when and if directed, in writing, by the beneficiary or beneficiaries, then only the land trust and not the beneficiary or beneficiaries needs to be identified. B. Certificate Of Payment Of Water And Sewer And Garbage Collection Charges: In order to obtain stamps or an exemption seal, the applicant must satisfy the village that all water, sewer and garbage collection charges have been paid in full. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.806: DOCUMENT OF CONVEYANCE: Every document of conveyance shall show the date of the transaction that it evidences, the names of the grantor and grantee, and a legal description of the property to which it relates. (Ord. 5157, 12-19- 2000, eff. 1-1-2001) 8.807: EXEMPT TRANSACTIONS: The tax imposed by this chapter shall not apply to the following transactions: A. A governmental body is the grantee; B. The document of transfer only assures that the property secures a debt or other obligation; C. The document of transfer, without additional consideration, confirms, corrects, modifies or supplements a previously recorded document; D. Transactions in which the actual consideration is less than the amount set forth in appendix A, division II of this code; E. The deed is a tax deed; F. The deed is a release of property which was security for a debt or other obligation; G. A court ordered the transfer and no consideration was paid for the transfer (if the decree is a decree of divorce, consideration shall be presumed according to section 8.802 of this article or unless satisfactory documentary evidence to the contrary is presented); H. A transfer between a subsidiary corporation and a parent for no consideration other than the cancellation or surrender of the subsidiary corporation's stock; I. An actual exchange of real property when both properties are within the village limits, except that the money difference or money's worth paid for one or the other shall not be exempt from the tax; J. Transfers subject to the imposition of a documentary stamp imposed by the government of the United States, except that such deeds shall not be exempt from filing the declaration; K. Conveyances of partition; L. Leasehold interests of a lessee occupying the premises as a residence; M. Any leasehold interest the term of which is less than thirty (30) years. (Ord. 5157,12-19-2000, eff. 1-1-2001; amd. Ord. 5189, 5-15-2001) 8.808: EXEMPTION FOR WillS, GUARDIANSHIPS AND CONSERVATORSHIPS: No tax shall be imposed by this article upon delivery or transfer in the following instances, provided, however, that a declaration form is filed: A. Transfers by will or intestacy; B. A decedent to an executor or administrator; C. A minor to a guardian or from a guardian to a ward upon attaining majority; D. An incompetent to a conservator, or similar legal representative, or from a conservator, or similar legal representative to a former incompetent upon removal of disability; E. A bank, trust company, financial institution, insurance company or other similar entity, or nominee, custodian, or trustee, to a public officer or commission, or person designated by such officer or commission or by a court, in the taking over of its assets, in whole or in part, under state or feqeral law regulating or supervising such institutions, or upon redelivery or retransfer by any such transferee or successor; F. A bankrupt person or a person in receivership to trustee or receiver, or upon redelivery or retransfer by any such trustee or receiver back to the bankrupt or person in receivership; G. Trustee to a surviving, substitute, succeeding or additional trustee of the same trust; H. Upon the death of a joint tenant or tenant by the entirety to the survivor or survivors. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.809: REVENUE STAMPS REQUIRED: This tax shall be collected by the director of finance through the sale of revenue stamps. Such revenue stamps shall be available for sale from eight thirty o'clock (8:30) A.M. to five o'clock (5:00) P.M., Monday through Friday at the village offices or at other locations designated by the director of finance. Prior to recording, the revenue stamps shall be affixed to the deed or other instrument of conveyance. Any person affixing a revenue stamp or stamps shall mark it with his or her initials and the day, month and year when the affixing occurs. Such markings shall be made by writing or stamping in indelible ink or by perforating with a machine or punch. However, the revenue stamp(s) shall not be so defaced as to prevent ready determination of the domination and genuineness. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.810: STATE REAL ESTATE TRANSFER DECLARATION; FILING: A signed copy of the real estate transfer declaration filed pursuant to section 3 of the real estate transfer act of the state shall be filed with the director of finance by the grantor of any deed or assignor of beneficial interest within ten (10) days after delivery of the deed or assignment of beneficial interest or at the time of payment of the tax, whichever first occurs. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.811: LIEN CREATED; ENFORCEMENT: If a document of conveyance is filed for recordation or there is an assignment of beneficial interest conveying real estate within the corporate limits of the village without the purchase of revenue stamps in the required amount, a lien is declared against the real estate in the amount of the tax. The fact that the document of conveyance does not contain an exemption seal or a village revenue stamp in an amount equal to three (3) times the amount of state transfer taxes shall constitute constructive notice of lien. The lien may be enforced by proceedings to foreclose, as in cases of mortgages or mechanics' liens. A suit to foreclose this lien must be commenced within three (3) years after the date of recording the deed. Nothing shall be construed as preventing the village from bringing a civil action to collect the tax imposed by this chapter from any person who has the ultimate liability for payment of the same. Such suit shall include interest and penalties. (Ord. 5157,12-19-2000, eff. 1-1-2001) 8.812: ENFORCEMENT; SUIT FOR COLLECTION: Whenever any person fails to pay any tax pursuant to this article, or any purchaser or grantee accepts a conveyance where the tax has not been paid, the village shall bring or cause to be brought an action to enforce the payment of the tax, including interest and penalties on behalf of the village in any court of competent jurisdiction. (Ord. 5157,12-19-2000, eff. 1-1-2001) 8.813: INTEREST AND PENALTIES: In the event of failure by any person to pay to the director of finance the required tax when due, or to file a return when due, interest and penalties shall accumulate and be due consistent with sections 8.2009 and 8.2010 of this chapter as it may from time to time be amended. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.814: PROCEEDS OF TAX: All proceeds resulting from the imposition of the tax under this article including interest and penalties, shall be paid to the village and shall be credited to and deposited in the general fund of the village. (Ord. 5157, 12-19-2000, eff. 1-1-2001) 8.815: NONCOMPLYING DOCUMENT OF TRANSFER: Any transfer of real property or assignment of beneficial interest recorded or registered in violation of any portion of this article shall be null and void. The village may bring an action in a court of competent jurisdiction to direct the recorder of deeds to indicate the invalidity of the deed or trust document on the records. (Ord. 5157,12-19-2000, eff. 1-1-2001) 8.816: CONSTRUCTION OF EXEMPTIONS: All exemptions from the taxes imposed by this article shall be strictly and narrowly construed, and all other provisions of this article shall be broadly construed in order to give effect to the intent of this article, which is to tax all transfers of real property within the village, unless specifically exempt. (Ord. 5157,12-19-2000, eff. 1-1-2001) 8.817: SEVERABiliTY: If any provision, clause, sentence, paragraph, section or part of this article, or application to any person or circumstance, shall for any reason be adjudged by a court of competent jurisdiction to be unconstitutional or invalid, the judgment shall not affect, impair or invalidate the remainder of this article and the application of such provision to other persons or circumstances. The judgment shall be confined in its operation to the provision, clause, sentence, paragraph or section directly involved in the controversy in which such judgment shall have been rendered and to the person or circumstances involved. It is the legislative intent of the village board of trustees that this article would have been adopted had such unconstitutional or invalid provision, clause, sentence, paragraph, section not been included. (Ord. 5157,12-19-2000, eff. 1-1-2001) 8.818: PENALTY FOR VIOLATION: In addition to the remaining prOVisions of this chapter, any person found guilty in a court of competent jurisdiction of violating, disobeying, omitting, neglecting or refusing to comply with or resisting or opposing the enforcement of any provision of this chapter shall be punished by a fine in the amount set forth in appendix A, division III of this code. (Ord. 5518, 11-1-2005) CHAPTER 8 - VillAGE GOVERNMENT MISCEllANEOUS PROVISIONS Section 8.802: lOCAL REAL ESTATE TRANSFER TAX IMPOSED: Real property transfer tax: $3.00 for every $1,000.00 value or fraction of $1 ,000.00. Exemption seal: $15.00. Section 8.804: APPLICATION FOR REBATE: $2.00 for each $1,000.00 of the purchase price, so long as all of the requirements of this section are met. Section 8.807: EXEMPT TRANSACTIONS: Actual consideration: Less than $5,000.00. CHAPTER 8 - VillAGE GOVERNMENT MISCEllANEOUS PROVISIONS Section 8.818: PENALTY FOR VIOLATION: Penalty and fine: Not less than $500.00. ~~ -:",'_.. Attachment III Minutes COFFEE WITH COUNCIL February 1 0, 1996 The meeting was called to order by Trustee Timothy Corcoran at 9:00 a.m. Other Trustees present were George Clowes, Paul Hoefert andl.rvana Wilks. Also present were Assistant Village Manager David Strahl and Police Chief Ronald Pavlock. Village residents present were Carol Tortorello, Ernie Lasse, Martin Kobler, Frank Smith, AI Boldt, Chris Campos, Greg Paradowiczand Chris Lenz. Carol Tortorello (233 S. Elmhurst Avenue) requested the Village Board m.embers reconsider the real estate transfer tax waiver and that it be exten~ed from one year to. two, in order to be. consistent with IRS regulations. Trustee Corcoran suggested that this matter. be teferred to the Village. Manager for a. possible future Committee of the Whole meeting', and aSKed that the resident receive an answer from the Village within the next two or three weeks as to a status update of her request. Ernie Lasse (805 S. Elm St~), Martin Kobler (1711 W. Lincoln St.) And Greg Paradowicz (1102 S. Cherrywood), expressed. their concerns with the Northwest Suburban Special Education Organization (NSSEO) going into Westbrook. School. These' residents were concerned with the lack of notification by the School. District, whether or not the curriculum of the NSSEO would meet Mount Prospect's Zoning Code definition of. upublic . school, " whether the Village Board could do anything about the change of use, and whether legislation could be passed to prohibit this situation from occurring again. The residents also expressed concern of the perceived impact these types of students would have on police services. Trustee Corcoran responded by stating that there may be nothing that the Village could do about the School Di.strict's current plans for the school, but we could look into legislation to possibly prevent this from happening in the future. Trustee. Clowes gave examples of other situations in the community where organizations not governed by the Village. Board were reviewed and guidelines were established. . The examples he gave were a religious use of residential property and home-:based businesses. He also discussed the parallel between the situation at Westbrook School and Citizens Utility, and the fact that the Village Board took official action in the past when the issues of rate changes or I.ack of service occurred in the Citizens Utility area. Trustee Corcoran stated the Village was informed about the School District's plans at approximately the same time as the citizens. Any notice to area residents would be part of a rezoning and hearing, but since no hearing was necessary the notice was not required. However, the means in which this agreement was arrived at by the School District may be an issue with their constituents which the School District should SPECIAL EVENTS COMMISSION AGENDA Saturday, February 10,2007 Village Hall- 9:00 A.M. I. Call To Order by Chairman II. Approve January 6, 2007 Minutes (Thanks, Martha, for years of minute taking, etc., ajob faithfully and well done!) III. Current Financial Report - M. J. IV. Welcome To Mount Prospect - D. D. (Scheduled For April 28) V. Art Fair - T. W. (Scheduled For June 23) VI. Fourth of July Parade Start Up - J. F. VII. Sousa Event - M. H. (No report necessary) VIII. Family Bicycle Ride - T. W. & C. G. (No report necessary) IX. Winter Festival Parade - (No report necessary) - K. J. & M. J. X. Christmas House Decorating Event (No report necessary) - P. S. XI. Report on Snow Sculpture Contest - 02 /07 - 11/07 - J. U. & M. J. XII. Celestial Ball (February 3,2007) (1) Various Banquet Committee Reports (2) Review & Critique (Vital to hear from all!) XIII. Other (For the good of the cause!) VERY GOOD JOB by the various committees that had Banquet Committee responsibilities - and by those who pitched in to help Saturday morning and Saturday evening. I have heard nothing but compliments about the entire evening, including the food choices and service. To continue to improve the event, we need everyone to weigh in and recommend improvements. TREATS BY LINDA HOEFERT Mt. Prospect Special Events Commusion Meeting Minutes January 6, 2007 Attendees: Della Baldwin, Sandra DiCaro, Dale Draznin, Janice Farley, Skip Farley, Eileen Gattas, Chris Greco, Martha Helm, Linda Hoefert , Kathy Janonis, Mike Janoms, Paul Seils, Jim Uszler, Terese Wolf, Laury Youngquist Absent: Jill Friedrichs (N) Chairman Skip Farley called the meeting to order at 9:05am. The Dec 2, 2006 meeting minutes were approved. The financial report as of December 31, 2006 was presented by Mike Janonis. It was noted that we currently have $6120 in ticket sales for the Celestial Celebration 2007. The financial report was approved. Welcome to MOUBt Prospect: Dale reported that the Welcome to Mount Prospect will be held on April 28, 2007. For the first time, this will be in co~unction with the Chamber's Fitness Walk. The Commission discussed the pros and cons of combing these events. We reached consensus that we should give it a try for the April Welcome. Dale pointed out the all organizations participating in the Welcome should be set up by 8:30 AM. Art Fair: Terese reported that the Art Fair is scheduled for June 23, 2007. The first planning meeting for the Art Fair is scheduled for Friday, January 12,2007 at 9:30 at Rivertrails. Applications from participating artists are due March 31. 2007. 4th of July Parade: No report necessary. Do-It-Yourself Sousa: No report necessary. Family Biqrcle Ride: No report necessary. A question was raised if we could work with the two bike shops in town on future family bike rides. Terese is already looking into this possibility . Winter Festival Parade Review: Mike reported that this year's parade was very successful, and that we had more entries than in the past winter parades. Public Works has this event "down to a science" and it continues to be funded by the Village for 2007. Cbristmas House Decorating: Paul reported that the process went smoothly this year and that almost all the winners were present at the Village Board Meeting to receive their awards. We will do this again next year. Snow Sculpture Contest: Due to the warm weather, this event win be delayed until we have 3 to 4 days of cold weather. You can check on new dates by visiting the SnowVision.com web site, or watch for updates in the Daily Herald. Celestial Celebntion XIV: Plans are well under way for this year's event. Kathy reported that the decorations are planned and will be completed wen ahead of the opening time. Leo is preparing the script and will be co-hosting with Linda. The table favors are still a secret. although the hint of the day is that they are delicious. Janice reported that the menu selection is well under way. with the added bonus of having Chicken Oscar on t.lte menu for no additional cost. Ticket sales are tracking on a similar pace as previous years. Jill and Eileen are working on the programs. Sandy reported that the business donations are going well. The commission members are requested to be at Bristol Court at lOAM on Feb 3 to help distribute the table favors and assist with placing the centerpieces. All in aU. we are confident that this win be a very successful event. The meeting was adjourned at 9:52 am. Respectfully submitted, Della Baldwin Mount Prospect Director Glen R. Andler ~ Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 NOTICE THE FEBRUARY 12, 2007 MEETING OF THE SAFETY COMMISSION HAS BEEN CANCELLED. THE NEXT REGULAR MEETING IS SCHEDULED FOR MONDAY, MARCH 12TH AT 7:00 P.M. AN AGENDA OR CANCELLATION NOTICE WILL BE SENT PRIOR TO THIS MEETING. DATED THIS 5TH DAY OF FEBRUARY, 2007. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org Village of Mount Prospect 1 1 2 E. Northwest Highway Mount Prospect, Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS Phone 847/870-5656 SPECIAL MEETING NOTICE DATE: LOCATION: February 12,2007, Monday Police & Fire Headquarters 112 E. Northwest Highway Fire Department Library, 2nd Floor 5:15 p.m. TIME: AGENDA 1. Consideration of Chief Eddington's motion to suspend an officer without pay pending a hearing MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS r;J..~~/Yt1cNf~ ROBERT McKILLOP, Chairman e--:</!?/01 Date VILLAGE CLERK NOTIFIED BY: ~;;:~ Date: / . . /', /:J . /I /-:1/7 POSTED BY: .....;/j;fl%~ 74?7 JC1:~~'(/~ Date ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847 870-5656. TDD 847 392-1269 VILLAGE OF MOUNT PROSPECT AUDIT COMMITTEE AGENDA Tuesday, February 13,2007 6:00 PM Village Hall Building 50 South Emerson Street Third Floor Executive Conference Room I. Call to Order II. Approval of Minutes - November 14,2006 III. Chair Report IV. Director of Finance Report V. Old Business a. Discussion on 12/31/2006 Annual Audit i. Items for consideration for inclusion in the external audit ii. Recommendations for additions to scope of audit VI. New Business VII. Other Business VIII. Next Meeting - TBD IX. Adjournment DRAFT AUDIT COMMITTEE MINUTES OF THE MEETING HELD NOVEMBER 14, 2006 3RD FLOOR EXECUTIVE CONFERENCE ROOM - VILLAGE HALL I. Call to Order The meeting was called to order at 6:00pm. Members present were Mayor Irvana Wilks, Finance Committee Chair Chuck Bennett, Committee Appointee Tom Munz, and Director of Finance David Erb. Trustee Tim Corcoran arrived at 6:45pm. II. Election of Committee Chairperson This item was deferred to the end of the meeting. III. Election of Vice-Chair and Secretary This item was deferred to the end of the meeting. IV. Approval of Minutes No prior meeting minutes to approve. V. Director of Finance Report No report at this time. Items to be covered under New Business VI. Old Business There was no old business. VII. New Business There were several items under New Business discussed relevant to the 2005 annual audit. A brief review of the audit documents and letters of correspondence was held. Committee members asked questions related to information that was presented. A detailed discussion of the upcoming audit for year ending 12/31/2006 was held. The audit timeline was discussed along with the Letter of Understanding which provides scope of service for the engagement. VIII. Other Business It is at this point of the meeting that a vote was held for the election of officers. The three positions that were to be filled were Committee Chair, Vice-Chair and Secretary. The following committee members were selected to fill the three positions: Committee Chair - Tom Munz Committee Vice-Chair - Chuck Bennett Secretary - David Erb A motion was made by Corcoran, seconded by Bennett to approve these officers. The vote was 5 ayes, 0 nays. IX. Next Meeting The next meeting is set for Tuesday, December 19, 2006 at 6:00pm. The meeting will be held in the 3rd floor executive conference room. X. Adjournment The meeting adjourned at 7:03pm Respectfully Submitted, David O. Erb Secretary Audit Committee 2 MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy 1. Corcoran Paul Wm. Hoefert A. John Korn Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zade! Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK A. Lisa Angell Phone: 847/8 I 8-5328 Fax: 847/818-5329 TDD: 847/392-6064 AGENDA ECONOMIC DEVELOPMENT COMMISSION MEETING LOCATION: Community Center Village Hall 50 South Emerson Street Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday February 15,2007 8:00 a.m. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES - December 21, 2006 meeting IV. OLD BUSINESS A. Development Update V. NEW BUSINESS A. Kensington Business Center marketing plan B. Commercial Waste Hauling Contract VI. CHAIRMAN'S REPORT VII. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6014 C\Win2kProfiJes\langell\Local Settings\Temporary Internet Files\OLK15S\02M 1 5-07 EDC agenda.doc MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Kom Richard M. Lohrstorfer Michaele Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 TOO: 847/392-6064 MINUTES ECONOMIC DEVELOPMENT COMMISSION 1st Floor Community Center, Village Hall Thursday, December 21, 2006 8:00 a.m. The meeting of the Economic Development Commission (EDe) of the Village of Mount Prospect was held on Thursday December 21,2006 in the first floor Community Center of Village Hall, 50 South Emerson Street, Mount Prospect, Illinois. CALL TO ORDER Chairman David Lindgren called the meeting to order at 8:00 a.m. Commissioners Bruce Gillilan, Ken Fritz, and Tom Castagnoli were present. Commissioners Skip Robertson, Tom Zander, and Ben Trapani were absent. Also present were Mayor Irvana Wilks, Bill Cooney, Director of Community Development, Ellen Divita, Deputy Director of Community Development, and Jim Uszler from the Chamber of Commerce. AFFROV AL OF MINUTES The minutes of the September 19,2006 meeting were reviewed and approved unanimously. OLD BUSINESS Development Update Mr.. Cooney provided a general overview of developments throughout the Village. He stated in the downtown, that the Blues Bar construction was about to begin. There were some issues related to the demolition of the building that have been resolved and construction should begin at the beginning of the year. He stated thatthe Founders Rowand Emerson projects appear to be on schedule for an April 2007 occupancy. He stated that the Village Board is still reviewing alternative plans for the redevelopment of Sub-Area 1, also referred to as the small triangle-area, as well as the redevelopment of the Central Plaza area. Mr. Cooney stated thatthe 500,000 square foot industrial development on the southeast comer of Dempster and Linneman Roads is well under way. Several new tenants have already been secured for the site. Mr. Castagnoli provided a general overview of the status ofRandhurst Mall. He stated that sales are up over the 2005 levels, most notably with the newer tenants such as Costco and Bed, Bath and Beyond. He stated that the ownership is currently reviewing long-term development plans for the site, which could dramatically change the current site configuration. Mr. Cooney added that sales tax overall in the Village was up over ten percent from 2005 levels. EDe Business Retention Breakfast Meeting Recap Chairman Lindgren indicated that he felt the October breakfast was a success and was well attended. He inquired what the actual attendance level was. Mr. Cooney stated approximately 75 individuals were in attendance of which 60 were from the business community. The Committee agreed it was a worth-while event to continue to host and decided to plan for October 25,2007 as the Second Annual Breakfast. Economic Development Commission December 21, 2006 Minutes Page 2 2007 Goals Chairman Lindgren stated that one of the top goals for the Commission should be to continue the Business Visitation Program. He stated that he had forwarded an em ail to all Commission members providing a schedule for the next several months. The Commission agreed to make that a priority and potentially expand the visits throughout the entire community. Chairman Lindgren also stated that he thought it would be beneficial for the Commission to participate in more civic events to get the Commission's name out and about in the community. He suggested the possibility of the EDC sponsoring one of the Chamber's car nights on Saturdays in the summer. He stated that different groups volunteer to coordinate the event on a weekly basis. Jim Uszler stated that he would forward Chairman Lindgren information on sponsoring one of the Cruise Nights. Mr. Gillilan stated that he wanted to pursue the concept of the Village coordinating the garbage collection for all commercial properties. He asked if that was a matter the Village was still interested in. Mr. Cooney stated that Public Works Department had recently completed negotiations for the residential contract and they are in discussions with haulers relating to an overall commercial contract. Chairman Lindgren asked that the item be added to the February agenda for further discussion. Mr. Gillilan stated that he would also be interested in pursuing the concept of marketing the Kensington Business Center to international companies. He suggested that a sub-committee of the EDC be formed to review that process. NEW BUSINESS There was no new business. CHAIRMAN'S REPORT There was no chairman's report. ADJOURNMENT The meeting was adjourned at 9: 15 a.m. Respectfully submitted, William J. Cooney, Jr., AICP Director of Community Development WJC:sld 20f2 c:\ Win2kProfiles\langell\Local Settings\Temporary Internet Files\OLKI 55\Dec 2 I I.doc MINUTES VILLAGE OF MOUNT PROSPECT W A-PELLA TRAFFIC MEETING TUESDA Y, JANUARY 9, 2007 6:30 PM Lincoln Junior High School Meeting convened at 6:30 PM. Those present were: Mayor Irvana Wilks, Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Police Chief Richard Eddington, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Village Engineer Jeff Wulbecker, Traffic Engineer Matt Lawrie, and KLOA, Inc. Michael Werthmann. Residents in Attendance: William Walters Neil Ave. Carol Kelly Wa-Pella Ave. Agnes Knott Wa-Pella Ave. Mirella Scully Wa-Pella Ave. Larry & Jessica Lettow Wa-Pella Ave. Roland Ulbricht Wa-Pella Ave. Laurie Myers Wa-PellaAve. Laura & Brad Traviolia Wa-Pella Ave. Lara Kowalski Wa-Pella Ave. Jim & Dawn Byrne Wa-Pella Ave. Patrick Preising Wa-Pella Ave. Paul Snead Wa-Pella Ave. Arlene Juracek South Lancaster St. Patti Craven West Shabonee Trl. Tina Bellows Wa-Pella Ave. Marilynn Streit See Gwun Ave. Mr. & Mrs. Steve O'Mara Wa-Pella Ave. Steve Fleming Wa-Pella Ave. Julie Johnson Wa-Pella Ave. Christy & Mark WatychowiczWa-Pella Ave. Victor LaPorte Wa-Pella Ave. Mayor Wilks convened the meeting at 6:30 PM, welcomed the audience, and introduced the Village Trustees in attendance: Trustee Timothy Corcoran, Trustee Paul Hoefert, Trustee John Korn, Trustee Richard Lohrstorfer, Trustee Michaele Skowron, and Trustee Michael Zadel. Safety Commission Chairman Charles Bencic introduced the Commissioners in attendance: Carol Tortorello, Marshall Petersen, John Keane, Fire Chief Mike Figalah, and Streets/Building Superintendent Paul Bures. Village Engineer Jeff Wulbecker next went over the agenda for the evening and presented the ground rules. Traffic Engineer Matt Lawrie then presented background information on the program, the work in other neighborhoods, and the latest traffic study and recommendations for Wa-Pella Avenue. Village Engineer JeffWulbecker then opened the meeting to questions and comments from the residents. Dawn Byrne asked when & who promoted the study. Mr. Lawrie explained that for years, when a request was made for a new sign, stop sign, yield sign, etc., the staff would do a study, make a presentation to the Board, and have them act upon that sole intersection. A couple of years ago, the Board wanted to shift their focus and rather than looking at an intersection from a reactive position, instead, wanted to look at how the decision would impact the greater part of a neighborhood. The Board then asked the staff to come up with a program to review every intersection using a uniform set of guidelines. Dawn Byrne asked how the Consultant, KLOA, was chosen. Mr. Lawrie explained a request for proposals was sent out to 4 or 5 different consultants. Staff reviewed their credentials and experience page 2 of 4 Wa-Pella Avenue Traffic Meeting January 9, 2007 with similar projects, and then they went through an interview process. KLOA was recommended to the Village Board and then approved. Steve O'Mara commented that we have stated the purpose or goal of the study is to improve safety for a driver at an intersection by not giving him a false sense of security with a stop sign that everyone rolls through. We should be considering the safety of the pedestrians and other drivers that are not violating the law. Mr. Lawrie clarified the focus to eliminate the false sense of security at an intersection was geared to pedestrians as well as drivers. We have heard from many people that cars are rolling through, or not even stopping, at the stop signs. The stop sign gives a pedestrian a false sense of security in that he/she expects the cars to stop when they are in the crosswalk. Mr. Werthmann added that we are trying to protect those drivers and pedestrians that are obeying the law. Laura Traviolia asked, since there have been no accidents at the intersections, what is the problem and what is the goal of the study? It seems that things are working right now. Are we trying to get traffic off of Can-Data and on to Wa-Pella because Can-Data has a higher number (of cars)? Mr. Lawrie explained we are trying to achieve standardization at every single intersection. The guidelines we have to follow show the 4-way stop signs are not warranted at the locations on Wa-Pella. Mr. Janonis emphasized the idea of the program is to bring uniformity throughout the Village and modify driver behavior. Mr. Werthmann further explained that we don't expect safety to go down at a 2-way stop sign intersection. Case in point, Wa-Pella has had 1 accident at a 4-way, while Can-Dota, which has no stop signs and carries more traffic, had 0 accidents. Studies show 4-ways can be less safe when they aren't warranted. Julie Johnson asked what is a 'collector' street and what is Wa-Pella considered? Mr. Lawrie explained a collector street is a primary residential street which carries more volume than a typical, residential street. A collector links residential streets with atterials. The collectors in this neighborhood are; We-Go, Elmhurst Ave., Prospect, and Lincoln. Also, a collector street tends to have less traffic control devices. If Wa-Pella was considered a collector street then all the traffic control devices would probably be recommended for removal. Wa-Pella is a residential street. Mr. Werthmann stated the collector street's purpose is to move traffic with a minimum number of stops. Resident wanted to know how much data in the study is science and how much is supposition. Mr. Wulbecker stated the study includes data collected for a standard traffic control program and typical of what any community or traffic engineer would use. Mr. Werthmann stated the study is based on guidelines using state and national standards. Larry Lettow wanted to know if a child is safer at a 4-way stop sign intersection or 2-way along Wa- Pella. Mr. Wullbecker stated the 2-way stop is expected to be just as safe if not safer. Safety is based on motorist's and pedestrian's expectations at an intersection and whether or not those expectations are met. If the expectations are not met and they (driver or pedestrian) are surprised, safety is jeopardized. If a pedestrian crosses at an intersection with stop signs, but the cars don't stop, safety is compromised. If a pedestrian crosses at an intersection with no stop signs, they wait for a gap before crossing. Resident questioned the safety of the crossing if cars are going faster through the intersection because there is no stop sign. Mr. Wulbecker stated again, the pedestrian will wait for a safe gap before crossing, regardless of how fast the car is going. Resident questioned the difference between the ages of kids crossing streets in our neighborhood and kids by the high school in Zone 8. Mr. Wulbecker pointed out there is an elementary school, Fairview Elementary, in Zone 8 with younger children than at Lincoln Jr. High. Mayor Wilks interjected at this point to explain that since she has been on the Board, starting in 1991, there has been an increase in requests to do something about the traffic in "our" neighborhood. As a result of those requests, the Board prevailed upon the engineers to seek professional help to come up with page 3 of 4 Wa-Pella Avenue Traffic Meeting January 9, 2007 a solution. As evident that we are not the only village dealing with traffic issues, other communities such as Naperville are dealing with the same traffic concerns. Resident asked if we have data that says intersections with 4-way stop signs are not safe. Mr. Werthmann stated that experience says that 4-way stop signs that are not warranted can cause safety concerns. They are unwarranted for various reasons. Stops signs which were not warranted in Zone 8 were removed and things are working safely and efficiently. Patty Craven asked if there had been more police activity in Zone 8 since changes were implemented. Mr. Wulbecker responded with a '"No". Christy Watychowicz asked what does "85th percentile speed" mean? Mr. Lawrie explained it is an engineering term. The 85th percentile speed is the speed at which 85% of the cars are driving at or below. Studies have shown setting the speed limit closest to this speed results in the lowest accident rate. Resident commented that if people speed up between stop signs to make up for time loss, then slow down at the stop sign, i.e., slow down...speed up...slowdown, wouldn't they just continue to speed if there were no stop signs to slow them down? Mr. Lawrie explained that people will drive at the speed they feel most comfortable at. KLOA collected speed data on every street as part of the study. We did not see a spike in speeds on those streets that did not have stop signs versus those that did. Resident wanted to know why pedestrian counts were done between 2 PM and 4 PM and questioned their validity because a lot of kids stay after school. Mr. Lawrie said the best times to count the most number of students walking was when school was letting in and letting out and that there wouldn't be at significant spike in numbers after 5 PM. Mr. Wulbecker further explained that the best time to count the number of students walking to school was in the morning, going to school, and the study reflected those numbers. Those walking in the afternoon are spread over a longer period of time so the '"students per hour" volume is less. Resident expressed concern about kids getting off the bus and crossing the street and getting hit because there is no stop sign to stop the cars. There are 30 or 40 children on Wa-Pella. Did we take that into consideration when we did the study? Mr. Lawrie answered "Yes", most bus stops in the Village have less traffic control than 4-way stops. In Zone 8 by Fairview Elementary, changes were made at locations with a similar situation. Mr. Lawrie emphasized that the staff takes the decision making process very seriously. Every decision will be followed up and restudied. We are trying to make the best recommendation for your street, as well as, the neighborhood. Resident wanted to know if we were relying on "standards" too much and if there were certain situations where standards don't fit, i.e. intersections with bus stops. Mr. Werthmann used Zone 8 as an example and explained that at most of the intersections where the busses stop, there are only 2-way stop signs and there haven't been any problems. Agnes Knott asked what the benefits were to replacing a 4-way stop sign intersection with a 2-way. Mr. Wulbecker explained this would provide consistency throughout the Village that leads to known expectations at an intersection. Resident noticed that police cars were at the corners to catch drivers rolling through stop signs but thought they were too conspicuous and a waste oftime. Mr. Eddington explained thatomarked cars were put in place first, and then, replaced with unmarked cars to get a comparison of how many drivers actually stop without being watched. Resident (speaking to the Police Chief) offered to video taped the intersection as a way to show what happens on a daily basis and wondered if this would change the outcome of the study. Mr. Eddington page 4 of4 Wa-Pella Avenue Traffic Meeting January 9, 2007 responded by saying the overall study has two components, an engineering component and an enforcement component. He couldn't answer for the engineering component of the study, but could talk about the enforcement component. Rather than making a video tape, Mr. Eddington urged the resident to just call the office and make a report. If more violations are reported, cars (police) can be reassigned to the area. However, unwarranted stop signs lead to more complaints. In Zone 8 there were an extremely high numbers of traffic complaints with the proximity to the high school and a lot of new drivers in the area. Since changes were made as a result of the report, traffic complaints have gone way down. Resident commented that drivers would drive faster on longer stretches of road with no stops signs. Mr. Eddington responded by saying the "851h percentile speed" will determine the speed limit, along with, the width of the street. Residential streets are not as wide as collectors so drivers go slower. Resident was concerned that after the signs are removed the only other option to slow cars down would be to install speed humps like on See Gwun. This will cause even more noise and air pollution than a 4- way stop sign intersection as stated in the study. Also, property values would decrease because the speed humps would discourage prospective buyers. Steve O'Mara commented that removing the signs would attract more cars to Wa-Pella and make it a bypass through town. He, himself, uses Can-Dota because he doesn't like the signs on Wa-Pella. He asked if we had any indication as to how much the volume of traffic would increase once the signs are removed. Mr. Werthmann explained the reason a significant increase of traffic volume was not expected was its close proximity to the railroad tracks and the difficulty getting out to Central Road because traffic backs up past Wa-Pella. Cut-through traffic is more apparent on We-Go Trail and Cathy Lane because they don't have the back-up issue on Central. Resident commented that cars will use Cathy Lane to Busse Avenue to Wa-Pella and traffic will double. By the time a re-study is done, a year from now, it will be too late. Resident questioned if the goal of the study was to make Wa-Pella a "collector" street. Mr. Wulbecker said "No", to identify it as a collector would require it to be called out by our Village Code. Resident questioned if an increase in volume would occur naturally (on Wa-Pella) once it's opened up by removing the stops and what would be done if, in fact, there is an increase in traffic volume. Mr. Werthmann did not think there would be a significant increase. Mr.Wulbecker further stated that after a year, any changes made as a result of the study would be analyzed and brought back to the Board for another review. Carol Kelly commented that the stop signs were speed deterrents and saw success nine years ago when they first asked for the signs. Furthermore, she felt Wa-PelIa has been the model to which other residents look at and want to copy. Mr. Janonis ended the meeting by informing the residents the proposed ordinance to implement changes to the intersections by either adding or removing stop signs will be brought before the Village Board for a "first reading" on Tuesday, February 6th, at a regular Village Board Meeting. At this meeting, a final vote would most likely not occur. A "second reading" would take place on Tuesday, February 20th, at which time the Board will vote. Public comments will be allowed at both meetings. Mayor Wilks thanked the residents for attending and adjourned the meeting at 8:20 PM. ~ \/\.-.,...e-\'71. '15--L.l>Lu'\--- Respectfully submitted, Donna M. Brown Project Engineer MINUTES SPECIAL MEETING BOARD OF TRUSTEES STRATEGIC PLANNING WORKSHOP DECEMBER 12, 2006 The meeting convened at 6:32 p.m., in the Community Center of the Village Hall, 50 South Emerson, by Mayor Irvana Wilks. Trustees present included: Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Staff present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Finance Director Carol Widmer, Police Chief Richard Eddington, Deputy Police Chief John Dahlberg, Deputy Police Chief Michael Semkiu, Fire Chief Michael Figolah, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Community Development Director William Cooney, Deputy Community Development Director Ellen Divita, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. Village Manager Janonis provided an overview of the S.W.O.T. goals and objectives from February 14, 2006. SWOT represents Strengths, Weaknesses, Opportunities and Threats with internal and external breakdowns under each category as previously defined in February of 2006. He also wanted to point out the summary of comments that were noted during the tours of the Village and potential development or redevelopment sites. There was general discussion among the Board members and staff regarding the potential goals for 2007. Consensus of the Village Board was the following: Goal #1 : Permanent CIP funding source. This funding source would be considered as part of the strategic financial planning process. Goal #2: Goal #3: Goal #4: Goal #5: Goal #6: Goal #7: Goal #8: Goal #9: Property maintenance effort. This goal would require a global organizational approach with numerous Departments involved in the process. . Inspectors . Code enforcement issues . Human services needs . Tear down impact on neighborhoods Process improvement and efficiency models. Non-local routes maintenance and control. Review of Boards and Commissions. Traffic control and enforcement. Police and Fire Space Study response. Economic Development Emergency Preparedness The Board also recommended that Goals be defined that would have an annual conclusion within the calendar year. It was also recommended that mission-oriented items which tend to be longer term be defined with general direction and tactics to address the mission as defined as part of the Goal. Goal #10: Goal #11 : Succession Planning. Technology Usage It was noted that additional meetings would take place on a regular basis to discuss strategic planning needs and goal processing. The meeting adjourned at 8: 1 0 p.m. DS/rcc DAVID STRAHL Assistant Village Manager