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HomeMy WebLinkAbout1371_001MINUTES COMMITTEE OF THE WHOLE FEBRUARY 8, 1994 110 CALL TO ORDER The meeting was called to order by Mayor Gerald Farley at 7:37 p.m. Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert, Michaele Sk ,wron and Irvana Wilks. Also present at the meeting were: Village Manager Michael Janonis, Assistant to the Village Manager David Strahl, Finance Director David Jepson", Inspection Services Director Chuck Bencic, Planning Director Bill Cooney, Public Works Director Herb Weeks, Deputy Public Works Director Glen Andler, Water Streets/Buildings Superintendent Mel Both and Communications Administrator Cheryl Pasalic, Acceptance of the Minutes of January 11, 1994. Motion made by Trustee Hoefert and Seconded by Trustee Wilks, to accept the Minutes. Trustee Hendricks requested a modification on page 6, item V11. Minutes approved as modified. Minutes of January 25, 1994 were approved. Motion made by Trustee Hoefert and Seconded by Trustee Wilks. Trustee Corcoran abstained. Modification was requested by Trustee Wilks and also a modification was requested by Trustee Hendricks. Minutes were approved as modified. III, CITIZENS TO BE HEARD Robert McBride, 211 Prospect Manor, spoke. He is concerned about the increased taxes which the Village Board recently approved. He stated he felt that the Board should look at why additional services are provided and the related expenses of those services and stop trying to be all things to all people. He suggested a survey of residents to determine how much household income has increased over a period of five or ten years related to how much taxes have increased. He stated that services may not have to be the best of everything at all times. He felt that the Village should follow the lead of businesses and decrease the level of services based on the revenues available. Tno4ee Corcoran stated that he would be willing to discuss the Board's decision process with the resident at his convenience. The resident furnished his phone number "in order for Trustee Corcoran to contact him at a future date. N kjA**& eneral discussion followed where by details of the infill process was discussed. Since the properties themselves were developed in a piece meal fashion, much of the drainage was not designed for the entire subdivision. Also, heavy landscaping has displaced much of the drainage swales. Also, there was some concem vol iced that if the Village provided the funds necessary to improve the drainage, this problem would not be repeated at a future date. Some natural infill would be occurring regardless of how the swales and drainage areas were maintained. However, there is a possibility of a drainage easement in order to standardize the maintenance and minimize the individual homeowners impact on the flow of water. Mayor Farley asked what was the general consensus of the citizens in this area which would be affected by this proposed drainage, Manager Janonis stated that the residents of the subdivision had been notified of this meeting and their input requested. Mayor Farley stated he felt it would be better to have a meeting in the area of the subdivision for citizens input related to specific areas of concern and the Village Board would consider their input once they had concluded their input and review. Mayor Farley asked the audience if there is general support for the proposed solution. Peg Cornb44 101 West Stratford, read a letter addressed to the Village Board from Lucy Ding of Three Oxford Place. The letter basically stated that Ms. Ding is thanking the Village Board for looking into the problem and attempting to resolve the drainage problems. Ms. Combs continued speaking about the flooding problems that are unique to her street and outlined which specific parcel on her street has vari ur 1 API jib WAW 40 Sri 0 0 U74 e some confusion as to whether the Tnistee Clvovmwes stated there seems to L D system was in place before and whether it was designed to actually drain water. D- TOre a a The consensus of the Village Board was that, the discussion of the engineering plan be sent to a neighborhood meeting in order for all affected homeowners to have input. V. CABLE TV STATUS REPORT Communications Administrator CherA Pasaft provided an overview of the current cable TV system within the Village of Mount Prospect and how it interrelates to other telecommunication services which are related to cable. Her review included details of rate regulation, two-line cable conversion to a single coaxial cable, Franchise renewal, customer service and local communications. One of the problems that 'I's affecting the cable TV system in Mount Prospect is the lack of finalized regulations from the FCC. However, until those regulations are completed, the Village is moving forward with preparing for our Franchise renewal. As part of this renewal which will take from one to one and one-half years, the CommuNications, Dj*v`jsJon, t ,re ''pan"n',g',''for a community needs survey and is talking to Other commun,J,fies inian effdrt to coordinate negotuil'altions to reduce costs related to Pranchis'e r lM Someofthe''m'o'st recent pr le which have affected T C! M the conversion to the single cable and the company reorganization which has recently taken place. N Sue Dean, Customer Service Manager W TCC, spoke to the Board. She addressed the customer service issues and outlined TC I's response to resolve issues which have been raised by Cheryl and the citizens. TCI is also in ' stalling a now telephone system which is designed to handle more calls and offer quicker solutions to customer concerns. Tnistee Corcoran stated that he was concerned that TCI is not following the Cable Complaint Ordinance and hoped the new phone system would resolve some of these issues. He also stated that he felt it was 'Important for TC Ito track the types of complaints they receive in order to respond more quickly to common resident concerns. Tmatee Ckwms stated he felt TCI was setting 'itself up for a large volume of complaints, again and of tackling too many things at one time. On the other hand, he felt he generally had good service. Tnafte WlUm stated she would like to see TCl communicate their recommendations in terms of a cost to the Village Board. The cost relating to resolving the outstanding complaints. - Shoe stated she also felt they had generally go d 'serviCe. 0 ft Tnafte Noefert stated that he had experienced problems first-hand and asked that the complaint matn*x be explained to him. Finally, he stated that while a decision was made to shut off one of the cables at the time of the conversion and questioned why we were waiting on rate information that supposedly is confidential but is necessary to be furnished by law. Sue Dean stated that it had been a difficult three months due to three main items coming together at one time which would be the phone system problems, the conversion and the general turnover due to the reorganization. She stated TC I did their best to communicate to the citizens at the time of the change over to the single cable. However, a decision had to be made at a point in time when the switch over was going to occur. Cheryl ase ° stated she had received some information relating to the rates but has not received all the information due to the alleged confidentiality. She is currently awaiting a legal opinion to determine whether this information can be reviewed as part of the rate analysis. Tnmfte Hoefert asked why couldn't the information relating to the rates be provided on the general outline TCI has previously provided. Also what would be the process or what would happen if the Village Board did not renew the Franchise Agreement. Cheryl Pasa9c stated the laws make non -renewal very difficult and there have to be major items which constitute a major breach of the contract. 5 VIS Trustee Hendricks states that we, as Trustees, must run government like a business. It seems we have not played hard -ball with TCI In the past. He suggested we apply penalties as necessary as It is important to enforce compliance. Cheryl PasaNc. stated that fines had previously been levied against TC L However, TCI informed the Village Board that fines would be passed along directly to customers based on regulations. Therefore, the fine was levied but was not collected. They have been put on notice in Ahe past for various finable offenses and they usually responded quickly to resolve these concerns. Tru 9 Corcoran stated that he thinks customer service must continue to improve and TC1 must stop playing games relating to the organization or name change and the Village's priorities must match the service that TC1 is providing. - - -- ---- --- -- Manager Janonis provided a genera.1 overview of what had previously been discussed. In summary, at the January 11 Committee of the Whole meeting, the Board formally discussed the idea of providing limited assistance to busi"nesses 0 coming into or already existing in the Village. While the Board was far from Ito begin unanimous in its comfort for such a program, the staff was directed drafting a reasonable policy that wou16 provide for the possibility of 110mited assistance under very bghtly, drawn criten"a based on a bona fide hardship or n I I special circumstances and to be provided in such a way to st "ctly limit any risk to the Village. While a comprehensive program would incAude a policy covering both 0 new and existing businesses I it was agreed that as specific components of overall policy were ready for review, they would be brought forward for review and c,�omment. r, n, suggested the Board� set a time limit for discussion as to not to Tru e Sk, make this discussion a forum where previous�posibons would be rehashed. Mayor Farley suggested that the discussion end at approximately 10:20 p.m. Comey outlined the parameters which came out of the last discussion at the Committee of the Whole meeting. General components include increasing revenues, diversifying the economic base, increasing the employment base and improving the competitive advantage of Mount Prospect. He and staff attempted to structure a program which would avoid opening Pandora's box. The proposal a &sat that is presented 'is specifically designed for retail establishments. He feeis, the outline addresses the issues that were raised by the Village Board at the previous meeting. 0 TnMele Corcoran stated he generally accepts the outline as reasonable but would like to see the up front targets of sales figures prorated over the five year period. For example, as an incentive for the business to remain in Mount Prospect, the business would pay more in year five than they would in year one. ManagorJanonis stated that public improvements help in defining the amounts of reasonable assistance. 00 Tre S b asked for a definibon of what an extraordinary cost is. Mr. Cooney stated that extraordinary cost must be established first before moving forward with the program 'itself and is typically defined as some type of soil contamination or site problems, Manner Janonis stated that he just realized that there was one component of the program that is not outlined in this program. For example, if c• of the extraordinary expenses exceeds the public 'improvement cost, the lesser of the cost would define the assistance. He felt it was a very tough standard to show how the contamination has caused the land not to be developed and there must be a history of development attempt. 0 101 Tmiste* Skownon stated that the staff did a good job in providing the parameters for policy development. She stated she could generally support the policy outline. Tm,*e,e Hoefert stated he feels the land will always have problems and the resolution of those problems is the buyer's and seller's responsibility not the Village's. He also feels that a developer will try to hit all the points ouffined in thi's program. Mn Cooney responded to Trustee Hoeferfs questions whereby he stated that it still comes down to a policy decision by the Village Board whether they want to have the opportunity value of a development relating to sales tax amounting to approximately $5.00 of taxes for every $1.00 of a, provided, 0 Tnis*e Wift, stated she would like to congratulate the staff for incorporating the Village Board's comments from the previous meeting, however, she cannot support the program. She stated she did not feel it was the Village's responsibility to entice stores to come into the Village. She also feels the policy is too vague and leaves too many open doors. Finally, she feels it is inappropriate to increase sales tax by onequarter cent and then tum around and give it back to multi-million dollar corporations as 'incentives to locate in the Village. Mayor Farley suggested that this discussion carry over to another Committee of the Whole meeting because it appears that Board members are not yet ready to provide direction. fi Manager Janonis stated he feels that a deferral now would put the decision off until Apn'l due to the upcoming Budget Hean"ngs. 0 Trustee HendrIW% stated that he 'i's against providing any type of assistance whatsoever. He feels that assistance 'is "Inappropriate. Mayor Fadey stated he can support the program but suggested the elimination of Section C where extraordinary costs were defined. He felt that the seller could inflate the extraordinary cost by wanting too much money for the land, therefore, the land itself would be over valued based on the conditions that exist on the property. He further stated that it appears the Village Board is split 3-3 and feels a 4-3 vote does not provide enough direction for staff. He feels it should be a stronger, more pronounced commitment from the Board than a 4-3 vote. Manager Janonis stated that maybe a 4-3 vote is not enough direction, therefore, the Board may want to consider dropping this item at this point. Mayor Farley stated that he would like better unification of the Board in order to proceed. 00 0 Tru e Skowron felt that if this issue moves forward on a 4-3 vote, it will open u debate each time a developer may approach the Board whereby conflicdItin philosophies will agaia,be discussed. 01 Mayor FarIley stated he felt this Issue should be dropped at this time... based on the consensus of the Board. VII, MANAGERS REPORT Manager Janonis provided an update of the Melas Park redevelopment. Based on the revised plans which the Arlington Heights Park District is recommend'ing, the number of parking spaces have gone from approximately 230 plus the '109 spots at the Public Works Facility to approximately 679 parking spaces. He felt this change was in direct response to the Board's comments from a previous Committee of the Whole meeting. At thispoint, the plan will move forward to generate consensus riecessary in order to approach the Metropolitan Water Reclamation Distn"ct. F El Trustee Corcoran asked that Manager Mike Janoni's draft an Ordinance outlinin time limits for elected officials who speak at the Board meetings and also aske that an Ordinance be drafted whereby Trustee� Comments are moved to the fron of the Agenda instead of the rear. 0 Tntste,e Hendftft stated that he would like to diso ss the SWANCC Executive Board membership. He was concerned that he was not allowed to attend a SWANCC Board meeting even though he was a ViIJAge Board member. He would Ask that a now Ordinance be drafted to Allow aQ ViIW9e Board members to partlIcoiite4lrectlly in the Executive Board meetings by desIgnaWV AN rneOibers as aftemat6s, to the Board. Mayor, Farley stated he could not support the Ordinance requested by Trustee Hendricks because K would allow for all members of the Village Board to speak at the Executive Board meetings. He stated he is quite comfortable with Trustee Corcoran's leadership and would like to keep things as they are. Truafte Hoefert stated he agrees with Mayor Farley's position concerning Mount Prospect's representation on the Executive Board* Mayor Farley asked the rest of the Village Board members if there was any support for Trustee Hendricks' suggestion whereby all members of to Village Board be added as alternates to the Executive Board members of SWANCC, T Hendddcs, stated he would like to just go to the meetings and Wsten and would promise not to speak. He just feels it is important to know what ism a-" because Board members do not receive Execufive and minutes. Mayor Farley stated he had requested Board members to refrain from attending Commission meetings where they may influence or intimidate lay members of these Commissions. He stated that Trustee Hendricks' suggestion for additional membership at the SWANCC Executive Board as related to his attendance at other Commission meetings, 1 11 * UAW* Hoeftrt made the motion to adjo= into ExOWUV6, SessionThsiW , S10*00 seconftd the V1111age Board members entered into Executive Session at apptoop$", 10:50 p.rw, IX ADJOURNMENT Village Board members returned from Executive Session at approximately 12:13 a.m. and promptly adjourned for the evening, 44M 0 bm!!04 o .................... "I'll•.................... NOTICE, February 15, 1994 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 THE FEBRUARY 23, 1994 MEETING OF THE BUSINESS DISTWC]r DEVEWPMENT AND REDEVELOPMENT COMMSSION 11AS BEEN CANCEILLED. TIM NEXT MEETING IS SCHEDULED FOR MARCH 23, 1994, AN AGENDA WELL BE SENT PRIOR TOI EETING, At' MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLOWES, TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFEAT Village of Mount, Prosaimmect MICHAELE W. SKOWRON IRVANA K. WILKS VILLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS NOTICE, February 15, 1994 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 THE FEBRUARY 23, 1994 MEETING OF THE BUSINESS DISTWC]r DEVEWPMENT AND REDEVELOPMENT COMMSSION 11AS BEEN CANCEILLED. TIM NEXT MEETING IS SCHEDULED FOR MARCH 23, 1994, AN AGENDA WELL BE SENT PRIOR TOI EETING, AGENDA ZONING BOARD OF AIPPEA1, S Regular Meeting Thursday, February 24,1994 7:30 P.M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 T0104- 708 /'999-6064 100 The petitioner is seeking a variation to Section 14.304.D. I.b.0 to allow a SE*x (6) foot fence to remain as installed from the rear of the home to the exterior sideyard property fine ingead of the p ernitted five (5) foot maximum. The Zoning Board of Appeals is in this case. (,SEE NOTE) ,ZBA-2:!M,-94,* nza'1j,,3jL1vita Ave The petitioners are seeking a Conditional Use as required "in Section 14.903. A. 8 to allow a detached garage designed to house more than two (2) motor vehicles to allow a 624 square foot addition to the existing garage. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of March 15, 1994. st Z,,BA-3-V�,94t'W,*ies,,IawLS.1a.cliura,.,1,21,61,E,, a rd III" I - Ca*nal Danei The petitioners are seeking vanations to Section 14.905.A to allow a lot width of 63.75 feet instead of the required 65 feet in order to allow a two -lot subdivision to occur. The Zoning Board of Appeals is final m" this case. (SEE NOTE) MAYOR GERALD L FARLEY TRUSMS GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFEAT V I I I Pojs"1,6ect SUIO Of Mount, r MICHAELE W. SKOWRON P IRVANA K. W1tXS VILLA40 MQU 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS VIUAW CLINK CAROL A. FIELDS AGENDA ZONING BOARD OF AIPPEA1, S Regular Meeting Thursday, February 24,1994 7:30 P.M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 T0104- 708 /'999-6064 100 The petitioner is seeking a variation to Section 14.304.D. I.b.0 to allow a SE*x (6) foot fence to remain as installed from the rear of the home to the exterior sideyard property fine ingead of the p ernitted five (5) foot maximum. The Zoning Board of Appeals is in this case. (,SEE NOTE) ,ZBA-2:!M,-94,* nza'1j,,3jL1vita Ave The petitioners are seeking a Conditional Use as required "in Section 14.903. A. 8 to allow a detached garage designed to house more than two (2) motor vehicles to allow a 624 square foot addition to the existing garage. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of March 15, 1994. st Z,,BA-3-V�,94t'W,*ies,,IawLS.1a.cliura,.,1,21,61,E,, a rd III" I - Ca*nal Danei The petitioners are seeking vanations to Section 14.905.A to allow a lot width of 63.75 feet instead of the required 65 feet in order to allow a two -lot subdivision to occur. The Zoning Board of Appeals is final m" this case. (SEE NOTE) Zoning Board of Appeals Agenda P hilt2 �aR 9_'G, ahk,,qff,, '1630w1632,A1zgH,5jLj,t, ,*94. ls'un The petitioner is seeking a Conditional Use as required M* Section 14.1603 to allow a Day Care Center to occupy approximately 2,400 square feet plus a play -yard in the United Plaza Shopping Center. Upon completion of the public hearing, Village Board action will her equired for this case at their meeting of March 15, 1994. MOM —The petitioner is seeking a ConditionAod Use as required M* Section 14.903. A. 8 to allow a detached m garage designed to house more than two motor vehicles to allow an addition to the sting garage. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of March 151, 1994. NO• In all cases where the Zoning Board of Appeals'is final, a five (5) day period is provided for anyone Wishing to appeal their decision. No permit wfll be issued until 9%;Oft this period has elapsed. Appeal forms are available M* the PI Department. M I N U T E S COFFEE WITH COUNCIL Saturday, February 12, 1994 10:00 a,m, Trustees Room, Yfllage Hall Trustee Paul Hoefert convened the monthly Coffee With council meets n at 10.:00 a.m. g Those present were.* Trustees Paul Hoefertq Richard Hendricks, Michaele Skowron, Irvana Wilks, Tim Corcoran, George Clowes and Director of Inspection Services Chuck Bencic, Trustee Corcoran had to leave shortly after the meeting began, Residents in attendance were,* Mr. Chris Lenz and Ms. Adri ane Lewis. Also in attendance was Mr. John Conick of the Mount Prospect Journal. Mr. Lenz introduced Ms, Lewis who lives on Redwood Drive and is interested in getting more involved with Village activities. Ms, Lewis told a little bit about herself and asked for an explanation of the boundaries of different governmental agencies - such as Townships, Park Districts and School Districts, Trustee Wilks offered to meet with Ms. Lewis and give her an explanation of the different governimental agencies and their boundaries as they relate to the Village bou,ndaries, Ms, Lewis asked what type of programs the Village has available for r Wents. She felt that communication with the residents on programs residents. and projects was very poor but was not sure on how to improve the 10 communication, Trustee Clowes explained some of the programs TAP - Mount Prospect is sponsoring and how they are trying to communicate with residents. Chuck Bencic. informed Ms., Lewis of the Visions Group and the Housing Sub Committee. Information on the Sub Committee will be sent to Ms. 'Lewis. Additional discussion was held on types of communication including the Village Newsletter, Cable T.V. and newspapers. Trustee Skowron suggested making an announcement on Cable T.V. about the Coffee With Council meeting and it was also suggested that after each Village meeting on Cable T.V. an announcement be made of when the next Village meeting would be held and its time and location. The meeting was adjourned at ll.*35 a.m. Respectfully submitted, Charles Bencic Director of Inspection Servi ces