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Home My WebLink About11/16/2006 SCC minutes MOUNT PROSPECT SISTER CITIES COMMISSION Minutes November 16, 2006 Members Present: Janice Farley Skip Farley Lil Floros Mike Karsen Cindy Kiel JoIm Kom Dorothy Kucera Gary Randant Maura Reschke J oIm Sibrava Mary Ann Sibrava Judy Thome Rachel Toeppen Irvana Wilks Members Absent: Toikiko Blaine Paul Seils Adelaide Thulin Staff Liaison: Maura EI Metennani The meeting was called to order at 5:32 p.m. by Chairperson Dorothy Kucera. Dorothy welcomed new Commission members-to-be Maura Reschke and Mike Karsen (expected to be approved at the upcoming Village Board Meeting. The minutes from the meeting of September 21, 2006 passed. OLD BUSINESS Thanksgiving in October Banquet Mary Ann Sibrava provided a report on the banquet (see attached). She thanked all involved. She also covered the visit of the French musicians in general. They were featured on a segment of Talk of the Town on MPTV, toured Mount Prospect including Randhurst, the high school, public works, Fairview school, Police and Fire. They also toured Chicago. But noted there was a problem with the Fire Department bus having tinted windows. Thanked Leo and Lil Floros for doing the tour. They visited Navy Pier and had dinner at Andy's Jazz club. Mayor Wilks hosted a party at her home for the visitors and Commission members following a performance of the Chicagoland Pops they attended (which Maura Reschke coordinated and had tickets donated). Other comments: The banquet food was very good. Next time -separate people coordinating banquet and visit Formally let Sevres know how much we appreciated them sending the people and hope it can become an annual visit. Hoffman Estates Events Rachel attended a movie showing and a performance by a barbershop quartet. Dorothy attended a dinner event. It was a week-long program. y outh Award Dorothy nominated Nicole Braus of the Youth Commission for an award through Sister Cities International. She remarked that things like this help to involve the community. High School Exchange No report at this time. Village of Mount Prospect November 16, 2006 Meeting Minutes Page 2 1/10/2007 Treasurer's Report The report was distributed (attached). NEW BUSINESS Winter Parade The Commission will participate in the Winter Parade by providing cookies in the refreshment tent. Cindy Kiel will coordinate. 2007 Visit to France It was determined that with elections in the spring in both Mount Prospect and Sevres that Fall would be the best time to plan something. Mayor Wilks said that she would follow up with Mayor Kosciusko- Morizet. 2007 Programs Pot Luck Dinner - Judy and Rachel will coordinate Other ideas included cooking classes-demonstrations, possible collaboration with Retro Bistro, wine tasting, collaboration with Hoffman Estates. A programming subcommittee was formed consisting of Judy, Gary, Rachel and Maura. Their purpose is to discuss programs and explore ways to involve the community more and to increase recognition. Explore setting up "Friends of Sister Cities" group. Le Sevrien Translation Felicien Sirois has agreed to do some translating for the Commission. An article that had appeared in Le Sevrien about Melanie Karsen was distributed. OTHER The Commission has the display case in the Library reserved for September of 2007. Judy reported that friends from Sevres had visited. The meeting adjourned at 6:50 p.m. THANKSGIVING-IN-OCTOBER BANQUET AND VISIT 2006 Report to Commission 11-16-06 Thanksgiving in October Banquet - Thursday, October 26, 2006 Committee - Mary Ann Sibrava, Chair Judy Thorne, Ticket Coordinator Cindy Kiel, Design and Set-Up Coordinator Gary Randant, John Sibrava, Rachel Toeppen - Set-up . Volunteer - Cathy Jozwiak - Set-up . Staff Liaison - Maura EJ Metennani Avalon Banquets . 1905 E. Higgins Road, Elk Grove Village, 847/439-5744 . Contact: Jennifer James with assistance from Anna. Also Jackie Kendrigan Tickets -The price of the banquet ticket remained at $30.00 and the actual cost of the meal remained at $18.00. Invitations were sent to a revised and updated mailing list which included past supporters, school districts, churches, park districts, village businesses, Sister Cities organizations in neighboring towns, previous host families, and "friends lists" provided by Commission members. A total of 125 tickets were purchased. Attendance was 126, including the five French guests. Publicity - Press releases were sent to local newspapers. Steve Zalusky and Jean Murphy ran articles in the Herald about two weeks before the banquet. Steve also interviewed the French musicians at the banquet and ran another article right after the banquet. The Mount Prospect Newsletter and the Village sign promoted the event as well. Posters were distributed among Commission members and posted around town. Set-up - The room was decorated with a fall theme and included pumpkins "on loan" from Trinity United Methodist Church sale, purchased garlands, baskets, fabrics and other accessories brought in by Committee members. Paul Seils provided beautifully arranged centerpieces from Busse Flowers. Also on the table were chef's hats and a bag of "carver's accessories." Sister Cities display boards were set up in the banquet room and the Sister Cities banners were set up near the registration table. ' Program - . Ralph Wilder and Allan Kaye provided music during the cash bar cocktail hour, 5:30-6:30, and as waiters brought the turkeys to the tables. Thanksgiving-in-October Banquet and Visit - 2006 Budget Report Submitted by M.A Sibrava 11/16/06 Banquet receipts Ticket sales -126 Donations Refund -1 Total banquet receipts Other Total receipts Banquet expenses Printing-Ltr, order form, 600 Printing-Tickets Printing-Posters, 50 Uri Bokov-Piano tuner Decorations-C. Kiel Hats & accessories-M.A Sibrava Postage-September Avalon-Deposit (4/06) Avalon-Balance (10/26/06) Total banquet expenses Other visit expenses Wed. reception-Food, beverage Gifts-5 Women's Club ornaments Thurs. lunch-Jimmy John's Fri. downtown tour, lunch, dinner Other food, supplies Total Other expenses Net Receipts $ 3726.00 195.00 ( 30.00) 3891.00 500.00 $4391.00 ( 159.74) ( 33.08) ( 105.00) ( 90.00) ( 36.04) ( 17.81) ( 217.62) ( 450.00) ( 1818.00) (2927.29) ( 145.00) ( 50.00) ( 130.80) ( 292.44) ( 151.13) ( 769.37) $ 694.34 ------ ------ Sister Cities Commission Treasurer's Report November 16, 2006 Revenue Cash Balance as of September 21 , 2006 Expense 11/15/06 11/13/06 10/31/06 10/31/06 10/25/06 10/26/06 10/26/06 10/26/06 10/25/06 09/22/06 09/22/06 09/27/06 09/30/06 Cindy Kiel Mary Ann Sibrava Postage Fred Pampel Petty Cash Reilly Yuri Bokov Jimmy John's The Avalon API Inc. (Sister Cities Int.) Mobile Print CL Graphics Postage Cash Balance as of November 16, 2006 Banquet Deposits Subtotal Total Revenue Reimbursement (supplies) Reimbursement (supplies) Postage Expense - Oct. Bus Driver - meal expenses Food, beverages & supplies for 10/25-26 Ticket Refund Piano Tuner Lunch 10/26 Banquet (126@$18Iess $450 dep.) SCI - 50th Anniversary Book Banquet Tickets - printing Thanksgiving Banquet posters Postage Expense - Sept. Total Expense 30.00 17.81 10.17 9.69 151.13 30.00 90.00 130.80 1,818.00 48.90 33.08 105.00 217.62 $ 2,692.20 $ 1,879.65 $ 650.85 1,610.00 2,311.00 $ 3,921.00 $ 4,571.85 Charged to Village 10/25/06 10/30/2006 1 0/30/06 Garden Fresh Market Leo Floras MP Women's Club Reception 10/25 Expenses for Friday 5 ornaments (gifts) 145.00 298.44 50.00 493.44