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HomeMy WebLinkAboutRes 40-20 08/15/2020 Authorizing the Village Mayor to execute an intergovernmental and subrecepient agreement for coronavirus releif funds with cook countyMAYOR Arlene A. Juracek TRUSTEES it mount vtosp William A. Grossi Eleni Hatzis Paul Wm. Hoefert Richard F. Rogers Colleen E. Saccotelli Michael A. Zadel Village 50 South Emerson Street., Mount Prospect,, Illinois 60056 STATE OF ILLINOIS VILLAGE MANAGER :Michael J. Cassady VILLAGE CLERK :Karen Agoranos Phone: 847/392-6000 Fax: 847/392-6022 I, Karen Agoranos, do hereby certify that I am the duly appointed Village Clerk of the Village of Mount Prospect and as such, am keeper of the records and files of said Village. do further certify that attached hereto is a true and correct copy of Resolution No. 40-20 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS WITH COOK COUNTY" passed at the regular meeting of the Mayor and Board of Trustees held September 15, 2020, at which time the Village Board Voted as follows: AYES: Grossi, Hatzis, Hoefert, Rogers, Saccotelli, Zadel all as appears in the official records and files in my care and custody. September,Dated this 16thday of EME RESOLUTION NO. 40-20 RESOLUTION AUTHORIZING THE VILLAGE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT FOR CORONAVIRUS RELIEF FUNDS WITH COOK COUNTY WHEREAS, the Village of Mount Prospect and Cook County, Illinois desire to enter into an Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds (" Agreement'), a copy of which is attached hereto as Exhibit A; and WHEREAS, it would be in the best interests of the Village and its citizens to enter into the attached Agreement (Exhibit A). NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT: SECTION ONE: That the Village Mayor, or his or her designee, be and is hereby authorized and directed to execute the attached Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds (Exhibit A) by and between the Village of Mount Prospect and Cook County, Illinois, and to take such further steps to comply with the terms and conditions set forth therein. SECTION TWO: That this Resolution shall be in full force and effect after passage and approval as required by law. AYES: Grossi, Hatzis, Hoefert, Rogers, Saccotelli, Zadel ABSENT: None ii� lk�`[fflj� A 0 10 1111111 1 11 ; W�11111,iill I F*ol".1A, , ME � , I'l � 1111111111 =�� f -101C. -a-11 Arlene A. Jur acekAM(ayor ATTEST, Karen Agoranos, VMa,ge Clerk INTERGOVERNMENTAL AND SUBRECIPIENT AGREEMENT Rul" W. -i tammm HIL7.1 I W,.1WrffW1 FTIMAT-M M VILLAGE OF MOUNT PROSPECT, ILLINOIS (Cook County, Illinois Suburban Municipality, Township or Fire Protection District (Subrecipient)) Entered into this day of -2s'17 The following information i s provided pursuant to 2 C. F. R. 2 00.3 3 1 (a)( 1) -z 0 Subrecipient's name (must match the name associated with its unique entity identifier): Village of Mount Prospect 0 Subrecipient's unique entity identifier (DUNS): - 069507697 Subaward Period of Performance Start and End Date: July 1, 2020, through December 30, 20X - $ 502,578.25 Total Amount of Federal Funds allocated to the Subrecipient. Cook County has received Coronavirus Relief Funds pursuant to the CARES Act, a portion of which it has chosen to allocate in the spirit of intergovernmental cooperation to suburban municipalities in Cook County. Suburban municipalities which for the purposes of this agreement include municipalities, townships and fire protection districts in suburban Cook County may apply for County awarded Coronavirus Relief Funds pursuant to the following procedures and consistent with eligibility guidance. Requests will be reviewed by the Cook County Bureau of Finance Program Management Office (PMO) of the COVID-19 Financial Response Plan. Available funds will be distributed to suburban municipalities consistent with their respective allocations and based on the type of expenditure, the volume of requests, and the balance of funds available. # Name of Federal Awarding Agency: U.S. Department of the Treasury 0 Name of pass-through entity: Cook County, IL 0 Contact Information for pass-through entity: Ammar M. Rizki, Chief Financial Officer, Cook County Bureau of Finance, 118 N. Clark Street, Suite 1127, Chicago, Illinois 60602. Email Info: �0'01 ook,co4n '1'j'g0V # Award is for Research & Development (R&D): NO 1. AGREEMENT TERM Nff,,M�� A. This Agreement shall become effective on the date of execution, and end on December 30, 2020 (the "Initial Term"). B. This Agreement may be extended beyond the Initial Term only upon the written approval of both Parties; provided, however, that all terms and conditions of this Agreement shall remain in full force and effect unless this Agreement is specifically amended. C. Cook County, in its sole and absolute discretion, may terminate this Agreement at any time. 111' A I � -6 it 1141 It 1 11 A. Activities Subrecipient shall be responsible for administering all COVID-19 response activities in a manner satisfactory to Cook County and consistent with any standards required as a condition of providing these funds. Allowable activities must be directly tied to response and recovery efforts related to COVID-19 and must be allowable pursuant to the CRF requirements. B. Eligible Expenses Cook County, in its sole and absolute discretion, may reimburse and/or provide funding to Subrecipient for "Eligible Expenses" as described on Attachment A of this Agreement. Notwithstanding anything herein to the contrary, "Eligible Expenses" shall not include lost revenue. Failure of Subrecipient to comply with the provisions of this Agreement, including non-compliance with 2 C.F.R. 200, may result in expenses being disallowed, withholding of federal funds, and/or termination of this Agreement. NOTICES Notices to Cook County as required by this Agreement shall be delivered in writing, via email and addressed to Cook County as set forth below. Notices to Subrecipient as required by this Agreement shall be in writing, via email and addressed to Subrecipient as set forth below. All such notices shall also be deemed duly given if personally delivered, or if deposited in the Unites States mail, registered or certified return receipt requested. Ammar M. Rizkl Chief Financial Officer Cook County Bureau of Finance 118 N. Clark Street, Suite 1127 Chicago, IL 60602 �Wb -urb a n,,C, o v i d, �1ipgLte_(_l_tjQ_s' CZ Name of Subrecipient: Village of Mount Prospect Address. Attn: Finance :department, 50 S Emerson Street, Mount Prospect, IL 60056 Email: athakkar@mountprospect.org . . . . .......... IV. TERMS & CONDITIONS I The following requirements are applicable to all activities undertaken with CRF funds., A. Compliance with State and Local. Requirements Subrecipient acknowledges that this Agreement requires compliance with the regulations of the State of Illinois and with all applicable state and local orders, laws, regulations, rules, policies, and certifications governing any activities undertaken during the performance of this Agreement. B. Compliance with Federal Requirements Subrecipient acknowledges that Eligible Expenses funded or reimbursed by Cook County to Subrecipient are not considered to be grants but are "other financial assistance" under 2 C.F.R. 200.40. This Agreement requires compliance with certain provisions of Title 2 C.F.R. 200 — Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards. Subrecipient agrees to comply with all applicable federal laws, regulations, and policies governing the funds provided under this Agreement. Subrecipient further agrees to utilize available funds under this Agreement to supplement rather than supplant funds otherwise available. During the performance of this Agreement, the Subrecipient shall comply with all applicable federal laws and regulations, including, including, but not limited to, the following: • Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31 U.S.C. 7501-7507). Subrecipients are subject to a single audit or program specific audit pursuant to 2 C.F.R. 200.501(a) when Subrecipient spends $750,000 or more in federal awards during their fiscal year. Fund payments are subject to 2 C.F.R. 200.303 regarding internal controls. Fund payments are subject to 2 C.F.R. 200.330 through 200.332 regarding subrecipient monitoring and management. Fund payments are subject to Subpart F regarding audit requirements. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in this Agreement, including but not limited to 2 C.F.R. 200.303, 2 C.F.R. 200.330-332.7 2 C.F.R. 200.501(a), and 2 C.F.R. Part 200 Subpart F. With respect to any conflict between such federal requirements and the terms of this Agreement and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. C. Hold Harmless Subrecipient shall hold harmless, release, and defend Cook County from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance or nonperformance of the services or subject matter called for in this Agreement. D. Indemnification Subrecipient shall indemnify Cook County,, its officers, agents, employees, and the federal awarding agency, from any claim, liability, loss, injury or damage arising out of, or in connection with, performance of this Agreement by Subrecipient and/or its agents, employees or sub -contractors, excepting only loss, injury or damage determined to be solely caused by the gross negligence or willful misconduct of personnel employed by Cook County. It is the intent of the Parties to this Agreement to provide the broadest possible indemnification for Cook County. Subrecipient shall reimburse Cook County for all costs, attorneys' fees, Page 4 of 11 expenses and liabilities incurred with respect to any litigation in which Subrecipient is obligated to indemnify, defend and hold harmless Cook County under this Agreement. E. Misrepresentations & Noncompliance Subrecipient hereby asserts, certifies and reaffirms that all representations and other information contained in Subrecipient's application, request for funding, or request for reimbursement are true, correct and complete, to the best of Subrecipient's knowledge, as of the date of this Agreement. Subrccipient acknowledges that all such representations and information have been relied on by Cook County to provide the funding under this Agreement. Subrecipient shall promptly notify Cook County, in writing, of the occurrence of any event or any material change in circumstances which would make any Subrecipient representation or information untrue or incorrect or otherwise impair Subrecipient's ability to fulfill Subrecipient's obligations under this Agreement. F. Workers' Compensation Subrecipient shall provide Workers' Compensation Insurance coverage for all of its employee involved in the performance of this Agreement. G. Insurance Subrecipient shall carry sufficient insurance coverage to protect any funds provided to Subrecipient under this Agreement from loss due to theft, fraud and/or -undue physical damage. Subrecipients that are self-insured shall maintain excess coverage over and above its self-insured retention limits. H. Amendments This Agreement may be amended at any time only by a written instrument signed by both Parties. Such amendments shall. not invalidate this Agreement, nor relieve or release either Party from its obligations under this Agreement. Cook County may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Parties. I. Suspension or Termination Cook County may suspend or terminate this Agreement if Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to), the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and Federal awarding agency guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement; or 4. Submission by the Subrecipient to Cook County reports that are incorrect or incomplete in any material respect. J. Program Fraud & False or Fraudulent Statements or Related Acts Subrecipient and any subcontractors must comply with 31. U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements, which shall apply to the activities and actions of Subrecipient and any Page 5 of 11 subcontractors pertaining to any matter resulting from a contract. K. Debarment / Suspension and Voluntary Exclusion 1. Non -Federal entities and contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension). 2. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. A contract award must not be made to parties listed in the Systems of Award Management ("SAM") Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at sat q. L. Governing Law and Venue. This Agreement shall be interpreted under, and governed by, the laws of the State of Illinois, without regard to conflicts of laws principles. Any claim, suit, action, or proceeding brought in connection with this Agreement shall be in the Circuit Court of Cook County and each party hereby irrevocably consents to the personal and subject matter jurisdiction of such court and waives any claim that such court does not constitute a convenient and appropriate venue for such claims, suits, actions, or proceedings. V. ADMINISTRATIVE REQUIREMENTS A. Financial Management Subrecipient agrees to comply with and agrees to adhere to appropriate accounting principles and procedures, utilize adequate internal controls, and maintain necessary source documentation for all Eligible Expenses. B. Duplication of Benefits; Subrogation Subrecipient shall not carry out any of the activities under this Agreement in a manner that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115-254; 132 Stat. 3442), which amended section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If Subrecipient receives duplicate benefits from another source, Subrecipient must refund the benefits provided by Cook County to Cook County. Subrecipient must execute and deliver a Duplication of Benefits and Subrogation Agreement ("Duplication of Benefits Certification"), in the form attached hereto as Attachment B. Subrecipient shall comply with all terms and conditions of the Duplication of Benefits Certification, including, without limitation, Subrecipient's obligation to promptly notify Cook County of any disaster assistance received from any other source. C. Documentation & Recordkeeping As required by 2 C.F.R. 200.331. (a)(5), Cook County, or any duly authorized representative of Cook County, shall have the right of access to any records, documents, financial statements, papers, or other records of Subrecipient that are pertinent to this Agreement, in order to comply with any audits pertaining to funds Page 6 of 11 allocated to Subrecipient under this Agreement. The right of access also includes timely and reasonable access to Subrecipient's personnel for the purpose of interview and discussion related to such documents. The right of access is not limited to the required retention period, as set forth in paragraph D below, but lasts as long as the records are retained. D. Record Retention Subrecipient shall retain sufficient records, which may include, but are not limited to financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to the Agreement to show its compliance with the terms of this Agreement,, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of three (3) years from the date of submission of the final expenditure report. E. Internal Controls Subrecipient must comply with 2 C.F.R. 200.303 and establish and maintain effective internal control over the funds allocated under this Agreement and provide reasonable assurance that the Subrecipient is managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. These internal controls should be in compliance with guidance in "Standards for Internal Control in the Federal Government" issued by the Comptroller General of the United States or the "Internal Control Integrated Framework" issued by the Committee of Sponsoring Organizations of the Treadway Commission. F. Personally Identifiable Information Subrecipient must comply with 2 C.F.R. 200.303(e) and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information designated as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. G. Monitoring & Compliance Cook County shall evaluate the Subrecipient's risk of noncompliance and monitor the activities of Subrecipient as necessary to ensure that the CRF funds are used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of this Agreement. Monitoring of Subrecipient shall include reviewing invoices for eligible expenses, reviewing payroll logs, applicable contracts and other documentation that may be requested by the County to substantiate eligible expenses. Failure to submit proper documentation verifying eligible expenses may result in termination of this agreement and recoupment of awarded funds from the Subrecipient. Cook County shall verify that Subrecipient is audited as required by 2 C.F.R. Part 200 Subpart F—Audit Requirements. Cook County may take enforcement action against noncompliant Subrecipient as described in 2 C.F.R. 200.338 Remedies for noncompliance of this part and in program regulations H. Close -Outs Subrecipient shall close-out its use of funds under this Agreement by complying with the closeout procedures set forth in 2 C.F.R. 200.343 and the procedures described below. Subrecipient's obligation to Cook County will not terminate until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient has control over funding provided under this Agreement. Page 7 of 11 All Subrecipient records with respect to any matters covered by this Agreement shall be made available to Cook County, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be resolved by Subrecipient within 30 days after notice of such deficiencies by the Subrecipient. Failure of Subrecipient to comply with the audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. If Subrecipient expends $750,000 or more in total federal assistance (all programs) in a single year, must have an audit conducted of Coronavirus Relief Funds in accordance with 2 C.F.R. Part 200, Subpart F—Audi) Requirements. Subrecipient shall submit a copy of that audit to Cook Countl Subrecipients who do not meet the Single Audit threshold are required to have a program -specific Coronaviru Relief Funds audit conducted in accordance with § 200.507 - Program- Specific Audits and may be required ti submit such copy of that audit to Cook County. Issues arising out of noncompliance identified in a Single or Program -Specific Coronavir-us Relief Funds audit are to receive priority status of remediation or possible retum of all funds to Cook County. J. Payment & Reporting Procedures I . Payment Procedures Cook County will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with the allocations and disbursement policies established by Cook County. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Subrecipient. Subrecipients should maintain a financial file with copies of back-up documentation for all paid eligible expenditures made by the Subrecipient during the eligible period. Documentation of expenditures will be reviewed and verified upon receipt by Cook County. a. Requests for reimbursement or funding must be submitted via email ti Su�btirba,tiCov',id,Ft,t�i'i.dl',P,g'bte,qLl,es,t cookcountyiLg9y,. Incomplete applications may result in a delay in a decision regarding of funding requests. b. Upon receipt of the Applications, the County will confirm receipt of application by email c. The received application will be reviewed and Subrecipient will receive a Notification Letter by email indicating denial and/or approval of the funding request within approximately 10 days. d. Notification letters approving requested funds will contain detailed instructions regarding delivery of approved funds to Subrecipient. Receipt of approved fands will be contingent on a fully executed Intergovemmental and Subrecipient Agreement. All CRF ftinds not expended by Subrecipient must be returned to Cook County by December 30, 2020, in compliance with the Close -Out Procedures contained in this Agreement. 2. Reporting Procedures. Subrecipient will be required to periodically report the status of project approved for advance funding and will be required to tender to the County records addressing how thi funding was used for eligible expenses. Such reporting may include documentation of invoices, submissio of payroll logs, proof of contracts.) etc... to substantiate eligible expenses. Subrecipient must indicate to th County by September 30, 2020 its intent (or not) to fully expend its allocated funds by December 30, 202 In the case the subrecipient reports to Cook County that it anticipates spending less than its entire allocatio the County will reduce the subrecipient"s total allocation by the anticipated unused amount. Failure t submit proper documentation verifying eligible expenses may result in termination of this agreement an recoupment of awarded funds from the Subrecipient. V1. Personnel & Participation Conditions 1. Hatch Act Subrecipient must comply with provisions of the Hatch Act of 1939 (Chapter 15 of Title V of the U.S.C.) limiting the political activities of public employees, as it relates to the programs funded. 2. Conflict of Interest The Subrecipient shall maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate inAhe selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest, Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. VII. ATTACHMENTS All attachments to this Agreement are incorporated as if set out fully. In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. This Agreement contains the following attachments: • Attachment A — Eligible Expenses • Attachment B — Duplication of Benefits Certification V11. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. V111, WAIVER Cook County's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of Cook County to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. NUMUM IX CERTIFICATION The subrecipient hereby certifies that they have the authority and approval from the governing body to execute this Agreement and request reimbursement from Cook County from the allocation of the Coronavirus Relief Fund provided to Cook County for eligible expenditures. The subreciptent further certifies the funds received for reimbursement from the Coronavirus Relief Funds were or will be used only to cover those costs that: a. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID- 19); b. Were not accounted for in the budget most recently approved as of March 27, 2020; and c. Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. Subrecipient understands any award of funds pursuant to this agreement must adhere to official federal guidance issued or to be issued on what constitutes a necessary expenditure and that the subrecipient has reviewed the guidance established by U.S. Department of the Treasury and certify costs meet the required guidance. Any funds expended by the subrecipient or its subcontractor(s) in any manner that does not adhere to official federal guidance shall be returned to Cook County. Subrecipient agrees that they will retain documentation of all uses of the funds, including but not limited to invoices and/or sales receipts in a manner consistent with §200.333 Retention requirementsfor records of 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements fbr Federal Awards (Uniform Guidance). Subrecipient understands any funds provided pursuant to this agreement cannot be used as a revenue replacement for lower than expected tax or other revenue collections and cannot be used for expenditures for which the subrecipient has received any other emergency COVID- 19 supplemental funding (whether state, federal or private in nature) for that same expense. X. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the Parties for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Parties relating to Cook County's allocation of CRF funding to Subreent. This Agreement is subject to availability of Federal assistance under the Coronavirus Relief Funds as authorized under the CARES Act. Cook County has no legal requirement to provide funding to any Subrecipient. The following specific officers/officials, or their authorized designees, are required to sign this Agreement on behalf of the of Subrecipient. Note: If this Agreement is signed by a designee, a duly authenticated delegation of authority evidencing the signer"s authority to execute the Agreement for and on behalf of the Subrecipient must be attached to the Agreement for review by Cook County. Page 10 of 11 IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Agreement on the dates hereafter set forth below. Village of Mount Prospect Signed: Its Duly Atithodized'4 A gent Printed Name: Arlene A. Juracek Title: Mayor Date: September 15, 2020 N------------ - ---- ------- 3]MINNI Ammar M. Digitally signed by Ammar M. Rizki Signed: Rizki Date: 2020.10.05 WAM000mil"o, j 4,234510a:�- I Its Duly Authorized Agent Printed Name: Ammar M.Rizki Title: r T-1. Chief Financial Officer Date: October 520,20 Approved as to form: Signed: Office of the Cook County State's Attorney 0-111EUM ATTACHMENT A — ELIGIBLE EXPENSES Eligible expenses are subject to approval by Cook County and are contingent on allowability under the respective funding sources. Eligible expenses are those incurred for response and recovery activities as a result of a declared emergency. Cook County will review all expenses submitted for reimbursement. Reimbursement shall only be made for eligible expenses that are directly tied to response and recovery activities related to COVID- 19. Expenses must be allowable pursuant to the Federal agency award requirements. Expenses listed below is nonexclusive, and additional Federal funding sources may include additional eligible expenses. Eligible Coronavirus Relief Fund (CRF' ) Expenses The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); Were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. Eligible expenditures include, but are not limited to, payment for.- • Medical expenses such as: o COVID-19-related expenses of public hospitals, clinics, and similar facilities. o Expenses of establishing temporary public medical facilities and other measures to increase. o COVID- 19 treatment capacity, including related construction costs. o Costs of providing COVID-19 testing, including serological testing. o Emergency medical response expenses, including emergency medical transportation, related to COVID-19. o Expenses for establishing and operating public telemedicine capabilities for COVID- 19- related treatment. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVIN -19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COV113-19 public health emergency. o Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. o Expenses for technical assistance to local authorities or other entities on mitigation of COVID- 19 - related threats to public health and safety. o Expenses for public safety measures undertaken in response to COVID- 19. Page 1 of 2 o Expenses for quarantining individuals. 0 Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVIN 19 public health emergency. 10, Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID- 19 public health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with CID -19 precautions. it Expenses to improve telework- capabilities for public employees to enable compliance with COVID- 19 public health precautions. o Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID- 19 public health precautions. • COVID- 19 -related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with CO ID -19 public health precautions. Any other CO IL expenses reasonably necessary to the function of government that satisfy the Fund's eligibility criteria, excluding costs associated in conducting Coronavirus, Relief Fund Single or Program -Specific audits. ATTACHMENT B — DUPLICATION OF BENEFITS CERTIFICATION In consideration of Subrecipient's receipt of funds or the commitment of funds by the Cook County, Subrecipient hereby assigns to Cook County all of Subrecipient's future rights to reimbursement and all payments received from any grant, subsidized loan, or insurance policies or coverage or any other reimbursement or relief program related to or administered by the Federal Emergency Management Agency, the Small Business Administration or any other source of funding that were the basis of the calculation of the portion of the Coronavirus Relief Funding transferred to the Subrecipient under the Intergovernmental and Subrecipient Agreement for Coronavirus, Relief Funds Agreement entered into by and between Cook Page 2 of 2 County, Illinois, and Village of Mount Prospec615th Sept- , 2020. Any such funds received by the Subrecipient shall be referred to herein as "additional funds." Additional funds received by the Subrecipient that that are determined to be a Duplication of Benefits ("DOB") shall be referred to herein as "DOB Funds." Subrecipient agrees to immediately notify Cook County of the source and receipt of additional funds related to the COVID- 19 pandemic. Cook County shall notify the Federal awarding agency of the additional funding reported by Subrecipient to Cook County. Subrecipient agrees to reimburse Cook County for any additional funding received by the Subrecipient if such additional funding is determined to be a DOB by Cook County, the Federal awarding agency or an auditing agency. Subrecipient further agrees to apply for additional funds that the Subrecipient may be entitled to under any applicable Disaster Program in an effort to maximize funding sources available to the Subrecipient and Cook County. Subrecipient acknowledges that in the event that Subrecipient makes or files any false, misleading, or fraudulent statement and/or omits or fails to disclose any material fact in connection with the funding under this Agreement, Subrecipient may be subject to civil and/or criminal prosecution by federal, State and/or local authorities. In any proceeding to enforce this Agreement, the Grantee shall be entitled to recover all costs of enforcement, including actual attorney's fees. Subrecipicnt.- Village of Mount Prospect Signed. Its Duly Authorized Agent Printed Name: Arlene A. Juracek Title: Mayor Date: September 15, 2020 0 I ffq H =