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HomeMy WebLinkAbout2. DRAFT MINUTES 12/19/2006 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 19,2006 ROLL CALL CALL TO ORDER Mayor Irvana Wilks called the meeting to order at 7:06 p.m. Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Lohrstorfer Trustee Michaele Skowron Trustee Michael ladel PLEDGE INVOCATION MINUTES APPROVE BILLS & FINANCIALS MAYOR'S REPORT VILLAGE MANAGER'S PERFORMANCE REVIEW PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION Trustee Lohrstorfer gave the Invocation. APPROVAL OF MINUTES Trustee Korn, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held December 5, 2006. Mayor Wilks noted that on pages 3 and 8 of the minutes her request for discussion to amend Section 3 of the proposed ordinance stated she had made a motion to amend. The Village Clerk will amend the language to read; the Mayor made a request for discussion. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Wilks stated the Village Board had completed Village Manager Michael Janonis' annual performance review for 2006. Noting the long list of 2006 accomplishments by Village Administration, Mayor Wilks stated the Village Board remains extremely pleased with the Village Manager's performance as well as that of the entire Village staff. Accomplishments included implementation of the new Residential Solid Waste Program, Administrative Adjudication Program, Neighborhood Traffic Control Program and expansion of the Downtown Tax Increment Financing District. Village Manager Janonis thanked the Village Board for their support and positive working relationship. He also thanked departmental staff for their outstanding efforts in providing Village programs and services. APPOINTMENTS APPOINTMENTS None. 1 CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Paul Seils, Special Events Commission, assisted by Mayor Wilks presented the winners of the Annual Holiday Decorating Contest: CONSENT AGENDA BI LLS & FINANCIALS RES. NO. 54-06 RES. NO. 55-06 RES. NO. 56-06 WHITE OAK! LEONARD WATER MAIN TRAILER Best Use of Lights 2116 Lawrence Court Christmas Fantasy 114 S. George Multifamily 532 Ida Ct. Best Block 200 S. Pine Simple But Elegant 208 Forest Religious 1705 Frediani Ct. Grand Prize 1114 Hemlock Best Business Neat N Cool Gifts 113 W. Central Mayor Wilks congratulated the winners and thanked the Special Events Commission for their time and effort in sponsoring the event. Mayor Wilks then called for a brief break at 7:28p.m. reconvened at 7:32 p.m. The Village Board CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve the following business items: 1. Bills, dated December 1- 13, 2006 2. Financial Report, dated November 1 - 30, 2006 3. Resolution No. 54-06: A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION AND THE VILLAGE OF MOUNT PROSPECT 4. Resolution No. 55-06: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (2007 Resurfacing Program) 5. Resolution No. 56-06: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE 6. ILLINOIS HIGHWAY CODE (Maintenance of Streets and Highways (January 1 - December 31, 2007) 7. Request Village Board approval to accept Public Improvements for White Oak and Leonard water main project. 8. Request Village Board approval to accept bid for one (1) 40,000# capacity trailer in an amount not to exceed $18,650. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks opened the Public Hearing for presentation of the 2007 proposed PUBLIC HEARING budget for fiscal year beginning January 1,2007 and ending December 31, 2007 at 7:34 pm. Mayor Wilks stated the notice of the public hearing was published in the Daily Herald on December 7, 2006. Deputy Finance Director Carol Widmer presented the proposed 2007 budget. Ms. Widmer stated the 2007 Budget totals $76,572,098, a 2.9% decrease from the current 2006 budget. She added that the projected revenues for the Village in 2007 are $78,329,695, a 0.1 % decrease from 2006 revenues. 2 2007 ANNUAL BUDGET ORD 5599 TAX LEVY TAX LEVY, SPECIAL SERVICE AREA 2007 General Fund total expenditures are projected at $35,371,051. A surplus of $414,932 is projected for 2007; utilization of the surplus funds will be discussed later in the budget year. Ms. Widmer stated the Mount Prospect Library budget for 2007 reflects revenues and expenditures of $8.5 million. Ms. Widmer stated that in addition to the second reading of the ordinance to adopt the 2007 budget, the second reading of three (3) ordinances related to the 2006 tax levy would be presented for the Village Board's approval after the Public Hearing. (1) Proposed 2006 Property Tax Levy for the Village and Library; a 3.14% increase over 2005. (2) Special Service Area NO.5 tax levy; same as 2005, $1,545,773. (3) Tax abatement; reduction of a portion of the debt service tax levies established by the various bond ordinances. As there were no comments or questions from the Village Board or audience Mayor Wilks closed the Public Hearing at 7:41 p.m. Mayor Wilks presented for a second reading an ordinance adopting the Village's annual budget for 2007. The Village Board acknowledged the efforts of staff and the Finance Commission in presenting a well-balanced budget for 2007. In response to the money available in surplus funds for 2007, a note of caution as to how to use the surplus funds was expressed. With a projected deficit in 2008, consideration should be given to putting a portion of the surplus in savings. Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve the budget ordinance as Ordinance No. 5599: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2007 AND ENDING DECEMBER 31,2007 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. The following three (3) ordinances were then presented for second readings: 1. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2006 AND ENDING DECEMBER 31,2006. 2. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2006 AND ENDING DECEMBER 31,2006. 3 TAX ABATEMENT ORD NO. 5600 ORD NO. 5601 ORD NO. 5602 PROHIBIT SMOKING IN CERTAIN AREAS OF THE VILLAGE 3. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2006 AND ENDING DECEMBER 31, 2006. Trustee Hoefert, seconded by Trustee Zadel, moved to approve ORD No. 5600: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2006 AND ENDING DECEMBER 31,2006. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Trustee Zadel, seconded by Trustee Skowron, moved to approve ORD No. 5601: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2006 AND ENDING DECEMBER 31, 2006. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Trustee Hoefert, seconded by Trustee Korn, moved to approve ORD No. 5602: AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2006 AND ENDING DECEMBER 31,2006. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Mayor Wilks stated the draft ordinance prohibiting smoking in certain public places and places of employment had been revised with the amendments from the December 5, 2006 Village Board meeting. However, the redraft also includes language the following passage that was not part of the Village Board's December 5, 2006 discussion. [Section 19.803 Public Usa!:le Property (1) Any outdoor property owned or leased by the Village of Mount Prospect at any time that a special event to which the public is invited is held that outdoor property (this shall not include streets and sidewalks] Village Manager Janonis stated that In consideration of (1) the redraft had not been made available to the Village Board within a time period to allow for a thorough review of the proposed ordinance and (2) insertion of the passage without prior discussion, the Village Board may want to defer the 2nd reading of the ordinance until the January 2, 2007 Village Board meeting. He added that he will work the Village Attorney to redraft the Section 19.803 Public Usage Property. 4 Trustee Corcoran made a motion to amend Section 19.808, Designated Smoking Areas in Existing Lounges, to include language limiting the building permit for conversion completion to six (6) months. The six (6) month limitation would prevent the conversion process from lingering well beyond an acceptable period. While there was support to include language that would limit the building permit period the Village Board discussed the following issues associated with Section 19.808. · Would there be a mechanism to allow an establishment(s) to seek an extension of the building permit if unable to complete work within six (6) month period? As the Liquor Commissioner the Mayor could hear the request of the business owner; if acceptable the Mayor could extend permit by one (1) month. · An establishment(s) seeking exemption but is in non-compliance by the March 15, 2007 effective date; will be allowed to do business under the exemption? If an establishment (s) has gotten permits prior to March 15, 2007 date, the plan is to allow the establishment(s) to remain a smoking environment. Although there was a recommendation to have all establishments not in compliance by March 15, 2007 go smoke-free and remain so until in compliance, it was noted that the loss of clientele during that period could significantly impact the business. · How will the ordinance effect new establishments; new construction and/or in existing buildings? New construction - establishments that want to allow smoking in designated areas must be built according to standards specified in the exemption. New establishment in existing building - establishment(s) must comply with standards for exemption prior doing business under the exemption. Village Manager Janonis stated that once the ordinance is passed informational pamphlets will be available to the general public and businesses explaining the smoking ban. The Village will also conduct seminars for existing business owners so they are well informed on what they need to do. Trustee Corcoran amended his motion so that from the effective date of March 15, 2007 building permits will be valid for a period of six (6) months, with the option to seek a one (1) month extension from the expiration date from the Liquor Commissioner. The motion was seconded by Trustee Hoefert. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Korn Motion carried. Ms. Maggie Osborne American Cancer Society, Arlington Heights Ms. Osborne related her experience with family members in the restaurant industry who had health related issues from smoking and working in a smoking environment. 5 FEE IN LIEU OF STORM WATER DETENTION ORD NO. 5603 NEW BUSINESS BUDGET AMENDMENTS ORD NO. 5604 VEHICLE LICENSES She questioned the effectiveness of segregating smoke in designated areas. Trustee Hoefert, seconded by Trustee ladel, moved to defer the second reading of the ordinance prohibiting smoking in certain areas in the Village of Mount Prospect until the January 2, 2007 Village Board meeting. Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. Mayor Wilks presented for a second (2nd) reading an ordinance amending Chapter 16 and Appendix A, Division II of the Village Code. Trustee ladel, seconded by Trustee Skowronl, moved to approve ORD No. 5603: AN ORDINANCE AMENDING CHAPTER 16 AND APPENDIX A, DIVISION II OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. NEW BUSINESS Mayor Wilks presented for a first reading an ordinance making certain amendments to the annual budget adopted for the fiscal year commencing January 1, 2006 and ending December 31,2006. Trustee Skowron, seconded by Trustee ladel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. Trustee ladel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5604: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2006 AND ENDING DECEMBER 31,2006 Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. Mayor Wilks presented for a 1 st reading an ordinance amending Chapter 17 (Vehicle Licenses) and Appendix A, Division II of the Village Code. Deputy Finance Director Carol Widmer provided background information regarding the amendments which authorize an increase in the cost for a replacement of a vehicle sticker from $2.00 to $5.00 and to reflect changes related to replacement of lost stickers. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. 6 ORD NO. 5605 CARBON MONOXIDE ALARM DETECTION ACT ORD NO. 5606 MANAGER'S REPORT Trustee Hoefert, seconded by Trustee ladel, moved for approval of Ordinance No. 5605: AN ORDINANCE AMENDING CHAPTER 17 (VEHICLE LICENSES) AND APPENDIX A, DIVISION II OF THE VILLAGE CODE Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. Mayor Wilks presented for a 1st reading an ordinance amending Chapter 24 (Fire Prevention) and Appendix A, Division III of the Village Code. Fire Marshal Paul Valentine provided background information regarding adoption of the State of Illinois Carbon Monoxide Alarm Detection Act with local amendments. Mr. Valentine stated the act, which takes effect January 1, 2007 requires every dwelling unit be equipped with at least one (1) carbon monoxide alarm in operating condition within fifteen (15) feet of every room used for sleeping. He added that the Fire Department and Community Development have made local amendment enhancements to the State Act and are working on an effective community education campaign. While the Village Board recognized the merits of the act, there was concern with the limited time in which the act was passed and its effective date. Village staff were advised to focus on their community education efforts. Community Development Director William Cooney stated his department would be working with multifamily properties to gain compliance when doing inspection with a focus on owner/occupant education. There was also discussion regarding the reliability of the carbon monoxide detectors and the impact false "positive" readings could have on the Fire Department responding to false detection readings. It was recommended that the Fire Department collect data (manufacturer and model number) from their response calls for carbon monoxide detection. The information could help identify the more reliable models that could then be shared with the public. Trustee Korn, seconded by Trustee Corcoran, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel None Motion carried. Trustee Korn, seconded by Trustee Corcoran, moved for approval of Ordinance No. 5606: AN ORDINANCE AMENDING CHAPTER 24 (FIRE PREVENTION) AND APPENDIX A, DIVISION III OF THE VILLAGE CODE Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis presented a request to accept proposal for 2007 Property and Workers Compensation Insurance Program. 7 PROPERTY AND WORKERS COMPENSATION INSURANCE VACUUM CATCH BASIN CLEANER HANSEN INFORMATION TECHNOLOGIES SOFTWARE UPGRADE Deputy Finance Director provided background on the Village's current insurance program, analysis of the proposal and the recommended insurance package. Staff recommended the Village purchase property and excess workers compensation insurance from Arthur Gallagher and Co. with premiums and broker's fees totaling $134,512; a 2% decrease from the 2006 premiums. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept proposal for 2007 Property and Workers Compensation Insurance Program from Arthur Gallager and Co. in an amount not to exceed $134,512. Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Village Manager Janonis introduced the request to accept bid for one (1) Vacuum Catch Basin Cleaner to be mounted on Village owned cab and chassis. Deputy Public Works Director Sean Dorsey provided background information regarding the bid process and results for the catch basin cleaner. Staff recommended the purchase of a new 2007 Vactor Model 2110-J4-CB vacuum catch basin cleaner from the low bidder, Stand Equipment Company for an amount not to exceed $108,889. Trustee Zadel, seconded by Trustee Skowron, moved for approval to accept bid for one (1) vacuum catch basin Cleaner to be mounted on Village owned cab and chassis from Standard Equipment in amount not to exceed $108,889. Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Village Manager Janonis presented for Village Board approval, a request from the Public Works Department to accept the proposal for Hansen Information Technologies Software Upgrade. Deputy Public Works Director Sean Dorsey stated the software upgrade is necessary due to a major source code revision recently completed by Hansen, which will move the product from client-server technology to a web-based platform. Mr. Dorsey provided an overview of Public Works' broad usage of Hansen software since 1994; water, sewer and street assets as well as equipment and stockroom supplies, work schedules and customer service requests. Work is currently underway to utilize the same software to manage building and grounds assets and migrate parkway tree assets records. Noting the long and successful history with Hansen Information Technologies, staff recommended acceptance of the proposal from Hansen Information Technologies, Inc. to provide professional services necessary to migrate specified Village of Mount Prospect electronic data from Hansen Version 7 platform to a Hansen Version 8 platform in an amount not to exceed $69,000. In response to questions from the Village Board regarding broader application of Hansen software in other Village departments, Mr. Dorsey stated Hansen was designed for government agencies, and offers modules suitable for consideration in other Village areas. Trustee Zadel, seconded by Trustee Skowron, moved for approval to accept proposal for Hansen Information Technologies Software Upgrade in amount not to exceed $69,000. 8 OTHER BUSINESS CLOSED SESSION ADJOURN Upon roll: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Motion carried. Village Manager Janonis announced the cancellation of the December 26, 2006 Committee of the Whole meeting. The next meeting will be the January 2, 2007 Village Board meeting. OTHER BUSINESS Mayor Wilks on behalf of all the Village Board extended best wishes for the Holiday Season. CLOSED SESSION Mayor Wilks asked for a motion to meet in Closed Session to discuss Land Acquisition 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to meet in Closed Session to discuss Land Acquisition 5 ILCS 120/2 (c) (5). Upon roll call: Ayes: Corcoran, Korn, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 8:49 p.m. ADJOURN The Village Board reconvened in Open Session at 9:56 p.m., there being no further business to discuss adjourned at 9:57 p.m. M. Lisa Angell Village Clerk 9