HomeMy WebLinkAbout1274_001MINUTES
COMMITTEE of THE WHOLE
ARCH 140 1995
I. CALL TO ORDER
Mayer Gerald Farley called the meeting to order at :10 p.m. Present at the
meeting were: Mayor Gerald L. Farley; Trustees George Clowes, Timothy
Corcoran, Richard Hendricks, Paul Hoefert and Irvana Wilks. Trustee Michaele
Skowron arrived at 6:18 p.. Also present at the meeting were: Village Manager
Michael Janonis, Assistant to the Village Manager David Strahl, Finance Director
David Jepson, Assistant Finance Director Carel Widmer, Fire Chief Edward
Cavello, Deputy Fire Chiefs Del IJlreich and Steve Dumovich, Community
Development Director William Cooney, Building Code Coordinator Brad Paulsen,
Environmental Health Coordinator Robert Roels, Police Chief Ronald Pavlock and
Deputy Police Chiefs Thomas Daley and Donald Richardson.
II. MINUTES
Acceptance of the Minutes from February 28, 1995. Motion made by Trustee
Hoefert and Seconded by Trustee Cloves. Minutes were accepted unanimously.
Trustee Clowes abstained.
III. CITIZENS To BE HEARD
None.
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'Mayor Farley provided general opening remarks concerning the stage that the
Budget discussions are at to this point. He stated that this is a continuation of the
Budget discussions for the eight-month budget period.
`anger Janonis reminded the Village Board and citizens that we are discussing
an eight-month budget. The Budget reflects a 2.80 increase overall. The Budget
provides a continuing level of service and breaks no new ground. He also
reminded the Village Board and the citizens that the Budget Hearings for the 1996
Budget will commence approximately October of 1995.
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General comments and questions from the Board included questions concerning
the status of the computerized permit tracking system. Also, Board members
asked about the number of food service inspections and number of reinspections
from the last calendar year. The 'Increase in the number of housing reinspections
is based on improved follow-up by Inspectors and the Court policy which has been
established. Currently, staff is working on numerous approaches to reduce the
burden on staff but to maintain a high level of compliance. At this point, the focus
of many of the Inspectors has been to at least get fines of some type levied by the
Judges.
MAAE���
Dennis Prikkel,, 1731 West Pheasant Trail, spoke. - He wanted to congratulate staff
on their activities in addressing the problems of the south side. However, he
wanted to point out his concerns at Tmberlake and the general poor; attitude of the
building owners in trying to address the problems which exist there.
'IN11anager Janonis stated that he has been made aware of the concerns at
Timberlake and staff is addressing those issues as we speak.
Trustee Corcoran stated that he believed each Board member had received a
letter about Gun Control Preemption and requested the Village Board consider
sending a letter requesting our respective elected representatives at the State level
to vote against this legislation or to consider passing a Resolution due to' the
proposed preemption of home rule powers in this Bill.
There was general support of all Village Board members to consider a Resolution
at the next Village Board meeting.
Trustee Hendricks stated that he feels that the conservator of the peace regulation
which currently exists under State Statutes continues to provide him with the
necessary powers to continue as aconservator of the peace due to his elected
official status. He also is requesting the Village Board authorize him to attend a
weapons training class similar to the one that sworn Police Officers must attend
prior to becoming active Patrol Officers. - He also stated he opposes the Village
selling water to Prospect Heights for use at their Police Station which is currently
under construction.
Mayor Farley responded to Trustee Hendricks'request by stating that he is always
wasting the Village Board's time. He also stated that the Village 'is receiving
revenue from Prospect Heights for the water being provided to their Police Station.
Trustee Clomas requested that the Gang Suppression Ordinance draft which was
provided to the Village Board members include an area which highlights the
Sections which are currently existing in the Municipal Code elsewhere.
A► question was asked whether there was a possibility of staffing the Department
for high and low service demand tunes. Unfortunately, due to the variance in the
staff service demands, the opportunity to vary the number of personnel which are
on shift at any one time would be limited. There has been extensive use of
Automatic Aid Agreements to supplement full-time personnel.
The Capital expenses requested include in -mask communications and an update
and replacement of the Opticom system throughout town.
The training tower would need approximately two acres to be effective due to the
number of vehicles and the space needed for appropriate maneuvering. The
Department is currently reviewing the possibility of Grant Funds for assisting in
training tower acquisition and construction.
review of the Carbon Monoxide Detector responses was also discussed. ,Some
Board members also expressed a concern about the number of personnel sent on
a carbon monoxide call.
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Other members of the Village ward expressed concern about the on -duty injury
totals which, during the past year, were due to back injuries associated with
removing victims from various confinements.
Resident Dick Bachhuber asked whether the Fire Department has established an
estimated cast per fire and ambulance run.
Chief Cavello stated the best guess on such a cost estimate would be based on
the total budget divided on the number of calls for the past year.
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Police Chief Ronald Pavl+o►ck provided a general overview of the current service
levels provided by the Police Department personnel. He stated that this budget
reflects a continuation of the previous service level established by the Village
Board. He also provided a general overview of the Citizens' Survey which was
recently completed as part of Accreditation requirements.
Some highlights of the Budget included an increase in overtime over last year due
to stepped up activity in Court due in part to additional arrests. He also stated that
the six additional Police Officers which had been authorized to be hired are now
paying off in increased activities. Chief Pavlock also stated that during 1995, there
will be a need to schedule a promotional test for the Sergeant list which is soon
to be expiring.
Mayor Farley read Candidate From Davies' letter which he sent concerning
recommendations to purchase a mobile Police substation for use in the areas of
high activity.
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Trustee Skowron stated that she supported the proposal of a problem -solving unit
be, cause she thought it was important to do more than just respond to 9-1-1 calls.
She also was 'supportive of activity measures to determine the success of the
program.
Trustee Corcoran stated that he also supported the proposal and would be
interested in considering an SRO Program in the future if the statistics justify it.
Trustee Clovns stated that he is supportive of the problem -solving unit. He also
was favorable to the flexibility that such a Program lends itself to. He felt that the
statistics as they currently exist do not support an SRO Program in the schools.
Trustee Wilks stated that she also supports the concept and feels that three years
worth of funding assistance should provide a good review of the program. She
also stated that she felt this was a proactive approach to addressing the problems
which have been identified. I
Trustee Hoefert stated 'that he 4has concerns with the SRO approach but supports
this program due to its flexibility as outlined and proposed by the Chief.
Manage,r J,anonis stated 'that he did not anticipate funding astistance,from the
schools for the program as outlined. The Grant 'Monies would assist in training
and getting the Officers on board for the three-year period of the Grant.
Trustee Hendricks stated that he felt the Officers should be used on a community -
Wide basis and -the head couln't should be reduced back to 1995 levels once the
funding for M mhas expired.
Mayor Farley asked for a. poll of Board members to determine their level of support
for the SRO Program and the problem -oriented Policing Program -as outlined by
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Chief Pavlock.
There was unanimous support for the problem -solving unit to be established with
Grant funds. The SRO Program had majority support for additional discussion in
the future.
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Community Development Director Bill 'Cooney provided an overview of the
reorganization of the Planning and Intpection Services Departments. He also
provided a general overview of the functions of each Division within Community
'Development He also provided an overview of the highlights of both Departments
for the last fiscal year. He stated it is anticipated that by 1997, a new Building
Department rating system will be in place to rate effectiveness of a Building Code
Permit system similar to the ISO rating system.
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ke De0arlment0verview
Fire Chief Edward Cavelo provided an overview outlining the restructuring of the
Command Staff due to a recent retirement. He also stated that there are currently
67 sworn personnel which has been reduced by one through the use of a civilian
employee. He also provided a general overview of the Departmental operations.
Deputy Chief Del Ulmich provided an overview of the operations budget outlining
the current service level and the current projects which are currently being
implemented. Among the projects they are working on at this time is the
implementation of a Rescue Squad so that the new Quint which was purchased
last year does not have to go on each fire call. He also stated that they are in the
process of revising the response grid to reduce the overall response time from the
various stations. Deputy Chief Ulreich also stated that there have been an
increased number of duty -injury days off this year compared to previous years.
He also stated that the Operations Division is also looking at financing a training
tower in the future.
Deputy Chief Steve Dumlovich provided an overview of the Fire Prevention
activities for the previous year outlining the number of inspections and public
education programs in addition to the number of plan reviews which were
performed. He also stated fire prevention activities account for approximately 5%
of the total Fire Department budget.
Chief Cavello provided an overview of the activities of various Fire Departments
in order to establish a Fire Service Accreditation Program similar to the program
which the Mount Prospect Police Department has recently been reaccredited in.
He stated that the accreditation program recently received valuable input from the
lCMA Conference participants which was recently held in Chicago. He stated that
they are in the process of reviewing the means to assign costs and benefits of
establishing such a program.
General comments of the Village Board included the following:
Numerous Board members asked how businesses are contacted as part of the
public education effort. These contacts are established through the Chamber of
Commerce and through personal contact including the Community Development
Department which will be involved in future presentations to the various business
owners for fire safety.
The sale of the old ladder truck is still pending. The Department recently explored
the least expensive approach to selling the vehicle but were unable to obtain a
reasonable bid representative }of its value. At this point, the Department is
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reviewing the possibility of using a broker to market the vehicle. The broker win
take a percentage of the overall costs for the sale of the vehicle.
Trustee Wilks stated she hopes to get the final revisions to the Gang Suppression
Ordinance completed as soon as possible so that the Village Board members can
consider the Ordinance at its earliest convenience.
V1. A►DJOI jjNMENT
There being no further business, the meeting was adjourned at 10:17 p.m
Respe ally sub`rn��tt�
DAVID STI AHL
D/rc+r Assistant to the Village Manager
General discussion by the Village Board members ensued. It was determined that
the Student Resource Officer (SRO) discussion will, occur after the general
discussion of the Police Budget.
The Department is currently considering the possibility of putting a program
together which will adjudicate moving violations to minimize the Court time if the
Violator pays the fine to avoid having to appear in Court and would be able to keep
the minor Violation off of their general driving record.
The increase in statistics from the previous year is expected to increase even
further in 1995 when all the new Officers become fully operational which did not
occur until February of 1995.
A call-in question was answered concerning Randhurst security and the number
of young people who congregate at the Randhurst Mall. The Randhurst security
force works very closely with the Mount Prospect Police Department and there
have been no concerns expressed by the security detail to the Police Department
concerning the number of people which are congregating at Randhurst Mall. It Is
not unusual for groups of young people to be seen at the Mall.
The SRO discussion took place in which Board members discussed the possibility
of the funding with the Police Department personnel. I
Village Manager Janonis provided an update to the Village Board on the
discussion with the Ad Hoc group with school staff and Village personnel which
previously took place to discuss the possibilities of funding assistance for the SRO
Program. However, since the Grant application was fast approaching prior to
getting consensus of the group, he authorized the Grant application being
submitted prior to Approval by the Village Board in order to protect the opportunity
to receive the funding if,, in fact, the Village Board did so designate.
Chief Pavlock provided a general overview of the Grant process. He also stated
that the Village could opt out of the program in future years and stated that the
Grant itself provided some percentage of funding for at least three years. The
concept that he is recommending at this point is a problem -solving unit of two
Police Officers. These Officers would focus on specific problems which have been
identified by these Officers for a specific period of time. The measure of success
of such a program would be based on the number of partnerships established with
various community groups including neighborhood groups and Visions Committee
involvement in addition to Crime Prevention. TheOfficers would be responsible
for 'Identifying and resolving problems which have been pointed out to them
through these contacts. The key component of this Program is the flexibility of the
Officers to work in any problem area. Such a problem area may also include a
school or any other location.
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1995 (May -December) Budget Recommendations
The Finance Commission met on February 23, March 9 and March 23, 1995 for the purpose of
reviewing and discussing the proposed 1995 Village Budget. The reviews consisted of a
presentation by each departmental or divisional director and his/her appropriate staff along with
questions and discussion ' sion by the Finance Commission. After the final presentation on March 23,
1995, the Finance Commission discussed the entire budget to identify areas of concern and to
formulate their recommendations to the Village Board.
The Finance Commission generally supported the proposed 1995 Budget as submitted. Items of
special interest are listed below,i
1. The Finance Commission supports the addition of two police officers to establish a
special "problem solving unit" that will be financed by the COPS AHEAD Grant.
The support for the two new positions was limited to the term of the grant funds. The
vote was 5 in favor and 2 abstentions.
2. The Finance Commission recommends that the cost of multi -family housing
inspections and reinspections be financed in total by the landlord/tenant fee, a charge
for rein tions, and/or some other user fee that would place the responsibility on
the property owner. The vote was 7 - 0.
3. Ile Finance Commission recommends that the Vie proceed with a resident survey
of Cable TV usage and carefully evaluate the cost-effectiveness of providing Cable TV
coverage of Village meetings and activities. The vote was 6 in favor and 1 abstention.
4. The Finance Commission recommends that the Travel & Meeting Account (011202-
520400) in the Communications Division budget on page 81 be reduced to an amount
that is more proportionate with the Travel & Meeting Expense in other departmental
budgets. The vote was 7 - 0.
5. The Finance Commission recommends that the proposed amount of $36,000 for
(Holiday) Wfite Light Installation on page 224 be reduced to $9,000. The vote was
5 in favor and 2 opposed.
6. The Finance Commission recommends that the annual contribution to the Historical
Society be reduced from $35,000 to $15,000 (page 223). The vote was 5 in favor and
2 opposed.
7. Ile Finance Commission recommends that the Village Staff continue to pursue ways
to control medical costs. The vote was 7 - 0.
The Finance Commissioners were pleased with the Budget, process this year and the quality of
information contained in the 1995 (May -December) Budget. Special mention should be made of
the excellent job that was done by the Village mer and the Finance Department, staff for
making this transition Budget understandable.
Respectfully submitted
G�
Richard A. Bachhuber
Finance Commm8ion C
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,AW
MAYOR
GERALD L,, FARLEY
TRUSTEES
GEORGE A, CLOWES
TIMOTHY J, CORCORAN
RICHARD N, HENDRICKS
PAUL WM. HOEFERT
MICHAELE W, SKOWRON
V 1I I as e of Klount Prospect
IRVANA K."WILKS
VI
MICHAEL-E. JANONIS'
100 South Emerson Street Mount Prospect, Illinois 60056
VNIA41 CILERK
CAROL A, FIELOSPhone:
708 / 392-6000
Fax: 708 / 392-6022
TDD: 708 / 392-6064
A G, E lj.D_A'
SIGN REVIEW BOARD
Monday, March 27,1995
Conference Room, 2nd Floor, Village Hall
100 South Emerson Street
7-030 P. M.
This case was continued
Eltahk ''rs ',,RoAd',,,
from the March 201, 1995 Sign Review Board meeting. The petitioner seeks
a special use equity
option (Section 7.330.1►.) in order to install a 4 foot high sign, mounted on top
of a 3 foot projecting
surface as required
canopy instead of *individually illuminated letters attached directly to the wall
by Ordinance No. 3666.
Any individual who would like to attend this meeting, but because of a disability needs some
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accommodation to participate, should contact the Community Development Department, at
100 South Emerson, Mount Prospect, Illinois 60056,708-392-6000, Extension 5328, TDD #708-
392-60640