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HomeMy WebLinkAbout1261_001CALL TO ORDER MINUTES COMMITTEE OF THE WHOLE APRIL 26, 1995 0 0 0 iym- I Tkm a 0 0 0 0 0 • 0 Mr. Janonis stated that part of the system upgrades for the computer system which is currently under way will improve collection procedures and follow-ups to past due items consistent with the collection of other revenue sources. IV. DRAFT AMENDMENTS TO LANDLORD/TENANT ORDINANCE., PROPERTY MAilslft'NANCE ORDINAN''t' E'"A . ...... N D"'USE; -OF PURI ICS RIGHT, F -WAY, Bob Roels provided a general outline of the specific areas which are recommended for revision and the background as to why -these recommended changes are proposed. He referred to a memorandum which had been drafted by Bill Cooney which outlined the changes. Among the items being recommended for changes or additional Ordinances are the following., 1. Regulation of shopping carts. 2. Restrictions on the repair of vehicles on public streets. 3. Regulation of mobile food vendors. 4. Creation of fees to encourage compliance with multi -family rental inspections. 5. Inclusion of occupancy requirements as a rider attached to a lease. He stated these items and recommendations have come about through various discussions among staff and Visions Committee members. '1hoppilno Cart Ordinance included the following comments. One of the items discussed was the possible disposal as unclaimed property, a refund for cart return and the limitation of store owners who do not have the proper vehicles to retrieve carts which have been collected by the Public Works Department. The Public Works Department has invested over 200 hours of total staff time in dealing with the shopping cart situation and would like to avoid the requirement of returning collected carts back to businesses. UI Perham, Windsor Courk spoke. She stated that she is supportive of the Ordinance and feels the Ordinance addresses the business owners'responsibilities to retrieve the carts. Conrad May., 1410 Can-Dota, spoke. He recommended the Village go after the persons who remove the carts and attempt to catch them in the act. Consensus of the Village Board was to move forward with this Ordinance for approval at Its next regularly scheduled Village Board meeting. I I 0 6 nq14 R. r."• -p Consensus of the Village Board was to move forward for consideration at the next regularly scheduled Village Board meeting. Lill Consensus of the Village Board was to move forward for consideration at the next regularly scheduled meeting. MINE EEO Consensus of the Vill a 6 Boardwas to move for co forward •nsideraftion of this Item at next teg�ula edu6d_V'lllageIIBoard rty Od meefing. Manager Janonlis stated that' he would like to thank Bob Roels for all of his efforts in ­utt I ing these issues into Ordinari form and the Visions Sub-Comrriitte� p e for working togeth6r to resolvid any outstanding concerns.. K V. DISASTER, PREPAREDNESS INFORMATION Fire Chief Edward Cavello provided a general outline of what disaster preparedness requires in terms of planning and simulation. He stated there are four phases of a typical disaster. Preparedness, Mitigation, Response and Recovery. He stated that many municipalities can easily be overwhelmed by disaster and it is critical that training and simulations with tither Departments takes place on a regular basis. Captain Dennis "Th ll outlined the three types of training for disaster drills: Table top exercise, functional exercise and full scale exercise. Table -top simulations require minimal amount of overtime and staff time but have limited scrape because these types of drills assume orders are carried out. Functional drills require simultaneous action for completion of activities and varying information. d=ull scale exercises require intensive coordination and ,actual action or simulation by participants., He stated the Fire Department is required to perform at least one drill per year of the three types he has previously outlined. Chief Da.vello stated that the Fire Department and other agencies train with local hospitals on a regular basis. Dave Jepson stated that the Village has a two-month cash flaw if necessary and could go for approximately six months if necessary and would be able to get a line of credit from local banks to continue operation from the Village. Chief Caaello Mated that the Village has extensive mutual aid agreements with surrounding Departments. He said there is a general overlay of mutual aid a� on approximately 20 Departments in the Northeast Illinois ,area., Mutual aid agreements are also in place with Police and Public Works in addition to Fire mutual aid agreements. General discussion of the Village Board included some recommendations for revisions to the Disaster plan itself whereby a clear line of succession with key personnel is outlined. Also, the designated robe of the Village Board rd members and the discussions required of the press. Chief Cavello stated that the plan is currently in the process of being updated to reflect accurate information and these recommendations will be included in the next revision. VI. Mann ees Re ort None. 4` I L ANYOTHE IR �E The discussion of moving the Coffee with Council four time a year was discussed at a previous Committee of the Whole meeting although no clear direction was provided due _ to a 3-3 be ,vote. Trustee Corcoran stated he would like to keep Coffee with Council at the 'Village Hall on its regular schedule. V111. A►DJQUIRNMENT There being no further business, the meeting was adjourned at 9.45 p.cn. Respectfully submitted, t DAVID STRAHL D /rcc Assistant to the Village Manager 5 May 4, 1995 Ms. Nancy Morgan, Director Village of Mount Prospect Human Services Department 50 South Emerson Street Mount Prospect, IL 60056 Dear Nancy: NORTHWEST COMMUNITY HOSPITAL 800 West Central Road Arlington Heights, IL 60005-2392 708-259-1000 The dramatic rise in the senior population in the northwest suburban corridor has heightened the awareness of the needs faced by those growing older. Northwest Community Hospital in Arlington Heights has made a commitment to the health and well being of people in the communities, it serves, in particular, the aging population. The Hospital Mission is: We exist to provide quality, compassionate health care services to the people of the northwest community. The Vision is: By the year 2000, we will be the preeminent health partner for the northwest community. Because of theincreased acute care cost and the growing need for home health services for the elderly, the senior services department, directed by Maureen Comeaux, developed such prevention programs as Mall Walkers, Senior Adult Day Care, Wellness classes and cooperative endeavors with social services agencies in the area. However, a link was missing, using the wisdom and creativity of area seniors, Northwest Community Hospital developed a self-help promotion program. With financial assistance from the Retirement Research Foundation seniors and other citizens in each of the hospital's service areas are being educated and empowered to serve as an Advisory Council to the hospital and various villages. Diane Lewandowski, the liaison for senior health care services coordinates the efforts. While the task is monumental, everyone knows that every long journey begins with the first step. For the Village of Mount Prospect, the first step is a partnership with Northwest Community Hospital to assess the current status of wellness in the community, prepare a base -line report for monitoring changes and to recommend action programs to meet the needs identified. New and different models are evolving as the liaison moves into each community. No one model can be imposed because each community is unique. These innovative models can become the encyclopedia of ideas for hospital -village partnerships. Senior issues affect everyone - the community, businesses, health care agencies and churches. Together we can achieve a healthier and happier community. Sincerely, Diane M. Lewandowski Senior Health Care Advisory Council 0 HEALTH FORUM SERIES Introductory Health Forum Series sponsored by Northwest Community Health Care in cooperation with the Village of Mount Prospect Human Services Department. . Dr. Harvey Wolf, Psycho -Social Health . Donna Boyd & Laurie Weber, Physical Health . What's available in Mount Prospect . Invite all senior health, social services, housing services, and village agencies which serve seniors to present. NWCH SENIOR HEALTH CARE SERVICES MOUNT PROSPECT PLAN Select a core team of interested individuals to serve on a Senior Health Care Advisory Council. They will: • Write. a mission and vision statement for Mount Prospect. . Examine and publicize services available. . Develop long and short range goals - prioritize. . Determine unmet needs and establish programs whereby seniors can help seniors. . Plan strategies to accomplish goals. . Network with health and social service agencies which assist with senior needs., ADMINISMITOR WWI t PAW COMMUNICA TIONS DIVISION PROD. COORDINNOR 60YRAWER ACCESS CNMNEL,6 PHONE: 7081870-5685 RWELTA Rif IH FR. 7081870-8502 MD. ASSISTAK VILWE OFMOUNTPROSPECT TDA. 7081392-f375 AVIL ANGIR 50 $ ENEWN $MfRo A10UNPROSPECTo /L 600,56 SECRETARY XW R. WMAt TO: Michael E. Janonis, Village Manager 0. FROM: Cheryl L. Pasalic,, Communications Administrator DATE: May 5..1995 1 RE: CABLE TV RENEWAL As you know, there are many important components that will be necessary to complete as a part of the franchise renewal process. One of the components that is underway is the technical, audit of the cable system. Due to some extenuating circumstances, we will be bringing the final results of that particular audit to the Board in a few weeks. Another major component required is the community needs assessment. The Village must use a variety of methods to determine what the community would prefer to have in a cable television system and to also determine whether the current cable operator is meeting the community needs at present and for the future. In order to make these determinations, staff has developed a written survey that Will be mailed to all residences and businesses within the Village. It is a two-sided, one page survey on yellow paper that asks questions of respondents about their preferences and experiences whether they have cable tv or not. The survey is being mailed separately in a specially marked envelope along With a postage paid reply envelope so that respondents will be more likely to return it. Staff determined, after consultation with others who have conducted similar surveys, that a separately mailed survey would elicit a more favorable response rate than simply folding the survey into the Village newsletter and asking the respondent to pay for postage. It is anticipated that the survey will be mailed by late May or early June and results Will be available by early fall. Following the written survey, a series of public hearings Will also be held to elicit responses from the community on the various categodes., information is sought in, such as service, programming preferences, local programming,, technical quality,, etc. It is the intent of staff to present the written survey to the Village Board at this time so that they may be aware of the upcoming distribution to the community. 3 P ECTCABLETV SURVEY VILLAGE OF'MOUNT PROS The Village needs your assistance in determining what Mount Prospect residents and businesses would prefer to have in a cable television system and to evaluate the performance of the current cable television operator TCI of Illinois. The valuable information received from this survey will assist the Village in these efforts, so please complete survey whether you subscribe to cable tv or not. PLEASE HAVE AN ADULT MEMBER OF THIS ADDRESS 08 YEARS OR OLDE14 COMPLETE THIS SURVEY AND RETURN IT IN THE ENCLOSED POSTAGE -PAID ENVELOPE. PLEASE PRINT ALL ANSWERS. 1. Do you currently subscribe to TCI of Illinois cable service? YES NO a. If yes, do you have an IT test box? YES NO 2. Have you ever subscribed to cable tv in Mount Prospect? YES NO If yes, for how long? 3. If you have never subscribed to cable tv, why? Cost Other Technology (i.e. - satelilite dish) Services Other: 4. If you have discontinued cable service, why? Cost Olhe,r Technology (i.e. - satelllite dish) Services Other: 5. If you do not subscribe to cable tv, what services do you use or subscribe to? Satellite Household antenna VCR/Rentals other: CURRENT SUBSCRIBERS - - Please rate the following cable services by drding cl�oice: Very Don't Excellent Good Fair Poor Poor Know 6. Picture/Audio quality (reception) ................1 2 3 4 5 N/A 7. Reliability (outages) ...................... , . .1 2 3 4 5 N/A 8. Cost of cable service ..........................1 2 3 4 5 N/A 9. Programming variety ........................... 1 2 3 4 5 N/A 10M Billing Procedures ............................1 2 3 4 5 N/A 11. Telephone response time .................. ., 1 2 3 4 5 N/A 12. Customer Service Reps knowledge ...............1 2 3 4 5 N/A 13, Repair Service Reps knowledge .................1 2 3 4 5 N/A 14, Installation .............................. 1 2 3 4 5 N/A 15. Repair .....................................,w1 2 3 4 5 N/A 16. TCI Customer Service Office in Mount Prospect 2 3 4 5 N/A 17. Overall satistadon .......... ......... i ...... 1 2 3 4 5 N/A �m . . ...... .... ......... . . . . . . . . . . 18. If you have called the cable company to report a problem or to request service, how many phone calls did It take to resolve the problem? one two three more 19. Did you receive service within same day 24 hrs. 2 days 3 days or more If longer, explain; 20. If you had a service call in the last year, a. Did the company give you a choice of an a.m. or p.m. appointment? YES NO Comments: b. Did the technician arrive during the designated time period? YES NO Comments: 21. Have you experienced any outages/interruptions of service lasting more that a few minutes In the last year? YES NO If yes, how frequently? Once a week Once a month Once in 3 months Once In 6 months Other: Comments: 22. Are you aware that you have the right to file a complaint with the Village of Mount Prospect Communications Division if the cable company has not resolved a problem? YES NO a. Have you ever filed a complaint with Communications about an unresolved cable problem? YES NO Comments: b. Was the complaint resolved with the assistance of the Communications Division? YES NO Comments: General Programmirig 23. Which categories of programming do you currently watch on cable? (select as many as applicablel Broadcast (i.e. - WBBM, WMAQ, WLS, WGN, etc.) Music (i.e. - MTV, VHA CMN, TNN) Sports (i.e. - ESPN, SportsChannel) Government/Public Affairs (i.e. - C -Span, Court -TV) News (i.e. - CNN, Headline News) Children's (i.e. - Nickelodeon) Local programming (i.e. - Gov't Access Channel 6, Movie Channels (i.e. - HBO, Cinemax, Disney, Public Access Channel 35) Showtime, Encore, Starz) Variety (i.e. - A&E, TBS, USA, Lifetime) Pay Per View (i.e.-Spice, Hits at Home, Viewer's Choicel Religious (i.e. - EWTN, Faith & Values, VISNI Ethnic (i.e., - BET, Japan TV) Educationdl (i.e. - Mind Ext. University, Discovery) Shopping li.e. - QVC, Photo AD) 24. What categories of programming services would you like to see added to the cable system? Loggi PrograLM;ming 25. Are you aware of the local government programming on Channel 6? YES NO Comments: 26. Have you ever watched local govern ment/public information programming on Channel 6? YES NO 27. How often do you watch local programming on Channel 6? Every day 2-3 times a week Once a week Once a month Less than once a month Don't watch 28. What programs do you most often watch on Channel 6? (select as many as applicable) Government Meetings (i.e. - Village Board, Committee of the Whole, Zoning Board of Appeals) Crime Prevention (i.e. - 'Crime Lineal Public Information (i.e. - 'Talk of the Town," "This Is..,") Special Events (i.e. - Fourth of July Parade, Election coverage, Celestial Celebrations) 29. How important is it to have locally -originated programs on the cable system? Very important Somewhat important Important Not important Comments: 30. Are you aware of public access Channel 35 on the system? YES NO Comments: 31. Are you aware of TCI's free training to produce programs for public access on Channel 35? YES NO Comments: 32. How often do you watch public access programming on Channel 35? Every day 2-3 times a week Once a week Once a month Less than once a month Don't watch 33. What types of public access programs do you watch? 34. What types of local programs would you like to see more of ? 35. General comments on cable tv: .......... I., ......... I., .............................. .................................. RESPONDENT INFORMATION 36. Is respondent: Homeowner Renter Business 37. Age of respondent: 18-25 yrs. 26-34 yrs. 35-50 yrs 51 or older 38. Number of tv viewers in household: (circle one) 1 2 3 4 more a. Gender and age of each tv viewer: Male Female Age:— Male Female Age: Male Female Age:— Male Female Age: Male Female Age:— Male Female Age: 39. Number of tv's connected to cable tv: 0 1 2 3 or more 40. Average Hours of television/cable vlewed per day in household: 1 2 3 4 5 or more PERSONAL, INFORMATION, Name: Address: Mnic Ram grouM toptionaj] Caucasian African/American Hispanic Asian Other THANK YOU FOR YOUR PARTICIPATION Village of Mc, njt �Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM To: Michael E. Janonis, Village Manager From: Bill Cooney AICP, Director of Community Development Date: May 3, 1995 Background: ANIMAL TRAP PROGRAM Our permit with Cook County Forest Preserve expires May 31, 1995. We have contacted Cook County to find out if there were any changes in the permit requirements. We discussed our program with Chris Anchor the Wildlife Biologist in charge of the program for the Forest Preserve. We have been informed that it is a violation of our permit to 1) rely on residents to determine the species of the animal captured, 2) the animal's physical condition, and 3) allow residents to use the permit to release the animal. To comply with the permit requirements Village Staff must: 1. Inspect the site to determine if there is actual physical damage to the property. Spilled garbage cans are not an acceptable reason to trap an animal. 2. Inspect and Identify the captured animal. Diseased animals and animals that damage property should be destroyed.. 3. Village Staff must relocate squirrels and opossums to Deer Grove Forest Preserve. All captured skunks must be destroyed. Other animals such as raccoons, and groundhogs must be released on the residents property or destroyed. Our program no longer complies with Forest Preserve requirements. We'do not have the staff to operate the program in compliance with County and State requirements. The program has dwindled from the capture of 200-400 animals in a year to less than 75 animals. Residents In the last 11 months have captured 10 opossums, 23 squirrels, and 7 groundhogs. The 7 groundhogs captured were in violation of our permit. Only 43 traps were lent out during this time period. I am extremely concerned that residents are not abiding by the permit requirements, and Bob Roels is no longer comfortable completing the permits in his name. Recomendation: In light of the requirement changes for a County permit to relocate nuisance wild animals, the subsequent increase in staff to comply with these requirements, and the minimal benefit provided by this program, staff recommends eliminating our animal trap program. Staff will continue to maintain a list of contractors, and agencies that provide these services and distribute it to residents that are experiencing problems. Att. c" 0 Dave Hulseberg, Deputy Director of Community Development t Village of of Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: EVERETTE M. HILL, JR. DATE: MAY 511995 -SUBJECT: VACANCIES IN OFFICE AND ORDER OF SUCCESSION You recently brought to my attention the Village Board's concern over the lack of clarity of Chapter 8, Article VII of the Village Code which addresses succession of officers in times of emergency. Our discussion then broadened to encompass the whole problem of vacancies in office and how such vacancies are to be filled. Following is a brief discussion of those issues. The Illinois Municipal Code provides that vacancies in elective office may occur only as follows: 1. Conviction in a court of law of a crime related to the person's office. 2. Removal of residency. 3. Physical or mental incapacity. 4. Abandonment of office. 5. Resignation. As our Board is aware, there is a significant difference of opinion as to whether a home rule municipality may expand this list. If a permanent vacancy does occur for one of these reasons, the Illinois Municipal Code mandates the methods of filling the vacancy. 10 If the term of office is a four year term and the unexpired portion of the term is at least 28 months and if the vacancy occurs at least 130 days before the next scheduled general municipal election, the vacancy must be filled at that election; otherwise the office is filled by appointment of the Mayor with the advice and consent of the Village Board. If the vacancy is to be filled by election, the Mayor, once again with the advice and consent of the Trustees, may appoint someone to serve until the election. If the vacancy is in the office of Mayor, an acting Mayor must be elected from and by the sitting trustees to act until a new Mayor is elected. If the Mayor is teM201rarilv disabled from acting as Mayor, both the Illinois Municipal Code and our ordinance provide that the trustees may elect a President Pro Tem. As to the specific issue of succession during an emergency, our current Code provision states as follows: Sec. 8.701. Succession in the Event of Emergency. A. In the event that the Village Manager is killed or is rendered incapable of performing the duties of such office or position, said office or position shall be filled without further section of the Board of Trustees in the following order of preference until such time as a successor is named and takes office in the manner provided by law: 1. The Coordinator of the Mount Prospect Department of Emergency Services and Disaster; or 2. Assistant Manager; or 3. Personnel Director; or 4. Director of Finance. B. In the event that the Village President is killed or rendered incapable of performing the duties of such office, said office shall be filled without further action of the Board of Trustees in the following order of preference until such time as a successor is named and takes office in the manner provided by law. The remaining members of the Board of Trustees, senior Trustees utilized first and in alphabetical order if two (2) or more are of same seniority. I would recommend the following change: Sec. 8.701. Succession in the Event of Emergency. A. If during an emergency or natural disaster, the Village Manager dies or is rendered incapable, by absence or otherwise, of performing the duties of the office, the office shall be filled without the necessity of action of the Board of Trustees in the following order of precedence until such time as a successor is named and takes office in the manner provided by law: 1. The Coordinator of the Mount Prospect Department of Emergency Services and Disaster; or 2. Assistant Manager; or 3. Chief of Police; or 4. Director of Finance. B. If during an emergency or natural disaster, the Village President dies or is rendered incapable, by absence or otherwise, of performing the duties of the office, the office shall be filled without the necessity of action by the Board of Trustees in the following order of precedence until such time as a successor is named and takes office in the manner provided by law. The remaining members of the Board of Trustees in order of seniority as determined by the most current continuous months of service and in alphabetical order if two (2) or more are of same seniority. Once a quorum of the Board of Trustees is able to meet, that Board may, by majority vote, appoint any one of its members to fulfill the duties of the Village President until the Village President is once again able to fulfill those duties or until such time as a successor is named and takes office in the manner provided by law. If these proposed changes are acceptable to the Mayor and Board of Trustees, I will prepare an appropriate Ordinance covering same. EVERETTE M. HILL, JR. EMH/rcc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: EVERETTE M. HILL, JR. DATE: MAY 511995 -SUBJECT: VACANCIES IN OFFICE AND ORDER OF SUCCESSION You recently brought to my attention the Village Board's concern over the lack of clarity of Chapter 8, Article VII of the Village Code which addresses succession of officers in times of emergency. Our discussion then broadened to encompass the whole problem of vacancies in office and how such vacancies are to be filled. Following is a brief discussion of those issues. The Illinois Municipal Code provides that vacancies in elective office may occur only as follows: 1. Conviction in a court of law of a crime related to the person's office. 2. Removal of residency. 3. Physical or mental incapacity. 4. Abandonment of office. 5. Resignation. As our Board is aware, there is a significant difference of opinion as to whether a home rule municipality may expand this list. If a permanent vacancy does occur for one of these reasons, the Illinois Municipal Code mandates the methods of filling the vacancy. 0 If the term of office is a four year term and the unexpired portion of the term is at least 28 months and if the vacancy occurs at least 130 days before the next scheduled general municipal election, the vacancy must be filled at that election; otherwise the office is filled by appointment of the Mayor with the advice and consent of the Village Board. If the vacancy is to be filled by election, the Mayor, once again with the advice and consent of the Trustees, may appoint someone to serve until the election. If the vacancy is in the office of Mayor, an acting Mayor must be elected from and by the sifting trustees to act until a new Mayor is elected. If the Mayor is temp,or i disabled from acting as Mayor, both the Illinois Municipal Code and our ordinance provide that the trustees may elect a President Pro Tem. , As to the specific issue of succession during an emergency, our current Code provision states as follows: Sec. 8.701. Succession in the Event of Emergency. A. In the event that the Village Manager is killed or is rendered incapable of performing the duties of such office or position, said office or position shall be filled without further section of the Board of Trustees in the following order of preference until such time as a successor is named and takes office in the manner provided by law: 1. The Coordinator of the Mount Prospect Department of Emergency Services and Disaster; or 2. Assistant Manager; or 3. Personnel Director; or 4. Director of Finance. B. In the event that the Village President is killed or rendered incapable of performing the duties of such office, said office shall be filled without further action of the Board of Trustees in the following order of preference until such time as a successor is named and takes office in the manner provided by law. The remaining members of the Board of Trustees, senior Trustees utilized first and in alphabetical order if two (2) or more are of same seniority. I would recommend the following change: Sec. 8.701. Succession in the Event of Emergency. A. If during an emergency or natural disaster, the Village Manager dies or is rendered incapable, by absence or otherwise, of performing the duties of the office, the office shall be filled without the necessity of action of the Board of Trustees in the following order of precedence until such time as a successor is named and takes office in the manner provided by law: 1. The Coordinator of the Mount Prospect Department of Emergency Services and Disaster; or 2. Assistant Manager; or 3. Chief of Police; or B. If during an emergency or natural disaster, the Village President dies or is rendered incapable, by absence or otherwise, of performing the duties of the office, the office shall be filled without the necessity of action by the Board of Trustees in the following order of precedence until such time as a successor is named and takes office in the manner provided by law. The remaining members of the Board of Trustees in order of seniority as determined by the most current continuous months of service and in alphabetical order if two (2) or more are of same seniority. Once a quorum of the Board of Trustees is able to meet, that Board may, by majority vote, appoint any one of its members to fulfill the duties of the Village President until the Village President is once again able to fulfill those duties or until such time as a successor is named and takes office in the manner provided by law. If these proposed changes are acceptable to the Mayor and Board of Trustees, I will prepare an appropriate Ordinance covering same. EVERETTE M. HILL, A EMH/rcc AGENDA SAFETY COMMISSION I'LL EMERSON " "R STREET T ANT PROSPECT 1LUNOIS 7:30 P.M., T'HE REGULAR MEETING OF CT SAFETY COMMISSION ON MAY 8�5 HASBEENCANCELLED,