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HomeMy WebLinkAbout1247_001VILLAGE OF MOUNT PROSPECT PLANNING DEPARTMENT Mount Prospect, Illinois TOO MICHAEL E. JANONIS9 VILLAGE MANAGER FROM-, WILLIAM J. COONEY, JE., DIRECTOR OF PLANNING W7C DATE: SEPTEMBER 13, 1994 SUBJECT: ZBA-12-Z-94, ANGELO AND BETTY ANAST ANAST PRELIMINARY PLAT OF RESUBDIVISION AND DEVELOPMENT CODE MODIFICATIONS ft LOCATION: 306 WEST RAND ROAD Jt �Mr Znials Bund 91ADDeals The Zoning Board of Appeals transmits for your consideration their recommendation on a request for a rezoning at 306 Rand Road. Specifically, the applicants are seeking to rezone the subject property from R -X Single Family to R.-1 Single Family in order to create a two -lot subdivision. The request was reviewed at the regular Zoning Board of Appeals meetings of April 28 and August 25) 1994. At the meetings, Mr. Philip Anast presented the request. Mr. Anast indicated that they would like to rezone and subdivide the property in order to build two homes. He indicated that the lots would meet all R-1 standards for lot area and minimum width. Mr. Anast indicated that he has sought legal advise in regards to the restrictive covenants covering the property. He indicated that in their opinion the covenants are not enforceable. Ray Forsythe, Planner, summarized the staff report. Mr. Forsythe 'Indicated that the location on a comer allows the lot to be subdivided and meet the standards of the Zoning Ordinance but would require Development Code modifications for lot depth. He indicated that this request would be "spot zoning" and that, if this area is to be redeveloped, it should be done on a larger scale. He stated that the comer lots will be the only lots in this subdivision which could be subdivided individually. Several interior lots will need to be combined to be redeveloped. Mr. Forsythe concluded that staff would recommend that this area be redeveloped in a nature similar to Thomas More and Elmhurst Place. Nancy 'o i jan E b keCzl . of the Homeowmer'sAssoc indicated that the members of the association, do not support s request. She *indicated that the Association accepted the Elmhurst Ph -ice Subdivision as a compromise to the townhouse development which was proposed. She stated that they have concerns with over -crowding, flooding and stormwater control. Michael chael E. Janonis Page 2 September 13, 1.994 The Zoning Board of Appeals held a lengthy discussion on this request. The members discussed the standards for Map Amendments. Peter Lannon indicated that the property could be developed using the R -X zoning and further stated that R -X is a valid classification and new construction has taken place recently on similar lots. By a vote of 6-1, the Zoning Board of Appeals recommended denial of the requested Map Amendment. Plan Commission The subject parcel consists of a 100'x 200' lot located on the northeast comer of Rand Road and Wedgewood Lane. The owner is requesting approval to subdivide the property into two lots for single family residential use. In order to do so, the owner will also need a Development Code modification to permit a 1001 lot depth for the proposed lots. The owner is also requesting Development Code modifications to waive the requirement for sidewalk, curb and gutter. The Plan Commission met in regular session on Wednesday, September 7, 1994, and voted 8-0 with one abstention to recommend denial of the Anast preliminary plat of subdivision. The Plan Commission then voted 2 ayes, 4 nays with 3 abstentions to concur with staff's recommendation to deny the owners request for a 100 foot lot depth Development Code modification. The Plan Commission then voted 0 ayes, 7 nays with 2 abstentions to recommend denial of the owner's request for sidewalk, curb and gutter Development Code modification. The three Commissioners abstained because they did not want to vote on Development Code modifications when the preliminary plat had failed. WJC:hg OF r4NASTi-S M SON � O NC S7 LOT $ 5 I„ CS R, ,�wr � 5 Y ASSa NOR1rH 17 SG44F I IN. _ M FEET or p of / j bb UTlUTY LQC.OT/OW APPROXIMATE E�MER S 1, 115 WeS7AA6417NC AA44r,A4C 144 W 1$, ' 5 C ��Av MINUTES OF THE REGULAR MEETING OF I MOUNT PROSPECT ZONING BOARD OF APPEALS ZBA CASE NO. ZBA- 12-Z-94 Hearing Date: August 25, 1994 PETITIONER: Angelo and Betty Anast SUBJECT PROPERTY: 306 W. Rand Road PUBLICATION DATE: April 12, 1994 (Herald) REQUEST- The petitioners are requesting a Map Amendment as allowed in Article 11., Section 14.203.3 to rezone the subject property from R -X Single Family to R-1 Single Family in order to allow a two -lot subdivision. MEMBERS PRESENT: Gilbert Basnik, Chairman Robert Brettrager Ronald Cassidy Leo Floros Peter Lannon Elizabeth Luxem. Jack Verhasselt ABSENT: None OBJECTORS/INTERESTED PARTIES: Nancy Bobikewicz Chairman Basnik then introduced case ZBA-12-Z-94 being a request for a MAP Amendment as allowed in Article 11, Section 14.203.D to rezone the subject property from R -X Single Family to R-1 Single Family in order to allow a two -lot subdivision. This case was continued from the May 26, 1994, Zoning Board meeting. Philip Anast, 206 N. Russell, Mount Prospect, 11finois,'Introduced hi',mself to the Zoniffig Board of Appeals. Mr. Anast is the son of the petitioners. Mr. Anast stated that they would like to subdivide their lot on Rand and,'Wedgewood intotwo lots so that, they may build two houses. He stated that he has obtained 3 independentopinions from counsel with regards to the covenents, of his property. Mr Anast stated that the covenent dates back to 1947. The Wedgewood committee consisted of 3 individuals or a representative designated by the majority of members to approve the architecture of homes built in the subdivision. He noted that two major points of the covenant includes restrictions that no ZBA-12-Z-94 Page 2 building shall have less than a 50 foot setback and no building is permitted on less than a 20,000 square foot lot. The committee has no authority to waive the clauses and this is an objective in the covenant. Mr. Anast stated that it is up to the courts to decide on the enforcement of the covenants. He stated that he submited 2 plans with two houses on the lot with a 35 or 55 foot setback. He noted other previously approved requests in the area with a variation of 30 foot or less; which includes the Thomas More subdivision approximately 5 lots down from his property. Mr. Anast presented a copy of the Sidwell Map to the Zoning Board of Appeals. He stated that a precedent has already been set. He will follow all Village codes and states that the property meets the minimum requirement for an R- I lot. He feels the property does present a hardship and he has presented plans to his neighbors as to the conformity of the houses to the neighborhood. Mr. Anast referenced comments by Ms. Bobikewicz from the May meeting with respect to the conformity of the houses, He stated that he spoke with the developer of the Oxford Place Subdivision. The houses were 2,600 square feet with an approximate building pad of 50'x 40'. Mr. Anast proposes to build a house 2,620 square feet with a building pad of 53' x 43'. Mr. Anast urged the Zoning Board to grant the Zoning Classification of R- 1. Planner, Ray Forsythe then stated that the petiitoners are looking to rezone the subject property from R -X Single Family to R-1 single Family noting the development code modifications will be heard by the Plan Commission before this case is presented to the Village Board. He stated that staff would prefer the rezoning of several lots compared to single lots. He indicated that the rezonings in this area included several lots and a unified plan. Ms. Nancy Bobikewicz, 1114 N. Meadow Lane, Mount Prospect, Illinois, introduced herself to the Zoning Board of Appeals as President of the Homeowners Association. Ms. Bobikewicz stated that as advised by her attorney, if the area starts to go through a severe change the covenants are no longer valid which is the main issue Mr. Anast is trying to prove. The Thomas More and Arlington Green/Arlington Meadow subdivisions are not part of the Wedgewood subdivision and are not covered by the covenant. The subdivision along Route 83 originally were petitioned for commercial property and when new homes were proposed, the Association preferred homes vs. commercial, further noting the Elmhurst Place subdivision which includes 4 lots. The R -X single family zoning allows for a lot coverage of 3 5% and the R-1 single family zoning allows 45% coverage on each lot. She stated that this area currently has flooding problems and the additional lot coverage would add to this problem. Also, Ms. Bobikewicz stated that Mr. Anasts' plans indicates the driveway situated very close to Rand Road. This area has traffic problems and feels one house is suitable for this parcel. Ms. Bobikewicz stated that Gene Nauert is building 6 homes with a detention pond as opposed to Mr. Anasts' request to build 2 homes on a 1/2 acre lot. The majority of the Homeowners Association is against the rezoning of this property and urges the Zoning Board to keep the subdivision as R -X Single Family. I `A -12-Z-94 Az) Page 3 Mr. Lannon asked the petitioner when the property was acquired. In response, Mr. Anast stated the property was purchased in 1987 and it has been vacant since that time. Mr. Floros asked about lot size and the size of the proposed homes. Mr. Anast stated that the lot size is approximately 20,000 square feet. Mr. Anast stated that he proposes to build two 2,600 square foot homes. He then presented pictures to the Zoning Board further noting that the precedent has already been set in the neighborhood as to R -I zoning and he meets all R-1 zoning requirements except for the depth variation which is being presented to the Planning Commission. Mr. Anast feels the rezoning of this parcel and the building of 2 houses on this property is the best use of the land. Mr. Floros commented to staff that this parcel could accomodate 2 houses. He further asked staff how long should the petitioner "sit" on their property before development. Planning Director, Bill Cooney, stated that the only lots that would be able to subdivide to R-1 Standards would be comer lots. He asked the Board to look at the Standards for MAP Amendments noting: 1. Compatibility with existing uses and 2. compatibility with the zoning classification. Mr. Cooney further stated that staff has no objection to R-1 Zoning however, this entire subdivision is R -X Zoning and the proposed request is not consistent with the neighborhood lots. ,Chairman Basnik then read the standards for a MAP Amendment. The Zoning Board of Appeals discussed each standard as it applied to the petitioners request. Mr. Brettrager added that subdividing this I parcel of land into (2) 100' x 1001 parcels hinders the development of the other parcels. Mr. Lannon noted that this parcel was purchased in 1987 which was before any R-1 Zoning in that area finiher stating that R -X zoning is a valid zoning classification which was assigned to any properties annexed to the Village. Currently, there are many new homes being developed as R -X single family. He further stated that the Board should take note of staff position of "spot" redevelopment. The Zoning Board of Appeals discussed the petitioners request for rezoning. Mf_ Cassidy then moved that the Zoning Board of Appeals approve a MAP Amendment as allowed in Article 11, Section 14.203.D to rezone the subject property from R -X Single Family to R -I Single Family in order to allow a two -lot subdivision. The motion was seconded by Mr. Floros. ZBA-12-Z-94 Page 4 Upon Roll CA AYES: Floros NAYS: Basnik, Brettrager, Cassidy, Lannon, Luxem, Verhasselt The motion was denied by a vote of 6-1. Mr. Brettrager noted that his vote had no reflection with regards to the covenant,, Respectfufly submitted, Jube Ann Bouris Secretary MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS ZBA CASE NO. ZBA-12-Z-94 Hearing Date: April 28, 1994 PETITIONER: Angelo and Betty Anast SUBJECT PROPERTY: 306 W. Rand Road PUBLICATION DATE: April 12, 1994 REQUEST: The, petitioners are requesting a Map Amend,mentasalto wed In Article 11, Section 14.201D to rezone the subject property frorn R -X Single Family to R-1 Single Family in order to allowa two -tot subdivision. MEMBERS PRESENT: Gilbert Basnik, Chairman Leo Floros Peter Lannon Elizabeth Luxem Jack Verhasselt ABSENT: Robert Brettrager Ronald Cassidy OBJECTORS/INTERESTED PARTIES: Nancy Bobikewicz Chairman Basnik then introduced case ZBA-12-Z-94 being a request for a MAP Amendment as allowed in Article 11, Section 14.203.D to rezone the subject property from R -X Single Family to R-1 Single Family in order to allow a two -Lot subdivision. In 11 Philip Anast, 206 N. Russell, Mount Prospect, 11"It 01s, Introduced � �h Imself to theZoning Board of Appeals. Mr. Anast is the, son of the pet loners. Mr. An stated that they would like to subdivide their lot on Rand and Wedgewood intotwo parcels so that they may buildtwo houses, one for himself and one for his sister. He feels th, is would be'the best use of the land. Mr. Anast further stated that they were unaware of the required 50 foot setback. His current plans provide a 20 foot setback however, he is willing to revise the plans to provide a 50' setback. Planner, Ray Forsythe then summarized the staff report for, the Zoning Board of Appeals. Mr, Forsythe stated that thepeti'tioners, are looking tosubdived one 20,0GO square foot tot into two 10,000 square foot lots,. "The subject pry perty Is located on a comer which all the orae ntation ,n se e lofts wo ,of the two, ;new lots to, change from Rand' Road to Wedgewood Drive. Becau the to uld face Wedgewood, the lot, on the corner of Rand and Wedg,ewood Would have ,an exterior sideyard setback of 20 feet from Rand Road. The current homes along Rand have an establisheed 50 foot setback along this roadway. The Zoning Ordinance would also permit a fence to be Installed along the rear and extedor sideyards up to 3 feet from the property line along Rand Road. Mr.Forsythe further commented on the 50 foot issue. He statedthat on the recorded plat of subdivislon for the Wedoewood Association:, there is a 50, foot setback on their plat of survey. I They also have pd, vatecovenants,which prohibits subdloons ofless than 20,000 square feet or buildings In front of the 50 foot building line. He stated that the Plan Commission reviewedthe Page 2 ZBA-12-Z-94 request and tabled their review until the Homeowners Association had a meeting to discuss the subdivision. Mr. Forsythe stated he spoke with the Homeowners Association President and at this time they do not support this request. Chairman Basnik asked Mr. Forsythe how the size of these lots compare to the lots approved for construction along Rand Road (Thomas More). Mr. Forsythe stated that there were several lots combined and those lots meet the R-1 standards. Chairman Basnik asked if those lots conformed to the 50 foot setback. Mr. Forsythe stated that those lots did not conform to the 50 foot setback and the Homeowners Association approved them with R-1 standards which include a 30 foot setback. Mr. Floros asked about the setback of the homes on Rand Road toward Euclid. Mr. Forsythe stated that the homes that face Rand Road are setback 50 feet., Mr. Lannon asked if the Planning Department was aware of the 50 foot and 20,000 square foot private covenants when considering the other developments. Mr. Forsythe stated that they were aware and the other developments were approved by the Homeowners Association. Ms. Nancy Bobikewicz, 1114 N. Meadow Lane, Mount Prospect, Illinois, introduced herself to the Zoning Board of Appeals as President of the Homeowners Association. Ms. Bobikewicz read the covenant to the Board emphasizing that the petitioners need to present new plans and discuss with the Homeowners Association what they propose to do. Then the Homeowners committee would vote on suitability of the proposed project and if it conforms to the standards setforth by the covenant. Ms. Bobikewicz stated the Association would like single family homes. However, they have concems about future subdivisions with regards to overcrowding. Ms. Bobikewicz further stated that she will work with staff and the petitioners and see If they all could come to an agreement with regards to the subdivision. This case was then continued to the Zoning Board of Appeals meeting of May 269 1994. Res pectfull'ysubm4ed,, Julie Ann Bouris Secretary E FROM: DATE: CASE NO.: APPLICANT: ADDRESS: LOCATION MAP: VILLAGE OF MOUNT PROSPECT PLANNING DEPARTMENT Mount Prospect, Illinois MOUNT PROSPECT ZONING BOARD OF APPEALS GEL BASNIK9 CHAIRMAN RAY P. FORSYTHE, PLANNER APRIL 18, 1994 ZBA-12-Z-94 ANGELO AND BETTY AVAST 306 WEST RAND ROAD ► 7771 I PROPERTY DESCRIPTION: ZONING: Current R -X; Proposed R-1 Single Family Residential LOT SIZE: Current 20,000 sq. ft.; Proposed 10,000 sq. ft. each %COVERAGE: N/A 1' Gil Basnik, Chairman Page 2 Mount Prospect Zoning Board of Appeals REO'EST The petitioners are requesting a Map Amendment as allowed in Article H, Section 14.203.D to rezone the subject property from R -X Single Family to R-1 Single Family to allow a two -lot subdivision. N NTS C , El—AAND ONCERNS_NTNG A.ND Z0NRjfi'_C0 Summary of Application: The petitioners have indicated that the rezoning is requested in order to subdivide the subject property into two lots which meet the R-1 standards of the Zoning Ordinance. Also indicated is that the two new homes will be compatible with the surrounding properties and will pose little impact to the area. Impact on Surrounding Properties: The petitioners are looking to subdivide one 20,000 square foot lot into two 10,000 square foot lots. The subject property is located on a comer which allows the orientation of the two new lots to change from Rand Road to Wedgewood Drive. Because the lots would face Wedgewood, the lot on the comer of Rand and Wedgewood would have an exterior sideyard setback of 20 feet from Rand Road. The current homes along Rand have an established 50 foot setback along this roadway. The Zoning Ordinance would also permit a fence to be installed 'along the rear and exterior sideyards up to 3 feet from the property line along Rand Road. Staff is concerned with the visual impact on the neighborhood as well as the potential problems the homeowner could encounter should Rand Road be widened and additional right-of-way requested. The Wedgewood Homeowner's Association has been contacted on this request and at this time is not in support of the request. Previous rezonings and subdivisions have been approved by the Village Board, however, a number of lots have been combined to create a subdivision which poses less of an impact. Further subdivisions of this nature could only occur on the comer lots. Lots would have to be combined and resubdivided in order for other R-1 standard lots to be created. Engineering Department indicated that the setback along Rand Road should be increased from the minimum allowed 20 feet in order to allow for the future improvements to Rand Road. All Development Code items apply to this subdivision. Inspection Services indicates that unsuitable fill has been placed on the lot. Soil borings will be required to determine adequate building sod. RY/RECOMMENDATTOIrT The petitioners are requesting to rezone the subject property from R -X to R-1 Single Family in order to subdivide the subject property into two lots. Staff is concerned with the 2.0 foot setback along Rand Road that would be created by this subdivision. In addition, staff has concerns with the proposal impact on the redevelopment of this area. In fight of these concerns, staff recommends denial of the petitioner's request. VILLAGE OF MOUNT PROSPECT PLANNING DEPARTMENT Mount Prospect, ]Illinois TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: WILLIAM J. COONEY, JR., DIRECTOR OF PLANNINGO DATE: SEPTEMBER 8, 1994 The applicant is seeking approval of a plat of consolidation in order to create one legal lot of record by consolidating part of Lot 12 with all of Lot 11 and the west 33 feet of the vacated road right-of- way that was previously Waverly Avenue. The owner states that this plat is not being prepared as a result of any new uinprovements on the site. It is simply to create a single lot out of the contiguous property at 1201 West Lincoln Street. The owner feels this may simplify a future sale of property. This plat is not being presented as a requirement of the Development Code. The Plan Commission met in regular session on Wednesday, September 7, 1994, and voted 9-0 to recommend approval of the WeInhofer's Plat of Consolidation. Staff has reviewed the plat and finds that it has been properly prepared and signed by all appropriate entities. Staff would recommend approval of the WelnhofeesPlat of Consolidation. WJC-hg WeInhofer's Plat of Consolidation BEING A RESUBDIVISION IN THE SOUTHWEST 1/4 OF SECTION 11, TOWNSHIP 41 NORTH, RANGE (l, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. lett 80 SCrr1 :E 1N FEET - HEREMFORE DEPIcArEa FOR FUBLIc srRjEr LINE OF ruF SW f4 OF SEC. 11-4141 t'l 'F OF ILLINOIS) SS 'NTY OF COO10 r?9VE0 A}` TI IF PnESiQENT ANC? BOARD OF Tf7USTEES Or- T14E VILLAGE OF MT. P170SPFCT, fe f"l-,l fA ITV r/ ( r W1If" 71 it r, r_+AN? 'I's I— . F aa.o W EASEMENT PROVISIONS An easement for serving the subdivision and other property with el - communications service Is hereby reserved for and granted to COMMONWEALTH EDISON COMPANY, TCI CABLE, AMERITECH TELEPHONE COMPANY, GNANTEES, their respective successor; and assign@, jointly end severally, to install, operAt- and remove, from time to time, taclllila; used in connection with underground It: and distribution of electricity and sounds and signals tn. under, across, along Fin surface of the property designated In the Declaration of Condominium and/or on Common Elements' and the property designated on the plat Fie a'Common are tier with the right to Install required gervIce conngolon@ over or under tha toobb tot to serve movements Maroon. Ilse right to overhand all lots with or wires to serve adjacent lots, ilia right to cut, frim or remove trees, bushes and r- be reasonably requlred incident to the rights herein +given, and the right to ent*, subdivided properly for all such pwposes, Obelruciloing shall not be plawne ovr t. fa hies or In. upon or over the prop vAihfn the dotted lines marked 'Essem, the prior written consent of grantees. After instniletlon of any such facilities, ilia c, subdivided property shall not be altered In a manner to as to interfere with operation and maintenance thereof. The term 'Common Elements' shall have that meaning set forth for such tern 2(e) of 'An act In rotation to condominiums' (Illinois Revised Statutes. Ch_ 30, r as amended from time to time. The term 'common area or areas' Is defined as in lot, parcel or area of reel t" beneficial use and enjoyment of which is reserved In whole as an eppurtenr separately owned lots, parcels or areas within the planned development, even ti be otherwise designated on the plat by terms such as, 'ouitots', 'common Worn, apace-, 'open area', 'common ground'. 'parking and common area'. The tem, area or areas' and 'Common Elements' includes real property surfaced driveways and walkways, but excluded real property physically occupied by n structures such as a pool or retention pond, or mechanical equipment. flelocatton of iacflltles will be done by Grantees of cost of Granlor/Lot r- written request. EASEMENTS APPnOVED AND ACCErTED BY- (&_&_1-- DATE COMM LriA EDISON CO. BY _ DAT AES}ECS rtv rl A T r- /1f0^1U5-t6N7" 146.0 rr BVILDIN6 L11YE lis � QC3•"` .r 1.1 (:J 1�1 ILI L OT � t ; t; tt4 5Q 78 62.22 33-0 f4I54�NT FOR PUBLIC Uf1L1 r1 F.S j�. X101 + DRf#tNAQE J_L10FT # r-rq0 e - 146.0 'F OF ILLINOIS) SS 'NTY OF COO10 r?9VE0 A}` TI IF PnESiQENT ANC? BOARD OF Tf7USTEES Or- T14E VILLAGE OF MT. P170SPFCT, fe f"l-,l fA ITV r/ ( r W1If" 71 it r, r_+AN? 'I's I— . F aa.o W EASEMENT PROVISIONS An easement for serving the subdivision and other property with el - communications service Is hereby reserved for and granted to COMMONWEALTH EDISON COMPANY, TCI CABLE, AMERITECH TELEPHONE COMPANY, GNANTEES, their respective successor; and assign@, jointly end severally, to install, operAt- and remove, from time to time, taclllila; used in connection with underground It: and distribution of electricity and sounds and signals tn. under, across, along Fin surface of the property designated In the Declaration of Condominium and/or on Common Elements' and the property designated on the plat Fie a'Common are tier with the right to Install required gervIce conngolon@ over or under tha toobb tot to serve movements Maroon. Ilse right to overhand all lots with or wires to serve adjacent lots, ilia right to cut, frim or remove trees, bushes and r- be reasonably requlred incident to the rights herein +given, and the right to ent*, subdivided properly for all such pwposes, Obelruciloing shall not be plawne ovr t. fa hies or In. upon or over the prop vAihfn the dotted lines marked 'Essem, the prior written consent of grantees. After instniletlon of any such facilities, ilia c, subdivided property shall not be altered In a manner to as to interfere with operation and maintenance thereof. The term 'Common Elements' shall have that meaning set forth for such tern 2(e) of 'An act In rotation to condominiums' (Illinois Revised Statutes. Ch_ 30, r as amended from time to time. The term 'common area or areas' Is defined as in lot, parcel or area of reel t" beneficial use and enjoyment of which is reserved In whole as an eppurtenr separately owned lots, parcels or areas within the planned development, even ti be otherwise designated on the plat by terms such as, 'ouitots', 'common Worn, apace-, 'open area', 'common ground'. 'parking and common area'. The tem, area or areas' and 'Common Elements' includes real property surfaced driveways and walkways, but excluded real property physically occupied by n structures such as a pool or retention pond, or mechanical equipment. flelocatton of iacflltles will be done by Grantees of cost of Granlor/Lot r- written request. EASEMENTS APPnOVED AND ACCErTED BY- (&_&_1-- DATE COMM LriA EDISON CO. BY _ DAT AES}ECS rtv rl A T r- Village of Mount Pros, ect, Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT TO THE VILLAGE MANAGER DATE: SEPTEMBER 13, 1994 SUBJECT: FLEX PLAN AMENDMENT The recent approval of the Firefighters' Collective Bargaining Agreement included a revision to the Sick Leave payout at retirement for medical insurance premiums and expenses. After extensive discussions with a Benefits' Attorney, we have developed a policy to adhere to the Agreement and still minimize the reduction of this benefit through tax liability. In order to achieve this goal, it was determined that the retirees could participate in the Village's Flex Plan after retirement. The Village's Flex Plan allows for employees to designate an annual wage amount to be allotted to an employee's account for payment of eligible insurance premiums and expenses. The benefit of such an account allows employees to designate the funds without incurring an income tax liability. In essence, the insurance -related expenses are paid with wages prior to paying of income taxes; therefore, the employee's overall tax liability is reduced. The Flex Plan is only available to employees on the active payroll due to ability to contribute. The Flex Plan needs to be amended to allow retirees to participate in the Village's Flex Plan the same as employees on the active payroll. The retiree insurance plan is basically as follows: 1. An employee who currently retires with 20 years or more of Village employment receives one-half of accumulated Sick Leave at time of retirement. The maximum number of hours paid out is 360 hours for Firefighters currently. Under the new policy, the employee will have an account established up to the maximum number of, Sick Leave hours (720) to be paid out over a four-year period. The account funds will remain with the Village and be invested and managed by the Village. 2. The retired employee will have the option of designating a portion of the monthly payment for insurance premiums and insurance -related expenses eligible under Flex Plan regulations or the employee may receive the amount directly. The employee will be liable for any Income Tax obligations if the employee opts to receive the funds directly. To be eligible for the program, a Firefighter must retire between May 1, 1994 and April 30, 1997. 3. After four years of equal monthly payments, the account will be exhausted and the retiree will then be required to pay the insurance premium directly to the village. By law, the Village must offer the retiree the option of continuing on the insurance plan. The savings to the Village is the wage difference between an employee who retirees and a new hire. In order to allow the program to be implemented, a resolution will need to be approved by the Village Board to amend the Village's Flex Plan to allow retirees to participate in the Flex Plan. The Resolution and the necessary Flex Plan amendment were prepared by the Benefits' Attorney for consideration of the Village Board. I would recommend approval of the attached Resolution to amend the Village's Flex Plan. The addition of the amendment will fully comply with the Firefighters' Collective Bargaining Agreement. DAVID STRAHL -FI—R-EFIGHTER RETIREE HEALTH INSURANCE PROGRAM Any Firefighter who retires from the Village of Mount Prospect between May 1, 1994 and April 30, 1997 shall establish a sick leave deferred compensation account (SLDCA) with the Village. Ile SLDCA shall be funded with the value of the Firefighter's accumulated sick leave hours up to a maximum of 720 hours. The value of the Firefighter's accumulated sick leave hours shall be determined by multiplying the number of accumulated sick leave hours (up to a maximum of 720 hours) by the Firefighter's regular hourly rate at the date of retirement. The Village shall establish and fund the SLDCA with the value so determined on the first day of the Firefighter's retirement. The amount established M' each Retiree's SLDCA shall be distributed to the Retiree in forty-eight (48) consecutive monthly installments commencing on the last day of the month of retirement. Subsequent installments shall be paid on the last day of each month. Each Retiree with an active SLDCA shall receive an annual statement of account from the Village. Any Retiree with a balance in his/her SLDCA shall be eligible to participate in the Village of Mount Prospect's Section 125 Flexible Compensation Plan (Flex Comp Plan) for the payment of qualified medical expenses on a pre-tax basis. The Retiree has the option of designating any or all of his/her SLDCA monthly *installment as his/her contribution to a Medical Spending Account in the Flex Comp Plan. The balance of any monthly installment not designated for the Flex Comp Plan shall be subject to all applicable taxes. When the Retiree's SLDCA is depleted, the Retiree shall no longer be eligible to participate in the Village's Flex Comp Plan. The Medical Spending Account (MSA) may be used for the payment of medical insurance premiums of the Village's Medical Insurance Plan or any other qualified medical expenditures. Reimbursements to the Retiree from the MSA will be made pursuant to provisions of the Flex Comp Plan. If the portion of a Retiree's SLDCA monthly *installment designated as a contribution to the Flex Comp Plan is not sufficient to pay the Retiree's medical insurance premium, the balance shall be paid from the Retiree's pension. If there is a balance in the SLDCA at the time of death of a Retiree, the Retiree's beneficiary(s) shall have the option of receiving the balance in the SLDCA in a lump -sum or continue to receive the remaining monthly installments. A deceased Retiree's spouse or eligible dependents may continue as participants in the Village's Medical Insurance Plan, but they are not eligible to participate in the Village's Flex Comp Plan. RESOLUTION NO. A RESOLUTION AUTHORIZING THE AMENDMENT OF THE VILLAGE OF MOUNT PROSPECT FLEXIBLE COMPENSATION PROGRAM WHEREAS, the Village of Mount Prospect has instituted a Flexible Compensation Program,, as amended and restated February 1, 1986 (the "Plan"); and WHEREAS, current full-time employees of the Village of Mount Prospect are eligible to participate in the Plan; and WHEREAS, individuals who have retired, quit or who are otherwise not classified as current full-time employees are not eligible to participate in the Plan; and WHEREAS, participation in the Plan is on a completely voluntary basis, except that the Plan automatically provides for the payment of an Employee's medical insurance contribution with pre-tax dollars; and WHEREAS, the Mayor and Board of Trustees have determined that the benefits of the Plan should be available to retired employees of the Village of Mount Prospect; and WHEREAS, pursuant to Section ?.1, Article VH, of the Plan, the Village of Mount Prospect wishes to amend the Plan to allow retired employees of the Village of Mount Prospect to participate in the Plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President and Village Clerk of the Village of Mount Prospect are hereby authorized to execute an amendment to the Plan which will provide that any Retiree who is receiving Sick Leave Deferred Payments from the Employer may participate in the Plan. SECTION TWO: That a Retiree's participation in the Plan will be on a completely voluntary basis. SEMON THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: PASSED and APPROVED this day of -- 1 1994. A=T: Carol A. Fields Village Clerk Gerald L. Farley Mayor Amendment No. I - Effective May 1, 1994 I. Section 1.3 of Article I entitled "Definitions" is hereby amended as follows: , so that hereinafter said Paragraph (i): Participant is 'hereby amended mi- its entirety, Paragraph (i) of Section, 1. 3 ofArticle I shall be and read as follows.* (i) Participant:,, An Employee or Retiree of theEmployer who is eligible to participate, in this Plan M", accordance with Article IE[ hereof. " Paragraph (m) is hereby added so that hereinafter said Paragraph (m) of Section 1.3 of Article I shall be and read as follows: (M) Retiree- Any person previously employed by the Employer who has terminated employment, with the Employer and who receives Sick Leave Deferred Payment amounts from the Employer. " IL Article III entitled "Eligibility for Participation" is hereby amended as follows: Attest: The following paragraph is hereby added to Article H: An individual who is a Retiree of the Employer may become a Participant so long as the Retiree � i Sick receives Leave Deferred Payments from the Employer. 0 Carol L. Fields Village Clerk 111111111� Gerald L. Farley Village President MAINTAIN Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TM CI'T'Y use TO: Village Manager• FROM: Director Public Works DATE: September 15, 1994 SUBJECT: Sealed Bids - New Pool Cars Sealed ."'• • • opened .10.-00 on " • " • " 1994 • pro- posed vehicles are intended for general tua�no�®rt�at�-Lon by an inspector 'It • i • Services !� ' +AIMk i Y� +r, 1 +AIMIM�, i are • nw i i tkaf f Eight fSar . ... ... . jes i:z:UYEgi��';�1994,/199t��tscal budget. • i i invitational • • were mailed, • d i • notice was placed local papers. Threebids i • . • b•results are as• i Bidder Year,/Make Unit Cost Total Cost Lattof Chevrolet, 1995 Chevrolet, Inc. Cavalier $11,613.40(,. $23,225.$0 Schmerler Ford * 1995 Ford Escort $12,201.50 $24,403.00 Spring Hill Ford 1995 Ford Escort $12,671.70 $25,343.40 * It must be noted that the bid submitted by Schmerler Ford did not comply with our specifications. To comply with our specifications, it would cost an additional $877.00 per unit. The $877.00 added to the original bid price of $11,324.50 per unit, brought the cost per unit to $12,201.50. Lattof Chevrolet and Spring Hill Ford complied with our specifications. Funds for this proposed purchase are on page 224 of the current budg- et, account #67-077-93-8605, in the amount of $28,000, which includes 11 the purchase of radios, equipment, and rustproofing. I recommend acceptance of the lowest compliance bid from Lattof Chevro- let, Inc. for the purchase of the two 1995 Chevrolet cavalier four - door sedans, as specified for an amount not to exceed $23,226.80. Herbert L. Weeks JC/td attach. COMSDN94.RES/FILES/BIDS MAANTAIN Mount Prospect Public Works Department INTEROFFICE MEMORANDUM IM CM USA TO: Village Manager FROM: Director Public Works DATE: September 15, 1995 SUBJECT: Sealed Bid Results - Pool Car Replacement Pursuant to our vehicle replacement schedule, funds were allocated in the current budget to e two compact station wagons The units are both eight years old. On th,4"attached sheet is ai_7breakdown showing mileages and maintenance costs of the vehicles to date. Eighteen invi- tational bids were mailed, and a bid notice was placed in local pa- pers. Two bids were received, and the bid results are as follows: Bidder Year/Make Unit Cost Total Cost ....... ... 'fl'odx'' 2 4 4 0 C 3 Schmerler Ford* 1995 Ford Escort Wagon $12,201-50 0 Spring Hill Ford 1995 Ford Escort Wagon $12,963.20 $25,926.40 * - It must be noted that the bid submitted by Schmerler Ford did not comply with our specifications. To comply with our specifications, it would cost an additional $877.00 per unit. The $877.00 added to the original bid price of $11,324-50 per, brought the cost per unit to $12,201.50. Spring Hill Ford complied with our specifications. Funds for this proposed purchase are on page 224 of the current budget, account #67-077-93-8617, in the amount of $14,000 and account #67-077-93-8618, in the amount of $14,000, which also includes purchase of radios, equipment, and rustproofing. I recommend acceptance of the modified bid from Schmerler Ford for the purchase of two 1995 Escort wagons, which complies with our specifica- tions and is the lowest cost per unit, for an amount not to exceed $24,403.00. The vehicles being replaced will be held for public auc- tion in the fall of 1995. Q JG/td attach. COMWGN94.RES/FILES/BIDS Maintenance Life to Current Original Budgete Village Current Life to Current Date Cost Year Cost Purchase Replacemet 'ehicle ID Year MakehWodel Mileage Date Costs Year Costs Per Mile Per Mile Price Allocatio —%1'.-4 304��14' 1986 Chevrolet Cavalier Wagon 38,885 $3,855 $469 $0.10 $0.23 $8,000 $14,000 306 1986 Chevrolet Cavalier Wagon 52,022 $6,534 $1,027 $0.13 $0.25 $8,000 $14,000 2736 1986 Chevrolet Pickup 47,426 $4,759 $730 $0.10 $0.20 $8,500 $20,000 2744 1985 Ford 4x4 Pickup 43,901 $10,504 $2,338 $0.24 $0.56 $11,420 $26,000 MAtNTAIN Mount Prospect Public Works Department INTEROFFICE MEMORANDUM 7MCMVM TO: Village Manager FROM: Director Public Works 91 DATE: September 15, 1994 SUBJECT: Sealed Bids - Two Snow Plows Sealed bids were opened at 10:00 AM on September 13, 1994 for the proposed purchase of two 101 wide,, 4211 high,, reversing snow plows. Invitational bids were mailed, and a bid notice was placed in local papers. Five bids were received, and bid re- sults are as follows: Bidder Make/Model Bid Price R.G. Smith Equipment Baker/Flink 2PR459UA-MP Mid America Baker/Flink 2PR459UA-MP $12,782.00 Flink Co. Baker/Flink 2PR459UA-MP $12r977.60 He'll Chicago Baker/Flink 2PR459UA-MP $13,598.00 BSI Baker/Flink 2PR459UA-MP $14,043.00 These are replacement snow plows. The snow plows being replaced will accompany the corresponding dump trucks and offered for sale as a package (dump truck, snow plow, salt spreader) at the NWMC fall auction of 1995. Funds for this proposed purchase are on pages 170 and 224 of the current budget, account #01-071-05-8044 in the amount of $7000 and account #67-077-93-8608 in the amount of $62,000 (which includes the purchase of truck chassis and needed equipment). I recommend acceptance of the lowest bid from R.G. Smith Equip- ment for the purchase of two Baker/Flink Model 2PR459UA-MP 101 wide, 42" high, reversing snow plows, as specified, for an amount not to exceed $11,895. All bids received complied with our specifications. ----- Herbert L. Weeks JG/td SNWP.LW94.RES/FILES/BIDS MAI,,, rAIN 4* Mount Prospect Public Works Department INTEROFFICE MEMORANDUM nM, CM, 45A TO Village Manager FROM: Director of Public Works ZP: DATE: September 15, 1994 SUBJ: Sealed Bid Results Pick Up 'truck,4eplaceme nt.,­ Pursuant to our vehicle replacement schedule, funds were allocat- ed in the current budget to replace one three-quarter ton pick up truck this fiscal year. The unit is eight years old. On the attached sheet is a breakdown showing current mileage and mainte- nance costs to date. Twenty-one invitational bids were mailed and a bid notice was placed in local papers. Five bids were received and the bid results are as follows: Bidder Make Unit Cost Deliver 19 6 0 3 6 Lattof Chevrolet Chevrolet 12 days Bob Fish GMC GMC $16,498.04 75 - 90 days Spring Hill Ford Ford $16,797.00 50 - 70 days Chgo Truck Center GMC $1,61835.00 90 days Jerry Biggers Chevrolet, Inc. Chevrolet $18,354.00 90 - 120 days Funds for this proposed purchase are on page 223 of the current budget, account #67-077-93-8609, in the amount of $20,000, which also includes the purchase of emergency lighting and equipment. I recommend acceptance of the lowest bid from Lattof Chevrolet, Inc. for the purchase of one 1995 Chevrolet three-quarter ton pick up truck, as specified for an amount not to exceed $16,196.36. The pick up truck which was bid is a standard, two -wheel drive vehicle and all bids received complied with our . speci 1fIcationsThe vehicle being replaced will be held for public auction in the fall of 1995. I X6&d ay erbert L. Weeks HLW/eh TRY%BIDRE.SLT/FILES/BIDS Village Vehicle 1D Year MakelMlodel 304 1986 Chevrolet Cavalier Wagon 306 1986 Chevrolet Cavalier Wagon 2736 1986 Chevrolet Pickup 2744 1985 Ford 04 Pickup Cuffent Original Budgeted Year Cost Purchase Replacement Per Mile Pace Allocation $ 0;23 $ 8,000 Maintenance $ 0®25 $ 8,000 $14,000 Lire t Current L& to Current Date Lest Mileage Date Cos dear Costs Per Mlle 38,885 x,855 $ 469 $'0.1'0 52,022 0,3 1,27 $ 0:1 47,426 -� - J59 r - $ 730 $-0.10. 43,901 $1 50 $ 2,338 $ 0.2-4 Cuffent Original Budgeted Year Cost Purchase Replacement Per Mile Pace Allocation $ 0;23 $ 8,000 $ 14,000 $ 0®25 $ 8,000 $14,000 $ 0.20 $ 8,500 $ 20,000 $ M6 $11,420 $ 26,000 MAINTAIN Mount Prospect Public Works Department INTEROFFICE MEMORANDUM Im C M'' tSA ------ TO: Village Manager FROM: Director of Public works DATE: September 15, 1994 SUBJ: Sealed bid Results - Four Wheel Drive Pick Up Truck Replacement Pursuant to our vehicle replacement schedule, funds were allocat- ed in the current budget to replace one four wheel drive three- quarter -ton pick up truck. The unit is nine years old. on the attached sheet is a breakdown showing current mileage and mainte- nance costs to date. Twenty-one invitational bids were mailed, and a bid notice was placed in local papers. Five bids were received and the bid results are as follows: Bidder Make Unit Cost Delivery Lattof Chevrolet Chevrolet $181556-69 8 12 weeks Bob Fish GMC GMC $18?617.00 75 90 days Chgo Truck Center GMC $19,119.50 90 days Spring Hill Ford Ford $19,159.00 50 - 70 days Jerry Biggers Chevrolet Chevrolet $20,842.00 90 - 120 days Funds for this proposed purchase are on page 223 of the current budget, account #67-077-93-8610, in the amount of $26,000, which also includes the purchase of emergency lighting, snow plow, and related hydraulic equipment. I recommend acceptance of the lowest bid from Lattof Chevrolet, Inc. for the purchase of one 1995 Chevrolet four-wheel drive three -quarter -ton pickup truck, as specified for an amount not to exceed $18,556.69. The pickup truck which was bid is a stan- dard four-wheel drive vehicle and all bids received complied with our specifications. The vehicle being replaced will be held for public auction in the fall of 1995. Herbert L. Weeks HLW/eh FOURWHDR-RST/FILES/BIDS Maintenance Life to Current Original Budgetc Village Current Life to Current Date Cost Year Cost Purchase Replaceme� 6hicle ID Year MakelModol Mileage Date Costs Year Costs Per Mile Per Mile Price Allocatic 304 1986 Chevrolet Cavalier Wagon 38.885 $3,855 $469 $0.10 $0.23 $8,000 $14,000 306 1986 Chevrolet Cavalier Wagon 52,022 $6.534 $1,027 $0.13 $0.25 $8,000 $14,000 2736 1986 Chevrolet Pickup 47,426 $4,759 $730 $0.10 $0.20 $8,500 $20,000 2744 1985 Ford 4x4 Pickup 43,901 $10,504 $2,338 $0.24 $0.56 $11,420 $26,000 VILLAGE OF MOUN PROSPECT T FINANCE DEPARTMENT I I z 1 VO ZT-9) a V M TO: Michael E. Janonis, Village Manager FROM: David C. Jepson, Finance Director DATE: September 15, 1994 SUBJECT: Computer Hardware Bid Results On September 15, 1994 at 10:00 a. m, sealed bids were received and opened for the purchase of computer hardware and operating software along with the installation and maintenan%of the computer hardware. Seventeen bid specification packages were maii 6`4—to-ni–A ui'g-guit 19,, 1994 and a bid notice was published in. the Mount Prospect Herald on August 25, 1994. Four additional bid specification packages were mailed prior to September 1, 1994 bringing the total invitations to bid to twenty-one (21). Seven of the names of the initial seventeen vendors had been supplied by AEK and the other ten were vendors that the Village has either done business with or who had specifically requested bid specifications for this project. The last four were vendors who either heard about our project or saw the bid notice in the Herald. The bid specifications provided for four possible computer configurations to allow the greatest number of vendors the opportunity to bid on the computer systems. The only difference between the four options was in the central processing unit (CPU) of the primary computer system. The first two options called for two Intel CPU's with the second option specifying approximately 50% more capacity than the first option. The second two options called for the CPU's to be RISC processing units with the last of the options again about 50% more capacity than the first option. Intel "chips" or processing units are used in IBM compatible personal computers and the RISC "chips" are used in the IBM RS6000 computer system and the Hewlett-Packard 9000 computer system. All of the other specifications were the same for each of the options. When the bids were opened, there was only one complete bid and one partial bid. The complete bid provided bid prices for the two Intel CPU options and. the partial bid was only for the connectivity devices. In addition there were six letters from vendors declining to bid. Three of the letters did not give a reason for declining to bid, two of the letters said they could not install or maintain Unix based systems and one letter (from Hewlett-Packard) said they only sold their products through channel dealers. Michael E. Janonis Page 2 Computer Hardware Bid Results The Project Team was concerned that we only had one bid to evaluate and we called as many of the other vendors that had received the bid documents as possible. Several of the vendors said they did not have the time they thought they needed to submit a bid; several said they could not install or maintain, Unix systems; and several said they were only interested in certain items in the specifications. We also discussed our concerns with AEK and they also were surprised that we had only received one bid. AEK contacted several of the vendors they had suggested as suppliers and the prominent response was that the vendors did not have the personnel or could not address the connectivity requirements of the Village. Concerns were expressed that the vendor was required to install the hardware and was required to guarantee that it would operate to AEK's and the Village's satisfaction. The concerns were based on the different computer environments that would need to be connected. AEK said they will try to get the suppliers who distribute IBM and Hewlett- Packard equipment to provide comparative quotations. The bid specifications called for the following work to be performed: A) Supply of computer system including peripherals and software., B) Installation of computer system including new and existing peripherals and software to detailed AEK and manufacturer's specifications for final certification by AEK before acceptance. C) Service and Support of computer system, peripherals and software after installation for a minimum of one year. During our initial discussions with AEK regarding the specifications, it was pointed out that one of the most important features of the specifications was the requirements for installation, 6 certification, service and ongoing support. This will protect the Village if problems surface in the future and places the responsibility with one provider. This feature seemed to be one of the main reasons most of the suppliers declined to submit bids. The one complete bid was from Elite Computer Support, Inc. AEK has worked with Elite in the past and they have found them to be competent and responsive. Additionally, the references Elite provided were all positive. s s bid by Elite were also very favorable. Our estimated cost for the total package was Z$85�;O1 <so"th Elite's Alternate Al at $65,475 and Alternate A2 at $75,475. The specific - 7,* -N r� ansons are listed on the attached schedule. The difference between the bid prices for Alternate Al and Alternate A2 is in the size and capacity of the central processing units. Following is a comparison of these differences: Mi 0 chael E. Janonis Page 3 Computer Hardware Bid Results Alternate Al Alternate A2 Current System Processing Speed (Megahertz) 66 MHz 90 MHz 4 MHz Internal Memory (Millions) Disk Storage (Billions) 64 MG 128 MG 4.2 GB 6.3 GB 1 MG 0.72 GB Based upon current calculations, Alternate Al would satisfy the expected needs of the Village, but Alternate A2 would provide for much faster processing and ensure that disk space would not have to be upgraded in the near future. The bid price of $24,900 for the CPU in Alternate A2 is a very favorable price for this type of capacity. In comparison, our current IBM System 36 CPU cost $45,504 when it was purchased in 1986. Initially, our reaction was that all bids should be rejected but the bid from Elite Computer Support, Inc. is complete and it is responsible. The positive features of their bid are: 1. Their references are good and AEK has worked with them in other installations. 2. They are prepared to start installation by October 15, 1994 and to complete installation and certification by December 31, 1994. 3. The amount bid for Alternate A 1 is $19,541 less than our estimate and Alternate A2 is $9,541 less than our estimate. If the bid is rejected, we do not know how many valid bids we would receive or if they would be more favorable than the Elite bid. Also, we would lose four to five weeks going through the bid process again. . ..... . .... Rry dation that we accept Based upon the positive featurd"""&f"'—the Elite bid, it is my recom' ti, Alternate A2 from the Ei'40"Computer Supply, Inc. for $75,475. . ............ DCJ/srn Enc UNIX Server, Processor Clock Speed Memory Disk Storage ,CONNECTIVITY DEVICES,: Public Works Leased Modems Bridges Adapter Police & Fire Transceivers Senior Center Transceivers Multiplexors Village Hall Adapters Remote Modem COMPONENT DEVICES: Tape Drive Terminals Printer U P S, Device Cash Receipts System: Operating System Connectivity Software Emulation Utility RPG Compiler Report Writer VILLAGE OF MOUNT PROSPECT HARDWARE REQUIREMENTS Minimum Elite Computer Elite Computer Retirements Alternate Al ,_A2 Akmair INTEL 486 Multi Processor 486/66(2) 486 190 (2) 66190 Mhz m 66 Mbz 90 Mhz 641128 MG MG 128 MG 4/6GB 4.2 GB 5�3 GB T otal CPU costs S33,1 70, 00 $14,900,00 $24*900.00 56 Kbps CSU / DSU $460.00 $1,120= 512 Kbps Remote Ethernet 2 $3,066.00 $$,150,00 $3,1%00 Ethernet $300,00 $2.345.00 $3,S26�00 $6,615,00 $6,61&'00 Fiber, Optic ( 2 ) $ ,.,00 $640= $640,00 Fiber Optic ( 2 ) $364,00 $640,= $640.00 16 port ASYNC ( 2) $3,600,00 $1,650.00 $1,650.00 $3,964,00 $,?,290,00 $2,290,00 RS232 Adapters ( 17) $340,,00 $250.00 $250,00 14A Call Back Modem $529,00 $170.00 $170-100 $869.010 $420,00 $420,100 Total Connectivity Costs $%023.00i $9.965.DO $9 5'00 8 GS DAT $105.00, $1,320,00 $1,320.00 Wyse 325 ( 18) $10,350.00 '$14,660,00 $14,580.00 600 1pm VASO,OD $6,500 00 $6,500.010 ,2000 KVA $1,099,001 $1,250 00 $1,250.00 Cash Drawers $400,Ob $900,00 $W1,10110 Receipt Printers $500,,0,01 Inc,, wl0rawer Inc, wl Draw Magnetic Strip Readers $800.00 $Sao 010 $58000 Wedges ( 3 devices) $800,00 ft. wl Rieaders hic, wl Readers Total CIR System Cpsts $2,600,00 $1,480.00 $1,480..00 Unix based -128 user $4,990.00 $4,250.00 $4,250.00 Telpilp $000,00 $1,200,00 $1,200,00 Wyse 60 emulation $400.00 $1,250.00 $1,250,00 Lattice $24500.00 $1,680.00 $1,680,00 Thoroughbred Inquiry IV (64 U's0r) $10'000:00 $71 100.00 $7,100.00 Total Compmeht Costs, $42,82100 !$40,610..00 $40,610.00 Total Hardware Costs $85,016-00 $6$,475'.00 $75,475.00 Village of Mount'Prospect Mount Prospect, Illinois IVA qw:::111110 INTEROFFICE MEMORANDUM 1 0 Nbo�IA 4W 7) TO : VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT TO THE VILLAGE MANAGER DATE: AUGUST 30, 1994 SUBJECT: COMPUTER PURCHASE PROGRAM When the Village Board approved the original Village -Assisted Computer Purchase Program, they approved a maximum number of employees that may participate as 20. As of this date, we have reached the 20 -employee maximum and have loaned approximately $41,000 to employees for the purchase of computers. At this time, we are also moving forward with the implementation of the Village's Computer Program relating to Finance and relational data bases for use by other Departments. I would recommending extending the program through the end of the year to correspond with the implementation of the Village's Computer Program. The program has worked extremely well so far. There have been very few complaints and very little confusion as to the mechanics of the program. The vast majority of employees that participate in the program are extremely excited about the assistance to purchase a computer and are very interested in learning how to use the computer as part of their job to enhance their abilities. Extending t, I e program through the end of the year will allow increased participation but it will also minimize the number of participants. I feel it is important to not run the program for an extended period which may burden the Village with excessive costs in order to provide the assistance. However, after one year to 18 months, enough money will be repaid and at that time, we could possibly consider opening the program for a short period of time, if necessary, due to the demand of additional purchases. Even if the program is reopened after a period of time, I would recommend allowing people to participate a second time who have already utilized the program. The general idea of the program is to encourage use for as many employees as possible. I would recommend extending the Village -Assisted Computer Purchase Program through December 31, 1994. Depending on the demand for assistance and the repayment schedules, we can determine whether the program should be renewed in 1996. t DAVID STRAHL lJ.�lL� iJ MAINTAIN Mount Prospect Public Works Department 02 INTEROFFICE MEMORANDUM nu, crn, I "SA TO: Village Manager FROM: Director of Public Works DATE.- September 15, 1994 SUBJECT,-, Sewer System Evaluations See-Gwen/Milburn Drainage Area Maple/Berkshire Drainage Area Several years ago, all communities that had their wastewater treated by The Metropolitan Water Reclamation District (MWRD) were required to conduct numerous tests on their sanitary sew- ers. Communities that had excessive infiltration problems were required to make all cost-effective repairs to their systems to eliminate extraneous flows. Repairs consisted of spot replace- ment, relining, and water proofing manholes. The Village spent several hundred thousand dollars in an attempt to control these extraneous flows, but was unable to meet the optimum flow re- quested by the MWRD. After an extensive review of our final report, the MWRD accepted our system, recognizing that we had done everything we could which was cost-effective. A few years ago, as an aftermath of our flooding conditions during 1986 and 1987, several areas in the community were identi- fied as still having chronic sewer problems. A subsequent study of the problem areas was conducted, and a'five-year program was initiated to make major improvements to help those areas. Even though specific areas were targeted for improvement, we were confident that other areas not identified would also benefit by the program. Although This has occurred in many areas, there are a few drainage areas where we are still experiencing prob- lems. Two specific drainage areas are currently causing hardships to the residents, and we are requesting additional studies be con- ducted in an attempt to resolve their sewer problems. The area referred to as the see-Gwen/Milburn service area was and still is listed as part of the original five-year improvement pro- gram. A course of action had been recommended to us by a prior consultant, but it was not approved by the MWRD as being accept- able. Even though this area had benefited by prior rehabilita- tion efforts, the rate of flow still remains high. The old test data performed in 1979 and 1986 may be outdated and new testing procedures need to be performed. A viable solution to the prob- lems needs to be identified and researched to assure the communi- ty it is a doable project. A The second sewer area that we are recommending to be addressed is referred to as the Maple/Berkshire system. This area has also had some rehabilitation work done in the late 70's and early 80's, but again, the residents are experiencing basement flooding. This area has never had a separate study conducted or a recommended major improvement project formulated. On June 23, 1994, we received between five and six inches of rain within a relatively short period of time. Both sewer areall described experienced sewer backup into their basements. Both of these sewer service areas have separate sanitary and separate storm sewers. The sanitary sewers in both of the areas discharge into a 54" diameter combined interceptor sewer owned by the MWRD. AltIfough the sewers in this community and others have benefitted from the construction of the deep tunnel project, there are still some localized problems. We have been told that a MWRD operational policy is in place whereby when the capacity of the deep tunnel reaches 500, all flows coming from combined sewers are prohibited from entering the tunnel. Allegedly, the theory is to save the remaining capacity for straight sanitary flows only. Even though both our areas described here have a separate sanitary sewer system they are discharging into a MWRD combined interceptor sewer, so we have no access to the deep tunnel after it reaches 50% capacity. A solution needs to be found to resolve our high flows in these areas plus find a means to offset the surcharging problems creat- ed by the MWRD interceptor sewers. To accomplish this, we need to have reinspections of all homes in the flooding areas to look for illegal sump pump connections or other sources of extraneous flows. Then, smoke testing needs to be performed to see if there are any breaks in individual house underground sewer lines and finally to conduct flow tests in our main sewers during wet weather conditions to further determine where our problems are. We sent out several requests for proposals and offer for your consideration the response from two major engineering firms. Their fees for the studies are as follows: Rust Environment & Metcalf & Infrastructure Maple/Berkshire Service Area (60 homes) $14,100 $18,024 See-Gwun/Milburn Service Area (220 homes) $41,900 $34?111 Total combined areas not to exceed $56FOOO Both proposals are predicated upon receiving both 's-f�Eres in order to use field personnel more efficiently. I recommend awarding the contract to the lowest proposal as sub- mitted by Rust Environment & Infrastructure for an amount not to exceed $52,135Ts will "Include testingas• describgAand recommendations 1111!�. �LL oodl cerns. Includ- �d— facility plan on the See-)Gw�ilburn area, which had previously been approved for IEPA low interest funding. —00*1111111 MaNji OM Herbert L. Weeks HLW/td SWRSYSEV.ALU/FILES/SEWERS Minutes COFFEE WITH COUNCIL September 10,, 1994 The meeting was called to order by Mayor Gerald L. Farley at 9:00 a.m. Trustees present were George Clowes, Timothy Corcoran, Paul Hoefert, Michaele Skowron and Irvana Wilks. Also present were Assistant to the Village Manager David Strahl and Police Chief Ronald Pavlock. Village residents present were: Charles Klein, Mr. & Mrs. Zapfel, Frank Smith, Harold Hinrichs and Douglas Moore. Charles Klein, 1518 Park Drive, expressed his concern with the number of persons working on landscaping for the Village. He was also concerned about trees and what they are doing to the sidewalks and sewers. It was explained that this work is usually contracted out. This information was passed onto Director Weeks. Mr. & Mrs. Zapfel, 321 N. Maple, complained about the water taste during August. They reported they called the Water Superintendent who explained about temperature change during the summer. Dave Strahl explained that this does happen due to algae composition. Trustee Skowron explained that even though the taste may change, the water is safe. The Water Superintendent should check further. Frank Smith, 903 Quince, reported there is poison ivy by the railroad tracks off Kensington and also on the north side of Burning Bush. Poison ivy has wrapped itself along a light standard/fence. Mr. Smith also questioned the number of garbage cans and recycling bins for a large family. A general discussion ensued about the responsibilities we have to recycle. Hal Hinrichs, 206 S. loka, stated he has lived in Mount Prospect since 1951 and discussed its past history. He explained he is a past Trustee and made positive comments on services of the Village. Trustee Irvana Wilks stated Giordino's Pizza has still not been repaired. Advised that the Village has sent notices and staff is keeping an eye out. A discussion was held on Trustee Clowes' memo regarding moving the Coffee with Council meeting to different locations. The general consensus was to keep the same Coffee with Council schedule, but to look for alternative dates to move around the Village, i.e., every month that there is a fifth Tuesday. The meeting was adjourned at 10:50 a.m. The Mayor and Trustees were attending the Historical Museum groundbreaking. Respectfully Submitted, "o-CIYez,. Ronald W. Pavlock, Chief of Police RWPJd Attachment AGENDA SIGN REVIEW BOARD Monday, September 19, 1994 Trustees' Room, 2nd Floor, Village Hall 100 South Emerson Street 7:30 P. Mo ,LIC 201 xN-4"94. Ray �N gelp -2,09, 1Eut,Eurlid, Avenj�e ,at 3 Petitioner requests a special use equity option in order to install a 6' X 8' freestanding sign located within 30 feet of the east interior sideyard instead of 60 feet as required by Ordinance. Property owner will trade off permitted wall sign area as a condition of the request. 4 GEMLO L FARLEY GEORGE, A, CLOWES TIMOTHY J.004CORAN RICHARON,'HEUDRICI S PAUL WI HOEFEAT Village Mount 'Prospect MIC I-WELE WSKOWAGN or"m IAVANA k,'ZLKS VILLAGE MANAMER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL I- JANONIS V1UJ= CLERK CAROL A. FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 AGENDA SIGN REVIEW BOARD Monday, September 19, 1994 Trustees' Room, 2nd Floor, Village Hall 100 South Emerson Street 7:30 P. Mo ,LIC 201 xN-4"94. Ray �N gelp -2,09, 1Eut,Eurlid, Avenj�e ,at 3 Petitioner requests a special use equity option in order to install a 6' X 8' freestanding sign located within 30 feet of the east interior sideyard instead of 60 feet as required by Ordinance. Property owner will trade off permitted wall sign area as a condition of the request. ZONING BOARD OF APPEALS Regular Meeting Thursday, September 22, 1994 7:30 P.M. Senior Citizen Center 50 South Emerson Street ZRA-41-V-94, Richard L. and Colleen Anda, . ...... 4 Jerry,p Drive The petitioners are requesting a variation to Section 14.346.B.1 to allow an existing 156 square foot shed on a 214 square foot slab to remain instead of the maximum allowed 120 square foot. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of October 4 , 1994. ZBA-42-V-941 Tno Lane Kevin .'Bq*' in,.I- A a The petitioners are requesting a variation to Section 14.203.D to allow a fence with a height of 6 feet instead of the maximum allowed 5 foot. The Zoning Board of Appeals is final in this case. (SEE NOTE) NOTE*- In all cases where the Zoning Board of Appeals is final, a five (5) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. Appeal forms are available in the Planning Department. MAYOR GERALD L FARLEY TRUSTEES GEORGE A, CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT V111'age Mount Prospect MICHAELE W. SKOWRON of IRVANA K. WILKS VILLAGE MAkASEA 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDO: 708 / 392-6064 ZONING BOARD OF APPEALS Regular Meeting Thursday, September 22, 1994 7:30 P.M. Senior Citizen Center 50 South Emerson Street ZRA-41-V-94, Richard L. and Colleen Anda, . ...... 4 Jerry,p Drive The petitioners are requesting a variation to Section 14.346.B.1 to allow an existing 156 square foot shed on a 214 square foot slab to remain instead of the maximum allowed 120 square foot. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of October 4 , 1994. ZBA-42-V-941 Tno Lane Kevin .'Bq*' in,.I- A a The petitioners are requesting a variation to Section 14.203.D to allow a fence with a height of 6 feet instead of the maximum allowed 5 foot. The Zoning Board of Appeals is final in this case. (SEE NOTE) NOTE*- In all cases where the Zoning Board of Appeals is final, a five (5) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. Appeal forms are available in the Planning Department. MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT PLAN COMMISSION September 7, 1994 CALL TO ORDER The regular meeting of the Mount Prospect Plan Commission was called to order by Chairman Weibel at 8:00 PM at Village Hallf 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL Present at Roll Call: Frank Boege William Reddy Edwin Janus Carol Tortorello Thomas McGovern Louis Velasco Marshall Ponz"i Angela Volpe Donald Weibel, chairman Village Staff Present: Michael Sims,, Planner Others Present: Nancy and Robert Winkates Robert Regan Phil and Angela Anast Nancy Bobikewl*_cz,, Pres., Wedgewood Homeowners Assoc, Frances Molitor Chairman Weibel introduces and welcomes Bill Reddy as the newest member of the Plan Commission. APPROVAL OF MINUTES A motion was made by Mr. Boege, with a second by Mrs* Volpe to approve the minutes of August 3. 1994 as presented. Motion passed 6-2 pass, SUBDIVISIONS Welnhofer's Plat of Consolidation - 1201 West Lincoln The applicant wants to consolidate part of lot 12 with all of lot 11 and the west side of the vacated road right-of-way that was Waverly Avenue to create one legal lot of record out of the contiguous property at 1201 West Lincoln, The owner feels this may simplify a future sale of the property. This plat is not being prepared as a requirement of the Development Code. The plat has been properly prepared and staff has no objection to approval. There is some discussion and a motion is made by Mx. McGovern, with a second by Mr. Janus to approve Vielnhofer's Plat of Consolidation and authorize the Chairman and Secretary to sign the plat, Motion passes 8-o,, Anast Preliminary Plat of Resubdivision - 306 West Rand Road This is 'the second time the petitioner has appeared since April 20, 1994 to ask, approval, to subdivide the property into two lots for single family resi- dential �use from R -X to R-1, design, at op. At that time the decision was tabled and the owner was asked, by the Commission to meet with the Wedgewood Homeowners Association on issues related to the restrictive covenant that includes the subject parcel, The Association voted 44-0 to deny the ownerts request to create two lots that would be smaller than that permitted in the covenant. The owner is also asking for Development Code modifications for lot depth, curb and gutter and sidewalk for the entire parcel. Much discussion followed with ,Mr. Anast claiming three attorneys saying they have been broken and Mrs. BobikeiFricz s,ay3"'-ng two attorneys she spoke to said the covenants will hold up. Mr. Anast was aware of covenants but saw that Elmhurst Place subdivision had gained permission by the Association on to build. This area and Thomas More sub are not part of the Association and both are several acres in size. PLAN COMMISSION MINUTES - September 7. 1994 , Page 2 The consensus of the Commission. was the only hardship was being created by the owner in creating two parcels, each would have 100 foot lot depth instead of the 120 minimum in the code. There would also be problems W11 th the setback from Rand Road (which is Pcheduled to be widened in the future and could increase right-of-way footage). Mr.Anast states he would face both houses into 01edgewood with drives. Mrs,. Bobikewicz states the Association has members that have been there 40 years and have children moving back and purchasing properties because of the lot sizes and cove- nant restrictions* This would set a precedent for a property within the Association,. Vie will ignore the Covenant and go with Codes which govern Village properties. Mr.Sims reads from the Development Code on Modifi- cations 16.111 to refresh all memories. A vote is then taken to approve the Plat of Resubdivilsion with a motion by Mr. Boege with a second by Mrs. Volpe. Vote fails 8-1 pass., A vote is then taken to approve the modification on lot depth to 100 feet from 120 feet with a motion by Mr. Ponzi with a second by Mr. Velasco., Vote fails with 6 nays and 3 ayes. A motion is then made by Mr. McGovern to approve modification on curb and gutter. Motion fails with lack of a second. A motion is then made by Mr. Boege to re --consider the previous vote on the 100 foot lot depth with a second by Mrs, Volpe. Vote 4 ayes, 3 nays, 1 pass and 1 abstain! Mr. Boege wants to go on record stating his motion to re -consider the earlier vote is because he finds it superfluous in view of the fact that the subdivision did not pass. Mr. Velasco agrees. It is then decided the pass of the previous vote goes with the ayes so then a motion is made by Mr. Ponzi with a second by Mr. Reddy to again re -consider the 100 foot vote. The vote is 2 ayes, 4 nays,, 3 pass, 1motion fails. A motion is then made by Mrs. Volpe to table the Development Code modifi- cations on sidewalk and curb and gutter with a second by Mr. Velasco. Vote fails with 2 ayes and 7 nays., A motion is then made by Mr. McGovern for approval of curb and gutter Development Code modifications with a second by Mr. Ponzi. Vote fails with 7 nays and 2 pass. A motion is made by Mrs. Volpe to approve Development Code modifications on the sidevialk with a second by Mr. Ponzi, Motion denied 7-2 pass, Again the pass votes reflect, the alleged superfluous nature of the vote because of not passing the resubdivision, C01,94ITTEE REPORTS A. Community Development No report B. Comprehensive Plan Mr. Sims states the Village Board Will finish reviewing the recent changes at a regular Board meeting very soon. C. Development Code A meeting is set up for 9-14-94 to start review. D. Text Amendment No report OLD ,BUSINESS Mr. McGovern asks "who is staff?" noted in administration memos., Mr. Sims states that t1staff" could be any of the various village departments that would have any input and concern with any request for change. It was then asked if any denials could be noted on our "Information and why, Chairman Weibel than asked that Mr. Reddy be added to the roster and appropriate committees. PLAN C01�111ISSION MINUTES - September 7, 1994 Page 3 NEW BUSINESS Mr. Sims states that three Ke*nsington Center developers would need modifi- cation in the Development Code for 75 foot setbacks from detention ponds. This question has been discussed of late with a change to 25 feet being recommended as a change in the Development Code, A Public Hearing will be needed in this regard and *111s being scheduled for a Special Plan Commission meeting on September 28 at 8:00 PM. A public notice will be published, Chairman �,Veibel then reflects on his tenure with praise for Staff and Commission members for carrying out responsibilities with insight and thought and thanks everyone for their efforts. Mr. Sims says his time working with Chairman Weibel has been very enjoyable. Mir. Boege echoes the rest with his extreme regret to accept Chairman 'Weibel's resignation. All wished Chairman ',deibel their best in his new home in Gurnee and thanked him for his service to the Plan Co ssion and the Village of Mount Prospect. V'Jith no further business the meeting was adjourned at 9:40 PM Respectfully submitted, Carol Tortorello