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Home My WebLink About10/24/2006 COW minutes MINUTES COMMITTEE OF THE WHOLE OCTOBER 24, 2006 I. CALL TO ORDER The meeting was called to order at 7:16 p.m., in the Village Board room of the Mount Prospect Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present: Trustees Timothy Corcoran, Paul Hoefert, A. John Korn, Richard Lohrstorfer and Michaele Skowron. Absent: Trustee Michael Zadel Staff members present: Village Manager Michael Janonis, Finance Director David Erb, Deputy Finance Director Carol Widmer, Human Services Director Nancy Morgan, Human Services Deputy Director Jan Abernethy, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Battalion Chief Chris Truty, Fire Marshal Paul Valentine, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, Forestry/Grounds Superintendent Sandy Clark, Vehicle Maintenance Superintendent Jim Guenther, Streets/Buildings Superintendent Paul Bures, Water/Sewer Superintendent Matt Overeem and Administrative Superintendent Jason Leib. Mayor Wilks stated there would be no Closed Session as listed on the Agenda. II. APPROVAL OF MINUTES · September 26, 2006 Meeting Minutes. Motion made by Trustee Korn and seconded by Trustee Hoefert. Trustee Lohrstorfer abstained. Minutes were approved. · October 10, 2006 Comprehensive Plan Workshop Minutes Mayor Wilks asked for the following correction to the minutes: Page 2, Others Present; Mark Adams, Journal and Topics should read Craig Adams, Journal and Topics. Motion made by Trustee Hoefert and seconded by Trustee Corcoran to approve the minutes of October 10, 2006 as corrected. Trustee Lohrstorfer abstained. Minutes were approved. III. CITIZENS TO BE HEARD No residents addressed the Village Board. V. 2007 BUDGET DISCUSSION Opening Remarks Mayor Wilks stated adoption of the Village Budget is an open process and encouraged residents to communicate their questions and comments to the Village Board. She stated that at tonight's meeting and again at the November 14th Committee of the Whole meeting, staff will present their respective departmental budgets. Formal budget hearings will be held at the December Village Board meetings with adoption of the 2007 Budget at the December 19, 2006 Village Board meeting. Budget Overview Village Manager Michael Janonis reiterated Mayor Wilks comments by encouraging residents to view the proposed 2007 Budget on the Village's website and to communicate questions and comments to Village Administration. Village Manager Janonis stated 2006 had been a solid year; both revenues and expenditures were on target. The General Fund has a surplus of $468,000. He also highlighted several 2006 accomplishments including: · Administrative Adjudication Program · Combined Sewer Rehab Program Page 2 COW 1 0/24/06 · TIF Extension · Revised Comprehensive Land Use Plan He stated the proposed 2007 Budget as written includes four (4) new positions; Crime Free Housing Program - three (3) positions and IT Division one (1) position. A request for an additional part-time position for a Disaster Coordinator will be presented this evening by Fire Chief Mike Figolah. In closing, Village Manager Janonis stated the only lingering issue was the need to secure a permanent funding source for mid-range Capital Improvements projects; over the last 4 to 5 years this fund has been drained. Finance Director David Erb presented an overview of the 2007 Proposed Budget. The Village's operating budget is $51,797,810 out of a total budget of $76,540,912. In addition he highlighted the following 2007 Budget items: · Total Budget decrease of 2.9% from 2006 Amended Budget · Departmental budget cuts of $166,000 · Operating budget up 5.2% · Most revenues continue to come in strong · Surpluses of $178,000 and $468,000 in the General Fund for 2006 and 2007. Projected deficit of $322,000 for 2008. · 4.1 % property tax increases Human Services Human Services Director Nancy Morgan provided an overview of the Department's 2007 Proposed Budget of $756,000, a 3% increase over the 2006 Budget. In 2007 the Department anticipates $65,240 in revenue and reimbursements for Home Delivered Meals, Flu Shots and operation of the Community Center. The Human Services Department spends the majority of time on social services and nursing/ health services. Three (3) major groups served; geriatrics, immigrants and at-risk youth. In highlighting the goals and accomplishments of the Human Services Department, Ms. Morgan recognized the significant number of volunteer hours, which allow the department to achieve the objectives that serve the social, economic and health needs of residents; 250 volunteers contributed 7900 hours to various programs and projects. 2006 Accomplishments: · Medicare Part D - sign up, phases 1 and 2. · Developed "Understanding the Consequences of Divorce" Seminar in conjunction with Police Social Services. · Coordination of Human Services' Hispanic Outreach programs; worked with Police Department's Hispanic Outreach programs. · Health Fair for medically underserved residents. · Participant in long-term nationwide study on walking -University of Chicago. Fire Department Fire Chief Mike Figolah reviewed several of the Fire Department's 2006 accomplishments including: · Grant Awards · Space Needs Study · Emergency Preparedness · NIMS Training · Developed Pharmaceutical Distribution Plan Page 3 COW 10/24/06 He also highlighted the department's 2007 objectives, which include: · Practice a "Village Wide: tabletop disaster" drill. · Update the Village Emergency Operations Plan (EOP). · Prepare for an Insurance Service Organization (ISO) review. · Complete emergency response and crisis management grant project with Mount Prospect schools. Fire Chief Figolah stated another key goal of the Department is to coordinate public education efforts for the installation of home smoke detectors especially with the senior population. The Fire Department's 2007 Proposed Budget is $9,038,349, a 3.6% increase over the 2006 budget. This does not include the $20,000 requested for the addition of a part-time Disaster Coordinator. During his discussion of disaster preparedness Fire Chief Figolah stated a significant amount of staff time is dedicated to this essential program. However, the increase demand on staff to address the numerous aspects of disaster/emergency preparedness significantly impacts staff's ability to perform their core departmental responsibilities. Fire Chief Figolah further stated a disaster/emergency response program has many layers that continually broaden in scope. Fire Chief Figolah stated the addition of a part-time Disaster Coordinator dedicated to this critical function would enhance the Village's ability to meet federal/state mandates, respond effectively to public health emergencies, and allow existing personnel to focus on their core responsibilities. Public Works Public Works Director Glen Andler presented the 2007 Proposed Budget for the Public Works Department. Mr. Andler cited several of the department's 2006 accomplishments including: · George Street Bridge Rehabilitation · Repair of the Police/Fire Headquarters parking deck · Implementation of residential automated solid waste program · Leadership role in educating public and state/federal funding and regulations regarding Emerald Ash Borer · Neighborhood Traffic Control Program The Public Works Department's proposed 2007 Budget is $23,688,489, an 8% increase over the 2006 Budget. Of that amount $3,709,100 is budgeted for capital improvements and $650,370 for vehicle replacement. Mr. Andler noted a 50% increase in the budgeted amount for Utilities and a 49% increase in Water Distribution Maintenance and Repair. The 2007 budgeted amount for Utilities is $249,000 up $83,730 from the 2006 Budget. This increase is due to the proposed rate increase for electricity. The 2007 Water Distribution Maintenance and Repair budget of $1,390,832 is up $734,347 from 2006. This increase is reflected in the cost for the purchase of equipment; video security cameras at pumping station, emergency generators for the wells and leak detection equipment. Expenditures proposed for 2007 also include $1,000,000 for Combined Sewer projects. v. ANY OTHER BUSINESS Trustee Korn announced the Lions Club would be accepting canned goods at the Farmers' Market, Sunday, October 29th. The items will be donated to the Mount Prospect Food Pantry. Page 4 COW 10/24/06 Trustee Hoefert recognized both the Prospect High School and Hersey High School Marching Bands for receiving top honors at the High School competition recently held at the University of Illinois. Prospect took Grand Championship and Hersey took top honors in Field Competition. Mayor Wilks stated five (5) musicians from the Village's Sister City, Sevres, France would be arriving tomorrow, October 25th. There will be a reception in the Village Board room for the musicians on Wednesday afternoon and they will perform at the Thanksgiving in October Dinner on the 26th. VI. ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the meeting. The meeting was adjourned by a verbal vote at 9:45 p.m. Respectfully submitted, M. Lisa Angell Village Clerk