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Home My WebLink AboutCOW Agenda Packet 11/14/2006 ~;;i;.!~'S~0 ,1' , -"', 'ktj- \ \ , f,~~.' .~~\ I/~ ~v _~~\\ ..--1J--:~ - "- ","--J I 2. l ]liD,!!, "f #1m! tJmJ"rlJ<:,'" ---\~~. '" ~' !'-~ "~tmmn ~ COMMITTEE OF THE WHOLE AGENDA Meeting Location: Village Board Room, Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesda~November14,2006 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF MEETING OF OCTOBER 24, 2006 III. CITIZENS TO BE HEARD IV. 2007 BUDGET DISCUSSION Opening Remarks - Irvana Wilks, Mayor Budget Overview - Michael Janonis, Village Manager Administration - Michael Janonis, Village Manager Finance Department - David Erb, Director Non-Departmental Budgets - David Erb, Finance Director Community Development Department - William Cooney, Director Police Department - Richard Eddington, Police Chief Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689.*** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTlCIPA TE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. MINUTES COMMITTEE OF THE WHOLE OCTOBER 24, 2006 I. CALL TO ORDER The meeting was called to order at 7:16 p.m., in the Village Board room of the Mount Prospect Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present: Trustees Timothy Corcoran, Paul Hoefert, A. John Korn, Richard Lohrstorfer and Michaele Skowron. Absent: Trustee Michael Zadel Staff members present: Village Manager Michael Janonis, Finance Director David Erb, Deputy Finance Director Carol Widmer, Human Services Director Nancy Morgan, Human Services Deputy Director Jan Abernethy, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Battalion Chief Chris Truty, Fire Marshal Paul Valentine, Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, Forestry/Grounds Superintendent Sandy Clark, Vehicle Maintenance Superintendent Jim Guenther, Streets/Buildings Superintendent Paul Bures, Water/Sewer Superintendent Matt Overeem and Administrative Superintendent Jason Leib. Mayor Wilks stated there would be no Closed Session as listed on the Agenda. II. APPROVAL OF MINUTES · September 26, 2006 Meeting Minutes. Motion made by Trustee Korn and seconded by Trustee Hoefert. Trustee Lohrstorfer abstained. Minutes were approved. · October 10, 2006 Comprehensive Plan Workshop Minutes Mayor Wilks asked for the following correction to the minutes: Page 2, Others Present; Mark Adams, Journal and Topics should read Craig Adams, Journal and Topics. Motion made by Trustee Hoefert and seconded by Trustee Corcoran to approve the minutes of October 10, 2006 as corrected. Trustee Lohrstorfer abstained. Minutes were approved. III. CITIZENS TO BE HEARD No residents addressed the Village Board. V. 2007 BUDGET DISCUSSION Opening Remarks Mayor Wilks stated adoption of the Village Budget is an open process and encouraged residents to communicate their questions and comments to the Village Board. She stated that at tonight's meeting and again at the November 14th Committee of the Whole meeting, staff will present their respective departmental budgets. Formal budget hearings will be held at the December Village Board meetings with adoption of the 2007 Budget at the December 19, 2006 Village Board meeting. Budget Overview Village Manager Michael Janonis reiterated Mayor Wilks comments by encouraging residents to view the proposed 2007 Budget on the Village's website and to communicate questions and comments to Village Administration. Village Manager Janonis stated 2006 had been a solid year; both revenues and expenditures were on target. The General Fund has a surplus of $468,000. He also highlighted several 2006 accomplishments including: · Administrative Adjudication Program · Combined Sewer Rehab Program Page 2 COW 1 0/24/06 · TIF Extension · Revised Comprehensive Land Use Plan He stated the proposed 2007 Budget as written includes four (4) new positions; Crime Free Housing Program - three (3) positions and IT Division one (1) position. A request for an additional part-time position for a Disaster Coordinator will be presented this evening by Fire Chief Mike Figolah. In closing, Village Manager Janonis stated the only lingering issue was the need to secure a permanent funding source for mid-range Capital Improvements projects; over the last 4 to 5 years this fund has been drained. Finance Director David Erb presented an overview of the 2007 Proposed Budget. The Village's operating budget is $51,797,810 out of a total budget of $76,540,912. In addition he highlighted the following 2007 Budget items: · Total Budget decrease of 2.9% from 2006 Amended Budget · Departmental budget cuts of $166,000 · Operating budget up 5.2% · Most revenues continue to come in strong · Surpluses of $178,000 and $468,000 in the General Fund for 2006 and 2007. Projected deficit of $322,000 for 2008. · 4.1 % property tax increases Human Services Human Services Director Nancy Morgan provided an overview of the Department's 2007 Proposed Budget of $756,000, a 3% increase over the 2006 Budget. In 2007 the Department anticipates $65,240 in revenue and reimbursements for Home Delivered Meals, Flu Shots and operation of the Community Center. The Human Services Department spends the majority of time on social services and nursing/ health services. Three (3) major groups served; geriatrics, immigrants and at-risk youth. In highlighting the goals and accomplishments of the Human Services Department, Ms. Morgan recognized the significant number of volunteer hours, which allow the department to achieve the objectives that serve the social, economic and health needs of residents; 250 volunteers contributed 7900 hours to various programs and projects. 2006 Accomplishments: · Medicare Part D - sign up, phases 1 and 2. · Developed "Understanding the Consequences of Divorce" Seminar in conjunction with Police Social Services. · Coordination of Human Services' Hispanic Outreach programs; worked with Police Department's Hispanic Outreach programs. · Health Fair for medically underserved residents. · Participant in long-term nationwide study on walking -University of Chicago. Fire Department Fire Chief Mike Figolah reviewed several of the Fire Department's 2006 accomplishments including: · Grant Awards · Space Needs Study · Emergency Preparedness · NIMS Training · Developed Pharmaceutical Distribution Plan Page 3 COW 10/24/06 He also highlighted the department's 2007 objectives, which include: · Practice a "Village Wide: tabletop disaster" drill. · Update the Village Emergency Operations Plan (EOP). · Prepare for an Insurance Service Organization (ISO) review. · Complete emergency response and crisis management grant project with Mount Prospect schools. Fire Chief Figolah stated another key goal of the Department is to coordinate public education efforts for the installation of home smoke detectors especially with the senior population. The Fire Department's 2007 Proposed Budget is $9,038,349, a 3.6% increase over the 2006 budget. This does not include the $20,000 requested for the addition of a part-time Disaster Coordinator. During his discussion of disaster preparedness Fire Chief Figolah stated a significant amount of staff time is dedicated to this essential program. However, the increase demand on staff to address the numerous aspects of disaster/emergency preparedness significantly impacts staff's ability to perform their core departmental responsibilities. Fire Chief Figolah further stated a disaster/emergency response program has many layers that continually broaden in scope. Fire Chief Figolah stated the addition of a part-time Disaster Coordinator dedicated to this critical function would enhance the Village's ability to meet federal/state mandates, respond effectively to public health emergencies, and allow existing personnel to focus on their core responsibilities. Public Works Public Works Director Glen Andler presented the 2007 Proposed Budget for the Public Works Department. Mr. Andler cited several of the department's 2006 accomplishments including: · George Street Bridge Rehabilitation · Repair of the Police/Fire Headquarters parking deck · Implementation of residential automated solid waste program · Leadership role in educating public and state/federal funding and regulations regarding Emerald Ash Borer · Neighborhood Traffic Control Program The Public Works Department's proposed 2007 Budget is $23,688,489, an 8% increase over the 2006 Budget. Of that amount $3,709,100 is budgeted for capital improvements and $650,370 for vehicle replacement. Mr. Andler noted a 50% increase in the budgeted amount for Utilities and a 49% increase in Water Distribution Maintenance and Repair. The 2007 budgeted amount for Utilities is $249,000 up $83,730 from the 2006 Budget. This increase is due to the proposed rate increase for electricity. The 2007 Water Distribution Maintenance and Repair budget of $1,390,832 is up $734,347 from 2006. This increase is reflected in the cost for the purchase of equipment; video security cameras at pumping station, emergency generators for the wells and leak detection equipment. Expenditures proposed for 2007 also include $1,000,000 for Combined Sewer projects. v. ANY OTHER BUSINESS Trustee Korn announced the Lions Club would be accepting canned goods at the Farmers' Market, Sunday, October 29th. The items will be donated to the Mount Prospect Food Pantry. Page 4 COW 10/24/06 Trustee Hoefert recognized both the Prospect High School and Hersey High School Marching Bands for receiving top honors at the High School competition recently held at the University of Illinois. Prospect took Grand Championship and Hersey took top honors in Field Competition. Mayor Wilks stated five (5) musicians from the Village's Sister City, Sevres, France would be arriving tomorrow, October 25th. There will be a reception in the Village Board room for the musicians on Wednesday afternoon and they will perform at the Thanksgiving in October Dinner on the 26th. VI. ADJOURN Trustee Hoefert, seconded by Trustee Korn, moved to adjourn the meeting. The meeting was adjourned by a verbal vote at 9:45 p.m. Respectfully submitted, M. Lisa Angell Village Clerk Mount Prospect Director Glen R. Andler ~ Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 SAFETY COMMISSION AGENDA MEETING LOCATION: Public Works Building 1700 W. Central Road Mount Prospect, Illinois 60056 MEETING DATE AND TIME: Monday November 13, 2006 7:00 p.m. I. Call to Order II. Roll Call III. Approval of Minutes IV. Citizens to be Heard V. Old Business VI. New Business A. Update on Various Traffic Projects VII. Commission Issues VIII. Adjournment NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, EXTENSION 5327, TDD 847/392-6064. Phone 847/870-5640 Fax 847/253-9377 Mount Prospect Chair: Dorothy Kucera Members: Tokiko Blaine Skip Farley Janice Farley Lil Floros Cindy Kiel John Kom Gary Randant Paul Seils John Sibrava Mary Ann Sibrava Judy Thome Adelaide Thulin Rachel Toeppen Irvana Wilks Mount Prospect Sister Cities Commission 50 South Emerson Street Mount Prospect, Illinois 60056 847.392.6000 AGENDA SISTER CITIES COMMISSION November 16, 2006 Village Hall Community Center, 50 S. Emerson Street 5:30 p.m. I. CALL TO ORDER II. OLD BUSINESS a. "Thanksgiving in October" Banquet report and visit from Professors - Mary Ann Sibrava & Skip Farley b. Participation in Hoffman Estates Programs - Rachel Toeppen, Dorothy Kucera c. Youth Award Presentation - Dorothy Kucera d. Sister Cities High School Program III. NEW BUSINESS a. Winter Festival Parade participation (cookie distribution) b. Official visit to Sevres in 2007 - Irvana Wilks c. Projects/programs for 2007 d. Le Sevrien Translation IV. OTHER BUSINESS V. ADJOURNMENT www.moul1tf)rOSf)ect.orJ!/sistercities sistercities@moul1tprospect.org MOUNT PROSPECT SISTER CITIES COMMISSION Minutes September 21. 2006 Members Present: Tokiko Blaine Janice Farley Skip Farley Lil Floros John Korn Dorothy Kucera Paul Seils John Sibrava Mary Ann Sibrava Judy Thorne Irvana Wilks Members Absent: Rachel Toeppen Adelaide Thulin Guests: Al and Jean Andreoni Staff Liaison: Maura EI Metennani The meeting was called to order at 5 :33 p.m. by Chairperson Dorothy Kucera. Al and Jean Anderoni introduced themselves. They are residents of Mount Prospect who were very involved in the Des Plaines Sister Cities Program and are interested in Mount Prospect's efforts. The minutes of July 20, 2006 were passed. Budget reports were distributed. September 11 Concert Report Skip Farley presented a report on the September 11 concert. The event was a success, despite the weather. The event had to be held indoors, rather than at the bandshell as planned. Turnout was quite good. He said that the Community Band gave a superb performance, and everyone was very impressed by Fred Joob's vocal talents. Mr. Farley thanked the commission members for their attendance and support. Mayor Kosciusko-Morizet of Sevres sent an email to Mayor Wilks regarding a ceremony that was held in Sevres in honor of September 11 at their peace pole with first responders, staff and council members. Thanksgiving in October Banquet Mary Ann Sibrava reported that publicity has been going out for the banquet. Press Releases, civic events sign, web site and posters. She thanked Paul Seils of Busse Flowers for his help with the flowers. The commission reviewed a draft of the program. A list of names had been received from Severs of the musicians who would be visiting. The call for host families was renewed. The Farleys offered to host two. A reception will be held at Village Hall when they arrive. Arrangements were being made for a possible performance at the morning Rotary club meeting. It was decided that in-house generated name tags would be acceptable for commission members. Vice Chair Election Judy Thome was elected Vice-Chair of the Commission. She received 8 votes. Lil Floros received one vote, John Sibrava received one, as well as John Korn. New Commission Member Orientation It was suggested that a packet of information be put together to help new members learn more about the Commission and Sister Cities. Village of Mount Prospect September 21,2006 Meeting Minutes Page 2 11/9/2006 High School Exchange Plans for the student trip are well underway. Greg Minter has the year off. Scott Russell offered photographs from the trip. Dorothy asked Tokiko and Bill Blaine to review the "Sister Schools" program. Sister Cities Commemorative Book It was decided that the Commission should order a copy of the Sister Cities International 50th Anniversary Commemorative Book. State Sister Cities Web Site Judy Thorne reported that the Commission had its' information posted on the State web site. Youth Awards Dorothy reported that she would like to nominate Nicole Braus of the Youth Commission for a Youth award through Sister Cities International. Other Carole Bloomquist resigned, having moved from the Village. Mayor Wilks and Dorothy are working on names to appoint new members. Janice Farley stated that she still had gifts in her home from previous visits. It was decided to maintain the same meeting schedule for 2007. The meeting was adjourned at 7:00 p.m. Mount Prospect Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 AGENDA MOUNT PROSPECT SOLID WASTE COMMISSION November 14,2006 CONFERENCE ROOM B, PUBLIC WORKS FACILITY 1700 WEST CENTRAL ROAD 7:30 PM I. CALL TO ORDER II. APPROV AL OF MINUTES . May 9, 2006 III. CITIZEN FORUM IV. SOLID WASTE PROGRAMS/DATA . Impact of wheeled carts on refuse and recycling totals V. OLD BUSINESS VI. NEW BUSINESS . Progress of the new collection program . Future of curbside leaf collection VII. NEXT MEETING VIII. ADJOURNMENT ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE PLEASE CONTACT PUBLIC WORKS AT 847.870.5640, TDD 847.392.1235. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Mount Prospect Solid Waste Commission May 9,2006 Meeting Minutes Call to Order Chairman Luteri called the meeting to order at 7:40 p.m. Present Chairman George Luteri Commissioner Rod Mobus Commissioner Ken Westlake Commissioner Mary Winkler Staff Liaison Jason Leib Absent Commissioner Pankaj Parikh Commissioner Mary Rosen Approval of Minutes Minutes from the February 14, 2006 meeting were approved as written. Citizen Forum Mr. Conrad Bartels - Mr. Bartels lives at 1103 Wheeling Road questioned the commission as to the reason for the new $75 charge for garbage service. Chairman George Luteri responded by explaining that the decision to charge $75 was the responsibility of the Finance Commission and that any questions or complaints concerning the direct charge should be directed towards the Finance Commission. Solid Waste Pro~rams and Data The commission reviewed the most recent recycling and yard waste counts. Chairman Luteri asked how much refuse was collected during the Spring Cleanup Week. Staff Liaison Mr. Jason Leib stated that approximately 800 tons of refuse was collected during the Spring Cleanup Week, which would also be the last cleanup week. Old Business There was no old business to be discussed. New Business Staff Liaison Mr. Leib provided an update on the delivery of the new wheeled carts for refuse and recycling collection. Mr. Leib stated that as of the meeting, delivery to the Monday and Tuesday collection areas had been completed. Mr. Leib explained that there would be a rate increase for yard waste stickers. The current stickers cost the residents $1.75 a sticker and this rate would increase to $2.25. The rate increase would be effective June 5th. The commission asked if refunds would be given for the old stickers purchased at $1.75. Mr. Leib stated that the old stickers would be honored indefinitely and refunds would not be necessary. Mr. Bartels asked about how carts on the parkway would work during the winter months. Mr. Leib responded by saying that the Village requires that carts to placed on the driveway aprons and that carts should be set out the morning of collection to minimize the impact on snow plow operations. Other Business Staff Liaison Mr. Leib informed the Commission that Public Works Open House would be May 20th from 9 a.m. to 1 p.m. The commission was also reminded of the July 4th parade. Next Meeting A date was not set for the next meeting Adiournment As there was no further business the meeting was adjourned at 8: 1 0 p.m. VILLAGE OF MOUNT PROSPECT AUDIT COMMITTEE AGENDA Tuesday, November 14,2006 6:00 PM Village Hall Building 50 S. Emerson Street Third Floor Executive Conference Room I. Call to Order II. Election of Committee Chairperson III. Election of Vice-Chair and Secretary IV. Approval of Minutes - No prior meeting minutes V. Director of Finance Report VI. Old Business - No old business VII. New Business a. Review of2005 Audit Work Schedule b. Review of2005 CAFR and Supplemental Reports c. Review of Required Correspondence d. Discussion on Upcoming 12/31/2006 Annual Audit VIII. Other Business IX. Next Meeting - TBD X. Adjournment