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HomeMy WebLinkAbout7. MEETING NOTICES 11/08/2006 Village of Mount Prospect 112 E. Northwest Highway Mount Prospect, Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS Phone 847/870-5656 MEETING NOTICE DATE: LOCATION: TIME: November 6,2006, Monday Police & Fire Headquarters 112 E. Northwest Highway Fire Department Conference Room, 2nd Floor 5:00 p.m. AGENDA I. Approval of Minutes · October 11, 2006 II. Closed Session · Approval of Minutes - October 11,2006 · Personnel III. Police Department Update IV. Fire Department Update V. Military Preference Points VI. Paid-On-CaII Preference Points VII. BOFPC Rules & Regulations Revisions VIII. Correspondence IX. Other Business MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS r;2,~~rm~U!9p Robert McKillop, Chairman /)/; )0(0 Date VILLAGE CLERK NOTIFIED BY: odt:~ I?,k/~ //11 jDb // Date: POSTED BY: '--.,//,' ;,--,-,:7);.;0'''',,1';( (cl2( . 11/'-/01(/;-- ., . j . Date ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO P ARTICIP A TE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847870-5656. TDD 847 392-1269 MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Korn Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountpros:pect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 COMMUMITY RELATIONS COMMISSION ORDER OF BUSINESS REGULAR MEETING Meeting Location Village Hall 50 South Emerson Street Mount Prospect, IL 60056 Meeting Date and Time: November 9, 2006 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES . October 12, 2006 Meeting IV. OLD BUSINESS . Suburban Mosaic Book Program . Make A Difference Day Update . Forum on Racism & Ethnic Diversity V. NEW BUSINESS ~. CORRESPONDENCE VII. ADJOURNMENT r...... I '1 \ r~ (,1 ~"-';::J ii:1 I III iLl in iil\ h-' Ul LnJ MINUTES COMMUNITY RELATIONS COMMISSION Community Center, Village Hall Thursday, October 12, 2006 The Community Relations Commission (CRC) of the Village of Mount Prospect met Thursday, October 12, 2006, at the Mount Prospect Village Hall located at 50 South Emerson Street, Mount Prospect, Illinois, I. CALL TO ORDER Acting Chairperson Parikh called the meeting to order at 7:04 p.m. II. ROLL CALL Present: Commissioner Fuller Commissioner Hernandez Commissioner Parikh Absent: Chairman Tolbert Commissioner Muench Also in attendance: Richard Eddington, Chief of Police III. APPROVAL OF MINUTES A motion was made by Commissioner Hernandez and seconded by Commissioner Fuller to approve the minutes of the August 10th meeting. The minutes were unanimously approved by a voice vote. ' A motion was made by Commissioner Fuller and seconded by Commissioner Hernandez to approve the minutes of the August 24th meeting. The minutes were unanimously approved by a voice vote. IV. OLD BUSINESS Grant Awards 2007 Community Development Block Grant (CDBG) Acting Chairperson Parikh wanted to express the thanks of the Commission to Neighborhood Planner Clare Sloan. The Commission was very appreciative of her outstanding work and presentation of the CDBG applications. Suburban Mosaic Book Program Acting Chairperson Parikh reported that he had a conversation with Chairman Tolbert. In summary, the Mosaic Book Program was going very well. "Make A Difference Day" Update Commissioner Hernandez provided an update of "Make A Difference Day." So far four (4) instruments have been collected. The Commissioner will contact the four (4) schools that participated last year to determine if they want the available instruments. Commissioner Hernandez will let the group know the response. Acting Chairperson Parikh said that he has a violin that he wishes to donate. Minutes Page 2 October 12, 2006 V. New Business An updated name and address list, including e-mail addresses for the Commissioners, will be mailed to all Commission members. Further, a copy of the summary of the Forum on Racism & Ethnic Diversity will be sent to the Commissioners. The goal is to spark a brainstorming session at the November 9th meeting. VI. Correspondence A letter was received from the Special Events Commission advising that the October New Resident Welcome had been cancelled. VII. Adiournment The meeting was adjourned at 7:35 p.m. after a motion was made by Commissioner Hernandez and seconded by Commissioner Fuller. The motion was approved by a unanimous vote. Respectfully submitted, o fr fi /"\ ! =-k~=- I~~ ~~yiu2:;:.~ Richard Eddington iJ Chief of Police Page 2 of2 Call to Meeting The Mount Prospect Fire Department Foreign Fire Tax Board Regular Meeting Wednesday, November 8, 2006 8 :30 AM Police / Fire Training Room Agenda I. Call to Order II. Roll Call W. Foehring - Chairman P. Buffalo - Vice Chairman J. Flory - Treasurer T. Huemann - Trustee J. Miller - Secretary III. Officers Reports D Chairman D Treasurer D Secretary reading of the minutes IV. New Business :J Review expenditure proposals ] Year 2007 meetings :J Elections Mount Prospect Fire Department Foreign Fire Tax Board Minutes Date: August 25, 2006 Start Time: 8:45 AM Roll Call: Name: Present Name: Present, Willie Foehring - Chairman No Phil Buffalo - Vice Chairman Yes I Jim Flory - Treasurer Yes Tony Huemann - Trustee Yes Jim Miller - Secretary Yes Motion to accept the minutes of the previous meeting. Jeff Ricker - accepted - Ron Redlin second. Officers Reports: Chairman Report: N/A Vice Chairman Report: N/A Treasurer Report: $3130 expenditure for the air conditioning at the station 13 workout room - installed and paid. Old Business: . A motion was made by to have knife service with all stations. Accepted by Flory and second by Huemann VOTE (Yes - 4 No - 0) New Business: . A follow up cable submittal was made by Todd Novak - this submittal was approved at a previous meeting. . Motion was made for additional cable TV equipment in the exercise rooms at an additional cost of $30.00 per month including cable box and DVR. Accepted by Huemann and second by Flory VOTE (Yes - 4 No - 0) . Purchase six new treadmills totaling two per each station. This became a topic of much discussion including current PT budget reduction concerns and a possible stager of purchased much like a vehicle replacement program. Plus discussed was to add toward the new station 14 purchase. 1 . A concern was discussed with additional power needs however; the fire chief stated that public works would cover the additional installation of electricity. . It was discussed to purchase all now to standardize on all treadmills and consistency. . Motion was made to accept the proposal as submitted: Accepted by DIC Malcolm and second by Dane Phenegar. . This went before the attendees for a vote. . VOTE (Yes -18 No -17) - Motion was passed to purchase six new treadmills Discussions: . Comment was made to recognize DIC Sam Dix from the Paid-on-Call member and Bryan Loomis from the fire prevention bureau. . Next meeting November 8,2006 2 Mount Prospect Fire Department SPECIAL MEETING Foreign Fire Tax Board Minutes Date: September 18, 2006 Start Time: 8:45 AM Roll Call: Name: Present Name: Present Willie Foehring - Chairman Yes Phil Buffalo - Vice Chairman Yes Jim Flory - Treasurer Yes Tony Huemann - Trustee Yes Jim Miller - Secretary Yes Officers Reports: Chairman Reporl: N/A Vice Chairman Reporl: N/A Treasurer Reporl: N/A New Business: . Special meeting to discuss Local Ordinance to prohibit entertainment from the Foreign Fire Tax ability to fund. Conservations between the Fire Chief, Foreign Fire Tax board chairman, Village Manager and the Village attorney to determine the description of entertainment. Suggestion was made to have closed ballet voting. Motion was made by Huemann and second by Flory - Huemann will make voting ballets for future votes. Votes shall be considered 50% + 1 - a tie vote is a No Vote. Bylaws shall be updated to reflect. E-Mails shall be made to inform the whole department of meeting. Huemann will send out this e-mail. Legal Expenditures Can Foreign Fire Tax funds be used for entertainment? 1 All expenditures were signed to include: Air conditioning - treadmills - knifes. Foehring discussed with FFT attorney and currently there has been no cost to discuss issues. Union will not pay cable bill - standard cable is free from Cable Company - basic service. If membership has questions about legal issues and the FFT - please do not contact the attorney directly, but contact a FFT board member. Discussion July 15th should be a collection of funds and put into our account. It was talked about who collects the funds and why they keep the 5%. Flory is looking at the possibility to collect funds on our own. Dave Erb has been very helpful with funds and the account. Motion was made by Flory to cover legal fees not to exceed $9,999. Vote: (Yes ~ 5 - No - 0) 2 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Special Meeting Wednesday, November 8, 2006 7:00 p.m. Village Hall Building 1 sl Floor Finance Conference Room 50 South Emerson I Call to Order II Approval of Minutes - October 25,2006 III Discussion Regarding Recommendations for the Proposed 2007 Village Budget IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: November 30,2006 (Tentative) NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION DRAFT MINUTES OF THE MEETING OCTOBER 25, 2006 3RD FLOOR EXECUTIVE CONFERENCE ROOM VILLAGE HALL DRAFT I. CALL TO ORDER The meeting was called to order at 7:05 p.m. Those present included Chairman Charles Bennett and Commissioners Wayne Gardner (arrived at 8:55), Vince Grochocinski, John Kellerhals, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Director of Information Technology Joan Middleton, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Daily Herald reporter Steve Zalusky arrived at 7:10. II. ApPROVAL OF MINUTES The minutes of the meeting of October 19, 2006 were distributed, but due to lack of review time, Chairman Bennett postponed approval until the next meeting. Chairman Bennett reminded the commissioners that at the end of this evening's presentation there would be a discussion regarding the previous week's presentations by Human Services, Fire and Public Works. III. REVIEW OF THE PROPOSED 2007 VILLAGE BUDGET Administration Assistant Village Manager Dave Strahl began the discussion with an outline of the Divisions under Administration. Mr. Strahl mentioned that the organizational chart reflects the addition of Administrative Adjudication. Mr. Strahl stated that the adjudication process is an alternative due process program which was implemented in June. Currently the types of claims being handled through the adjudication process are nuisance claims from the Environmental Health Division. Beginning in 2007 the village would also like to include non-moving violations and local ordinance violations. Assistant Village Manager Dave Strahl outlined the budget highlights of Village Administration. Mr. Strahl stated that there is an increase of 55.7% or $225,750 in legal services due to the upcoming 2007 labor negotiations. Also outlined was the Information Technology budget which shows an increase of 8.1 % or $68,967. Listed in the proposed budget is a new staff position request for $50,000. There was a discussion regarding the need for the additional staff member and how the needs of the various departments have grown and technology needs have increased. Chairman Charles Bennett asked for additional documentation to support the addition of the new position. Chairman Bennett asked to see the IT task list of what work is waiting to be done as well as what can not be done by IT without the addition of the new staff member. There was a consensus among the members that they would like to see compelling and more supportive evidence for the new position. Director of Information Technology Joan Middleton added that if they did not get approval for the new position there would likely be increases in overtime earning and consulting fees. Finance and Non-Departmental Director of Finance David Erb began his discussion regarding the 2007 Proposed Budget by outlining several 2006 accomplishments and 2007 objectives. There was a brief discussion regarding fixed assets and conducting a fixed asset valuation, which is an objective for 2007. Commissioner John Kellerhals asked how much the fixed asset valuation will cost. Mr. Erb stated that S30,000 is budgeted for this valuation. Director of Finance David Erb stated that the Finance Department's total budget shows an increase of 5.5% over the 2006 budget. Of importance was an increase of 91. 7% in contractual services with is related to the addition of an account to pay for ambulance billing services. Also discussed was a decrease in the insurance line item, which is due to a reallocation of charges. Director of Finance David Erb discussed several non-departmental items that appear in the Proposed 2007 Budget. Under Community and Civic Services there an overall increase of 4.1 %. The white lights line item showed an increase of approximately 20% which is attributed to decorations being put up in areas that were previously not decorated. Mr. Erb also discussed the Debt Service proposed budget that increased 8% to a total of$4,163,928. Mr. Erb stated that the total debt fluctuates based on the payoff schedule of the various debts. Mr. Erb also stated that the total proposed budget for Pensions is $5,137,624 and is up 3.75% and the Insurance proposed budget is $6,503,277 which is up 2.3% from the prevIOUS year. IV. CHAIRMAN'S REpORT Chairman Charles Bennett opened the floor to the commissioners to discuss and make recommendations regarding the Human Services, Fire Department and Public Works Department presentations of the previous week. There were no recommendations or changes to the Human Services Department budget. Commissioner John Kellerhals asked that the discussion regarding the Fire Department budget be postponed until next week so that the commissioners could have the opportunity to review the documents that would be provided in support of the proposed part time position. Commissioner Ann Smilanic expressed her interest in planning for the development of the new fire station. Village Manager Mike J anonis stated that until the space needs study is completed it would be premature to make any decisions regarding the proposed station. Commissioner John Kellerhals added that he would like to see some financial planning put in place now for the development of the new station. The discussions on the new fire station development and requested part time fire position would be postponed until the next Finance Commission meeting. There was a brief discussion on the Public Works proposed budget and there were no recommendations made to change the budget. 2 Commissioner John Kellerhals voiced his opinion on the direct billing charge for refuse. Commissioner Kellerhals would like to see the elimination ofthe direct charge and would like to see the fee applied to residential homeowners property tax bills. There was a lengthy discussion regarding the issue and whether there was support from the other commission members. Mr. Erb added that $1,019,000 is raised through the $75 direct bill charge for refuse. Commissioner Kellerhals would like to make sure that ifthe charge was redirected to the tax bill then the $75 refuse fee be entirely funded by the tax levy. After all members of the commission were able to voice their opinions on eliminating the direct bill and moving the refuse back to the tax bill, there was not sufficient support from the commission to support Commissioner Kellerhals recommendation. V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: NOVEMBER 2, 2006 Commissioner Tom Pekras motioned to adjourn which Commissioner Vince Grochocinski seconded. The meeting was adjourned at 9:45 p.m. The next meeting will be November 2, 2006. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3 MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A John Korn Richard M. Lohrstorfer Michaele Skowron Michael A Zade! Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday November 9, 2006 7:30 p.rn. I. CALL TO ORDER II. ROLL CALL III. AFPROV AL OF MINUTES OF OCTOBER 26, 2006 P&Z MEETING A. PZ-17 -06 / Text Amendment: Fee in lieu of storn1 water detention - Chapters 15 & 16. IV. OLD BUSINESS A. PZ-14-06/ 1040 W. Northwest Highway / Mount Prospect Development Group / Map Amendment & Conditional Use (townhome development). This case is Village Board Final. Continued to December 14, 2006 B. PZ-28-06/ 103 S. Maple Street / MP Historical Society / Central School Project. This case is Village Board Final. C. PZ-30-06 / 333 W. Rand Road / Autobam / Variation (fence height). This case is Planning & Zoning Commission Final. Continued to December 14, 2006 V. NEW BUSINESS None VI. QUESTIONS AND COMMENTS :Y PZ-17-06 / Text Amendment Chapters 15 & 16: Village Board scheduled to review 11/21/06. :Y Next P&Z meeting is December 14,2006 VII. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-17-06 Hearing Date: October 26, 2006 PETITIONER: Village of Mount Prospect PUBLICATION DATE: June 7, 2006 REQUEST: Text Amendment to the Development Code MEMBERS PRESENT: Chair Arlene Juracek Joseph Donnelly Marlys Haaland Ronald Roberts Richard Rogers Keith Youngquist MEMBERS ABSENT: Leo Floros Mary Johnson, Alternate STAFF MEMBERS PRESENT: Ellen Divita, Deputy Director, Community Development Jeff Wulbecker, Village Engineer Chuck Lindelof, Project Engineer INTERESTED PARTIES: Steve Zalusky R. Wojcik Scott Moor Theodore Furovitz Chairperson Arlene Juracek called the meeting to order at 7:30 p.m. Richard Rogers moved to approve the minutes of the September 28,2006 meeting and Joseph Donnelly seconded the motion. The motion was approved 6-0. Marlys Haaland made a motion to continue cases PZ-14-06, PZ-28-06 and PZ-30-06 to the November 9, 2006 Planning and Zoning Commission Meeting. Keith Youngquist seconded the motion. The motion was approved 6-0. Chairperson Juracek introduced Case Number PZ-17-06, Text Amendments to the Village's Development Code, at 7:35 p.rn. She said that the Village Board's decision is final for the request. Jeff Wulbecker, Village Engineer, summarized the case. He stated that the purpose of this amendment is to establish a process that will give Staff an option which can be applied to certain projects that would provide stormwater benefits without the necessity of constructing detention facilities on sites where it would be impractical and ineffective. Mr. Wulbecker said the proposed changes have several benefits. He said from Staff's perspective it will allow smaller subdivisions to provide the required detention volume. He stated that from the developer's perspective it will eliminate the need to construct underground stormwater detention and/or loss of land for above ground detention. He said from the homeowner's perspective it will eliminate the expense and responsibility of maintenance. He said it will also eliminate restrictions caused by underground detention chambers for structures such as fences, decks and sheds on the (re )developed lot. Mr. Wulbecker introduced Chuck Lindelof, Project Engineer for the Village. Mr. Lindelof summarized the current code requirements. He said current code requires stormwater detention for single family developments of two or more new buildings, all new commercial and multi-family developments, and any commercial or multi- family additions greater than 25% or parking lot expansions greater than 50%. Arlene Juracek, Acting Chair Planning & Zoning Commission Meeting October 26, 2006 PZ-17-06 Page 2 Mr. Lindelof explained that stormwater detention is basically a controlled flood. Stormwater runoff is controlled on-site through a restrictor to release excess water in a controlled manner. He said per Village Code, the maximum discharge rate is 0.2 cubic feet per second, per acre. He stated the minimum restrictor size is 2-inches in diameter, but on a smaller site a smaller restrictor may be necessary, causing a conflict. He said often on large commercial or industrial sites, the detention reservoir is usually a large pond. In a residential area, this is not always possible or desirable. He stated the remedy to this is underground chambers, but the installation of underground chambers often restricts the installation of fences, decks and patios. Mr. Lindelof showed exhibits demonstrating the cost to comply with stormwater detention codes. He stated that putting the stormwater storage underground is the most costly way to provide code compliance. He showed additional exhibits demonstrating the detention cost for commercial development. Mr. Wulbecker stated that the cost of storm water detention is significant and the purpose of this amendment is to help alleviate the cost of compliance and provide practical benefits to storn1water detention. He stated there are three options for consideration: 1) accept a fee in lieu of the on site construction of detention facilities for certain improvements; 2) raise the threshold for detention requirements on single family developments from two buildings to one or two acre minimum size development; or 3) continue with the current Code requirements. He stated that only the fee in lieu of option would give Staff the opportunity to provide the benefits desired for a wide variety of projects. Mr. Wulbecker stated that Northwest Municipal Conference sent out a survey to surrounding communities concerning local administration and regulation of storm water detention. He said 18 communi ties responded to the survey and it showed seven communities have considered the fee in lieu of detention and five have implemented the fee. He said each community defines their own fee eligible projects and use either a volume basis or impervious area calculations to determine said fees. He said the fees varied widely between the communities based on the method they use to determine fees. He stated that the fees based on volume ranged from $1.00 per cubic foot of storage volume to the actual cost of the project. He said the fees based on area ranged from $1.60 to $4 per square foot of impervious area. According to the survey, the different communities used fees collected towards expansion or maintenance of other detention areas, specific projects or to retire debt service for stormwater management project bonds. Mr. Wulbecker said where practical, staff believes storm water detention should be constructed for all projects that meet requirements of the Village Code. Only at the discretion of the Village Engineer, and where it would not be practical, would payment in lieu of installing detention be considered. Staff is recommending that development projects less than one acre, residential improvements including new homes, tear down and rebuilds, building additions and garages all be eligible for the fee in lieu of detention option. He said Staff is not recommending this option for construction of sheds, patios or decks. He said they recommend determining fees based on the impact of proj ect; that development proj ects of less than one acre be priced at $2 per square foot of impervious area and that residential improvements be priced at $0.50 per square foot of new impervious area. He stated Staff anticipates a yearly collection of $100,000. Mr. Wulbecker stated that the fees for development will be slightly less than the cost to install detention facilities for development projects less than one acre. He said for residential improvements, the fees for a new home would range from $2000-$5000, the fees for an addition would average $200 and for a typical garage would average $350. Mr. Wulbecker said Engineering Staff would determine the eligibility and amount for the fee in lieu of detention during the permit review process. Engineering would send a review letter to inform the applicant of eligibility and the fee would be submitted to the Building Division prior to permit issuance. He said the Finance Department would deposit the collected fees into a reserve account. Arlene Juracek, Acting Chair Planning & Zoning Commission Meeting October 26, 2006 PZ-17 -06 Page 3 Mr. Wulbecker stated that Engineering Staff recommends the fees collected be used for area stormwater detention basin maintenance, relief storm sewers, flood control projects, combined sewer improvements and drainage way improvements. Mr. Wulbecker stated that Village Board's decision is final for this case. He asked if the Commission had any questions. Ronald Roberts asked if the restriction rate should be tiered based on acreage. He asked whether the discharge rate could be altered for smaller projects versus collecting a fee in lieu of providing detention. Mr. Lindelof stated that his suggestion is to leave the restriction rate as it is currently listed in the Village Code. He said a good analogy is that rain does not fall at a decreased rate on a smaller piece of property, therefore the restriction rate should not vary by property size. Joe Donnelly asked if the main purpose of these detention areas is to prevent basement flooding. Mr. Wulbecker said the detention prevents flooding by controlling the peak flow. Mr. Donnelly asked if the Village has excess capacity in the storm sewer system to allow this fee in lieu of detention option. Mr. Wulbecker said when storm water detention is provided on a subdivision site, capacity is calculated at maximum flow. He stated that there are some areas of town where there is not excess storage. Richard Rogers stated that his impression is that the extra fees collected would be used for improvements where it is needed the most. Chairperson Juracek stated that the person paying the fee may be in an area where there is adequate stoDl1water detention so the fees collected can be used in an area of the Village where the improvements are needed. Mr. Wulbecker confirmed that Ms. Juracek's statement was correct. Mr. Donnelly asked if the need for detention be taken into consideration before relief is given to a project. Mr. Wulbecker stated that as long as the project is being built according to Village Code, and current drainage patterns are not being changed, giving relief would be allowed. Mr. Donnelly said he wants to ensure that giving relief to one neighbor will not cause flooding in another neighbor's property. Mr. Lindelof stated that Engineering would like to use this fee in lieu of as little as possible; that every project, where possible, would still be required to create detention. The idea behind the fee in lieu of detention is to use it where it is impractical or impossible to create the detention. Keith Youngquist stated his concern is creating an additional fee for those individuals who are attempting teardowns and additions. There was general discussion regarding allowable lot coverage and how this fee is going to be applied. Mr. Wulbecker clarified that some new construction in older neighborhoods is creating a burden on the existing infrastructure. Ronald Roberts asked if the fee is just for new structures or for additional impervious square footage. Mr. Wulbecker stated that the fee is incrementally based on new/additional square footage. There was additional discussion regarding the fee assessment on potential projects. Chairperson Juracek asked if the final statutory text of the amendment would be brought before the Commission prior to Village Board approval. Mr. Wulbecker said he can bring the final text back to the Commission. He stated that he is looking for concurrence from the Commission tonight on what type of projects would be eligible, how much the fees would be and how the collected fees would be used. He stated this amendment is directed at being sensitive to a single family home on a single lot. Mr. Donnelly asked if projects like Celtic Glen would have been allowed to pay the fee versus constructing the detention if this amendment were in place when Celtic Glen was approved. Mr. Wulbecker stated that the Arlene Juracek, Acting Chair Planning & Zoning Commission Meeting October 26, 2006 PZ-17-06 Page 4 amendment is intended to consider the single family home on a single lot and that Celtic Glen is a large subdivision, well over one acre, and therefore would still be required to construct the detention. Mr. Rogers asked if the fee calculation deducts the existing impervious area from the new impervious area created; Mr. Wulbecker confirmed that is correct. Mr. Donnelly asked if circular driveways would be considered in this fee. Mr. Wulbecker said the proposed amendment would only affect buildings, not the flat work. The Commissioners indicated there are several checks and balances in place to prevent an overload on the current infrastructure. There was general discussion regarding the permit process and administering the fee in lieu of detention. Chairperson Juracek called for comments from the audience. Hearing none, the public hearing was closed at 8:22 p.m. Richard Rogers made a motion to approve a Text Amendment to allow a fee in lieu of stormwater detention, as submitted, per Commission discussion. Joe Donnelly seconded the motion. Chairperson Juracek clarified that the final statutory language should be reviewed before it goes before the Village Board. UPON ROLL CALL: AYES: Donnelly, Haaland, Roberts, Rogers, Youngquist, and Juracek NAYS: None Motion was approved 6-0. The case will go to Village Board for their consideration Joseph Donnelly made a motion to adjourn at 8:23 p.m., seconded by Richard Rogers. The motion was approved by a voice vote and the meeting was adjourned. Stacey Dunn, Administrative Assistant Community Development Department C\DOC\\ll1CII(S aJld ScuillgS\kdcwis\Local Sctlings\TcmporJry Intcfllcl Filcs\OLK6B\PZ-17-0G Fcc in Lieu of Text AlIlcudmcnt.doc