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Home My WebLink About09/01/2020 VB MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM Tuesday, September 1, 2020 1. CALL TO ORDER The meeting was called to order at 7:02pm in the Village Board Room of Village Hall. 2. ROLL CALL Members present upon roll call by the Village Clerk: Arlene A Juracek, Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, and William A Grossi Absent: None 2.1 Pledge of Allegiance Mayor Juracek led the Pledge of Allegiance 2.2 Invocation Trustee Rogers provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - August 18, 2020 Motion to approve the minutes of the August 18, 2020 Village Board meeting. Motion by Colleen E Saccotelli, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: National Preparedness Month -September 2020 Mayor Juracek presented the proclamation to Emergency Management Coordinator, Jim Miller. Mayor Juracek credited Mr. Miller and his staff for preparing our community to withstand any emergency. Mr. Miller accepted the proclamation and recognized the 35 CERT (Certified Emergency Response Team) members who volunteer their time when called to do so in an emergency. Mr. Miller also thanked the Board for their support during the Village's COVID-19 response. 5. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD There were none; however Mayor Juracek noted the Board received five (5) emails regarding the zoning case to be discussed later in the meeting. 6. CONSENT AGENDA 6.1 Monthly Financial Report - July 2020. 6.2 List of Bills - August 12, 2020 - August 25, 2020 2 6.3 Motion to accept bid for sewer catch basin and inlet cleaning services as submitted by American Underground, Incorporated of Wheeling, Illinois in an amount not to exceed $49,000. 6.4 Motion to accept bid for HVAC Maintenance Contract submitted by Bedco Mechanical of Glenview, Illinois in an amount not to exceed $63,748. 6.5 Motion to accept bid for 2020 holiday tree lighting contract in an amount not to exceed $35,200. 6.6 A RESOLUTION APPROVING A FINAL PLAT OF RESUBDIVISION FOR THE PROPERTY LOCATED AT 901 W. GOLF ROAD, MOUNT PROSPECT, ILLINOIS Resolution No.38-20 6.7 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT)., THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES (IDNR),. THE CITY OF PROSPECT HEIGHTS AND THE VILLAGE OF MOUNT PROSPECT TO ESTABLISH LAND ACCESS RIGHTS NECESSARY TO CONSTRUCT A SUPPLEMENTAL STORMWATER PUMPING STATION ON LEVEE 37 Resolution No. 39-20 Motion to approve the consent agenda as presented Motion by Paul Hoefert, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Final Resolution: Motion Passed 7. OLD BUSINESS None 8. NEW BUSINESS 8.1 PZ -13-20 / 300 E. Evergreen Avenue / 1st reading of an ORDINANCE GRANTING A VARIATION TO THE ACCESSORY STRUCTURE MAXIMUM HEIGHT AND SQUARE FOOTAGE REQUIREMENTS TO ALLOW A DETACHED GARAGE FOR THE PROPERTY LOCATED AT 300 E. EVERGREEN AVENUE Director of Community Development Bill Cooney presented a variation request for a new detached, two-story garage on the property located at 300 N. Evergreen. Mr. Cooney stated the property is improved with no existing garage. Mr. Cooney displayed plans for the proposed project that include a 1,047 square foot garage with a height of 23.5'. Mr. Cooney stated both the square footage and height of the structure exceed the limits of what is allowed per the Village Code by 375 square feet and 8.5" feet respectively. The added height of the garage includes a 4' cupola. Mr. Cooney stated a public hearing was held on August 13, 2020 and resulted in a 2-2 vote by the Planning and Zoning Commission. Due to this vote, a decision to grant the variation requires a super - majority vote by the Village Board. Mr. Cooney stated the petitioner has submitted several letters of support from neighbors. Mr. Cooney also shared the petitioner's request to waive the second reading so the project can begin as soon as possible to avoid inclement weather. V? Board Comments: • Proposed design retains historic aspect of home and neighborhood • Aesthetically pleasing and architecturally appropriate for home and neighborhood • Petitioner did not present a viable hardship • Concerned this will set an undesirable precedent; petitioner's requests are excessive- 40% more square footage and 35% additional height than Village code allows • Property has a historical significance; one of the oldest homes in Mount Prospect Village Attorney Lance Malina stated precedent in zoning cases is of limited value as each case is generally unique and requires independent consideration. Mr. Malina stated that in this case, the hardship is the historic nature of the home's architecture. Mr. Malina added that constructing a more modern -style garage is not only a hardship to the home, but to the neighborhood as well. Mr. Malina stated flexibility exists to grant this variation. The petitioner, Tom Karlov, responded to a question from the Board regarding the use of the cupola. Mr. Karlov stated the cupola is an architectural element and has no real use; the added square footage will be used for storage. Public Comment Mayor Juracek noted that five (5) emails were received prior to the meeting in support of the project; several emails and letters were presented at the zoning hearing supporting the petitioner's request. Michael Karkowski Architect for the project and resident • Expressed his support for the project Motion to waive the rule requiring two readings of an ordinance Motion by Paul Hoefert, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Motion Passed Motion to approve as presented the subject ordinance as presented Motion by Paul Hoefert, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Final Resolution: Motion Passed Ordinance No. 6527 8.2 PZ -10 -20 / 50 S. Emerson Street / 1st reading of an ORDINANCE AMENDING CHAPTER 11 AND CHAPTER 14 OF THE VILLAGE CODE 8.3 PZ -14 -20 / 50 S. Emerson Street / 1st reading of an ORDINANCE AMENDING CHAPTER 7 AND CHAPTER 14 OF THE VILLAGE CODE E! Director of Community Development Bill Cooney presented items 8.2 and 8.3. The subject ordinance includes amendments to Chapter 11, 14 and Chapter 7 of the Village Code. Mr. Cooney detailed the changes to the subject chapters. Mr. Cooney provided the following in response to questions from the Board: • Microbreweries will still be subject to the liquor license application process. • The Community Development department received many inquiries from business owners and residents requesting the proposed changes • The proposed amendments clean-up the code and updates uses. • Swimming pool surface no longer counts towards lot coverage • Auto car lots are controlled by land use The Board expressed support for the proposed amendments. Mayor Juracek noted that as the world evolves, codes need to evolve as well. Mayor Juracek thanked the Community Development department for taking steps to meet the changing needs of our businesses and residents. Motion to waive the rule requiring two readings of an ordinance Motion by Paul Hoefert, second by Richard F Rogers. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Motion Passed Motion to approve as presented the subject ordinance as presented Motion by Paul Hoefert, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Final Resolution: Motion Passed Ordinance No. 6528 9 VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for 2020 Water Main Replacement Project in an amount not to exceed $1,648.705.85. Director of Public Works Sean Dorsey presented background information and bid results. Mr. Dorsey stated this project includes the replacement of 5,300 lineal feet of 6"diameter water main with 8" diameter class 56 ductile iron water main. Mr. Dorsey displayed a map that depicted the project area. Streets affected include South Owen Street, South William Street, South Albert Street and South Louis Street. Mr. Dorsey stated 14 bids were received. Mr. Dorsey provided details on bid results. The lowest cost bid was received by Mauro Sewer Construction. Mauro is experienced, well-qualified and has previously performed work in the Village and has done so satisfactorily. Mr. Dorsey stated staff is requested a 10% contingency. Mr. Dorsey provided the following in response to questions from the Board: • Replacing 6" diameter water main with 8" has no effect on water pressure; the 8" water main improves volume and velocity • Burns & McDonnell hired to perform design work; this is not typically done in-house Motion to accept the bid as presented Motion by Michael A Zadel, second by Paul Hoefert. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Nay: None Final Resolution: Motion 9.2 As submitted No additional report 10 ANY OTHER BUSINESS Mayor Juracek informed that Nicor Gas is performing emergency service work to repair a gas leak in the vicinity of Busse Ave between Emerson and Main Street. Mr. Cassady recognized the Community Development team and the Building Inspection team who continue to deliver outstanding service to our residents despite the challenges and increased demand due to COVID-19. Mayor Juracek announced that 20West is 75% leased. Mayor Juracek encouraged residents to keep patronizing Mount Prospect restaurants and businesses. In response to an inquiry by Trustee Hoefert, adoption of the most recent Building Code will be reviewed by the Building Department. 11 ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Grossi moved to adjourn the meeting. By unanimous voice vote, the September 1, 2020 meeting of the Village Board adjourned at 8:31 pm. Respectfully submitted, Karen M. Agoranos Ce