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Home My WebLink About6. MANAGERS REPORT 10/17/06 Mmmt Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS !vl3 ~ ,o~ \1- OC? ~~ FROM: PROJECT ENGINEER DATE: OCTOBER 11, 2006 SUBJECT: NEIGHBORHOOD TRAFFIC STUDY RECOMMENDATION FOR INTERSECTION TRAFFIC CONTROL & SPEED LIMIT CHANGES FOR ZONES 7 & 13 The Engineering Staff transmits their recommendation to approve intersection traffic control and speed limit changes for Zones 7 & 13 as part of the Neighborhood Traffic Study. The Residential Intersection Traffic Control Program and Residential Speed Limit Program are the two traffic initiatives that are included in the current Neighborhood Traffic Study. The Residential Intersection Traffic Control Program involves reviewing all neighborhood intersections to determine the proper traffic control. The Residential Speed Limit Program involves reviewing all Village-owned streets to determine the appropriate speed limit. Both programs are being implemented on a neighborhood by neighborhood basis using today's engineering principles. The Village has been divided into 18 neighborhoods or "traffic zones" for the purpose of implementing the programs. With the assistance of a consultant, KLOA Inc., Staff has completed the study of Zones 7 and 13. The neighborhood of Zone 7 is bounded by Northwest Highway to the north and east, Central Road to the south, and the western Village limits. Zone 13 is bounded by Central Road to the north, Mount Prospect Road to the east, and Northwest Highway to the west and south. SUMMARY Residential Intersection Traffic Control Program A total of 7 intersections were reviewed to determine the proper traffic control in Zone 7 and a total of 28 intersections were reviewed in Zone 13. A summary of the recommendations are indicated in the tables below. Zone 7 ~tersection Traffic Control Type All-Way Stop Sign Control Two-Way/One-Way Stop Sign Control l- # ~ 'xisting :nt.rSCdions 1~mm.n:cd Inten.clions - ;-~~~~-T 6 Yield Sign Control o o ===1 No Intersection Traffic Control 7 Total 7 7 page 2 of6 Neighborhood Traffic Study October 11, 2006 Zone 13 Intersection Traffic Control Type # of Existing Intersections I # of Recommended Intersections All-Way Stop Sign Control 5 I 3 Two-Way/One-Way Stop Sign Control I 4 + 25 -- Yield Sign Control 6 0 No Intersection Traffic Control 13 0 -- Total 28 28 Residential Speed Limit Program In addition to reviewing the intersections, the street system was reviewed to determine the appropriate speed limits in Zones 7 and 13. Staff also evaluated the one school within Zone 13, St. Paul School, to determine those streets that should be posted a school speed limit zone. Along those streets there would be a 20 mph speed limit during school hours when children are present. At other times, the speed limit would be 25 mph. Section 18.605 of the Village Code covers school speed limit zones. Therefore, a separate ordinance is not required. A summary of the recommendations are indicated in the tables below. Zone 7 I Speed Limit I 20 mph I I Existing % I # of Recommended Miles I Recommended % o 0.0 o 25 mph 0.5 31 1.6 100 30 mph 1.1 69 t 0.0 100 1.6 ----------- ---~- ----~---- o Total 1.6 100 -- Zone 13 I -~ - -~--- Speed Limit # of Existing Miles Existing % # of Recommended Miles Recommended % 20 mph 0.0 0 0.7 11 25 mph 5.0 76 5.9* 89 30 mph I 1.6 24 0.0 ~ 0 Total 6.6 100 6.6 100 * 0.5 miles recommended a school speed limit zone Public Notification Once the studies were completed, the first piece of information sent to each of the 1400 properties within the two neighborhoods was a brochure. The brochure provided information about the programs and invited them to an Open House to learn about the proposed changes. A web page on the Village web-site was created and a 12 minute video explaining the programs was shown on MPTV as additional avenues to get information to the public. The Open House for Zone 13 was held on Monday, September 25th at Village Hall and the Open House for Zone 7 was held on Wednesday, September zih at Lincoln Junior High School. Residents could come anytime between 6:00pm & 8:00pm. The Open Houses included the video about the programs and page30f6 Neighborhood Traffic Study October 11, 2006 an area where residents could see the recommended changes on display boards and talk with Staff. Residents could also fill out a Comment Card and provide Staff with feedback. All written comments received via the Open Houses, e-mail or regular mail are attached. 11 residents attended the September 25th Open House for Zone 13 and 0 residents from Zone 7 attended the September 2ih Open House. Based on the study performed by KLOA Inc. and Staff, we are recommending changes to Chapter 18 (Traffic) of the Village Code as detailed below. With the Village Board of Trustees' approval, Staffwill then solicit bids from contractors to manufacture and install the necessary signs. The current schedule is to have the new signs installed in early 2007. RECOMMENDATIONS AFFECTING THE VILLAGE CODE Intersection Traffic Control Section 18.2004A: Stop Signs Ordinances to be Repealed Name of Street Direction of Traffic Movement At Intersection With Busse Avenue East and Westbound Maple Street Maple Street Southbound Evergreen A venue Owen Street North and Southbound Evergreen A venue Section 18.2004B: Yield Signs Ordinances to be Repealed Name of Street At Intersection With Albert Street North and Southbound Busse A venue Busse Avenue East and Westbound George Street Busse Avenue East and Westbound William Street Edward Street North and Southbound Evergreen A venue Lincoln Street East and Westbound Albert Street Louis Street North and Southbound Busse A venue page 4 of 6 Neighborhood Traffic Study October 11, 2006 Section 18.2004A: Stop Signs Ordinances to be Added Name of Street Albert Street Albert Street Busse Avenue Busse Avenue Busse Avenue Edward Street Edward Street Evergreen Avenue Evergreen Avenue Evergreen Avenue Evergreen Avenue George Street George Street Henry Street Henry Street Henry Street Lancaster A venue Lincoln Street Lincoln Street Louis Street Milbum A venue Milburn Avenue Milburn Avenue Millers Lane Waverly Place William Street William Street Direction of Traffic Movement North and Southbound North and Southbound East and Westbound East and Westbound East and Westbound North and Southbound North and Southbound East and Westbound East and Westbound Westbound East and Westbound North and Southbound North and Southbound East and Westbound East and Westbound East and Westbound Northbound East and Westbound Westbound North and Southbound East and Westbound East and Westbound Westbound Northbound Northbound North and Southbound North and Southbound At Intersection With Busse Avenue Milburn Avenue George Street Louis Street Owen Street Busse Avenue Milburn A venue Albert Street Edward Street Maple Street William Street Evergreen A venue Lincoln Street Kenilworth Avenue Lancaster Avenue Waverly Place Prospect Avenue Albert Street Edward Street Evergreen Avenue George Street Louis Street Owen Street Cathy Lane Prospect Avenue Busse Avenue Milburn Avenue page 5 of6 Neighborhood Traffic Study October 11, 2006 Speed Limit Section 18.2001: Speed Restrictions Ordinances to be Repealed --.--..- _n__."._ Name of Street Direction of Speed Limit Description Traffic Movement . (mplIt Busse Avenue East and Westbound 25 Between We-Go Trail and Mount Prospect Road Pine Street North and Southbound 25 Between Lincoln Street and Kensington Road Prospect Avenue East and Westbound 25 Between Central Road and Maple Street Prospect Avenue East and Westbound 25 Btw. Northwest Highway and Kensington Road Wille Street North and Southbound 25 Entire jurisdiction Section 18.2001: Speed Restrictions Ordinances to be Added Name of Street Direction of Traffic Movement ~_..,,-~-----~._._._--- ^.~ Busse Avenue East and Westbound Busse Avenue East and Westbound Busse Avenue East and Westbound Cathy Lane North and Southbound Elmhurst Avenue North and Southbound Emerson Street North and Southbound Evergreen Avenue East and Westbound Henry Street East and Westbound Kenilworth Avenue North and Southbound Maple Street North and Southbound Milburn Avenue East and Westbound Millers Lane North and Southbound Pine Street North and Southbound Pine Street North and Southbound Prospect Avenue East and Westbound Wille Street North and Southbound Wille Street North and Southbound Wille Street North and Southbound Speed Li~it:ul.. . Description (~PII)mM_1 25 ! Between Emerson Street and Mount Prospect Road 25 20 25 20 20 25 25 25 25 25 25 25 20 25 25 25 20 Between We-Go Trail and Elmhurst Avenue Between Wille Street and Emerson Street Between Central Road and cul-de-sac Between Northwest Highway and Central Road Between Northwest Highway and Central Road Between Maple Street and Mount Prospect Road Btw. 200' west of Kenilworth Avenue and 180' east of Lancaster Street Between Central Road and Prospect Avenue Between Northwest Highway and Central Road Between Owen Street and Mount Prospect Road Entire jurisdiction Between Central Road and Kensington Road Between Northwest Highway and Central Road Between Kenilworth A venue and Maple Street Between Berkshire Lane and Prospect Avenue Between Central Road and Kensington Road Between Northwest Highway and Central Road page 6 of6 Neighborhood Traffic Study October 11, 2006 Please include this item on the October 17th Village Board Meeting Agenda. Representatives from the Engineering Staff and KLOA Inc. will be in attendance to present the recommendations and answer questions. Matthew P. Lawrie Attachments Zone 7 & 13 Maps Intersection Traffic Control Recommendation Maps Speed Limit Recommendation Maps Comments from Residents cc: Village Clerk Lisa Angell h:\engineeringltraffic\ritcp\zones7-12-13\vb Jec _7-13.doc mla 10/11/06 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That Section 18.2001, "SCHEDULE I - SPEED RESTRICTIONS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting the following: Direction of Speed Limit "Name of Street Traffic Movement (MPH) Description Busse Avenue East and Westbound 25 Between We-Go Trail and Mount Prospect Road Pine Street North and Southbound 25 Between Lincoln Street and Kensington Road Prospect Avenue East and Westbound 25 Between Central Road and Maple Street Prospect Avenue East and Westbound 25 Between Northwest Highway and Kensington Road Wille Street North and Southbound 25 Entire Jurisdiction." SECTION TWO: That Section 18.2001, "SCHEDULE I - SPEED RESTRICTIONS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: Direction of Speed Limit "Name of Street Traffic Movement (MPH) Description Busse Avenue East and Westbound 25 Between Emerson Street and Mount Prospect Road Busse Avenue East and Westbound 25 Between We-GoTrail and Elmhurst Avenue Busse Avenue East and Westbound 20 Between Wille Street and Emerson Street Cathy Lane North and Southbound 25 Between Central Road and cul-de-sac Elmhurst Avenue North and Southbound 20 Between Northwest Highway and Central Road Emerson Street North and Southbound 20 Between Northwest Highway and Central Road Direction of Speed Limit "Name of Street Traffic Movement (MPH) Description Evergreen Avenue East and Westbound 25 Between Maple Street and Mount Prospect Road Henry Street East and Westbound 25 Btw. 200' west of Kenilworth Avenue and 180' east of Lancaster Street Kenilworth Avenue North and Southbound 25 Between Central Road and Prospect Avenue Maple Street North and Southbound 25 Between Northwest Highway and Central Road Milburn Avenue East and Westbound 25 Between Owen Street and Mount Prospect Road Millers Lane North and Southbound 25 Entire Jurisdiction Pine Street North and Southbound 25 Between Central Road and Kensington Road Pine Street North and Southbound 20 Between Northwest Highway and Central Road Prospect Avenue East and Westbound 25 Between Kenilworth Avenue and Maple Street Wille Street North and Southbound 25 Between Berkshire Lane and Prospect Avenue Wille Street North and Southbound 25 Between Central Road and Kensington Road Wille Street North and Southbound 20 Between Northwest Highway and Central Road." SECTION THREE: That Subsection A, "STOP SIGNS," of Section 18.2004, "SCHEDULE IV - STOP AND YIELD SIGNS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting the following: "Name of Street Busse Avenue Direction of Traffic Movement East and Westbound At Intersection with Maple Street Maple Street Southbound Evergreen Avenue Owen Street North and Southbound Evergreen Avenue." SECTION FOUR: That Subsection S, "YIELD SIGNS," of Section 18.2004, of "SCHEDULE IV- STOP AND YIELD SIGNS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting the following: "Name of Street Albert Street Direction of Traffic Movement North and Southbound At Intersection with Busse Avenue Direction of "Name of Street Traffic Movement At Intersection with Busse Avenue East and Westbound George Street Busse Avenue East and Westbound William Street Edward Street North and Southbound Evergreen Avenue Lincoln Street East and Westbound Albert Street Louis Street North and Southbound Busse Avenue." SECTION FIVE: That Subsection A, "STOP SIGNS," of Section 18.2004, of "SCHEDULE IV - STOP AND YIELD SIGNS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: Direction of "Name of Street Traffic Movement At Intersection with Albert Street North and Southbound Busse Avenue Albert Street North and Southbound Milburn Avenue Busse Avenue East and Westbound George Street Busse Avenue East and Westbound Louis Street Busse Avenue East and Westbound Owen Street Edward Street North and Southbound Busse Avenue Edward Street North and Southbound Milburn Avenue Evergreen Avenue East and Westbound Albert Street Evergreen Avenue East and Westbound Edward Street Evergreen Avenue Westbound Maple Street Evergreen Avenue East and Westbound William Street George Street North and Southbound Evergreen Avenue George Street North and Southbound Lincoln Street Henry Street East and Westbound Kenilworth Avenue Henry Street East and Westbound Lancaster Street Henry Street East and Westbound Waverly Place Lancaster Street Northbound Prospect Avenue Lincoln Street East and Westbound Albert Street Lincoln Street Westbound Edward Street Direction of Name of Street Traffic Movement At Intersection with Louis Street North and Southbound Evergreen Avenue Milburn Avenue East and Westbound George Street Milburn Avenue East and Westbound Louis Street Milburn Avenue Westbound Owen Street Millers Lane Northbound Cathy Lane Waverly Place Northbound Prospect Avenue William Street North and Southbound Busse Avenue William Street North and Southbound Milburn Avenue." SECTION SIX: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of October 2006. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell, Village Clerk H:ICLKOlfilesIWINIORDINANCICH 18-Z0NE7$13oct172006.doc MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: RICHARD EDDINGTON, CHIEF OF POLICE SUBJECT: POLICE DEPARTMENT REQUEST TO ACCEPT STATE BID FOR PURCHASE OF ONE (1) 2007 FORD F350 4X2 CAB/CHASSIS @ A COST OF $20,825.00 POLICE DEPARTMENT REQUEST TO WAIVE BID PROCESS AND PURCHASE ONE (1) MAVRON THREE DOOR PRISONER TRANSPORT MODULE (MODEL #PTM-84-1196-3) @ A COST OF $38,561.00 OCTOBER 09, 2006 DATE: REQUEST TO PURCHASE ONE (1) FORD F350 4X2 CAB/CHASSIS. Backqround Information on the Prisoner Transport Vehicle: The department included funds in its 2006 C.I.P. request to purchase a prisoner transport vehicle. The prisoner transport vehicle will be utilized primarily for the transportation of multiple arrestees from the field to the Mount Prospect Police Department and from the Police Department to the Third District Court Facility in Rolling Meadows. The department frequently must transport two or more arrestees to Rolling Meadows or from arrest locations to the police department. These prisoner movements often require two or more squad cars to accomplish the transports resulting in a significant draw on the number of on-duty patrol personnel available for 911 call response within the community. The prisoner module selected will have a certified maximum capacity of fifteen (15) occupants; however, the module realistically will hold thirteen (13) adults. This specialty vehicle will also be deployed at large public events and will be used to transport large numbers of department personnel in the event of a critical incident or when conducting gang sweeps or saturation foot patrols in high crime areas. This purchase marks the first such purchase of its kind for the police department. Recommendation: The department is recommending the purchase of one (1) Ford F350 4X2 Cab Chassis to serve as the platform for the Mavron Prisoner Transport Module also being recommended for purchase in this memorandum. The Ford F350 4X2 Cab Chassis is available in the platform configuration necessary to support the Mavron Prisoner Transport Module recommended for purchase from Morrow Brother's Ford in Greenfield, Illinois under a State of Illinois bid award (#PSD4013453) at a cost of $20,825.00. We are requesting the Village Board authorize the purchase of one (1) Ford F350 4X2 Cab Chassis from Morrow Brother's Ford at a total cost not to exceed $20,825.00 under the State of Illinois contract. The State of Illinois contract was awarded through a competitive bid process, and we are eligible to make purchases under the contract provisions. Funds are available for this expenditure in capital improvement account Page 1 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER #5107701-660125, which is listed on page #285 of the 2006 Annual Budget. This vehicle, new to the inventory, will first be drop-shipped to Mavron Corporation of Warsaw, Indiana for prisoner module installation and has a projected final product delivery date of early spring 2007. POLICE REQUEST TO WAIVE THE COMPETITIVE BID PROCESS AND PURCHASE ONE MAVRON THREE DOOR PRISONER TRANSPORT MODULE. The police department is requesting a waiver of the bid process and authorization to purchase a Mavron three door Prisoner Transport Module, Model #: PTM-84-1196-3 using 2006 budget funds. Discussion: Mavron Company, Inc. is the largest manufacturer of after-market prisoner transportation systems in the nation. Their only competitors in this industry segment are the Havis Shields Equipment Company of Warminister, Pennsylvania and American Aluminum Accessories of Perry, Florida. Mavron, Incorporated, Havis Shield and American Aluminum Accessories, Inc. do not participate in the Illinois State bid process. Staff found Havis Shield and American Aluminum Accessories to have limited prisoner transport module offerings and their responses to our requests for information and design proposals were incomplete. Mavron, Inc. has been operating and located in Warsaw, Indiana for more than thirty years. Their prisoner transportation module products are in wide use both locally and nationally. Some of the law enforcement agencies currently employing Mavron prisoner transportation modules locally include the Schaumburg, Des Plaines, Elk Grove, Hoffman Estates and Arlington Heights Police Departments as well as the DuPage and Lake County Sheriff's Departments. The Lake County Sheriff's Department uses Mavron, Inc. products exclusively and currently has several Mavron, Inc. prisoner transportation module products in service. Police department staff personally visited with each of these agencies to view their in-service Mavron, Inc. products and to discuss quality and warranty service issues. In every instance, Mavron, Inc. was reported to have built a high quality product that needed little in the way of warranty service and when needed, warranty service was rendered consistent with published warranty terms. Mavron products enjoy an excellent reputation for overall quality in the law enforcement community. Further, Mavron, Inc. demonstrated responsiveness to staff requests for information and worked in a timely fashion to design a prisoner transport module consistent with the department's operational needs and budgetary limitations. The Mavron, Inc. Prisoner Module, Model #PTM 84-1196-3 meets all of the department's design specifications. Additionally, Mavron, Incorporated offers some design and safety features not available on their competitors models that staff feels are essential for officer and prisoner safety; including: manual safety restraint bars and bullet proof polycarbonate interior divider panels (for increased front to rear visibility). The Warsaw, Indiana location of the Mavron production facilities serves as a factory authorized service center for all Mavron manufactured products. Access to a regionally based service center for warranty work or repairs to the prisoner transport module as the result of damage is essential. Page 2 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER Recommendation: The police department recommends the Village Board waive the bid process and authorize the police department to purchase a Prisoner Transport Module (Model #PTM-84-1196-3) from the Mavron, Incorporated of Warsaw, Indiana at a total cost not to exceed $38,561.00. Funds in the amount of $35,175.00 for this expenditure are available in capital improvement account #5107701-660125, which is listed on page #285 of the 2006 Annual Budget. The additional funds needed to cover the full cost of the prisoner transport module ($3,386.00) are available in capital improvement account #5107701-660122 and will be transferred to capital improvement account #5107701-660125 to cover the balance of the purchase price. JD/jd tl1J I1lr ~ Pt~) ~~) Richard Eddington Page 3 of3 MouotProspcct Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: STREETS & BUILDINGS SUPERINTENDNENT U B ;1114 10, 17-o~ ~- TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: OCTOBER 11, 2006 SUBJECT: 2006/2007 ROAD SALT CONTRACT - STATE BID ACCEPTANCE BACKGROUND We routinely purchase road salt for our winter snow and ice control efforts through the State of Illinois Joint Purchasing Program. It has been our experience that vendors supplying salt for this program have consistently maintained adequate stockpiles and offered acceptable delivery terms at competitive prices. The state contract for road salt was awarded to the North American Salt Company, in Overland Park, KS. North American Salt has been the low bidder for the last three years. As in the past, deliveries are guaranteed not to exceed seven calendar days from time of order to actual delivery. The rate is $44.66 per ton, delivered - last years rate was $33.57 per ton. There were several reasons for the large price increase compared to last years pricing. Fuel costs increase to cover deliveries (barge and truck fuel usage) and declining salt shortage due to last years major snow storms in the northeast being the most significant reasons. We anticipate that we will use approximately 4,000 tons of salt this winter. By contract we are obligated to purchase 2,800 tons (70% of our estimated request). Below is a chart of salt costs, usage and total dollars expended for the past three years. Snow Season lOOT Supplier Cost/Ton Tons Purchased Total Expended 2003/2004 Morton Salt $29.89 3,980 $118,974.45 2004/2005 North American $30.64 3,778 $115,748.22 , Salt 2005/2006 ; North American $33_57 3,494 $117,301.63 Salt 2006/2007 North American $44.66 Est. 4,000 tons Est. $178,640.00 Salt H:\Administration\STREETS\STSAL T2006. 7 .doc 2006/2007 ROAD SALT CONTRACT OCTOBER 11, 2006 Page 2 RECOMMENDATION It is my recommendation that the Village participate in the State of Illinois Joint Purchasing Program for road salt during the 2006/2007-winter season Funding for this contract is available in the current 2006 budget with a balance of $82,319 and proposed 2007 budget at $139,635. The total funds available for the 2006/2007-winter season are $221,954. With your concurrence, please forward this to the Village Board for their approval. G>~ G]~ Paul Bures I concur with this recommendation dUP pb c: file H:\Administration\STREETS\STSAL T2006. 7 .doc Mount Prospect Public Works Department INTEROFFICE MEMORANDUM U B fi1tq 10- 17- oCo TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: STREETS/BUILDINGS SUPERINTENDENT DATE: OCTOBER 11, 2006 SUBJECT: REQUEST TO REJECT SEALED BID RESULTS FOR PUBLIC WORKS EXTERIOR WALL SEALING (NOT TO EXCEED $20,000) BACKGROUND The Public Works Facility was built in 1988. The exterior walls are constructed of split-face concrete block, which require sealing as a routine maintenance item. Sealing helps to preserve the integrity of split-face blocks and extend their longevity. The sealer has a life expectancy of 5 years. The building was last sealed in 2000 and 2001 by Szabo's Masomy Sealing, Inc. Approximately one-half of the building was sealed each year. Currently, the south and west exposures are due to be sealed. The scope of the project would include: . Clean and remove any calcium carbonate from the exterior walls. . Seal all exterior walls as instructed and caulk any failed joints including the installation of new backer rod as necessary. . Install new waterproofing membrane on all split-face block. . Provide a minimum five (5) year warranty covering the material, workmanship and labor. BID RESULTS Sealed bids were opened at 10:00 A.M. on September 5, 2006 for the sealing of the Public Works facility exterior walls. Four invitational bids were mailed, and a bid notice was placed in the local paper. Four companies made on site visits to familiarize themselves with the project. One bid was received: Bidder Szabo's Masonry Sealing, Inc. Bid Price $ 21,472.40 H:\AdministrationIB I DSIR ESU L TSIPU BLlCWO RKSEXTERIORWALLS EALI NG. RES.doc Page two Request to Reject sealed bid results for the Public Works Exterior Wall Sealing October 11, 2006 DISCUSSION The bid notice was advertised two weeks before the bid due date. Adequate time was provided to prepare bids, however two of the three companies which visited the site were not able to get bid bonds in time to bid the project due to their current workloads. The third company did not bid the project because they were concerned about the compatibility of their product and the current silicone sealer on the walls. They could not get a crew out to test the compatibility of their sealer with the current silicone sealer due to their workloads and did not want to take the chance of losing their bid bond. Szabo's Masonry Sealing is the last company to seal the exterior block walls and their price in 2001 was $.8301 per square foot. Szabo's current proposal cost is $.8637 per square foot. RECOMMENDATION Having received only one bid, I recommend rejecting this bid and carrying over the funds until next year. These funds would be combined with the 2007 funds and the entire exterior of the Public Works building would be sealed in 2007. Re-bidding on the project will be done early next spring with the intention of securing more bidders. 9cu--P GJwwo Paul Bures Streets & Buildings Superintendent I concur: /~#Z Director of Public Works PB Attach c: Director of Public Works Glen Andler Deputy Director of Public Works Sean Dorsey file