HomeMy WebLinkAbout2. DRAFT MINUTES 10/3/06
CALL TO ORDER
ROLL CALL
PLEDGE
INVOCATION
MINUTES
APPROVE BILLS
MAYOR'S REPORT
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
October 3, 2006
Mayor Wilks called the meeting to order at 7: 08 p.m.
Present:
Mayor Irvana Wilks
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee John Korn
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Trustee Lohrstorfer led the Pledge of Allegiance.
INVOCATION
Mayor Wilks gave the Invocation.
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the minutes
of the regular meeting held September 19, 2006.
Upon roll call: Ayes:
Nays:
Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
None
Motion carried.
APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted
by an asterisk, and all items further listed in that manner would be considered
with one (1) vote, as business item "IX. CONSENT AGENDA"
Village Manager Michael Janonis asked that items E. (Request Village Board
approval to accept State of Illinois bid to purchase one (1) 2007 2-wheel drive cab
and chassis for Public Works) and F. (Request Village Board approval to accept
State of Illinois bid to purchase two (2) 2007 4-wheel drive cab and chassis for
Public Works) under the Managers Report be removed from the Consent Agenda.
Staff has requested additional time to research the vehicles to be purchased.
Trustee Skowron asked that item C. (Request Village Board approval to waive the
bid process and purchase original equipment parts to fabricate a replacement leaf
machine) under the Village Manager's Report be removed from the Consent
Agenda, and considered separately.
MAYOR'S REPORT
Mayor Wilks presented proclamations acknowledging "International Hispanic/
Latino Mental Health Week" October 1-7, "Fire Prevention Week," October 8-14,
and October as "National Breast Cancer Month" and "National Arts and
Humanities Month." In accepting the "Fire Prevention Week" proclamation Fire
Chief Mike Figolah stressed the importance of fire safety awareness and
practices especially when cooking.
The following employees are celebrating quinquennial anniversaries with the
Village this year. Mayor Wilks and Police Chief Richard Eddington recognized
those in attendance and presented each with a plaque or certificate.
EMPLOYEE
RECOGNITION
APPOINTMENTS
CITIZENS TO BE
HEARD
CONSENT AGENDA
BILLS
HOLIDAY TREE
LIGHTING
CONTRACT
GEORGE STREET
2006 BRIDGE
REHABLlT A TION
POLICE DEPARTMENT
Lance Besthoff
Kimberley Nagel
Catherine Caldwell
John Gross
Robert Rzepecki
Richard Sullivant
Maureen Kerrigan
Justin Beach
Mark Weger
Michael Brady
Cathy Bratu
Richard Eddington
Joseph Kanupke
Jason Nemerow
Dirk Ollech
Diane Rhode
Michael Rose
YEARS OF SERVICE
25
25
20
20
20
20
15
10
10
5
5
5
5
5
5
5
5
APPOINTMENTS
Mayor Wilks recommended the following appointment to the Safety Commission.
Mr. Fred C. Pam pel
Term to expire May 2008
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment
of Mr. Pam pel to the Safety Commission.
Upon roll call: Ayes:
Nays:
Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
None
Motion carried.
Noting that Mr. Pam pel was in attendance, Mayor Wilks thanked Mr. Pam pel for
his willingness to seNe on the Commission.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Mr. Jerry Boldt, 300 North School Street, updated the Village Board on the on-
going problems with power outages in his area. Mr. Boldt stated homes in his
neighborhood that apparently share the same power line have experienced
approximately four (4) power outages per year unrelated to severe storms over
the last ten (10) years.
Assistant Village Manager Dave Strahl stated that since Mr. Boldt's last contact
with the Village, Com Ed had investigated but did not find an excessive number of
power outages unrelated to severe storms in his area. Mr. Strahl stated he will
follow-up with Com Ed after getting additional information from Mr. Boldt.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the following
business items:
1. Bills, dated September 14-27, 2006
2. Request Village Board approval to accept bid for Holiday Tree Lighting
in an amount not to exceed $33,000.
3. Request Village Board approval for final balancing change order for
George Street 2006 Bridge Rehabilitation Project in an amount not to
exceed $17,799.
OLD BUSINESS
NEW BUSINESS
NORTHEASTERN
ILLINOIS PUBLIC
SAFETY TRAINING
ACADEMY (NIPSTA)
RES 45-06
ELECTRICAL
ENERGY FOR
VILLAGE-OWNED
WATER AND
SEWER PUMPING
FACILITIES
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
Village Manager Michael Janonis stated the Fire Department was requesting
approval to join the Northeastern Illinois Public Safety Training Academy
(NIPSTA).
Fire Chief Mike Figolah provided background information on NIPSTA and
highlighted membership benefits. Fire Chief Figolah stated NIPSTA is an
intergovernmental agency that has combined energies and resources to create a
regional public safety training facility in Glenview. Benefits to members include
the ability to conduct live fire training, driver training, confined space exercises,
technical rescue training and numerous classroom and hands on training. He
added that the Village would realize an economic savings by conducting the new-
hire physical at the NIPSTA facility.
In response to questions from the Village Board Fire Chief provided the following
information:
1. Membership is for the Fire Department only.
2. In previous years training had been conducted at various locations
including local parking lots; all were inadequate.
3. Fire Department will track cost savings relative to membership fees and
services.
Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Resolution
No. 45-06:
A RESOLUTION AUTHORIZING MEMBERSHIP AND PARTICIPATION
IN THE NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING
ACADEMY (NIPSTA)
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
Mayor Wilks presented a resolution authorizing the Village Manager to enter into
one or several contractual agreements to supply electrical energy for Village-
owned water and sewer pumping facilities, and a request for the Village Board
to approve the waiving of the strict public bid process relative to receiving timely
and competitive bids for electrical energy for Village-owned water and sewer
pumping facilities.
In referencing Public Works Deputy Director Sean Dorsey's presentation at the
September 26, 2006 Committee of the Whole meeting, Village Manager Michael
Janonis stated that with the Village Board's approval the Village will join with
other municipalities in an electrical cooperative for competitive bidding of
electrical energy. He added the need for modification to the public bidding
process was necessary to receive both timely and competitive bids in the
electrical supply market.
As this request had been discussed at the September 26th Committee of the
Whole meeting there was further discussion.
RES 46-06
BID PROCESS FOR
ELECTRICAL
ENERGY FOR
VILLAGE-OWNED
WATER AND
SEWER PUMPING
STATIONS
MANAGER'S
REPORT
POLICE
TRANSPORT
VEHICLE
BOOSTER STATION
4 RESERVOIR
ROOF
REPLACEMENT
Trustee Korn, seconded by Trustee Lohrstorfer, moved for approval of
Resolution No. 46-06:
A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO ENTER
INTO ONE OR SEVERAL CONTRACTUAL AGREEMENTS TO SUPPLY
ELECTRICAL ENERGY FOR VILLAGE-OWNED WATER AND SEWER
PUMPING FACILITIES.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Corcoran, moved for approval to waive
the strict rules of the public bid process, and use a modified bidding process for
the purpose of receiving timely and competitive bids to supply electrical energy
for Village-owned water and sewer pumping facilities.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Mayor Wilks stated staff had requested item B. (Purchase of prisoner transport
vehicle) under the Village Manager's Report be deferred until the October 17,
2006 Village Board meeting.
Trustee Korn, seconded by Trustee Zadel, moved to defer item B., Purchase of
prisoner transport vehicle until the October 17, 2006 Village Board meeting.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
Village Manager Michael Janonis stated the Public Works Department was
requesting Village Board approval to accept bid for Booster Station 4 Reservoir
roof replacement.
Public Works Water and Sewer Superintendent Matt Overeem provided
background information on the condition of the roof, bid results and staff
recommendation.
The project will take approximately two (2) weeks, which includes removal of the
existing roof, correction of drainage issues and placement with rubber
membrane roof. Staff recommends acceptance of the bid submitted by Sullivan
Roofing of Mount Prospect in an amount not to exceed $117,600; this amount
includes a contingency of $5,000.
In response to questions from the Village Board Mr. Overeem and Public Works
Director Glen Andler provided the following information.
1. The reservoir doesn't have adequate open space to create a park
similar to the one that covers the top of a reservoir in the City of Park
Ridge.
2. The existing single sheet roof laid in 1997 is peeling and bubbling. In
addition to the durability of the rubber membrane the new roof will
have a 20-year warranty.
LEAF MACHINE
COMPREHENSIVE
PLAN WORKSHOP
COMMITTEE OF
THE WHOLE
THANKSGIVING IN
OCTOBER
OTHER BUSINESS
MOUNT PROSPECT
HISTORICAL
SOCIETY STORY
TELLING
LIONS CLUB
CLOSED SESSION
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the
request to accept bid from Sullivan Roofing for Booster Station 4 Reservoir roof
replacement in an amount not to exceed $117,600.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
At the request of Trustee Skowron item C. under the Village Manager's was
removed from the Consent Agenda. Village Manager Michael Janonis
presented the request for Village Board approval to waive the bid process and
purchase original equipment parts to fabricate a replacement leaf machine.
In commending Public Works for their long-range planning and ability to
fabricate a leaf machine, Trustee Skowron asked what other communities are
doing since the leaf machines are no longer being manufactured.
Public Works Director Glen Andler responded that many communities only use
vacuum machines, or have implemented bagged leaf programs in lieu of loose
leaf collection. He stated the Public Works Department continues to purchase
used Ford Holland machines to maintain an efficient once a week collection
program.
Trustee Zadel, seconded by Trustee Skowron, moved to approve the request to
waive the bid process and purchase original equipment parts to fabricate a
replacement leaf machine in an amount not to exceed $16,000.
Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
Nays: None
Motion carried.
Village Manager Michael Janonis noted the following business items:
1) Comprehensive Plan Workshop - 2nd meeting Village Board and
Planning and Zoning Commission
Tuesday, October 10th - 6:30 pm, Village Board Room
2) Committee of the Whole meeting - 2007 Budget Review Process
Tuesday, October 24th
3) Thanksgiving in October - Sister Cities Commission
October 26th, Avalon Restaurant
OTHER BUSINESS
Trustee Hoefert announced the Mount Prospect Historical Society is holding a
Story Telling event at the Mount Prospect Public Library, Saturday, October th.
Professional Story Teller Mr. Tim May is the guest presenter. It was noted by
other Village Board members that Trustee Hoefert had a historical role in the
event.
Trustee Korn announced the Car RallK sponsored by the Lions Club and Costco
rescheduled for Friday, September 29t was once again rained out. The event will
be held October 6th from 6:00 - 9:00 pm in the Cost Co parking lot.
CLOSED SESSION
As there were no items for discussion of Land Acquisition 5 ILCS 120/2 (c) (5) as
listed on the Agenda, Mayor Wilks stated there would be no Closed Session.
ADJOURN
ADJOURN
Trustee Korn, seconded by Trustee Zadel, moved to adjourn the October 3, 2006
Village Board meeting at 8:10 p.m.
Upon roll call:
Ayes:
Nays:
Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel
None
Motion carried.
M. Lisa Angell
Village Clerk