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Home My WebLink About6. MANAGERS REPORT 10/3/06 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM DATE: SEPTEMBER 26, 2006 ~b.M 'O/~ lOb TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: WATER/SEWER SUPERINTENDENT SUBJECT: SEALED BID RESULTS FOR BOOSTER STATION 4 RESERVOI ROOF REPLACEMENT ($117,600) BACKGROUND As part of the Village's ongoing annual inspections of water tanks and reservoirs, Dixon Engineering of Hales Corner, Wisconsin was hired to inspect the interior and exterior of the 810,000 gallon water reservoir located at 117 North Waverly Place. Deficiencies found were: improper and deteriorating flashing, roofing system failures including leaking in areas around the entry points and water ponding after rain. Dixon Engineering recommended that the existing bituminous roof be replaced. Dixon also identified minor pit pipe painting work needed and that work will be combined with a future tank painting project. The reservoir at Booster Station 4 was last repaired in 1997 and the reservoir roof was also replaced in 1997. The Village retained the services of a roofing architect, Hutchinson Design Group of Barrington, Illinois, to review the recommendations and to prepare the design specifications for the roofing work. BID RESULTS Sealed bids were opened at 10:00 A.M. on September 26, 2006 for the Roof Replacement at Reservoir 4. Six invitational bids were mailed and a bid notice was placed in the local paper. Six (6) contractors obtained bid packages. Three (3) bids were received: Bidder Sullivan Roofing, Mount Prospect Bid Price $112,600 All American Exterior, Lake Zurich $150,416 Bennett & Brosseau, Romeoville $153,200 American Roofing, West Chicago Knickerbocker Roofing, Harvey Van Doorn Roofing, Elk Grove Village No Bid No Bid No Bid Page two SEALED BID RESULTS FOR BOOSTER STATION 4RESERVOIR 4 ROOF REPLACEMENT ($117,600) September 26, 2006 DISCUSSION The work includes removing the existing bituminous roofing material and correcting drainage issues before placing a rubber membrane roof down. The existing two roof hatches will be replaced and a membrane roof will be applied to the surface with recycled rubber walk mats added over a stone/pea gravel surface to allow for maintenance and inspection of the roof and reservoir as needed. The work will take two weeks to complete with the expectation that the reservoir does not have to be drained. In addition to the roof recover, the work will include adding two confined space entry equipment mounts that will be installed into the existing concrete reservoir structure before the membrane roof is placed. These floor mounts will allow public works staff to use davit-type confined space hoists for the safe entry into the reservoir for inspections or other maintenance. The new roof membrane will have an extended 20-year full system warranty; not the typical pro-rated warranty. In addition, staff is recommending a contingency of $5,000 be added to the award for any minor wood, concrete or other repairs that may be needed after the existing roof is removed and prepared for the membrane roof. Although Sullivan Roofing has not performed work for the Village in the past, our roofing consultant, Hutchinson Design Group, has previously worked with Sullivan and highly recommends their work. RECOMMENDA TION I recommend that the Village Board accept the lowest qualified bid for Booster Station 4 Reservoir Roof Replacement work as submitted by Sullivan Roofing of Mount Prospect, Illinois in an amount not to exceed $117,600. Sufficient funds for this proposed expenditure exist in the current budget. .,-~ ~ ~Matt ~vereem ~- Water & Sewer Superintendent I concur: /-J$~ Glen R. Andter Director of Public Works MO cc: Director of Public Works Glen Andler MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER FROM: MICHAEL E. JANONIS, VILLAGE MANAGER RICHARD EDDINGTON, CHIEF OF POLICE , ~, POLICE DEPARTMENT REQUEST TO ACCEPT STATE BID FOR PURC ;h:sd OF ONE (1) 2007 FORD F350 4X2 CAB/CHASSIS @A COST OF $25,800.~ POLICE DEPARTMENT REQUEST TO WAIVE BID PROCESS AND PURCHASE ONE (1) MAVRON THREE DOOR PRISONER TRANSPORT MODULE (MODEL #PTM-84-1196-3) @ A COST OF $38,561.00 SEPTEMBER 27, 2006 TO: SUBJECT: DATE: REQUEST TO PURCHASE ONE (1) FORD F350 4X2 CAB/CHASSIS. Backaround Information on the Prisoner Transport Vehicle: The department included funds in its 2006 C.I.P. request to purchase a prisoner transport vehicle. The prisoner transport vehicle will be utilized primarily for the transportation of multiple arrestees from the field to the Mount Prospect Police Department and from the Police Department to the Third District Court Facility in Rolling Meadows. The department frequently must transport two or more arrestees to Rolling Meadows or from arrest locations to the police department. These prisoner movements often require two or more squad cars to accomplish the transports resulting in a significant draw on the number of on-duty patrol personnel available for 911 call response within the community. The prisoner module selected will have a certified maximum capacity of fifteen (15) occupants; however, the module realistically will hold thirteen (13) adults. This specialty vehicle will also be deployed at large public events and will be used to transport large numbers of department personnel in the event of a critical incident or when conducting gang sweeps or saturation foot patrols in high crime areas. This purchase marks the first such purchase of its kind for the police department. Recommendation: The department is recommending the purchase of one (1) Ford F350 4X2 Cab Chassis to serve as the platform for the Mavron Prisoner Transport Module also being recommended for purchase in this memorandum. The Ford F350 4X2 Cab Chassis is available in the platform configuration necessary to support the Mavron Prisoner Transport Module recommended for purchase from Morrow Brother's Ford in Greenfield, Illinois under a State of Illinois bid award (#PSD4013453) at a cost of $25,800. We are requesting the Village Board authorize the purchase of one (1) Ford F350 4X2 Cab Chassis from Morrow Brother's Ford at a total cost not to exceed $25,800 under the State of Illinois contract. The State of Illinois contract was awarded through a competitive bid process, and we are eligible to make purchases under the contract provisions. Funds are available for this expenditure in capital improvement account #5107701-660125, which is listed on page #285 of the 2006 Annual Budget. This vehicle, new Page 1 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER to the inventory, will first be drop-shipped to Mavron Corporation of Warsaw, Indiana for prisoner module installation and has a projected final product delivery date of early spring 2007. POLICE REQUEST TO WAIVE THE COMPETITIVE BID PROCESS AND PURCHASE ONE MAVRON THREE DOOR PRISONER TRANSPORT MODULE. The police department is requesting a waiver of the bid process and authorization to purchase a Mavron three door Prisoner Transport Module, Model #: PTM-84-1196-3 using 2006 budget funds. Discussion: Mavron Company, Inc. is the largest manufacturer of after-market prisoner transportation systems in the nation. Their only competitors in this industry segment are the Havis Shields Equipment Company of Warminister, Pennsylvania and American Aluminum Accessories of Perry, Florida. Mavron, Incorporated, Havis Shield and American Aluminum Accessories, Inc. do not participate in the Illinois State bid process. Staff found Havis Shield and American Aluminum Accessories to have limited prisoner transport module offerings and their responses to our requests for information and design proposals were incomplete. Mavron, Inc. has been operating and located in Warsaw, Indiana for more than thirty years. Their prisoner transportation module products are in wide use both locally and nationally. Some of the law enforcement agencies currently employing Mavron prisoner transportation modules locally include the Schaumburg, Des Plaines, Elk Grove, Hoffman Estates and Arlington Heights Police Departments as well as the DuPage and Lake County Sheriff's Departments. The Lake County Sheriff's Department uses Mavron, Inc. products exclusively and currently has several Mavron, Inc. prisoner transportation module products in service. Police department staff personally visited with each of these agencies to view their in-service Mavron, Inc. products and to discuss quality and warranty service issues. In every instance, Mavron, Inc. was reported to have built a high quality product that needed little in the way of warranty service and when needed, warranty service was rendered consistent with published warranty terms. Mavron products enjoy an excellent reputation for overall quality in the law enforcement community. Further, Mavron, Inc. demonstrated responsiveness to staff requests for information and worked in a timely fashion to design a prisoner transport module consistent with the department's operational needs and budgetary limitations. The Mavron, Inc. Prisoner Module, Model #PTM 84-1196-3 meets all of the department's design specifications. Additionally, Mavron, Incorporated offers some design and safety features not available on their competitors models that staff feels are essential for officer and prisoner safety; including: manual safety restraint bars and bullet proof polycarbonate interior divider panels (for increased front to rear visibility). The Warsaw, Indiana location of the Mavron production facilities serves as a factory authorized service center for all Mavron manufactured products. Access to a regionally based service center for warranty work or repairs to the prisoner transport module as the result of damage is essential. Page 2 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-186 CONTROL NUMBER Recommendation: The police department recommends the Village Board waive the bid process and authorize the police department to purchase a Prisoner Transport Module (Model #PTM-84-1196-3) from the Mavron, Incorporated of Warsaw, Indiana at a total cost not to exceed $38,561.00. Funds in the amount of $30,200 for this expenditure are available in capital improvement account #5107701- 660125, which is listed on page #285 of the 2006 Annual Budget. The additional funds needed to cover the full cost of the prisoner transport module ($8,361.00) are available in capital improvement account #5107701-660122 and will be transferred to capital improvement account #5107701-660125 to cover the balance of the purchase price. JD/jd ~~ Page 3 of3 !\ilount ProsPC(.:t Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: VEHICLE MAINTENANCE SUPERINTENDENT TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: SEPTEMBER 27, 2006 SUBJECT: WAIVER OF THE BIDDING PROCESS FOR THE PURCHASE OF ORI EQUIPMENT PARTS TO FABRICATE A REPLACEMENT LEAF MACHINEr ($16,000.00) Background In the current budget, there are funds available to replace unit 4531. 4531 is a 1984 Tarco TTL- 1 vacuum leaf machine and is used by the Public Works Department Street/Buildings Division to pickup leaves along highways and no curb streets during the Village Leaf Program. Replacement Schedule 4531 was purchased in 1984. The vehicle/replacement schedule for leaf machines is 15-20 years. 4531 has entered its 23rd year of service. During the life of the unit, the unit has been modified several times going from a beater wand to a suction hose only. The engine has been rebuilt and/or replaced three times. The current engine is in its eighth year of operation and has logged 2,112 hours of running. Life Cvcle Cost Analvsis Life cycle cost analysis has been not been calculated because of the short periods of time used each year. Other Factors The Public Works Department has used the Tarco TTL-1 vacuum leaf machine (see attached photo) with an air cooled engine since 1973. The Public Works Department operates two Tarco TTL-1 vacuum leaf machines. The records show the Tarco TTL-1 originally had a water cooled engine that repeatedly overheated and had a three year life before the engine had to be rebuilt. The Village maintenance staff in 1973 changed the water cooled engines to the Wisconsin air cooled engines on all the machines the Village owned at that time. To this day, the Wisconsin air cooled engine is the staff's engine of choice. The Village purchased its last new Tarco TTL-1 in 2004. In 2005 the Tarco TTL-1 vacuum leaf machine was taken out of production and no new production unit has replaced it. I talked with the president of Terrant Manufacturing the manufacturer of the Tarco TTL-1 and he told me that they will continue to make replacement parts for several more years. The Village staff has been looking at other vacuum leaf machines but none of them offer a Wisconsin air cooled engine or have the same size discharge tube to fit the opening of the leaf box. Subject: Waiver of the Bidding Process to purchase leaf machine parts Date: September 27, 2006 Page 2 of 2 Since a new Tarco TTL-1 is not available to replace 4531 (1984 Tarco) unit the vehicle maintenance staff is requesting to purchase Tarco TTL-1 replacement parts in order to fabricate a replacement vacuum leaf machine. The Vehicle Maintenance Division will have this machine ready for the 2007 Village Leaf Program. The replacement vacuum leaf machine would have a new replacement life of 15-20 years. Replacement Recommendation It is my recommendation that original replacement parts be purchased to fabricate a replacement vacuum leaf machine during the current 2006 budget year to replace unit 4531. Recommendation I am requesting the waiver of the bidding process for the purchase of Tarco TTL-1 Original Replacement Parts to fabricate a new vacuum leaf machine. I am recommending to purchase the Tarco TTL-1 original replacement parts from the local Tarco authorized dealer Standard Equipment, Chicago, Illinois at a cost not to exceed $16,000.00. Standard Equipment is the only supplier in the Chicago and Illinois area. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $43,500.00, page 293, of the current budget. Funds remaining will be used to purchase from local venders the necessary equipment (engine, lighting, steel for the trailer, and etc.) to make the unit completely functional. The estimated total ~ost to fabricate the new unit is $31,000.00. The unit being replaced will be stripped for spare parts and the remainder of the unit will be sent for recycling. Jg Attachments c: Deputy Director of Public Works Sean Dorsey H:\Administration\BIDS\RESUL TS\Leaf Machine 2006.doc Mount Prospect ~ INTEROFFICE MEMORANDUM @) TREE Cl'IY USA Mount Prospect Public Works Department DATE: SEPTEMBER 27,2006 TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY/GROUNDS SUPERINTENDENT SUBJECT: BID RESULTS - HOLIDAY TREE LIGHTING - $33,000.00 BACKGROUND Funding has been included in the 2006 budget for contractual installation, and later removal, of white lights on selected trees in the downtown. We mailed out 23 sets of bid specifications for this work, and placed a bid notice in the local paper. The specifications describe a two-year contract, although we reserved the right not to renew the second year if we are not satisfied with the work done in year one. BID RESULTS Four bids were received. Bidder Bid results were as follows: Cost to install and remove one strand 2006 2007 $ 8.41 $ 8.41 $ 9.89 $10.09 $10.00 $10.00 $12.62 $13.52 Temple Display Arbor Team Plant Health Care Able Painting Winkler's Tree Service DISCUSSION The low bidder, Temple Display, has not worked for the Village before. However, they provided four municipal references and all were highly favorable. Based on past experience, we estimate that approximately 3565 strands will need installation this year. Cost to install and later remove 3565 strands would amount to $29,981.65. However, we reserve the right to increase the number of strands used to account for tree growth. BID RECOMMENDATION On p. 279 of the 2006 Budget, $38,427.00 remains in Account #0016104-540962 for White Light Installation. I recommend award of a two-year holiday lighting contract to the low bidder, Temple Display. Year one (1) would be in an amount not to exceed $33,000.00. Year two (2) would be in the amount approved by the Village Board for the 2007 Budget. I concur: H:\Forestry\Grounds\Word\2006\MEMO-HOLIDA Y LIGHTBID.DOT , ~IOtmt 1>co,"pc<:t Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: VEHICLE MAINTENANCE SUPERINTENDENT TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: SEPTEMBER 27,2006 SUBJECT: ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF ONE 20 FORD 2 WHEEL DRIVE CAB & CHASSIS ($26,500.00) Backaround In the current budget, there are funds available to replace unit 2712. 2712 is a 1990 Chevrolet 1-ton service truck with an underbody tow lift used by the Public Works Department Vehicle Maintenance Division for hauling supplies, repairing vehicles on service calls and also towing Village police/pool cars and Public Works pickup trucks. Replacement Schedule 2712 was purchased in 1990.. The vehicle/equipment replacement schedule for 1-ton dump trucks is 12 years or 50,000 miles. 2712 has met the years of service having entered it's 1th year of service and has logged 36,808 miles. Life Cvcle Cost Analvsis Life cycle cost analysis has been completed for both 2712. The life cycle cost analysis is attached for your review. The optimum economic replacement point for 2712 has been calculated at year 9 and the modified economic replacement point for 2712 has been calculated at year 12. Other Factors The vehicle being replaced was purchased prior to the Village Hall Parking Facility and the Public Safety Facility being built. The way these facilities were built it is necessary to have an underbody tow lift that will pick up a vehicle at a ninety degree angle to the driving isle. At the present time it is necessary to send two mechanics to manually push the vehicle from the parking stall and then hook it to the underbody tow lift. The new underbody tow lift will require just one mechanic to perform the same service. Another factor is the current unit is equipped with a gasoline engine and is light in the front end when transporting a fully loaded Public Works pickup truck. The new vehicle will have a diesel engine providing more weight in the front end needed to safely tow a pickup truck. Replacement Recommendation It is my recommendation that a replacement for 2712 be purchased during the 2006 budget year. Subject: Accept State of Illinois Bid For One 2-Wheel Drive Cab & Chassis Date: September 27,2006 Page 2 of 2 Bid Recommendation I am recommending the purchase of one (1) 2007 Ford F350 2-wheel drive, 13,000# GVWR, cab and chassis per our specifications from the State of Illinois contract (PSD4013453) award winner Morrow Brothers Ford, Inc., Greenfield, Illinois. I request that the Village Board authorize the purchase of one (1) new 2007 Ford F350 2-wheel drive cab and chassis at a cost not to exceed $26,500.00. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $43,900.00, page 293, of the current budget. Funds remaining will be used to purchase the necessary equipment to make the unit completely functional. The truck being replaced will be sold at the fall 2007 Northwest Municipal Conference auction. ~E~~~ Glen R. And er Director of Public Works Jg Attachment c: Deputy Director of Public Works Sean Dorsey H:\Administration\BIDS\RESUL TS\Cab and Chassis 4X2 2006.doc Mount Prospect Public Works Department Life Cycle Cost Analysis for 1990 Chevrolet Service Body With Underbody Wheel Lift 2712 Year 2 3 4 5 6 7 22191 17753 16699 15645 14591 13537 12483 17753 16699 15645 14591 13537 12483 11429 4438 1054 1054 1054 1054 1054 1054 200 200 200 200 200 200 200 2.5 5.0 12.0 12.0 6.9 7.0 6.5 500 1000 2400 2400 1380 1400 1300 330 161 392 722 276 206 604 805 473 417 317 615 711 628 6276 2893 4475 4705 3532 3578 3792 6276 9169 13644 18349 21881 25459 29252 3800 6033 8002 9500 12404 15760 18723 Value at Beginning of Year: Estimated Value at Year End: Actual Dollar Depreciation for Year: Downtime Costs/Mile: Hours DownlYear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: Total Lifetime Variable Costs: Miles: Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) .!! $2.50 i :; $2.00 Q, - ~ $1.50 0 ~ $1.00 +:; as :i $0.50 E ::s $- 0 10 11 12 13 14 15 9321 8267 7213 6159 5105 4051 8267 7213 6159 5105 4051 2997 1054 1054 1054 1054 1054 1054 200 200 200 200 200 200 8.4 15.6 20.6 8.3 11.5 18.6 1680 3120 4120 1650 2300 3720 379 844 1475 688 876 1044 431 492 197 506 615 682 3752 5725 7067 4106 5057 6719 48958 54683 61750 65856 70913 77631 25047 27367 28299 30686 33589 36808 $ 1.95 $ 2.00 $ 2.18 $ 2.15 $ 2.11 $ 2.11 $ 1.65 $ 1.52 $ 1.71 $ 1.93 $ 1.76 $ 1.62 $ 1.56 $ 1.71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Year lri\,~Pfjl}Qtes GPlitilli'm~~l!OO1ji:i.R~m6,nt;:';::'f l Modified Optimum Economic Replacement Point t Modified Optimum Economic Replacement Point Analvsis Purchase Price of New Vehicle: LESS: Estimated Value of New Vehicle at Optimum Economic Replacement Point: Estimated Depreciation Cost of New Vehicle: LESS: Estimated Value of Present Vehicle: Net Depreciation Cost of New Vehicle: Estimated Total Miles on Replacement at Optimum Economic Replacement Point: Estimated Depreciation Cost Cost/Mile of New Vehicle: Existing Vehicle Cumulative Cost per Mile at Optimum at Optimum Economic Replacement Point: ADD: Estimated Depreciation Cost/Mile of New Vehicle: Cumulative Cost Per Mile at Modified Optimum EconomIc Replacement: $43,990 $31,500 $12,490 $2,997 $9,493 23,000 $0.41 $1.77 $0.41 $2.18 lvlollnt Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: VEHICLE MAINTENANCE SUPERINTENDENT TO: VilLAGE MANAGER MICHAEL E. JANONIS DATE: SEPTEMBER 27, 2006 SUBJECT: ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF TWO FORD 4 WHEEL DRIVE CAB & CHASSIS ($58,400.00) Backaround In the current budget, there are funds available to replace unit 2716 and 2742. Both trucks are 1997 Chevrolet 1-ton dump trucks used by the Public Works Department Street/Buildings Division for hauling small loads of material, supplies and equipment to job sites throughout the Village. Both trucks are equipped with snow and ice removal equipment. These trucks are used during snow removal operations to clear snow from public buildings, Village parking facilities, and downtown business district. Replacement Schedule 2716 and 2742 were purchased in 1997. The vehicle/equipment replacement schedule for 1-ton dump trucks is 12 years or 50,000 miles. 2716 and 2742 have entered their 10th year of service with 2716 having logged 40,752 miles and 2742 logging 25,466 miles. life Cvcle Cost Analvsis Life cycle cost analysis has been completed for both 2716 and 2742. The life cycle cost analysis is attached for your review. The optimum economic replacement point for 2716 has been calculated at year 6 and the modified economic replacement point for 2716 has been calculated at year 8. The optimum economic replacement point for 2742 has been calculated at year 3 and the modified economic replacement point for 2742 has been calculated at year 6. Other Factors These trucks have been moved up for replacement due to the problems with the General Motors 6.5L diesel engines. Both trucks had the fuel injection pump and fuel injection module replaced twice and 2742 has had the pump replaced three times. General Motors has recognized the problem and has provided a 11 year/120,OOO mile warranty on the injector pump, but have not made the fuel injector pumps more reliable. With the warranty running out in March 2008 we have moved the replacement up to 2006 so the vehicles being replaced can be sold at the 2007 NWMC auction. By replacing the vehicles this year they will still have warranty coverage and still have retail value when they are sold in fall of 2007. Another factor is the clearing of snow from the top floor of the Village Hall Parking Facility. These trucks will be equipped with a lower profile dump body and emergency lighting to facilitate easy access to the upper deck without having to remove the emergency lighting when it is necessary to haul snow from the parking facility. Subject: Accept State of Illinois Bid For Two 4-Wheel Drive Cab & Chassis Date: September 27,2006 Page 2 of 2 Replacement Recommendation It is my recommendation that replacements for 2716 and 2742 be purchased during the 2006 budget year. Bid Recommendation I am recommending the purchase of two (2) 2007 Ford F350 4-wheel drive, 13,000# GVWR, cab and chassis per our specifications from the State of Illinois contract (PSD4013453) award winner Morrow Brothers Ford, Inc., Greenfield, Illinois. I request that the Village Board authorize the purchase of two (2) new 2007 Ford F350 4 wheel drive cab and chassis at a cost not to exceed $58,400.00. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $91,400.00, page 293, of the current budget. Funds remaining will be used to purchase the necessary equipment to make the unit completely functional. The trucks being replaced will be sold at the fall 2007 Northwest Municipal Conference auction. ~ Jg Attachments c: Deputy Director of Public Works Sean Dorsey H:\Administration\BIDS\RESUL TS\Cab and Chassis 4X4 2006.doc Mount Prospect Public Works Department Life Cycle Cost Analysis for 19971.Ton Dump Truck 2716 1 2 3 4 7 8 9 10 25000 23100 21200 19300 13600 11700 9800 7900 23100 21200 19300 17400 11700 9800 7900 6000 1900 1900 1900 1900 1900 1900 1900 1900 200 200 200 200 200 200 200 200 2.5 25 21.25 32 23.5 29.5 22.5 16 500 5000 4250 6400 4700 5900 4500 3200 37 1160 717 2275 460 2161 415 1120 Year Value at Beginning of Year: Estimated Value at Year End: Actual Dollar Depreciation for Year: Downtime Costs/Hour: Hours DownfYear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: 329 Total Variable Costs: 2766 Total Lifetime Variable Costs: 2766 Miles: 1002 Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) $ 2.76 $ $3.00 ~ $2.50 == .. t. $2.00 ~ () $1.50 ~ i $1.00 ::I E a $0.50 $- 2 3 4 5 6 7 8 9 10 11 YEAR 691 945 997 642 756 1024 1112 8751 7812 11572 7702 10717 7839 7332 11516 19328 30900 55512 66229 74068 81400 4882 10188 15786 21481 29636 33365 36960 40752 2.36 $ 1.90 $ 1.96 $ $ 1.87 I $ 1.98 I $ 1.71 2.00 $ 2.00 I Denotes Modified Optimum Economic Replacement. I I~~t::r; .>!jO~RQt~,~QpVmUlnE@'Wii~Repl~m~W;' .,', Modified Optimum Economic Replacement Point Calculation Purchase price of new vehicle: Less: estimated value of new vehicle at Replacement: Estimated depreciation of new vehicle: Less: estimated value of present vehicle: Net depreciation cost of new vehicle: Estimated total miles on replacement vehicle at Replacement: Estimated increase in new vehicle cost per mile Cumulative cost per mile of present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cost/mile: Cumulative cost per mile at Modified Optimum Replacement: 45,700 35,000 10,700 6,000 4,700 26,000 0.18 1.73 0.18 1.91 Mount Prospect Public Works Department Life Cycle Cost Analysis for 19971-Ton Dump Truck 2742 4 5 6 7 8 9 10 25000 23100 19300 17400 15500 13600 11700 9800 7900 23100 21200 17400 15500 13600 11700 9800 7900 6000 1900 1900 1900 1900 1900 1900 1900 1900 200 200 200 200 200 200 200 200 6 28 17 29 29.75 18 29 29 1200 5600 3400 5800 5950 3600 5800 5800 44 1855 517 770 1303 1001 405 1114 Year Value at Beginning of Year: Estimated Value at Year End: Actual Dollar Depreciation for Year: Downtime Costs/Hour: Hours DownfY ear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: 358 Total Variable Costs: 3502 Miles: Total Lifetime Variable Costs: 1091 3502 Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) $ 3.21 $ 471 575 606 593 213 276 912 9930 6288 9076 9746 6714 8381 9726 23882 30170 39246 48992 55706 64086 73812 10528 13172 16575 20213 21389 22356 25466 $ 2.27 $ 2.29 I $ 2.69 2.37 I $ 2.42 $ 2.60 $ 2.87 $ 2.90 $3.50 .!! $3.00 i .. $2.50 GI 11. - $2.00 III 0 (J GI $1.50 > i 'S $1.00 E ::s (J $0.50 $- 2 3 4 5 6 7 8 9 10 11 YEAR ~"">'l"I'Sii1""f"'>.m"W'F\"1i""""""~""I"'Bl'..I..'.'....."'r"'.'..>.,.,.,~ 0:Vg[d%j0ff~I~\~jL>,.,.".,~!~"p:lUm:'.:."...,m~j~m~r.t\.lmY,B%.iT;',','!;j;;;" I Denotes Optimum Economic Replacement. I Modified Optimum Economic Replacement Point Calculation Purchase price of new vehicle: Less: estimated value of new vehicle at Replacement: Estimated depreciation of new vehicle: Less: estimated value of present vehicle: Net depreciation cost of new vehicle: Estimated total miles on replacement vehicle at Replacement: Estimated increase in new vehicle cost per mile Cumulative cost per mile of present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cost/mile: Cumulative cost per mile at Modified Optimum Replacement: 45,700 36,500 9,200 6,000 3,200 7.300 0.44 1.87 0.44 2.31 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM DATE: SEPTEMBER 28, 2006 TO: VILLAGE MANAGER MICHAEL JANONIS FROM: PROJECT ENGINEER SUBJECT: 2006 BRIDGE REHABILITATION PROJECT - GEORGE STREET BRIDGE FINAL BALANCING CHANGE ORDER - $17,799.00 Village Staff is requesting approval to pay Martam Construction Inc., contractor of the 2006 Bridge Rehabilitation Project, $17,799.00 above the contract amount. The contract amount is $196,359.00 and the final construction cost is $214,158.00. Background The George Street Bridge was the only bridge included in this year's Bridge Rehabilitation Project. The project involved deck replacement, abutment wall and beam repairs, and channel stabilization beneath the bridge. Also included in the project was the replacement of the deteriorated bank stabilization measures 100' upstream and downstream of the bridge. Martam Construction Inc. of Elgin, Illinois was the low bidder and was awarded the project for $196,359.00. The work began in July and the bridge was reopened to traffic shortly after Labor Day in September. Construction The scope of this year's bridge project involved many different construction items. As part of the design, the Village's engineering consultant, Ciorba Group Inc., determined the estimated quantities for each of the construction items. During construction, more areas of the bridge were revealed that required additional work. As a result, decisions were made that increased the quantity above the estimated amount for a few items. This was done to ensure the safety of the public and to avoid having to make additional repairs in the near future. Also, where possible, an amount less than estimated was used for a few items. At the end of the project, there was an increase in the amount of$17,799.00 above the contract amount. With this additional work, we do not expect to perform significant repairs to the bridge for at least the next 15-20 years. Sufficient Village funds are available for the additional work. Village Staff requests approval for the additional cost due the contractor since the final cost is above the contract amount. Please include this item on the October 3rd Village Board Meeting Agenda. /"? ~. .~--) I' I.':'~' . .' ~..... ~., -.....,//f/.. "'., Matthew P. Lawrie ~ cc; Village Clerk Lisa Angell h:\engineering\bridges\2006project\baJance _ memo.doc